Is Microsoft Loop the End of OneNote?
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- Опубликовано: 28 май 2024
- Microsoft Loop was launched in November 2023 and lots of people have compared it to OneNote. But is Microsoft Loop really aimed at replacing OneNote or a different kind of app altogether?
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Chapters
00:00 Introduction
01:59 How to Access Loop
02:55 Loop Workspaces vs Notebooks
04:36 Create New Workspace
05:13 Workspace Text Editor
06:33 Loop Checklists
07:14 Embed Videos
08:05 Loop Integration with ToDo
10:26 Loop Integration with Planner
11:12 Loop Components
12:10 Loop in Microsoft Teams
14:59 Loop in Microsoft Outlook
16:07 Sharing in Loop
Unless I missed it, Microsoft Loop is missing the drawing capabilities of OneNote which many of our users utilize for quick freehand diagram generation.
You did miss it.. they have whiteboard components..
@@jbwise2002 You seem to have it reversed. Loop components are available in Whiteboard, but Whiteboard does not have components for Loop. Loop Workspaces can be organized into subsections much like OneNote, Whiteboard lacks this functionality (from O365 support). So, appears Loop can’t support free hand or Visio-like diagrams that are hierarchically organized without storing content in different apps. Hopefully this changes soon.
You're correct. There's still no inking in Loop oddly. Loop has it's positives, but it still has long way to go before people can comfortably switch from OneNote. But it seems like they're promoting Loop as more of a collaboration platform more than a Notion competitor. So if that's the case, hopefully they can revamp OneNote to be a true offline and online Notion competitor.
Microsoft just has too many apps that do the same damn thing
Facts!!!!
Yep. Then they abandon them. Only Google is worse at that.
Agreed
You forgot the word ‘sh1ttee’
I don’t think you understand the significance of Loop and the MS environment in general. They are making huge steps toward integration as demoed in this video. It’s truly something else!
Great video to illustrate the use of Loop. I am OneNote user since last 10 years and I am at opinion that Loop can not replace OneNote for me yet. Reasons
- OneNote has Notebooks, sections & page structure which is perfect for my use as we have programs of projects & sub sites. So we can create a Notebook for each Program, Section for each projects & pages for each site. I cant see this functionality in Loop
- Onenote has tagging feature. I have created a master template for each of my sites where i fill specific information's relevant to each sites. I also have tagged all information sub sections. So by find tags functionality I can narrow down to particular objects across each sites
- Lasso select or drawing functionality
- History / page versions
- New window / New docked windows - As i can be working across multiple projects simultaneously, i tend to open more than one window of OneNote in multiple screens. This also allows me to compare anything
- Screenshots or copy of articles with source
and many more.
Loop has some impressive features, but it does not excite me to switch yet.......
Quite different : Loop is oriented to meeting organization while OneNote is excellent for self-learning organization
Not true. They literally just released a completely revamped Meeting Notes functionality in OneNote the other day 😂. Loop is more for collaboration that's why it's not available offline.
The best thing in OneNote for me is that the page is unlimited in width: I can compare different versions of text or images by juxtaposing them side by side without any constraint, or create a table with 15 columns for example. Loop can't do them, it's simply an application that stacks pages of Word, it's probably useful for preparing meetings, writing reports, but not effective for self-learning
Thanks for getting this onto my radar. I've been a big promoter of OneNote in my organization and will need to consider how Loop might be used instead. However, I find that where the rubber really meets the road in OneNote is in using tags (especially custom tags) along with the 'Find Tags' feature. Tagging notes in whatever section, page, or notebook where you happen to be, and then using the tag finder during a meeting to jump to each "Discuss with person X" tag is really powerful. Similarly, I've used tags and keyboard shortcuts to quickly mark notes when I need to 1) make a change in the test system, 2) make that change in production, and 3) document the change.
If Loop gets tagging feature that works similarly then I can go all in.
Never saw that feature, I type "tags: x | y | ..." On every page then use search, will now look for this
For my uses, I'm really liking Loop from a visual standpoint. Feels like where OneNote should have been a few years ago. I love the meeting agenda features as well. I will be copying over some of my OneNote items to try Loop out for a while. Thanks for putting this on my radar!
There are things I have in some of my OneNote notebooks that I will never need to share so, for those, Loop is pointless. So, Loop will never replace OneNote for those types on notes. Loop is great for a collaborative environment, tho. Plus, a feature I like in OneNote, that Loop does not seem to have, is when you paste something from the web into OneNote it saves the original URL from where you copied it from.
I have used OneNote since it came out, yes I have about 20 years of notes in it. While Loop *can* do many of the same features, it seems far too early to say that it's multi platform, and that the consumer has total control over the content. As I see it, Loop belongs entirely to the organization and while OneNote can too, I still have my personal notebooks that no one but me (and my microsoft login) control. Perhaps they will simply add loop components into One Note in the future. But the problematic thing is that MSFT runs all these little projects as standalone projects. I doubt the Loop team has any OneNote members, and I would be somewhat surprised if they even communicate between the teams and their goals. Lastly, a change in mgmt direction could end OneNote at any time, in favor of Loop, and move the entire team into the Loop team. Would not surprise me at all, but it would be a sad day.
I agree about the many Microsoft products, and how it’s unclear if the different teams coordinate with each other. It’s like the left hand doesn’t know what the right hand is doing.
My brain gets saturated with the different tooling available for a particular use case. For example, tasks. What is the source of truth? Is it my own task list in Outlook? Is it planner? Is it a loop component? How about a SharePoint document library having certain status metadata? In theory, it shouldn’t matter because this wonderful tooling should just consolidate everything into one place, but it rarely works out that way.
Instead of interjecting yet another tool, I wish they would retire existing tools or consolidate existing tools into a new one.
I think the reason Microsoft doesn’t do this is because they they have so much legacy baggage to drag around and they don’t want to pull the rug out from existing clients using older tools.
@@martymcdonald3316 I agree, but would add that with the various re-orgs every year, that the team that did something a year ago may be reformed into a different group and they just abandon the old product, letting it age out. Like Office 365 groups, it's a legacy thing that they assume a lot of big clients are using and they can't just kill it, so they bring out, say, 10 different calendars to suit any need. Need a calendar in SharePoint? You got a couple to choose from depending on your need. What about Teams? Oh, there's a couple of different ones there too! it is very frustrating. As a consultant I have to walk a thin line between great new functionality and simply confusing my overworked clients. You can see why people like Slack for instance. Simple wins every time. The bottom line? Loop is a very 1.0 product. Time will tell how useful it is beyond doing agenda's in Teams meetings.
It sure is annoying that MSFT creates new products all the time instead of developing on the existing ones.
20 years ! How big are the blocs ?
This video really opened my eyes to the different collaborative features of Microsoft Loop. Thank you, Jonathan!
This was very instructive. . Thanks! It saved me a lot of headache trying to choose! I use OneNote (for 8 years) for myself, so I'll stick with it per your conclusion
So basically loop appears to be Microsoft's answer to apps like Notion
Basically Loop is OneNote's glow up
Thanks for this. I started using OneNote in 2008 and I now see the power of the Loop components. They both will have their place IMHO.
Oh, this a more powerful version of the discontinued Wiki Pages feature from Teams. I'm glad that this was iterated on because I absolutely hated when Wiki Pages were converted to OneNote.
Loop can't replace anything until it gets more support and integration with other 365 applications, and specifically power automate.
I find the One note for Windows 10 works really well accross all 365 apps, as opposed to the OneNote app, I've not really used Loop that much but watching this I might try it.
Great Video!
Give it a go. Depending on your needs, OneNote still might be your choice
In Microsoft Loop (and Planner going forward) there NEEDS to be an option to auto-assign tasks to self. It's so much easier to use OneNote for personal task management because I can quickly flag the todos and have them show up on ToDo app, but in Loop I have to through each of the tasks and manually assign to myself -- so while Loop is great for managing stuff at a team level, it needs to be refined to be made as good for personal goal management etc.
How do you have OneNote tasks appear in MS Todo?
@@davedsilva There's an option to flag items with the 🚩 icon in OneNote. The keyboard shortcut is Ctrl + Shift + 1.
They seem quite different, yet both able to provide solutions to similar use cases. Can you draw and sketch into Loop? Can you layout workspaces anyway you like or just vertically? It would probably make sense to be able to put Loop components into OneNote pages, and also share a OneNote page as a Loop component.
There's no inking in Loop, which is odd. There is a whiteboard component though, but it's not the same as the effortless inking in OneNote.
wow... MS is connecting their apps and made available across them... interesting... Tks Mr Jonathan! Regards From Monterrey Mx
Let's hope it's actually an improvement as opposed to more applications forced upon the end user. Thanks for vid, I will check it out
Since OneNote allows Loop-embeds OneNote will be powered up and for me NEVER DIE!
Brilliant video. As a OneNote veteran I may need to start giving loop a serious look. Will definitely give it a shot and see. I use OneNote a lot on my mobile devices and there are some writing capabilities that OneNote supports with Apple Pencil that I would like to see replicated in the Loop space. Thank you so much for this wonderful vid
I’m also a OneNote veteran and have played with Loop. Jonathan is right that loop is perfect for team collab. The ability to just make a component out of one part of the document where other information could be private is very useful.
OMG! At the 1:32 mark I couldn't take the "woosh" sound effect anymore.
I almost left the video but luckily I stuck around and the information is GOLD!
I share with you my 2 cents Jonathan as a fellow YTer, albeit I'm on the beginner side of things.
Man, I loved your video 😍 Now I'm moving to Loop, and I will try how it works, it looks really promising!
Thanks!
Note there aren't backup versions, in case you'll accidentally deletes one of those 'workspaces'
I was trying to figure out how to create a wiki experience which is going to have a lot of Jupiter looking content in it, but I'm not only trying to reach a developer audience and the developers have the belief that Git is going to solve all the thing for everyone, skipping the business people altogether. Adding to that, nobody actually reads the knowledge base articles until there is a major incident. Loop looks like the place at the moment. It'll be cool when there's a bit of AI assist for converting legacy content, though the filter of having to transcribe things to a new platform every few years is still a constructive activity.
OneNote is good at what it is. I used to take notes in a word processor, and OneNote was a natural transition from that. It might not be the best but it is good at what it does.
Excellent video. I'm a rookie when it comes to Loop. Can you recommend any books or resources on learning Loop? Or is it more of a seat-of-your-pants application?
Yea, it appears you can’t write anything on it - Handwriting or drawing.
Also, onenote has a “containers” type of approach, I can the text boxes, videos, task list, etc all around the screen to reorganize it. It’s great for project ideas before you are ready to finalize it.
Apparently Loop doesn’t do it…I guess it matters what you use onenote for.
No doubt Loop is a useful product, but one of the key features of products like OneNote and Evernote for that matter, is the Web Clipper function. If Loop had that, I would definitely use it.
Yes, I agree. Loop definitely doesn’t have that.
I love you too
I love you too
I love you too
I'd love to know how you managed to achieve the synchronization of tasks in OneNote and Microsoft To Do...?
On the Home tab in OneNote it's the button for Outlook Tasks there are a few options for due date here but when you add one from here it will put the task in both your Outlook Tasks and To Do
But you can't draw or write with an Apple Pencil on Loop's iPad App... There's no way to draw anything in Loop. That is still a powerful feature of OneNote.
My main use of OneNote is handwritten notes via an iPad. The most unholy of combinations, but somehow best in class (for me) for note taking. I rarely use the rest of the MS ecosystem these days.
For hand writing notes, I find reMarkable to be far superior. It's just an endless piece of paper with superb OCR. The pen doesn't need a battery and the e-ink tablet is lightweight and battery lasts months. But on a PC, OneNote is one of the best apps ever. I use both every single day.
Absolutely brilliant. I can see how OneNote could be replaced by Loop, but OneNote does have one advantage for teachers, and that's the Class Notebook feature.
As useful as Loop is, it's not ready for Consumers. The shortest path I see for functional parity is if Planner is available to Consumers. But that requires Sharepoint (not available to Consumers) and seeing how MSA Lists has gone nowhere makes me wary of switching.
Ahi le has dado!
Looks good, but how can I easily migrate my Onenote content. I’ve got hundreds of pages and I do not want to use multiple tools for the same thing.
Not possible yet, but you can already use Loop inside of oneNote They will start combining first. Soon they'll start to centralize.
OneNote been getting massive rework for a while now.
Still think Obsidian is structurally better, but unfortunately i'm not able to make use of that.
This being said. Loop is at the basis of meeting 'Notes' and this is just amazingly useful. Only downside: you can't start taking notes in there if you didn't create the meeting. If a client sends an invite you are blocked. This is stupid and knowing MS it might take a big time before they fix that.
One thing I use are shared OneNote Notebooks which are located on specific Teams sites and not personal ones, is this possible via Loops?
I like AnyType - the team is heading in the correct direction. Love the app.
Why are components not available in a Teams post? And why can I not created a component of tasks (from the workspace) and copy the link to a MS-Team? Also why can I not insert an existing component into a Teams post? thnx Jan
Great video!! Thank you!!
With reading into this as possible OneNote replacement(Use two different accounts one for work and one for life). It sees they are saying it is in a public preview mode and this will change. My school account and work account will have access, but if I create personal version it has a limit of 5gb, I am sure I will not use it all but that worries me. Any input on the different levels of usage?
Sorry to say, but you are missing many advanced features of ON that does not exist in Loop. First of all ON compared to Loop is free form noteing - it allows to write/draw/note in any place. In loop you nedd to follow the structure.
Next - you can sync task to To Do from ON. And you can colaborate in ON as in Loop.
As far as I know there will be posibilty to put loop components into OneNote so it's not about repacing but working together.
Loop is more a collaborative workspace. OneNote is a digital notebook. I think they can coexist.
Uso OneNote para mis estudios. Preguntas: ¿puedo usar toggle en Loop como lo hago en OneNote para hacer active recall? ¿Loop me permite insertar ecuaciones como OneNote? ¿Tengo la misma libertad para dibujar diagramas???? Gracias por
Major issues of OneNote for me have been the lack of performance on Android, at least for medium level phones, needing more options and a second app to have notes that I take on mobile.
In Samsung case, a half baked solution is the default notes app, that sync to outlook, bit the sync is too often broke and hence paused. At the apple ecosystem, the notes app sync with exchange, so the notes appears as the sticky windows notes, which can be accessed in OneNote. Both are half backed solutions, since you can't see all onenote's content. The onenote app in mobile is very interesting in terms of features, but again, is very slow on mid level phones.
You have to read with your eyeballs the tasks in OneNote and then type with your fingers reach one into Loop? No integration?
i did stop using one note for notion... so id go yes
Thanks for this demo, it’s helped a lot - I’ve finally downloaded it on my iPad to start experimenting with... My interest is due to the fact I have multi-platform devices, and I haven’t yet been using my Microsoft 365 account to its fullest. I appreciate its modern look, because I have found OneNote to appear “old” in comparison to other note taking apps… although OneNote’s benefit is function over form for the time being. Pen/stylus support? This will be needed to completely move over from OneNote. Or will there one day be OneNote components for Loop? Or a function I love from Notion, the ability to pull (or embed) a page within a page within a page…Toggle functions… All of these things I use as a Uni student.
I understand this is early days, and curious to see where Loop leads in its development.
I have access to Loop but don’t see the option to “add an agenda others can edit” in Teams. Am I missing something?
Another great video.
May I ask a question out of the subject:
For people with business M365 account and personal accounts, which account do you use for OneNote? I always kind of struggle to manage 2 accounts at the same time and same PC
Use both. Whilst I don't use it often, my personal OneNote notebooks sits in my Microsoft Account, my business notebooks site in Microsoft 365. The same app can access both.
Really good, thanks. I'll probably stick with OneNote for now as it's really just about note taking for me, but can certainly see the power of Loop for collaboration.
So in addition to my comment about OneNote this looks to be a nice piece of software and looks like it actually replace about four different products on the market right now on the retail side so we've been taken with it. So nice video
How do you set that up so that todos in OneNote get pushed to the Todo app? I have a personal MS365 sub. Is this only for teams? I've been trying to get ON and Todo integrated for a while but no luck.
You have to the flag as outlook task feature
Can Loop search in all Workspace, even the ones that are or have not beem opened ?
Is there a way to link or add word documents to a workspace? Thinking of creating a documentation workspace of existing word files.
Yes! I should’ve covered that….
MS Loop needs to tighten quite a few nuts to compare and surpass OneNote. I use both and I think that Loop has a lot of flaws that you need to improve to be able to replace OneNote.
What’s your obvious flaws that are a deal breaker for you?
@michaeledwards2419 When I try to move a note that I placed incorrectly I have to copy. When I delete the one I placed incorrectly, both are deleted. So even if I put the copy where I want, I have to keep the other one. Make no sense. It also doesn't allow me to create my own templates.
Interesting… I was not aware of the use cases around Loop. However, does it also allow for writing on tables like OneNote? And to your point that OneNote is not up to the task for collaboration I would insert that it’s part of the options in Teams-channels, allowing a team to use notes for their (project?)collaboration, so not completely supportive of your statement there. I would wonder how to keep “all of” those Loop-items organized though…. Stuff to start playing with :-) Thanks for taking the time to clarify!
Does anyone know how I can add files (not embedded) from SharePoint to a workspace in Loop?
I'm a Craft power-user and was reaaaally looking forward to seeing a solution developed by MS and integrated with my company's workflows. Question is: will it survive? Should I move my organization to Loop or is it just an experiment that is not going to last?
I am a loop fan but it has some major draw backs.
1. No good way to share a page or loop so that it is not a link - for example no export page to image or PDF.
2. Compared to one note, no support for drawings/stylus natively.
3. While the structure in a loop is one of its strengths, its also a weakness compared to one note where you can have noted and stuff all over the place and next to each other and other things.
I do use it a daily basis so I am not bashing on it, but when people say they are thinking about it, I make sure to mention my #1 item.
We don't want to share a loop with a client, it needs to be a "document"(PDF, png, etc) we can send via email and that can be archived. When you send a loop you are sort of sending a window into the loop, the actual .loop file lives somewhere on onedrive/teams.
I do hear the sentiment that MS has too many apps that do the same thing. As a relatively new MS O365 User, I am lucky I have not had to deal with older apps, but my current choice on loops is it lets meet keep all my info in one place, instead of individual excel or word files. Keeping one very long word file or a lot of tabs in an excel file is not something I would try. Because of loops inability to export, I still need to use word as an intermediary and when I do that I delete the loop so I do not end up 2 copies. The less places and copies of a document the better. If loop was able to host files in sort of "folders" , I would be so happy, I would move all my local files into loop
Yes, I was thinking the other day. Lots of MS apps overlap eachother
Ehi!! John. Amazing Video thanks 👍 ✅
OneNote has a web clipper and Loop does not. OneNote notes are a canvas that can include handwriting and images,etc. Loop does not.
I agree, love the web clipper
I've been trying to get onboard with OneNote for years but every time I use it once, I forget to go back in and use it again. Loop is much better because I can update things wherever they are ie: in teams, SharePoint pages, Word and Excel Docs and emails. The loop application itself is just a handy way of pulling it all together. "Goodbye OneNote, you seemed like you could be good but I won't miss you".
Loop seems good for meetings but I agree with you, for personal note taking onenote is better. I use the notebooks, sections and pages extensively, which doesn't appear possible in loop.
Can you sum up multiple numbers stored in table cells? It doesn't appear obvious yet...
I wonder if must one type in those lists or is there a way to import a file to get the lists? One of the things I like about OneNote is that I can clip the content from a web page as well as a link to the page. OneNote also shows the thumbnail of the RUclips video if you add part of the contents from a RUclips web page.
I love the thought, but I have files on my OneNote pages, in some cases I put the printout on the page, but others... just the file. How do I add the files to my Loop page(s)?
SharePoint link
many sophisticated applications to make the envelope more beautiful than the contents. Pure entropy.
Ty for this video mate. Really good comparison.
Suggestion: OH GAWD PLEASE USE DARK MODE!
I put RUclips in dark mode, but, your full-screen white is an arc-welder to my eyes, watching this in low light. Really hard to keep watching.
White-screen videos really make people click away when they're in bed/on airplanes, whatever, and they get blinded.
(Plus you get weirdos like me who get migraine headaches after 1 minute of white screens on OLEDs who just, cannot, because of pain, watch a white-screen video.) thanks for your consideration!
Assigning work without knowing a person's available and without setting priorities is just bad management. And, where, exactly, is Loop supposed to fit into the Microsoft application space.
"Loop hasn't been advertised as a notetaking application", mmhmm. I thought Loop was supposed to dynamically update content based on external blobs? Like a hook into the external blob checking for content changes?? If all Loop can do is integrate with MS apps for live updates with collaborators, I don't find that a reason to jump ship. I do agree that OneNote is aging. It's old file backend sitting on OneDrive that needs occasional compression is an example. But its OCR and stylus capabilities are hard to beat. OneNote is in the league of EverNote and Keep.
One note works with copilot does it not?
No offline access for loop?
We'd like to switch from OneNote to loop in our company, but we can't at the moment because it's impossible to create a workspace and share it automatically with a Microsoft group. Currently, the workspace creator has to share it individually with each employee. It's too tedious, and what happens if that person leaves the company? The day we can link a workspace with a Microsoft group, we'll be able to switch.
Im also interested in the answer to this for the same reasons
There are other loop videos around where the security of Microsoft loop is discussed. Right now, you need to be careful, because from what I have seen, giving access to a Loop workspace gives those attending access to its contents. So you might add someone outside of your specific team to a Workspace created for your team, and they would be able to view the content i.e. Currently the permissions model for Loop sems to be different. It seems to be similar to generating a link for a document with the "anyone with the link can edit" permissions
Is Loop available for offline use?
With all the amount of different components e.g. tasks, it would be great if it would be possible to summarise and compile all tasks within a workspace. Is it possible?
Does Loop sync between Windows, Mac and iPhone? Can I still access my data if there's no internet connection? Can I keep the data hosted on the cloud space of my choice (like OneDrive) or must the data reside on the Loop servers? The inability to do these things is why I haven't abandoned OneNote and moved to online services like Notion.
Can it work offline? Can you store your info locally into a server?
Loop seems fully integrated in Office 365 which if that is your ecosystem great. I use OneNote on mobile and laptop but as a standalone to record various bits of info from multi-sources. OneNote is has various product versions - is it time for MS to consildate products instead of creating nore? Migration options?
I will follow the Loop v OneNote comparisons
Can you do loop with someone outside your organization?
Yes you can
Note that (full) MS Loop isn't included in the Microsoft / Office 365 Business Basic plan, or the Office 365 E3 or E5 plans (though you can add Loop "Ideas"). Also, your admin might need to turn it on.
@hermanduker, we have full access to Loop with our E5 licence
I use one note on my iPad with the pencil. One note searches my handwriting and converts it to typed text if I need it to and lets me draw. I don’t see why I would use this new app when OneNote works just fine.
I enjoyed the video, you did a great job on the tutorial. However, I don't see how Loop is different than OneNote to where someone would want to switch.
If Loop integrates into all of these other Microsoft applications wouldn't it integrate into OneNote? I may have missed it but it seems like Loop might make OneNote even better. Being old isn't a con against OneNote, I'm guessing it's stood the test of time because it works.
Well I'll be giving Loop a go today, cheers 👍
I would like a way to migrate onenote notebooks to Loop, or other formats. Any option out there?
Web clipper, ability to search across all notebooks, draw, highlight, insert documents or images that are searchable, and print. Loop can't do much of that.
Can you protect workspaces (OneNote has very robust password protection)?
You have to provide access to a given workspace. You can also create a loop component and share that component to those who don't have access to the workspace it's in.
How can I send an email to Loop?
I like being able to control the text placement better, one note seems unwieldy, but don't see a way to add this to MS Teams.
The only two apps from MS that I use are ToDo and OneNote. So if they kill off both, it will make sense.
😂
Can you forward emails to loop yet?
Not yet….
@@bearded365guy arrggghhh
Can you import OneNote into Loop?
It feels like another version of Microsoft Teams, just a different look and feel and no chat feature. But the Loop site is a lot like a Teams site. Very interesting... Also wondering if Copilot integration is available so that as you are on that teams meeting, it can be prepping your notes and action items that would then feed back into the Loop note. Hmmmm
I would say no, seeing as all the premium features are not available to Consumers.
You're right.
Many tutorials show information for administrators, for Premium versions, for the insider channel, what if Copilot, what if artificial intelligence...
But the final consumer usually does not have all this.
Is all that integration only in business accounts?
Yes…
can you import OneNote folders into Loop?
I don’t think you can
It’s nice to have software that is not cloud-based. I don’t want everything cloud based.
dizzy with the sound effects :D
Loop isn’t a smooth app yet, OneNote has classnotebook, math, macro’s and drawing. Loop has a tasklist…