How to use Microsoft Teams Town Hall
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- Опубликовано: 4 июл 2024
- Microsoft Teams Town Hall is here, the replacement for Teams live event.
This is a new experience to host and deliver large-scale, internal, or external events to create connections across an organization.
Town halls will provide a one-to-many format with advanced production capabilities and a structured approach for attendee engagement.
With town halls, customers can host several types of internal as well as external events including company-wide town halls, all hands, global team meetings, internal broadcasts, fireside chats, and more.
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⏲Timestamps
00:00 Introduction
00:47 How to create a town hall meeting
04:48 How to customize the town hall event
07:40 How to customize emails to send
10:56 Co-Organizer perspective
12:00 Joining the town hall meeting
14:22 Reports & Recordings
15:35 Conclusion
#GiulianoDeLuca #DeLuca 
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Thanks for the excellent video. I do feel MS had made this less flexible as a platform now.
I can’t just create an event link and share with attendees, which was by far the easier solution than creating groups. Especially when my org doesn’t allow some parts of the business to automatically attend, they need to be scheduled off their normal activities. And those attendees change on each meeting.
So, awesome new features, but a bit of a bust functionality-wise, to be honest.
Does Town Hall have the ability to make NDI active like you could in Teams Live?
there is no preview before you send to live 1 presenter unlike live event. camera is cropped on attendees view specially when you send 2 presenter. hopefully there is solution to this.
Really informative! Thank you.
Do you know if there's a way to send the invite from a shared mailbox? Now the invites are send from the e-mailadres who makes the meeting..
Offcourse you can fetch the link and use that to send an organization wide invite but I like the theming and other capabilities from this new functions.
I was thinking the same as well.
I guess Microsoft's vision does not include a shared mailbox to send invitations, due to the limitation of a shared mailbox. I assume a user will be necessary as the user owns usually a license that includes Microsoft Teams capabilities.
As we in our company also manage company meetings from a shared mailbox we would need to create either a new user (like Town Hall User or similar) or do it from a certain management level (ICT, Executive, etc.). As you still can define the co-organizers they can then adjust certain things for the invitation.
Thanks for the rich presentation Giuliano De Luca
Thanks for your comment and sharing your opinion
Hi,
As far as I know is not possible to use a shared mailbox here.
Overall, it is very limited and bugged.
Just to mention a few problems I encountered: when adding someone new as an attendee, it resends an email to the 150 people you already invited. When it comes to email notifications, after publishing you cannot edit them. I don't wanna share the recording but I wanna still record for me and both presenters to have, again, unavailable to disable recording sharing after the event. While on the event, you can change the meeting settings but even after saving, it won't update the event.
This is just the beginning of many problems I found while attempting to organize a company-wide event.
In the end, it was a great idea but an awful delivery, something Microsoft is becoming well known for.
Town hall is not an option for me how can i get it as an option?
Very Informative, thank you.
Is it possible to create a registration form for attendees on town hall?
Hi,
Thank you for following, this is not available in Town Hall.
What you can do is create a Form in Microsoft Lists or Microsoft Forms, and then send an invitation to all registered users.
Is there a way to send a separate invite to the attendees? so that the presenters can rehearse before the meeting actually starts. For example, I'd like to send an invite to the presenters at 12:30 for a meeting that starts at 13:00 so they rehearse before the attendees join at 13:00. Please let me know ASAP - THANKS
Hi,
Thanks for watching and commenting.
You can schedule a Power Automate flow that send a reminder to the speaker 30 minutes before the event.
Can you edit/add presenters once the town hall is published?
Hi,
Yes you can add additional speakers even later after the publishing.
Rule number one is to add attendees in your Town Hall meeting only when you are totally sure about the data that you added.
For each new publication, a new notification is sent to participants.
Are attendees able to join via their browser (if they don't have the Teams App)?
Yes sure
We don't seem to have the option for "Add External Presenters" do you know which admin setting controls this?
Hi,
I noticed that this button is only available when you use the new version of Microsoft Teams
Same here, Tested both versions and No external Presenters.
Can an Organiser/Co Organiser share content that is being delivered by a presenter. We have presenters who are reluctant to share from their machines and are happy with"next slide please" Thanks Bryan
Hi,
In both cases when the Presenter or Co-Organizer share I would use PowerPoint live.
For example the Co-Organizers can upload the presentation and share it with PowerPoint live and the Presenter can click on 'Take Control' to move forward with next slides
How is this done, since it states that PowerPoint Live is not available when you share?
@@DeLucaGiulian
Question: Live event will return the presenter and organisor back to green room once the event ends. How about Town Hall? Will it return them back to green room after the live meeting ends?
Hi, nop Town Hall works more like a normal meeting.
We have the dutch version of teams. No town hall in sight ;-(
Hi,
Have you asked to your IT admins if it's disabled on your organization?
@@DeLucaGiulian thanks, but problem solved already
Can one of the presenters take control of the presentation shared ? If so how ?
Hi,
Yes, share your PowerPoint using PowerPoint live so other speakers can see a button on top "take control" of the current slidedeck
iF WE ARE IN A townhall meeting, there is no option to take control as such (I believe). The prsenter can share his content that will overrride what I am actually sharing.If I want to share again as presenter, I have to share again.
@@berbersissi yes if you want to share your desktop or some other app
Can we do Townhall in multi-lingual?
Hi,
You can use live captions for real time translation to cover you scenario.
@DeLucaGiulian Ok, I would have like to assign real Interpreters (english and french) like in webinars..
@@richardrochon9413 correct 👌
@@DeLucaGiulian It's not possible then, right?
@@richardrochon9413 currently there is not a good mechanism that means, you have to handle speakers with live captions turned on