Avoid This BIG Beginner Mistake with GTD®
HTML-код
- Опубликовано: 9 сен 2019
- Join the GTD Collective - a member's only channel where you benefit from access to exclusive content, live guided GTD Weekly Review® sessions, 'Ask an expert' livestreams, and more:
ruclips.net/user/nextactionass...
There is a big trap that people new to implementing GTD can fall into. Robert Peake of Next Action Associates explains how to sidestep it.
“You are compiling guilt in a system.”
- nailed it.
I’ve been really trying to nail down next steps. Making it efficient is the hardest part. The rest is so gratifying.
In summary: Clarify projects and next actions to the level that they are self-evident later. So that someone else could do it without any further instruction or thought. (That person might be yourself 6 months down the line.)
For examples, see 5:58
Kudos for the Video clip! Apologies for butting in, I would love your initial thoughts. Have you heard about - Sanailey Inconceivable System (probably on Google)? It is a smashing one off guide for getting the success you deserve in your life minus the hard work. Ive heard some decent things about it and my work buddy finally got cool results with it.✔️😎
Its 5:58
philosophical monk thanks, fixed the ref
Kudos for the Video clip! Apologies for the intrusion, I would love your initial thoughts. Have you considered - Sanailey Inconceivable System (should be on google have a look)? It is an awesome one off guide for getting the success you deserve using this proven betting system minus the normal expense. Ive heard some super things about it and my old buddy Taylor finally got amazing success with it.
The methods, ALLOT of people are using, seem expensive/counterproductive/you need to keep ALLOT of clutter/crap, to do it this way.
So you need, paper,folders,dividers,notebooks,printers,ink,stamps envelopes, TIME.
Also not using/having E-mail, PDFs, servers, to do lists apps,notifications, digital calendars,digital planners, is a real handicap, when it comes to being productive.
Automation, is nice too/set emails to go out/upload to the server/local files and so on, on schedules.
Also instead of carrying a huge ridiculous folder/book places, bring it all with you, on your phone.
Also having your to do list/notifications pushed to you/directly to your phone/in your notification menu or maybe through Alexa/a routine.
Also its nice to have a digital note pad/note taker, so you can have your notes, with you, ALL THE TIME, in one place/on your phone, thats always with you.
Also, IF you use/read, magazines/news papers, a digital subscription, is always available/an option.
ALSO MOST places have apps, for coupons/Walmart has one,Kroger has one, IF you like fastfood, Burgerking and Mcdonalds, have apps, granted I just use Walmart's monthly membership/door dash's delivery system, for food/groceries, and for what Walmart doesn't have, I buy on Amazon. Also on occasion I use Lowes/Home depots/I get things delivered, to my house from them.
Anyway all of this, is available as well, anyway things CAN be ALLOT EASIER,NOW DAYS.
If you have a kid/kids, give them a tablet or a laptop, also tiny scanner pro.
Also get them PDF books and don't buy them paper, pens or pencils, Also tell them to throw all paper away/tell them to tell EVERYONE, to email it to them, if you see it around the house, throw it away, it will make EVERYTHING ALLOT EASIER.
More info:
Tablets/Laptops/desktops/a phone, is the solution lol, if you need a stylus get one, as well lol, not NECESSARILY needed, but, it MAY make you feel better.
Storing this much paper/any paper, seems counterproductive, thats what storage drives are for, burn it all/well the responsible thing to do, is shred them and then recycle them, but /IF you need to scan it all, into a computer, back things up though/on flash drives/external hardrives and so on, also ALL OF THIS, CAN BE STORED ON YOUR PHONE/in one TINY device.
Also NOW DAYS, you can just start typing what your looking for, in a search box, and it will just pop, right up/no more annoying days of Windows 95/XP/Vista, those type search systems, are a thing of the past, luckily.
Also ALL of your manuals, for your appliances/devices, have PDFs, I have those on my phone/I've backed those up as well, you can just search for them online, they are easy to find too.
Also notes can be taken on your phone/and all of your notes/info you need, will ALWAYS be with you as well.
Also you can carrie tons and tons of books, IF they are digital/PDFs, same with music, granted now days, we MOSTLY stream music, with Pandora/Spotify.
LOL your acting like an old person, IF your using paper lol
Sentimental things are different, but the rest is a waste of time and space.
Some more examples, of how we live in a digital world.
Also ALLOT of things can't even be purchased, with out digital/EVERYTHING can't be purchased with cash. MEANING COD/POD, isn't even a thing anymore/DEFINITELY not available for everything/its not used, like it used to be.
Cash is helpful, to avoid paying tax though, under the table jobs and also for survival/when systems are down, but sales tax is MOST LIKELY going to be an ISSUE REGARDLESS, UNLESS, MAYBE, IF you have access to a military base/some other way to avoid SOME tax.
I know I keep ALLOT of cash in my safe,along with physical books,blurays and so on, for back ups/end of the world type stuff lol, but I normally keep/use digital items, MOST of the time, such as PDFs,Digital files, movies,games, music and so on.
Keeping birth certificates/social security cards and pictures, of everyone in your family, SHOULD suffice, for the JUST IN CASE, but even your license, now days, can be renewed, through an app, also taxes are paid/done online now.
Anyway physical paper, is becoming less and less needed.
It doesn't surprise me though, that EVERYTHING'S going digital/Sears,Kmart,Hifi buy,Sports authority, Toys R Us and SOON GameStop, ALREADY figured this out, the hard way, but they did FINALLY figure this out.
Walmarts figuring this out as well/using doordash/having memberships/monthly services, that allow you to get unlimited deliveries, meaning, Walmart stores are KIND OF turning into warehouses.
Anyway we now have hardrives,SSDs,Flashdrives, servers, no need for MASSIVE filing cabinets, ANYMORE, nor massive calculators,paper calendars,paper, envelopes, or paper/things that can be sent by/via E-mail. No need to buy, stamps,printers,ink,paper/folders, binders, checks and so on, ALL of these things, are obsolete/they are going away.
Now we can just log into the server, vs having to take/go get that one piece of paper, that is miles away/we also use e-mail vs USPS. Also we can carrie EVERYTHING, in one device/your phone, or have cloud back ups, to get access to it, ANYWHERE.
Also we use debit/credit cards now vs checks, we don't get our bills mailed to us anymore/we have auto pay/we pay through apps, AND we get discounts on our bills, for doing this/setting up auto pay. We bank through apps now vs through physical banks, we do on OCCASION, use ATMS, but even checks can be deposited, by taking a pic of them, through an app, ALSO, IF you pay with a check, NOW DAYS, in a store, the check will be handed back to you, and your money is taken, DIRECTLY OUT OF YOUR ACCOUNT/ITS BAISICLY LIKE USING A DEBIT CARD, NOW DAYS, direct deposit is available, ANYWAY we now do things MUCH more simply/efficiently/effectively.
This is probably WRONG, but I burn all the paper I receive, wrong as in, recycling, is what you/we should do, but honestly, I think physical mail, FROM COMPANIES, SHOULD BE BANNED, individuals sending each other a Birthday/Christmas card, is okay, but other JUNK MAIL, should not be sent to people.
Atleast with email, MOST things, get sent directly, to the spam folder/box, also what gets through, CAN BE BLOCKED, MANUALLY, AND ITS NOT REALLY REAL/it has no consequence, other than bandwith.
Honestly ALL trash services SHOULD be required, to recycle/all trash facilities, SHOULD HAVE a SORTER/SOMETHING/a machine that automatically sorts the trash/it gets dumped in and then its sorted automatically.
Anyway paper is a waste of money, time and space, especially when everything can be stored on servers,storage devices and easily emailed/found, when need be.
Something you can invest in/things that are helpful, NOW that you've gotten rit of all the paper, is more monitors.
When I work, I use 3 monitors/I have two 42inch monitors and one 27inch monitor, in every setup I have, but being able to see more on screen, is really helpful, when working/getting things done.
"ways of talking to your future self" - wow! Thanks Robert. That phrase was a real insight. To think of what I am writing down as a delegation to a future self really clarifies things. I naturally want to help my future self as much as possible. We've all had unclear things delegated to us, why do it to ourselves?
Well, exactly! So glad that resonated.
GOLD. GOLD. GOLD. Everyone, if you’ve not watched this entire video, It’s basically a TEDTalk that is so nutrient rich about GTD. Massive respect to this man and this video, and its “healing powers“ for Getting Things Done.
Thanks! :)
"Talking to your future self" - wow, that was just beautiful. I legit got goosebumps because I had never thought of organizing through that lens.
Glad to hear that resonated
I started reading and implementing GTD for 2 weeks. Since then, without knowing why, I since felt overwhelmed, depressed and didn't what to do any work anymore.
Your video put words on what happened : GTD's giant list introduced giant stress with a sense of : I'll never get to the bottom of this, why bother.
Thank you so much.
Glad it was helpful and I hope with a mindset shift you can re-approach your lists and find ways to make them work for you -- not so much as "gotta do it all now" -- but more as a radar screen of clarified options to give attention to appropriately over time. It can be scary at first to get stuff out of your head -- a bit like cleaning out earwax and feeling grossed out -- but it's "better out than in", and with the right self-talk consulting the lists can be empowering and even freeing
What became essential to me on my own was to continuously rephrase, clarify, expand, etc each review item, and not just reread things into cognitive saturation.
Absolutely agree with the importance of differentiating a squishy list and a gtd list. Collecting is not organizing or planning.
You know it!
I'm only 2 mins into the video and you already hit the nail on the head. I've been creating "guilt lists" way before I knew about GTD.
Glad that's helpful. It's human nature
Yes, I like the "ways of talking to your future self" idea. Thank you for this video.
Glad to hear it! :)
I’m new to GTD and so glad I found this now! Thanks so much!
Glad it was helpful!
Woah that's CRAZY.. at first I just assumed "I definitely don't have any of those non self-evident items".. but I said "screw it, let me check" and oh my god, like 25% of my projects were so unclear.. so simple
Haha, thanks for your honesty
The gtd way to get out of squishy lists is to think it through the first time and clarify each item by asking 2 questions: 1. “what is the outcome?” Or “what does done look like?” (Two ways to ask the same question.) That’s the project, and 2. “what’s the next action?” Categorize it by context. So if project is “have birthday party for mom”, next action might be “call sister” and put that action on the Calls list.
I find that there is never enough conversation about clarifying and organizing. Thanks so much for your insights, I am definitely carrying around squishy lists.
Glad this was helpful, Dustin. We tackle the issue of "squishiness" in even more depth in an upcoming podcast episode.
Yikes. You described my state exactly after finishing GTD the first time. Thank you
It can take time to really get your practice refined, but it's worth it!
You're absolutely right. Thank you for clarifying my mistake for me because this was a blind spot for me. Totally worth my 8 minutes. :)
Robert, THANK YOU so much!! I get it now. I get it!! I'm in the process now of being reborn into GTD!! This video nailed it for me. Many Mahalos!!!!
Awesome, glad to hear it!
So simple, yet profound. Thank you! I've been trying to implement GTD for several years but could never quite figure out what was not working for me, with it. I think this might just be the key to unlock what's had me tangled up with this system all these years. What I am hearing is "take the time to get ALL the details & steps coming to mind, of one project/idea at a time out onto paper or into computer, so I do not have to rethink through things I've already thought through". I love looking at it from the lense of making it so clear that anyone can grab the file & know what to do next.
Excellent, so glad to hear that spurred you on
Did you have great results after making the changes?
I just started GTD and was just about to migrate all my squishy lists into another squishy list and still be overwhelmed. Thank you! Clarify the FIRST TIME so that anyone taking over could continue my work.
Feleni excellent. Go de-squish!
a must watch for anyone trying to organize their lives, and not just by using GTD but any system
Well, this was extremely helpful! I glean that I should treat my future self as I basically would any colleague- with clear instructions & setting myself up for success...
You got it!
Oh wow! This hits the nail on the head for exactly why I have not yet been successful with GTD thus far.
I had no idea about squishy lists. Thanks man!
Glad to hear it!
Key next level info for GTD’ers. Thanks for great video!!
You're welcome! :)
Dayum boi I came into this expecting nothing much but you really blew me away in the first minutes with that charisma. Verbalized many of the common mistaken thought processes which is great too.
Thanks for this reminder. I have been practicing GTD since David's book first came out but nonetheless my lists had become very squishy indeed. They are now expressed as concrete outcomes and have clearly defined next actions. Phew!
Phew! 😂
Thank you Robert, for sharing your experience with us. I know it's hard. This is not a school or family, it just real life. To Ask yourself during task / project review few simple questions "are you happy? Is it what you love to do?" helps me to not hesitate do right choice.
Great, sounds like that is working well for you!
So helpful, I have been trying to implement for a few years off and on. Thank you, this is great.
Glad to hear and good luck with your implementation!
Allen is talking about this in his book, but it´s good to hear it again. Thank You, Robert.
Indeed, it's all in the book. But glad to hear this was a useful reminder.
I think this was put together really nicely. I've been going through and finding short generalized things to share with a friend of mine. Just so many things are so overwhelming. You know looking for get the idea before you might listen to the audiobook.
After recently listening to David in his later years as I am also getting in by later years, I think I'm really doing okay! You're right in the beginning we look for that super perfection... Do what you can and do the best that you can and carry on in a daily basis.
This is great information, thank you for sharing!
This was incredibly helpful! Thank you. I plan to watch many more of your videos, as I am just now beginning the GTD process, and you coaching seems spot on. I appreciate this content from you greatly!
So glad to hear it, Douglas and good to be in touch.
Thank you! This is so very helpful. I never thought of making my lists like this. I'm now looking forward to doing my lists in detail. I don't want to have to worry about figuring out next steps at a later date. It makes sense to do it all at the same time.
YOU ARE UNBELIEVABLE!!!! I have only listened for 4 minutes so far and you've already described my experience EXACTLY!!!! I can't wait to hear the rest and see if you have anything more! Bravo!!!!!
I've tried two times implementing GTD in my life. First was a total failure. Because I didn't understand this basic principle of "clearing all open loops". The second time was begining the same way, except I was really trying to clear my head of all these open loops. The problem is (was?) that the more open loops I was trying to clear, the more new loops I was opening.
Lucky me, I've find a piece of advice in this video and in another one saying: There are 2 ways to do things: The right way and do it again. (being that it has not to be perfect either!...) I'm convinced GTD is based on our natural way of thinking (I mean using the way our mind works), so if something is wrong, it's, as you said, because I wanted to try to use the process with old habits in mind. Thanks for this critical piece of advice!
So glad this was helpful. Loops, begone!
Great video. I’ve gotten into the squishy part of the lists even though I used to create “actionable” items. Thanks for the reminder that I need to be instructing my future self with clear, actionable items.
Just what I needed, thank you! I'm in the middle of that "get it all into the system" process. It's clear that the #1 problem is not the tasks and projects themselves, but HOW I've been (mis)organizing them. This will help a bunch!
Excellent! Go get 'em!
Thank you - this described my problem exactly, and has helped me to go forward with more purpose on my GTD journey
Excellent, good luck with your journey and let us know if we can help
Thanks so much Robert Peak, the best I got from your message is to make an effort to communicate clearly (be specific) with my future self, I think it did overwhelmed me, but your video help. Wishing you the best.
Glad to hear it! Yes, your future self will thank you--the same way you would be grateful for a really supportive boss that makes your job really clear and easy to do and succeed at. :)
That is the SINGLE BIGGEST EYE OPENING, GAME CHANGING, LIFE SAVING thing I have ever heard!!! You have just articulated why I avoid my daily and weekly reviews like the plague even though it would transform my life to be consistent with GTD. THANK YOU!!!!!
Thank you very much for your advice!
Clarity. You helped me gain clarity. Thank you so much!
You're so welcome!
It took a number of years to understand it myself, thanks for putting into such an understandable and concise description.
You bet. Glad that was a useful recap.
Excellent tips. very helpful thank you so much!
This was really really helpful. I live in Nigeria and I am so hooked on GTD. I have been struggling with incorporating GTD system. A newbie, just over a year now, on GTD. Purchased the workbook which has helped me a lot. My problem is that I make a list but find it hard to bring out the time to do my daily review before jumping into the activities of the day. This video is a great help in establishing a routine and putting fir things first. No wonder my overwhelm each day. A NEW BEGINNING!
Fantastic. :)
Thank you very much!
I have just discovered this GTD method, and I am glad to have seen your video at this stage of the process.
I really appreciated the idea that, what I am going to write about my "project" should be clear enough for someone else beeing able to do the "project" for me.
We call it "being kind to your future self" :) Go be kind!
Very helpful- thank you!
Good point! Thanks for pointing it out
That was amazing. Thank you so much for making this video. It motivated me to start again and getting it better this time.
Excellent. Go for it!!
best GTD Advice I have ever heard! thanks!
Wow! Thank you so much for this video! I've been working in a professional capacity for 10 years and the last three years I've entered into a role that is fast paced with growing responsibilities and opportunities each year. I've been struggling to keep up with those to-do lists and those little things really have accumulated and created that squishy guilt list that you described. I just recently started to look into the GTD methodology and was recommended this video to watch. I'm so glad I did because you just described something that I have been struggling with for so long, so concisely! I wish it was more common for entry level professionals and students to be introduced to this methodology early on. I feel like we've been taught this in some capacity as we grow but I had yet to really understand what I was doing all these years.
Wonderful advice. Thank you again so much!
So glad to hear this was helpful. Indeed, it's stuff we "pick up along the way" to some extent, but I agree it would be amazing to have it part of the core curriculum growing up. There is a GTD for Teens book that is good if you have kids.
Very insightful. Thanks!
Really helpful Robert! Thank-you!
Glad to hear!
Great points. Thank you!
Great advice and spot on. Thanks!
Glad you found that useful!
I am just in the first phase of capturing and this was VERY helpful. Thank you!
Excellent. Capture away!
Ouch - some pretty painful truths there! Really useful though, thanks.
Sorry not sorry. ;) Glad it helped.
Just watched again - every GTD follower should watch this every January !
Glad to hear it was worth revisiting!
This is exactly me. Thank you for the knowledge.
This was a really helpful point. Thank you 🙏🏼
Glad to hear it!
Thank you for this video !
This is great and exactly where I was with GTD. I was eating up the concepts but struggling to make the next jump. Cheers
Excellent, glad to hear it!
This info should get added to the next edition of the book and repeated at the start of every chapter (or as a foot note on every page!)
Glad that was helpful, Mark!
lol
Haha, well said!
Great insight. Thank you. You seem like you've gotten to "mind like water" with GTD.
I often find the projects or tasks that are the hardest to make un-squishy are the ones I feel either afraid of tackling, or they have some other vague resistance for me.
Vague resistance, i know that feeling lol
Great insights, thanks for sharing
Sure thing!
Thank you very much for this video!!! I didn't know why I hated my todo list, that was supposed to relieve my stress... Now I know and I can address the mistakes! :)
Excellent!
Great advice. Very genuine.
thank you for sharing, informative valuable advice
My pleasure!
Thank you!
Important information, well done!
This has been super helpful, thank you.
Super glad to hear it!
Well said and extremely helpful, I'm sure this has been my challenge from the beginning.
Glad to hear. Hope it helps
Thank youuuuuuuu! That's exactly how I felt , and I didn't understand how to fix it til now so thx again
Thanks, Mag. Glad to hear it!
insightful sir, thank you!
Robert, loved your explanation. So very clear and true.
Thanks, Daniel! :)
Thanks for the video!
Thanks for this video, it was really useful!
Great, glad to hear!
Thanks man. Helpful.
Very helpful. Thanks, from the UK
Excellent. You're welcome from the UK (despite the accent)
This is a really good video. thank you
Nice video, thanks 🙌🙌
You hit some of my squishy pain-points! Thanks a lot!
Hate to be that guy, but glad I could be that guy for you as well. Here's to de-squish!
Lots of useful info in this video, thank you! I really need to review my lists, yes....
Excellent. Go get 'em!
Yes thank you, you made some very good points in here, and I need to do more talking to my future self. I dont have trouble with doing whats on my lists, I have trouble remembering what I was supposed to DO when I wrote down a single word task.
Excellent. So now it's a matter of remembering those "what did I mean?" moments the next time you go to write something down, so that you can be kind to that future self... it's an adjustment process, but it can really help over time
Thank you.
This has become exactly my issue. Thank you
Sure! :)
This is a great video and really described what i have been going through with the GTD system. I think many will find this helpful
Thanks, Jack. Glad to hear it.
Thank you.. This was so true
I'm with GTD since 2008 or 09 I guess. And I do agree with Robert. Actually every GTD habit in the book, every phase has it's reason and will help you, if you're fulfilling them, and kind of ruin your whole system, when you're ignoring them, cause you will start to cumulate and piling informations/tasks/whatever in some part of your system in inadequate form - then bad emotions, like guilt, comes in game and it (YOU) will destroy your relationship with GTD and your tools because of it. Whole method in complete way has it's charm. My opinion - it IS worthy to take your time to learn the whole method as it stands.
I'm using OneNote (love 2016!) for my GTD (and for many more stuff like study, work, pretty much everything) and I know then it's completly up to me what emotions I will feel for it. Then it's stupid to procrastinate here.
GREAT tips!
One list for stuff (projects and next actions) I want to/need to work in in next week, another list for things to be worked on later.
lucky to watch this video❤
Starting each line-item with a verb is my fix ("Sandie" became "CALL Sandie on Thursday." "Dogs" became "TAKE dogs to the vet." "Exercise" became "Run for 3 miles")... THANK YOU!
Glad that's been useful. In digital systems, they often sort alphabetically as well--so you get a second level of visibility on our options since all the "calls", "reads", and "brainstorms" all cluster together in one place.
I saw your video several times in my suggestions list and finally clicked it, just to ensure myself it's clickbait. And? Guess what! You totaly nailey my current problem. Thank you for this video. Gonna care alot more for my future self which has to get all of this done. The "could someone else do this task the way I described it?" will also help. Thanks alot!
So glad this was helpful, Thomas, and thanks for the feedback that the title made you hesitant to click. We're experimenting with different formats, tones, etc. in our videos to try to reach different types of GTD fans and those curious about it. So, all good input for us.
@@GTDintheUK It was the thumbnail which kept me from clicking because the bubble looked kinda unprofessionell.
After a little discussion with my gf I find it also helpful to go through my system project by project instead of facing all tasks which havend been done.
@@ThomasIkemann Point taken the nod to Admiral Akbar was deliberately cheesy, though perhaps not ideal in this context. Be sure you're doing your weekly reviews--that's your chance to make sure every project has a (good) next action to it, so you can live in that clarified action land day-to-day, confident it joins up with the bigger picture.
Thank you for a great video. I fall right into that trap we squisy lists...
And remember that i have been there before, with long lists and some points at the list i never will be done but just take up space in the list. Then Murphy helped me and somehow i did loose my list and without any backup. Then there was cleaned up...
This time i consider doing something similar. Putting everything captured in a "parking lot list". Then walk through the list and only qualify few important tasks for each lists, next actions list, someday list, grocery list....
I consider using some kind of kanban strategy. There must be a minimum and a maximum number of task on each list.
The someday list could be a prioritized backlog, so i do not have to go through the whole list everytime upgrading a task from someday to next action.
Thanks again for this great video. That is definitely one i will put on the list of video worth watching again later.
Glad it was helpful and worth revisiting!
This is a great help thank you
Excellent, glad to hear this from a fellow Rob.
This is great advice - especially the handover to someone else clarity
Glad to hear. It's definitely been the mark of a good manager/leader in my experience that they help clarify the outcome before delegating it
Thank you, even though this sounds very logic and simple, reality is that we don’t take good time to THINK and avoid things to keep accumulating.
Indeed--and I often ask clients when they want to do the thinking--near the beginning, when they have time to plan, or at the last minute, under pressure?
Useful info and subscribed. From my experience, having some level of project management is extremely useful to implementing GTD. Understanding and being able to develop a clear WBS avoids these squishy nebulous ambitions, though the ambition might be an outcome.
Indeed, "begin with the end in mind" is a commonality between project management and GTD thinking for sure. Glad this was useful
From here ı felt your clear mind and it’s releiving emotion that you experiencing as ı see
The accuracy of this is unreal!!!! I have been doing it for the past few years and although I dump what is in my mind and I have gotten a few things done here and there it is not a system for me and I have tried many apps. So what I do now is make a binder with tabs in the same manner that I would do in notion and todoist and I also have peace of mind knowing my personal data is not online somewhere or on my desktop where it can possibly be deleted if it does not work one day.
Glad to hear that's working for you. Some people love paper for the reasons you mention