Filter Views - How to Filter Google Sheets Without Affecting Other Users
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- Опубликовано: 17 июл 2024
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With the Filter feature in Google Sheets you can analyze data by showing only the information you want. But applying these filters changes what others see in the file, too. And because Google Sheets is a collaborative cloud-based spreadsheet, you may want to filter data without changing the original data and impacting others who might be working on the data.
What is a Filter view in Google Sheets?
That's where the super helpful Filter Views come in! With Filter Views in Google Sheets you can apply the filter conditions of your choice without changing the original spreadsheet view. With Filter Views you can also sort the data without changing the original sort order of the data. In addition, you can save and name this filter view for easy access in the future. Filter views can also be used by your collaborators. You don't even need to activate Filter to use a filter views. Once saved, they can be accessed anytime.
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00:00 How To Filter Data in Google Sheets
04:28 How To Create Filter Views in Google Sheets
04:50 Sort data in Filter View
07:56 How To Filter by Color in Google Sheets
09:11 Google Sheets Comprehensive Masterclass
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Very concise and straightforward. I was able to quickly create a filter view in a shared data, even though this is new to me. Thank you, Leila!
I usually get these posts in the morning so during the day I can try them out for myself. So cool, so helpful, the way life should be. Thanks so much Leila for your efforts.
Thank you :) Yes. On Tuesdays so far I can only manage to get the videos out at 14:00 my time.
This was incredibly helpful. Thank you for explaining filters so clearly!
You rescued our department not to interrupt each others' works.
Thanks
Can you pop up a dialog box to ask what to filter? Something like this would give on-the-fly filtering a little more power.
By the way, your videos are amazing! I have worked as a data analyst for over 12 years and have learned a lot from you.
Keep the great videos coming!
You are google sheet icon,your tutorials have made me a master.Thanks for your amazings staffs Leila
I really admire and enjoy the professionality of your videos. Always useful, practice oriented, to the point. Thank you!
Glad you like them! Thank you.
I am watching this for the 10th time, and every time i watched it, learned a new thing about filter views! one the best illustration of How to use Google Sheets!
Thank you for explaining the difference between sort and filter. I was extremely frustrated to see the filter modify the Excel from the beginning, but now I have a better idea.
Filter view is sure a neat option when collaborating!
This is the solution for the issue I've been having with my spreadsheet. Thank you so much. I've been adding extra spreads with the filter function but I believe filter view reduces the spreadsheet size and improves performance. As well as make it cleaner.
Thanks! I've never understood how to use filter views until now. I've had extra sheets dedicated to common filters but now can do it all in one
Happy to help, Matt!
That was excellent thanks very much. I was able to work out the number of patients seen in a given time without upsetting my dataset.
Dear Leila, thank you for your valuable advice, always well explained. My use of gSheeet has dramatically improved and my work has become much more productive.
That's great to hear, Marco!
i never knew it o.my.god filters are available in google shetts this is helpfull👍👍
Very helpful! Thank you! 😊
So helpful thank you!
Love ur thumbnails, Leila. Which software do you use?
Such a great tutor, i will definitely purchase your course on Udemy.
Thank you, Leila for such a valuable and gorgeous presentation! I have a question. My boss wants that his managers (multiple users) work in one google sheet and have access to only their range of data and at the same time don't see other colleagues' work. How can I customize filters to reach that goal? Thanks!
after watching this video.... " oh wao " was my reaction... Thanks --From Pakistan
Thank you very much!
Helpful. Thank you!
your videos are incredible, more plz!
Very helpful - THANK YOU!!
Very well done; thank you!
Leila, thanks a lot for such an informative video. Big thumbs up! 👍👍
awesome Leila! You know your stuff!
Great as always! Thank you Leila.
Glad you liked it!
Always follow you. By doing this I become expert operator at my office. Thanks for All
I'm happy to hear that :)
LOVE FILTER VIEW, TKS
Thank you for making videos for Google Sheets. I really appreciate it!
Thank you for dropping by : )
You are a REAL MASTER Creating MASTERS
Me too, a master in my circle, because of YOU
Thank you
You are always Best.
Any idea to add more selections like in the example of manager typed in, could we add another option by separating it with a comma. In this way it loads everything with manager, and another selection with the info after the comma. Out can we only "search" for one
Thank you 🙏 instructive
awesome, thank you. that's what I'm exactly looking for.
Thank you!
Thank you for this video!
Our pleasure!
I wish you happiness and good luck ! thanks for the video !!!!
Hi Leila, Thanks for your quality presentations! Question: So can I set up multiple filter views and create a data validation type dropdown so that the user can call the filter view from within the spreadsheet?
You'd probably need a macro to activate the Filter View from a data validation selection. That's an interesting one though. I will take a closer look.
Great content. Very well explained. A+
Great content, thanks for sharing :)
Excellent tutorial
Excellent video, as always.
I appreciate that
thank you so much :)
Thanks a lot.
what you are saying everything is so good to learn from excel .This is so nice to know really helpful information Thanks leil.:@
Thank you Leila for an excellent presentation of Filter Views. After watching your video I opened the same shared sheet in different browsers, used filtered views, set a filter and saw that the second instance of the shared sheet did not change. However, then I hide columns in the filtered view and the second instance immediately hid the same columns that were hidden in the filtered view. Is there a way to also hide columns in one instance of a shared sheet but not impact others using the same shared sheet? Thank you again for your very helpful video on a powerful option in Google Sheets.
thanks so much.
Ur all videos are awesome,
I have a question, how can I sum up online the numbers that I have filtered in? Because when I try to sum numbers in any column it gives me sum of complete column even the filtered out numbers are not there. Thanks
You are awesome!:)
Hi Leila, is it possible to use row level security in google sheets, or is it possible to restrict access to the views for editing and viewing, etc?
Hello, we use google sheets for all of our projects with filter view - however we have noticed that sometimes when you filter "department"/"project size"/"project manager" to analyse the project close data at the end of the quarter the data can get mixed up - is there a way of ensuring the row's are fixed you can freely filter knowing that the row data will not move/re-jig itself?
Very helpful ❤️😁👍
I like the video ... thumps up
Thank you, but when I try sorting a column where it is referencing to other thing it generates a mess, EVEN in a separate view. Any tip?
Thank you
Thanks, Teacher. Greetings from Rio.
You are welcome, Carlos!
hi every year i have to prepare budget for multiple number of shops through out a year. Are there any formulas to help me distribute the figures so it will match the monthly target and yearly target by stores simultaneously? assume month in columns and 40 shops in rows.
This is so nice to know. Really helpful information. Thanks Leila. :)
You're welcome : )
Big thank you..
Always welcome
The other day I was playing with the filter by function but I didn't seem to work very well. Maybe I was doing something wrong. Thanks! The filter view is an excellent feature not many people know of.
The problem I had filter by function was it wasn't really dynamic (at least in terms of using cell references). I had to reset it to take the new value in the cell. I guess for these cases it's best to use the Filter Function instead.
@@LeilaGharani yes, that's it. It didn't automatically refresh!
@@LeilaGharani thanks for this series in sheets. Your videos are excellent!
This was a really good and instructive video
Glad you liked it.
In folder X, I have 2 excel files from column A to column H. Now I want to delete the unnecessary columns B: D, F, H in both excel files of the folder. How to write VBA code, so that when running the code, a message box will appear looking for the X directory address (or you can enter the X directory path directly into the code)
very nice.
I really like your tutorial. how amazing this tutorial with Google sheets.
Glad you like it!
Hi, Is it possible that if one sheet is shared with multiple users and if I am applying any filter, other wont disturb and everybody can apply there own filter and work.
Hi, very good tips as usual. I've created a tool for multiple people to use with dropdowns, the issue is because changes on google sheets are live, if multiple people are using at the same time it creates a confusion, is there an option to avoid live changes? where multiple people can use the dropdowns without chaning on the other users? Thanks
Thanks for this. Is it not possible to save a Filter View that is sorted by more than 1 column? This inability is basically a deal breaker (and is easily done in AirTable). Would love to know how to accomplish this in Sheets. Not sure what I'm missing here.
Is there a way to protect the Filter View such that other shared users can 'View' my filter view but not be able to change the Filters? However, I want them to retain the ability to use the filter in the base view so I thinking protecting sheet is out of the question.
Above Superb Really Nice
God bless you with your fmly
I'm frm India 🙂
Thank you so much 🙂
Thanks for sharing... I feel this is same as Excel Sheet View
Yes, it is. It just seems a slower for me than GS.... at least when I was testing same data sets on both sides...
Nice video! Just a question, is Filter View in Sheets comparable with Excel Custom Views? I found Sheets Filter View more easier and intuitive though!
Thanks Vijay. It's comparable to "Sheet View" in Excel online. I believe Sheet View is only available for online and it also has similar functionality like Filter views in Sheets. Except they seem to be a lot slower than Google Sheets. I think this will improve though as Excel Online gets better.
thanks.
What is the best practical way if I want to filter a worksheet that has 100 names and create an individual filter for each name?
was Awesome
each "filter view" is like a virtual version of the sheet.. if multiple people use the same filter view, you are essentially working on the same sheet and if someone does something with that filter view, it will affect whomever is using the same view... we stumbled across this while trying to update customer lists in real time and multiple people were using the same filter view to try and work outside of the main list.
Thank you so much for this..Question : how can I lock the filters? after I create the filters and leave my work , the filters are gone when i visited again the sheets.
😊
brilliant
Plz, Ms Liela, share this file...
You are my favourite teacher
I understand and learned after watching your video. Before this i thought the background in dark colour means no internet connection...
I'm glad this helps : )
@@LeilaGharani tq for the reply
Hi Leila, How can I find a replace a value in cells that are filtered?
Currently I filter a column A, find and replace in Column B, remove filter of Column A, and all the values on Column B were replaced, instead seeing the replacement in the filtered view. Thank you!
I'm interested in this too, like how to filter a data, then changing the result to what you wanted the data to show
Respect and reverence (in Russian uvazuha) to you for this informative video!
Thank you very much!
I was wondering if this can be done using app script.
I mean to use filter method for each user so that when they trigger the filter function it won't affect other users.
Hi, is there anyway of disabling the delete filter view option? I have set up a number of views and people keep deleting them, thanks andrew
You make really helpful videos.
Is it possible to create an online ordering Google site for my business, which gets it's input from my Google sheet's dataset and return the order summary to the sheets ?
See this for reference ruclips.net/video/QKQd8BXI30M/видео.html
I have a issue when I filter. A pop up used to come up saying see just mine or see everyone’s that option not longer pops up anyone to fix
Is there a Datasheet view available like works 9 had - you can pull up datasheet one by one, enter the data, and make less errors in the data entry.
Is it possible to remove or change the Filter View colors? I really don't like the dark grey borders
ohhh very excellent video about filter most useful for me.and i request to you please make video regarding clean up and column stats.
Thank you and welcome! These new features are great. I will try next week to get Smart Fill in. Have already added the clean up and stats to future videos. Thank you.
Can filters views hide/unhide columns?
Now that we have that in place how to make it refresh new information automatically
Can I share a google sheet with a college but filter their view (like in Sharepoint) I don't want them to see certain columns. Just 2 columns out of 10. I didn't want to create another sheet and have to key in the data twice.... Thoughts???
Hello Leila, how can i make a search box in google sheets, in such a way that i can filter data once i write in the search box
what if someone works in various departments? how do I assign multiple categories to an item
great
Great video Mam...I badly needed the information.. but you should give a practical example where one google sheet is used by multiple user and no one disturb the other' s sheet.. can you make a short video on that... because I have a bad experience some days ago in my office in working in google sheet by multiple user...all the valuable data almost gone because of erroneous use of google sheet by multiple user... please Mam..make a video specifically on that topic..🙏
i am also facing the same problem....
So i have one for you. I have a portfolio of dividend paying stocks. i would like a formula that would allow me to sift through my portfolio of data and find my top 10 highest dividend payers? I measure this by the highest yield percent of each stock in the portfolio. I need a function that will look at all the different stocks in my portfolio and return my top 10. thoughts please?