GTD: Dealing With Email (with David Allen, author of "Getting Things Done"
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- Опубликовано: 10 июл 2024
- Keeping your email under control is key to effective productivity. David Allen, the author of “Getting Things Done” shares his thoughts on how to deal with email.
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Oh man, I work as a organizer at a used car dealer as well as leasing manager, and the amount of emails I get pr day is overwhelming to say the least. I can get between 30-100 mails each day depending on what happens, and a lot of them demand focus and a lot more than 2 minutes, hell, some even 20 minutes.. I'm starting to think what you said about planning time of the day to go through emails is something for me, even making a "next day" email folder.. Right now I'm doing things as they come in, and I can't get the momentum to finish a lot of my other duties that really needs a lot of focus as well. God that is frustrating. On top of this we work like a team, the salesmen sends a lot of question all the time, and if I don't reply within an hour they check back on me if I'm doing the things they require, this is because I'm the one guy between sales DPT and workshop/workers. Maybe I just need to put some hard time blocks in for things so I can get my other work done..
Aleksander - While for most people email is something people need to do along with all of their other work, it sounds like Email is your work! So, it is likely you will need to set aside more time to process emails. But, I think, the same rules apply. Respond right away to the easy emails and set aside a block of time to research and respond to those emails that will require more of your attention. You need to train/convince your salesmen that not every response will get an instant response.
Good luck.
Dave
www.DaveEdwardsMedia.com
@@daveedwardsmedia Thank you, I'll give it a shot!
Good luck!
Dave
www.DaveEdwardsMedia.com
I create 3 primary folders in email.
1. Businesses
2. People
3. Other
Each of these primary folders have subfolders that are categorized alphabetically in 3 groups.
A-G
H-N
O-T
U-Z
In the businesses primary folder, I have folders of businesses that send me email. Example:
A-G folder
Acorns
American Home Shield
Aramark
Banfield
eBay
Groupon
In the people primary folder, I have folders of people that send me email. Example:
H-N folder
Jeremy
O-T folder
Sylvia
The “Other” primary folder is used for work for email that are not from businesses or people. Those could be those emails coming from your job from corporate, those emails from your job that are coming from from IT like case numbers or work orders, It’s basically emails from your job that aren’t associated with a person.
I have my email set up to automatically Cc me and email every time I send an email. I drag and drop all those emails in the right category.
This is the best system to organize your emails.
I use Omnifocus as my external brain for organizing things I need to work on. I have a really good system for that too.
Ronald - Congratulations on devising a system that works for you. As you can tell from my video, I moved to a simpler system that relies on the search function. But everyone needs a system that works best for them.
Dave
www.DaveEdwardsMedia.com