Perhaps you should do a video on how all different MS Office products can interact with each other. Since I am paying for MS Office, I am analyzing if switching from Gmail to Outlook, Notion to Excel (for databases related stuff), and Evernote to Onenote would be worth it. Perhaps if they all play well together and make everything easier and faster, to retrieve data and also collaborate easily.
Thanks for this great content, I never considered to use the web outlook to read the mails. IMicrosoft is changing things and adding features at a pace I almost cant follow and I am very tech interested....You forgot to tell us about why you suggest to use the web version to read and process and the client to send. Maybe the secret will be lifted in the next video? Regarding GTD I think it is great and using this since at least 10 years. I wish I had known this system before. However I tried all types of tools and technologies to implement it and have lost track a bit of my own system. I am looking forward to see more content about this topic.
@@thetoddlohenry I noticed just one issue. When I create a task by dragging an email and archive the email, later in the task I can’t see the email anymore. Strange.
Love this Todd, I was using categories on the web app but realized categories did not exist in the mobile app. I will tweak and use this method. Is there a way to move or flag an email to a specific list ie WAITING, to save a few steps? Too bad quick steps in the desktop app does not support more depth to todo.
Hi Todd... I think I noticed you did not even mention Outlook tasks... I struggle reconciling Outlook Tasks.. with the newcomer "To Do" App... Seem confusing and redundant. Seems functionality overload. Anyway would be good to get your thoughts, thanks.
Outlook tasks syncronize with tasks in Microsoft To Do. I don't use Outlook tasks. Too messy! Flagged emails also go to To Do with a link to the original email...
Super helpful. I don't understand you send a lot of stuff to archive. I don't really understand what archive is or how to utilize it. Why not just delete it?
Great to see a more work oriented approach to email productivity! Thanks for the insights. How would you manage the link to email from a task in To Do if the original email message is archived or moved to a different folder? Doesn’t it break the link, thus preventing achieving inbox zero for those emails that are converted into tasks and you don’t need to see in your inbox? Thanks
Only thing I’m not sure about is why archive things that you won’t take action on. Like the LinkedIn notification…shouldn’t that just be deleted rather than archived? Otherwise you never actually delete anything
Hey Todd, I found your video very compelling that I may try it out for myself. What I would like clarification on was in relation to Part 1, you mention using Outlook web for reading and responding but never touched on why using the client for sending (unless I missed that)? Can you explain please?
I like using the web version because it can be saved as a PWA -- a progressive web application -- my sense is that Microsoft is building more functionality into the PWA than the standalone version of Outlook. Does that help?
Question: were you archiving messages that you plan to come back to? If so, great, explain that…if not, why not trash rather than archive/what is the point of archiving?
Great tips! However, I don't think you ever mentioned why you recommend the web version of Outlook for reading & responding, and the local/desktop version for sending. Isn't responding kinda the same as sending? I would love to understand your reasoning on this. .
No, they are not the same at all. I use the Outlook PWA primarily because of the keyboard shortcuts available in the web version. The shortcuts in the software app have always sucked...
@@thetoddlohenry My question was focused on your slide around the 2:44 mark in your video, where you mention using the local version for sending. You also said, "there's a reason for that", but you never mentioned the reason. 😊
@@dmauder1 in my mind, there are some things that work better with the local app like sending a OneNote page as an email or capturing contact info by dragging an email onto the contact icon. Could be just my own paradigm but if I could only pick one I'd probably pick the PWA. My Outlook app loads to the calendar and my PWA loads with the inbox. Keep the questions coming...
@@dmauder1 I set the default app to the Outlook PWA app to test what some of the distinctions are. TBH, my statement could have been based on a comfort paradigm more than anything else. One of the reasons that comes to mind for using the App is plugins like Duplicate Remover or something like that...
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Thank you so much for sharing, Todd. Things like this are some of the (increasingly rare) gifts of being in this age of the internet and technology.
Todd - what an excellent video. I'm implementing many of your suggestions now.
Great video. Very helpful. Would love to see more about your workflows.
Very informative and well explained. Thank you!
Perhaps you should do a video on how all different MS Office products can interact with each other. Since I am paying for MS Office, I am analyzing if switching from Gmail to Outlook, Notion to Excel (for databases related stuff), and Evernote to Onenote would be worth it. Perhaps if they all play well together and make everything easier and faster, to retrieve data and also collaborate easily.
Thanks for this great content, I never considered to use the web outlook to read the mails. IMicrosoft is changing things and adding features at a pace I almost cant follow and I am very tech interested....You forgot to tell us about why you suggest to use the web version to read and process and the client to send. Maybe the secret will be lifted in the next video? Regarding GTD I think it is great and using this since at least 10 years. I wish I had known this system before. However I tried all types of tools and technologies to implement it and have lost track a bit of my own system. I am looking forward to see more content about this topic.
Very useful. Thank you.
This is superb. Thank you!
Thank you so much, Mitch! Please reach out any time to discuss these ideas...
Fantastic! I never looked at the web apps like that. Pure genius 🤩
You're too kind...
@@thetoddlohenry I noticed just one issue. When I create a task by dragging an email and archive the email, later in the task I can’t see the email anymore. Strange.
What a sensational method this is
Thanks for a good video. Is there a way to move emails to different folders you make in the sidebar with a shortcut thanks again.
Love this Todd, I was using categories on the web app but realized categories did not exist in the mobile app. I will tweak and use this method. Is there a way to move or flag an email to a specific list ie WAITING, to save a few steps? Too bad quick steps in the desktop app does not support more depth to todo.
This is great. Why I’m the world aren’t these options available directly in the software/app version?
My guess is that it's easier to modify the progressive web app that it is the code base in the Outlook application...
Hi Todd... I think I noticed you did not even mention Outlook tasks... I struggle reconciling Outlook Tasks.. with the newcomer "To Do" App... Seem confusing and redundant. Seems functionality overload. Anyway would be good to get your thoughts, thanks.
Outlook tasks syncronize with tasks in Microsoft To Do. I don't use Outlook tasks. Too messy! Flagged emails also go to To Do with a link to the original email...
Super helpful.
I don't understand you send a lot of stuff to archive. I don't really understand what archive is or how to utilize it. Why not just delete it?
Thank you for sharing. Might you explain how you branded your Outlook by adding your logo (CLEAREAD) to the the top-left? Thanks in advance.
I can't speak to that. It's our IT department...
Great to see a more work oriented approach to email productivity! Thanks for the insights. How would you manage the link to email from a task in To Do if the original email message is archived or moved to a different folder? Doesn’t it break the link, thus preventing achieving inbox zero for those emails that are converted into tasks and you don’t need to see in your inbox? Thanks
Great question. I believe the link is maintained...
Link is maintained. I archive immediately after sending to todo.
Only thing I’m not sure about is why archive things that you won’t take action on. Like the LinkedIn notification…shouldn’t that just be deleted rather than archived? Otherwise you never actually delete anything
Very nice thank you! I am trying to include Ms planner and onenote in the equation / workflow. Do you have any hints?
i like this guy too, ruclips.net/video/NDvVmjqtoog/видео.html&pp=iAQB
Hey Todd, I found your video very compelling that I may try it out for myself.
What I would like clarification on was in relation to Part 1, you mention using Outlook web for reading and responding but never touched on why using the client for sending (unless I missed that)? Can you explain please?
I like using the web version because it can be saved as a PWA -- a progressive web application -- my sense is that Microsoft is building more functionality into the PWA than the standalone version of Outlook. Does that help?
Todd I'm in West MI too! What's your thoughts on the New Outlooks Desktop App? Seems the best best of both worlds? Web & Desktop?
I don't see a whole lot of change in the software app. That's why I like the progressive web app better. Easier to modify...
Question: were you archiving messages that you plan to come back to? If so, great, explain that…if not, why not trash rather than archive/what is the point of archiving?
I never delete a busines email but I want them out of the inbox...
Great tips! However, I don't think you ever mentioned why you recommend the web version of Outlook for reading & responding, and the local/desktop version for sending. Isn't responding kinda the same as sending? I would love to understand your reasoning on this. .
No, they are not the same at all. I use the Outlook PWA primarily because of the keyboard shortcuts available in the web version. The shortcuts in the software app have always sucked...
@@thetoddlohenry OK, I can understand that. But why not just use the web version (PWA) for sending emails as well?
@@thetoddlohenry My question was focused on your slide around the 2:44 mark in your video, where you mention using the local version for sending. You also said, "there's a reason for that", but you never mentioned the reason. 😊
@@dmauder1 in my mind, there are some things that work better with the local app like sending a OneNote page as an email or capturing contact info by dragging an email onto the contact icon. Could be just my own paradigm but if I could only pick one I'd probably pick the PWA. My Outlook app loads to the calendar and my PWA loads with the inbox. Keep the questions coming...
@@dmauder1 I set the default app to the Outlook PWA app to test what some of the distinctions are. TBH, my statement could have been based on a comfort paradigm more than anything else. One of the reasons that comes to mind for using the App is plugins like Duplicate Remover or something like that...