How to Send Email Notifications from Microsoft Forms to Multiple People using Power Automate (2023)
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- Опубликовано: 28 апр 2024
- If you're looking to learn how to send email notifications using Microsoft Form Settings and Power Automate, you've come to the right place. Our tutorial will show you step-by-step how to set up email notifications to a single person and multiple people. By following our instructions, you'll be able to streamline your workflow and ensure that your team is notified in a timely manner. Don't miss out on this opportunity to improve your productivity - watch our tutorial now!
First, we'll walk you through the process of setting up email notifications to a single person using Microsoft Form Settings. This is a great way to quickly notify an individual when a form response is received. We'll cover the steps involved in configuring the form settings to send an email notification to the designated recipient.
Next, we'll show you how to use Power Automate to send email notifications to multiple people. This is especially useful if you need to notify multiple team members or stakeholders when a form response is received. We'll walk you through the process of setting up a flow in Power Automate to send email notifications to multiple recipients.
By the end of this tutorial, you'll have a clear understanding of how to use Microsoft Form Settings and Power Automate to send email notifications to both a single person and multiple people.
#MicrosoftForm #PowerAutomate #EmailNotifications #FormSettings #tutorial
00:00 Introduction
00:34 Setting up Email Notifications to the Form Owner
01:28 Explaining Power Automate & Forms
02:10 Setting up Email Notifications using Power Automate for Multiple People
04:53 Testing Power Automate Email Notifications
05:33 Summary of Forms Email Notifications 
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you are the best..
These videos help so much! Thank you
Always happy to help 😀
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Thanks for putting this up. Some of the options have changed - Oct 2023. In Flows: My flows, New flow, Build you own, Build an automated cloud flow. I'm now trying to figure out how to get a document acknowledgment that the supervisor receives and has to click on some type of "I accept" button to ensure they read e-mail.
Thanks for your feedback, and yes I think the Power Automate UI has now been updated sadly. It's also an interesting scenario, and maybe consider creating a Task in a Microsoft List which requires approval, if a particular e-mail has a subject line or received in a shared mailbox. That would then allow you to approve the List Item (Task) and have details on it, without doing it through Outlook specifically.
Very helpful. If I have one Form, that when completed, I only want the feedback going to one individual, do I have to make a workflow for each individual? Or is there a way to choose the individual before the summary of the Form is sent?
Thanks for your feedback 😎
In a Power Automate Flow, you can actually add a condition (it's like an IF Statement), so you could have a condition where if specific field is completed with a value, like a Department as an example, then your condition can run a separate parallel workflow, meaning you could then have a separate e-mail being sent to a different person. You could still build this all in your single workflow of course too 😀
Hope that helps
Thank you Scott. Do you know how I can send an email to someone specific based on the answer to a question on the form? For example to Mary if the answer is "yes" and John if the answer is "no"?
Absolutely, but you would need a Power Automate Workflow to do that for you. You would use a Condition in the Workflow, to move it into different outcomes depending on whether someone answered a question with what you expected. We have done this before and it works very well 😀
Nice video! Followed it step by step but I keep running into an Invalid connection error for Send an Email (V2).
I'd probably recommend removing and re-adding the 'Send an Email' action, in the three dot menu for the action, ensure your connection is your account (i.e. Microsoft 365 Email). If you experience this error again, i'd recommend raising to your IT Support Team or Microsoft 365 Support Team, so they can take a closer look too.
Is there a way to send the entire MS Forms response (a link or a PDF of the submission) in the email sent?
Sadly, it’s not a simple way to achieve it but you can build a Power Automate Workflow to build a HTML file with the information, convert to PDF and then send it out. There’s a few methods to listed here but they would need some development expertise:
powerusers.microsoft.com/t5/General-Power-Automate/How-to-generate-a-PDF-from-Microsoft-Forms-and-get-it-sent-to-an/td-p/175887
Hello! some of my dynamic fields are disappearing after i add them to the email template and hit save, and i cant seem to figure out why??
That is quite odd, and I would recommend checking with Microsoft Support, as those Dynamic Fields should appear.
How about for people in a MS Team group who haven’t filled out the form?
Sadly, that would be hard to achieve and would require a table like a Microsoft List to have a list of requests and then check against, and then send reminders later - possibly anyway 😁
@@your365coach thanks ill try that method.
Can I do without using Power automate, only using MS Forms?
Without Power Automate, you can set Notifications to be sent to the Form Owner, but not multiple recipients sadly - unless Microsoft has changed it 😀
@@your365coach I figured it out, Microsoft changed it, You can now create a 365 group then add the person who created the form as the owner of the 365 group. Then right click on the form and add it to the 365 group, from this point form will be a "group form" then you can add members to the 365 group, and Whoever is added as a member of the 365 group will receive notifications once submission happens on the form.
i can't add the external email
Can I just check if your using the new Power Automate Experience (it will look different to what I show in this video) and if so, maybe try with the older experience and see if it helps
arashaghajani.com/blog/two-methods-to-switch-to-classic-designer-in-power-automate/