Set up Gmail on Canon imageClass Printer / Scanner
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- Опубликовано: 23 авг 2024
- Getting your Canon imageClass Printer / Scanner set up to scan documents and send them to or from your Gmail account can be a maddening process. After spending an entire day researching and FINALLY getting things to work, I decided to make this video to help others. This video shows an MF733CDW printer but the process is essentially the same on all imageClass multi function printers.
Watch this follow-up video for the settings you need to change in your Google account to allow 3rd party app access. • Scan to / from Gmail -...
If this helps you, please subscribe, like, and leave a comment. That is the only fee I ask if I saved you some time.
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UPDATE*** Google no longer allows “less secure apps” You must first set up Two factor authentication on your Google account under security settings. Then go back to your google account and go to app passwords. Then generate a password. Then go to your Email settings on the printer settings like he is on the video and enter that password instead of your google account password.
Great information. Thank you. I'll check it out and update the video.
This worked great! Thanks!
Over 2 hours trying to figure out these settings thinking it was a compatibility problem. I thankfully stumble upon your comment. You Sir, are a hero! Thank you!
Thank a ton brandon.
Thank you! Got it to work!
Man, two years already and you are still helping us 🙏🏼🙏🏼🙏🏼
Hope you and your family are ok on this crazy times.
Thanks for the video.
Cheers
Comments like this help restore my faith in humanity. These are difficult times but as long as we treat eachother with respect, do good where we can, and help eachother, decency will prevail. Thank you for the kindness.
This was IMMENSELY helpful. I was searching everywhere for these steps and finally got my scan to email function to work. Thank you.
For anyone still having issues, make sure you watch the follow up video. There is an extra setting you have to change in your gmail account itself.
Dude, you have done a great service to humanity. There is a special place in heaven reserved for you.
Canon, you need to learn a lesson from 'heyjacks'. He has shamed your instruction manual.
Thank you.
you said it bro!
OMG, after hours of troubleshooting and googling, this did it. Port was still set to 25, so it was attempting TLS transmit on 25 rather than 587. YOU ARE MY PERSONAL HERO!
It took me a LONG time to figure out that port setting. I'm glad the video was helpful.
I searched everywhere to find instructions. Canon may be one of the least intuitive printers I have ever used. This video is excellent. Thank you.
Great video !!
2 more checkpoint in case anyone having issues.
1) make sure 2FA is disabled on your google account
2) Allow less secured app setting on your google account (can be found under security)
This is the fix! Awesome Adrian :)
Mostafa Elzoghbi welcome :) just sharing what I know so others benefit from quick fix 👍🏻
You sir are doing the whole world a favor by highlighting the port issue, for which I cannot find a reference to anywhere in my 700 pages of documentation. Maybe also a shout out to remembering to "turn on allow less secure apps" for gmail sign-on as well as that was an issue I found when I could finally communicate with my account. Great video, very helpful
I have spent numerous hours on the setup on this printer. I have setup many machines and printers and never had this much trouble. You have to be an IT professional to understand it all. After this video and the help of comments below on adding an app specific password, I was finally able to use the scan to email function. Google no longer allows you to use less secure apps if you utilize two step authentication. This was difficult! Thank you for this video! I dont know what Canon was thinking!
This almost worked for me except Google was still blocking the scans from going to the smtp server. What I had to do was in addition to these settings on the printer, I had to change a setting on my google account to "Allow Less Secure Apps". That did it. Compared to the Epson WF printer that I used to have, the canon UI and settings are very hard to figure out.
His video and your additional step did the trick! Took me few minutes to locate “Allow Less Secure Apps”, but i find it ... and now I’m scanning! Thanks for your helpful contribution!
If you enabled 2 factor authentication will this be an issue? I cannot find "Allow Less secure apps" and I followed your direction in the video.
That totally did the trick for me. I couldn't find it in my settings so i googled it and while logged in my Gmail account, it allowed me to set it. Thanks
yes! after following the steps in the video I was still getting "error". I had to turn off 2 factor auth. to be able to turn on "Allow Less secure apps". that absolutely solved the problem @@stacietran9771
I had the same issue, but it took me a long time to figure out where to go to change these settings. I'll post below for others who will have the same issues. (1) Go to www.myaccount.google.com and login your Gmail account you setup for scanning (2) Click “Security” to the far left, then scroll down the page to “Less secure app access” and turn “ON”
You are a saviour! Literally the only video/instructions on the internet (including Canon sites) that shows how to set this up easily. Bravo!
THANK YOU THANK YOU THANK YOU.... I have been trying for YEARS YEAAAAARS to get this working.... I watched your video (after countless others) and my scan to email works for the first time in a very long time!!!
YOU MADE MY DAY!!!!!! THANKS
Comments like this make my day!! I'm glad I was able to help.
Hi, I just want to say that you're a life saviour. I've had my printer for 1 year now, never knew how to get this set up. no clear instructions anywhere on the web. Thank you very very much!
Thanks for making this video. Please keep it alive, I have referred to it numerous times over the years. I purchased that scanner for this option. Guy that sold it to me said “Cannon Support will help you set it up”. I called Cannon Support and they said “we don’t support that”. You have inspired me to do a help video as well, just on a different topic. Thanks again.
Its always great to hear that I was able to help someone. Best of luck with your video. I started this to help others. It has grown to the point I’m a little money from it. Good karma I guess.
Thank you for posting this. I don't comment on RUclips often, but you deserve a big kudos for helping the entire community. Have been trying to figure this out on the official help forum for an hour and your video solved it in 5 min. Thumbs up!
Glad it worked for you. May I ask if the email client you used to set up your PC initially was google? It wont work for me because i used MS Outlook email to set up laptop. So weird
I cannot thank you enough .... 4 hours on the phone trying to get a representative, another 3 hours having tried finding different solutions... didn't know I need to be an engineer to figure out how to scan.
After 4 hrs of trial and (tons of 801) errors...My life is once again worth living! Thank You
Thanks so much - love when people help others by showing them how to do things. I was on the phone with customer service for 60+ minutes and just decided to google around and came across this - thanks!
I lost 2 hours trying to set up my printer's email server's until watching your video! So, I got exactly the video's length to get everything working! thanks!
OMG! I can't thank you enough for this! I just wish I had found your video before spending half a day trying to figure out how to do this! Canon should link your video to their support site! :)
I'm Japanese, but I was very troubled by the complexity of setting up this Japanese product. I couldn't solve it by contacting support, so I gave up, but I was able to solve it with this video. I appreciate it very much! !! It was also translated into Japanese, so it was very easy to understand and it was helpful! !! thank you! !!
By the way, if you have set up 2-step verification, you need to create an app password.
Sir, I can't thank you enough. I've spent many hours trying to figure it out, but changing the port was never on my mind (as well as the option being in a whole different menu). Such a relief, thank you.
Finally find clear instructions to set up this printer and scan. Why can’t Canon just explain it properly in the first time!!!
You are a genius. Seriously Canon guys cant explain anywhere the need to change the port
Hello. If for some reason your browser says something like cannot access remote ui or something similar instead I recommend making sure both devices are connected to the same wifi first and then going to Menu--> Management Settings--> User Management --> System Manager Information Settings--> System Manager ID and PIN, and you can set up those there. This happened to me and it resolved the issue :)
Setting up proper SMTP port actually works for other mail servers than Gmail. As long as you know port number of you email provider and check boxes according to this video - it will work for you.
Good job, author!
This is perfect! seriously, Canon should pay you for this. I don't know why this printer setup is so ridiculously non-intuitive and forces you to hunt all over the internet for answers! It is, after all, supposed to be a HOME computer.
Thank you so much. For 2 years I have had to scan on a USB drive and then upload on my computer from USB drive since I gave up trying to figure out how to do this. You are a life saver. Thank you, thank you , thank you!!!
I’m glad you found the video helpful.
Thanks so much! I don't think I would have even figured it out on my own. Amazes me that the OEM's don't make simple type of videos like that for their customers.
You don’t know how thankful I am for you sharing this . Had my printer 3-4 years now and have yet to been able to scan to email . This will now save me so much time running to the office just to scan ❤🎉
I bought mine two days ago and thats exactly for how long i was trying to set up the scan to email function.
I tried it by the original manual and several websites that explained - but none worked.
Today I found you on RUclips and what should I say.. IT FINALLY WORKS !!! Thank you for explaining so very well!
I just would like to add one thing about GMAIL : It first didn't work and I was already disappointed, because I exactly followed your video, BUT I received a email from Googlemailthat a " not secure app was trying to login to my email account and they have blocked it.. WELL I just allowed access to that so called App which was obviously my printer and then it just worked PERFECTLY !
I can't leave without sharing my very very positive experience about your tutorial!
Did you have to allow access to all low secure apps? Or did you find somewhere to add the printer as a safe app?
Awesome! I spent 4 hours of my weekend connecting my Canon to Gmail and it wasn't until I came across your video that told me to change SMTP port to 587 that I finally got it working! Thanks a bunch for sharing
You have been the only one to be able to help me with this. I still can't get it to scan to USB, but being able to scan to email is such a relief. The manual is not as helpful as I thought it would be. Thanks again!
Thank you for the step by step instructions! I've been trying to do this for a couple of years. The crazy thing is that, for me, it was the change that google made with their 2 step verification. As soon as I created an "app password" through my google account, it allowed my printer to see my google account and worked immediately. If anyone thinks this may be their problem too (and I bet it is), read U Fix It Garage's description for this video you are watching right now and it will walk you through. Finally, I can scan to my email!!
Thanks for this, it finally worked!!! I was about to shoot my printer :)
Thx 🙏
HALLELUAH !!! An absolute perfect video: slow and deliberate explanation of an otherwise complicated process. This video and the additional step of “Allow Less Secure Apps” did the trick. Took me couple extra minutes to locate app setting, but i did find it ... and now I’m scanning! Thanks for your most helpful video!
Hi 👋 you changed your channel name, you were under heyjacks before. You saved me from having a mental breakdown a few years ago when I was trying to set up this scanner! A million thanks to you!!!
Wow. You have a good memory. I didn’t realize anyone paid that much attention to my little channel. Thank you for the feedback. I love hearing from people I was able to help.
You rock sir I spent over 5 hours trying to figure this out. Then I came across your video. Thank you!
Absolutely! Glad it worked for you
I was worried because I was not setting up from a gmail. I was dreading setting this up because of all the feedback saying this was really difficult. I called my email provider and they were pretty clueless about the port number. They said 587 or 465 might work. Emphasis on the “might”. So I decided to try it. It worked perfectly the first time! Can’t thank you enough !!
Worked perfectly. Thank you so much for making the video. You saved me a ton of stress and from having to navigate useless manuals. You are right, so simple to do, yet the manual is so useless. Thank you, thank you, thank you.
I'm glad the video helped. Thank you for the comments.
You are to be commended for your clear and concise video! I used it on my recently purchased MF634CDW Canon Image Class printer and went without a hitch AFTER I changed my GOOGLE Gmail account setting under to Security to "less secure app'. Thank you very much!!
Its December 4th 2020 yes I know bad year, but this guy just saved My friend an me some major headaches.
Glad to bring a little ray of sunshine in these trying times. Stay healthy and optimistic. Better times are on their way. Do something kind for a stranger there a lot of people in need right now.
I think I’ve watched your video numerous times times every time I try to make changes to my printer and it helped me tremendously thank you so very much
THANK YOU SO MUCH!!! I consider myself relatively tech savvy and thought this printer would be a whiz to setup and start using, and use with similar ease as my previous Brother MFC Printers. I was pulling out my hairs trying to do simple scanning and nearly gave up until I found your video and it worked. I have the Canon MF743-Cdw. It really pisses me off when equipment manufacturers sell devices WITH NO DOCUMENTATION how to use their damn equipment. I almost returned this Canon and buy another Brother. Shame on you Canon. Thanks again for taking the time to make this video...Canon should pay you!
Forget these haters...i would cover up my IP address too..better safe than sorry....also helped me with my MSN account....appreciate you posting the walkthrough!!
6 years ago this was correct and miraculously it's still a great advice today when I wanted to set up my i-SENSYS MF650C Series printer! Thanks so much and shame on Canon making it so troublesome...
Good lord I would have NEVER been able to figure that out without this video. THANK YOU
Perfect! Canon should pay you for this video!!
I agree - this was most helpful and Canon should pay him! I'm glad that I read the comments though as I do have 2-factor auth - so I needed to generate that password on my google account and set it in place of the gmail password for it to work properly. Maybe heyjacks can update the description with a quick caveat about 2-factor authentication settings.
Agreed! Thanks so much heyjacks! You're a lifesaver :)
Someone took the time to just explain this process and it saves probably 100K of hours for so many people! thank you! would never find these settings in these shitty UX!!!
OMG!! It worked! AFter pulling my hair for 4 hours i decided to hop on YT..I would have NEVER figured this out, it's super complicated. Thank you soooo much! Sending Kisses and Hugs from California...lol. BTW I have a ImageClass Model MF632cdw. I did have to change my restriction/privacy setting in my Google Account under App Restriction because it thought it was a malicious app trying to access my Google account, but after i allowed access to all apps....it worked like a charm!!
THANK YOU! never in a million years would i have found that port setting on my own
You are very welcome. I'm glad it helped.
Great video! Canon should be ashamed of themselves. We shouldn't have to rely on youtube to figure this out.
Canon really does not explain that an email address has to be used for setup sending from the printer. And it is really complicated for most people who don't know all the codes and where to look in the settings. This should be made simple in a setup screen! Thanks for the video. Also, note that gmail now requires a special password for such processes, and it needs to be set up in the Google account security by enabling 2 step verification first. Good luck. I hope I don't need this function because I just got tired trying to fix errors.
Yes canon is absolute garbage where half the features don’t even work.
THANKS SO MUCH!!! Even for a non-sophisticated lawyer, this was super easy to do, and this was most useful now that we are under COVID-19 restrictions and had to do this all-by-myself. Had to figure out the "allow less secure apps" described below for not reading the comments first. By the way, this worked fine (with a few tweaks) on my Imageclass MF269dw as well. Hope you are doing great in this lockdown!
Thanks A LOT FOR THIS VIDEO! I almost threw the damn printer out the window trying to do this. They need a more user friendly setup process.
That's for sure.
This in combination with the follow up video on how to change email security settings worked like a charm! Thank you so much for charing!
Thats great. I'm glad it worked for you.
You deserve a free printer from Canon. You saved my evening.
Your kind comments are payment enough. Glad I was able to help.
Kudos! I have only done the setup with Port 587 and the other checkbox options. I am about to test. But, I wanted to thank you before even testing as I am pretty excited about the possibility the Scan To Email feature may actually work now. It has been years since I have done any email setups, and I was hitting the wall knowing I used to know all this stuff pretty well. Thank goodness for RUclips, and for folks like U Fix It Garage. I know I enjoy posting my own little RUclips How To videos for vintage Mustangs and Shelbys. It is nice to know others literally around the world have seen them and found the information useful. I can't imagine how my life might have been different if I had these tools available to me as a kid. No complaints, as things have gone well in my life. But kids under 18 will never know what it is like to go to a library only to find out the reference book you need to use has been checked out by someone else - as an example of how nice it is to have Wikipedia. Internet changed everything, and Google has placed a vast population on a much more even playing field when it comes to finding and access information.
Thank you Sir! Instructions so poor from Canon so lucky to have found your video, set up in minutes and also thanks to the rest of the commenters for the "Allow Less Secure Apps"
tip as well.
This is like the first time I've ever commented on a video. THANK YOU SO MUCH. Canon's instructions are dog meat. I really struggled with the port settings! That is what got me! You are the man!
I'm glad I was able to help.
This is by far THE BEST tutorial I found to get the Scan to Email function to work properly! Thank you!
Thank you for posting this. The instructions helped me setup the email right the first time. Echo the comment below about allowing less secure apps access to email setting on Google. Thanks again. This is so to the point and easy to follow.
Crazy how complicated they make this. Thank you very much for your help!
Thank you so much! Cannon should include this video in their manual!
I'm glad it helped.
If I could re-like this video I would. It has saved me over and over!
Great! I have had to watch it myself a few times.
THANK U, I would never ever have found out that how to set up Gmail account with my MF633Cdw! I always got just error message 1 or something similar. It seems to work well with MF633, too. Only the menus are a bit different looking than in your video on 733Cdw. I was losing my nerves to figure out all this, I finally learnt to use the 'scan to file tool' as well today. Sometimes I tried to surf Canon forums, but I never found any solution for 633Cdw. But well, now I'm happy and it's soon gonna be our first anniversary. With me and my new Canon, haha...
YOU ARE A SAINT! Thank you so much I would have NEVER figured that out without this video.
great job guys! i installed my printer according to your video in just 3 minutes! before i was struggling with the original canon manual for more than a hour without any success. thank you!
You are amazing! I would have never figured this out. I did have to use the help from another comment and change a setting im my gmail account to allow for "less secure apps." You two are so helpful!
Holy cow, thank you so much for this!! There is no way I ever would have been able to figure this out without it
Thank you!!! I could’ve never done without your video. And I agree with another comment - I had to unblock gmail as well to get the emails to come through. But truly appreciate the video. 😊
Thank you so much for this video. I would not have been able to scan to email without it. I have been trying for months to get the emailing scanning to work. Each time I would get fed up and then give up. Canon's directions were useless. Your video was on point! Thank you!
Glad it helped. Thank you for the feedback.
Thank you. You helped me during a time-sensitive event.
Great! Glad I could help
Glad I skimmed through the comments to get some additional needed info, but nonetheless, great video! Just what I needed to get me going on the right track! Thank you!
Thank you for the video was great and i needed the second video to finish the gmail setting on my printer. If the video was only one will be even better. I will recommend this video to every chat and forum for Canon Printers. Thank you one more time
Thank you for the feedback. I appreciate you sharing the video.
You have just become my most favorite human! EVERYONE ELSE IS DEMOTED!!!!!! :D. Ty, ty, ty!!
You're a champ! Fantastic, easy method and worked the first time.
Seems to me that IF your "scan to email" is not setup, Canon should have a "walk through" menu where you fill in the blanks and it "remembers" the settings and puts the "send to" person in the address book.
I was about to ask why bother putting a post-it note over a private IP address, but actually this video saved me. I've been sitting here for two hours trying to get this to work before I found this video and those silly port settings. So go ahead and proudly cover up that private IP address!
Worked perfectly for me.
Added step was going in to my gmail and changing the "ALLOW ACCESS FROM LESS SECURE APPS" option.
Great! Glad I was able to help
The video was clear, to the point, easy to follow and kept me from tossing the printer from a tall cliff. Two things I don't understand: 1. How did you find out how to perform these steps, and 2. Why does Canon have zero useful information in the operators manual?
This was awesome, worked great, i just bought a Mf642CDW ,saved me some grey hair. Thanks for the video.
I would have NEVER been able to figure this out on my own. THANKS!!!
You are very welcome. Great profile picture. You look like a happy person.
Thank you for this! I've been frustrated for MONTHS trying to scan to email on my printer. Canon should have your video on their website as a tutorial!
This video was great, but it did not work for me at first. I figured out that I had to also turn off the GMail 2 factor authentication and then change the setting for "Less Secure Apps" to "Allow". It's default setting is "off". Then it worked. Maybe this has changed in the 4 years since you've posted your original video.
This worked for me as well! Thank you so much!
It did change. I did a follow-up video that shows how to make 2 factor authentication work so you don't have to reduce security. It's linked in the description. Glad you got it working.
Same here. After I did your suggestion in google settings, all was well! Thanks 👍🏻
Wow. This was soooo helpful. I could never have figured this out without your very informative video. Thank you. Thank you.
Thanks, this was super helpful! I'd also recommend setting up a separate email account (could be with Gmail, your Internet service provider, or your web hosting service) and entering that one in the scanner settings. That way your main email account won't get exposed to abuse or confusion, particularly if the scanner is shared, and all scans will go through a designated account.
Great video! This worked perfectly and I have the MF642CDW model. The setup and menus on these models are not intuitive an this saved a lot of hunting around. You definitely want to set up a new account if you are going to scan for email. Given that you have to ask Google (or likely other major email providers) to lower their authentication standards to accept outgoing mail, you don't want this on your main email account.
Great video! I have used this video multiple times as a reference to get my printer set up when we have switched wifi networks. Thanks for doing it!
THANK YOU SOOOO MUCH! You're a lifesaver! I don't know why it has to be so difficult. You made it very clear and easy to follow. 👍
Wow THANK U😜
THANK YOU!!!!!!!!!!
Great video. As someone mentioned below in the comments, remember to TURN ON Less secure apps in order for it to work with gmail. Thank you a lot
Thank you!
I have went at this so many times that I really hate to admit it. I thought, no problem! I'll just go to the printer's touch panel and add my email address and everything will work as easy as setting up mail on an iPhone. Not the case! Your video tutorial led me right to that lil rascal. You're the man!
Canon should be ashamed of themselves...
Awesome video! I would have never figured this out.
Also if you have a Mac you can bypass/shortcut finding your device IP address go to
Settings----->Printers and Scanners----->Options & Supplies-----> Show Printer Website
i was about to pull out all my hair trying to figure this out and all i had to do was follow your instructions of changing the port number to 587!! thank you!!!!!!
Best best explained youtube video I ever seen.. Really helpful...
Hello how are you I’m still getting an error saying can’t connect to server after doing everything you said any idea what it could be
This was INCREDIBLY helpful. Google will likely require you to create an app-specific password for this device.
Check out the second video linked to this one. It shows how to set your google 2 factor authentication.
Thank you soo much, I was searching and working on this the entire day. So glad I found your video.. Thank you!!!
You are very welcome. I'm glad the video was helpful.
Omg! I never would have gotten this without you. You are amazing, thank you!
I never could have figured this out myself. Thanks so much!!
Thank you so much! These instructions plus the 2-step verification work around described below were godsends!
FINALLY!!! answers that I needed and straight to the point. Thank you!
Great! Thank you for watching.
Thank you so much! Extremely helpful! Thanks for taking the time to do this! You're right, it's easy but not intuitive. And, there's nothing out there that explains it
Glad to help.
Check the link in comments for a follow-up video that shows the security changes that need to be made to your Google Account for this to work. There is also a link at the end of this video that you can click. Please click that like button if this helps you. It helps drive traffic to my videos. Thank you to everyone who has added comments to help others get this working.