Capture One 21 Live | Master Catalog Organisation
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- Опубликовано: 8 фев 2025
- Capture One has many ways to import, organise and filter your photos. In this Webinar we will take a detailed look at creating and organising your Capture One Catalog
A well organised photo library is a delight, as it simply means you can locate that elusive photo quickly and easily, and know that your photos are safe, and most importantly backed up.
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I have to say thank you for the level of commitment that you and Capture One have to presenting so much information for the users. I just purchased Capture One last week as part of my move to Fujifilm GFX and X-T platforms. Capture One is clearly way ahead of Lightroom in both rendering images and functionality.
Thank you so much, Gilles!
This video, actually the series of webinars, should be mandatory for users of C1. It actually makes learning to use C1 fun.
Hi Charles
Thank you so much for your kind words.
I will forward them to David.
Do you think we are missing a specific topic or are there something you would like to know more about?
All the best
Xenia, Capture One
Viewed again to get the User Collections info straight. It was also helpful to see the catalog and import material again.
I have been, a long time , following the excellents videos from David and Paul Reiffer , all are good . All at finish I got the impression , worth the time spent . The Master Catalog Organization is to my personal Judgement the best , in fact "EPIC" . Congratulation to you all that have worked on it .
It's great to know you enjoy catalogs!
Capture one does great tutorials. Thank you capture one people!
Thank you for your kind words!
@@CaptureOne pleasure truly mine! Keep up the great work :)
Wow, I've been using C1 for months and the things that I've learned from this video will improve my workflow no end.
What a great video! I am new user and had a thousands of questions and almost all were answered in this video. I replayed it and stopped it to reflect many times though. Thank you David and Capture One team. So glad that I bought this software.
Absolutely clear and precise introduction to catalog organisation. I've learned more from this calm, measured explanation than I have from all the other bombastic 'experts' on RUclips. Now I can see how to set up my filing system and where Cap 1 differs from Lightroom. Thank you.
Appreciate your kind words, Donald!
An excellent video turned out, everything is well thought out, a very clear instruction turned out)))
You do this every year and I learn something new each time 👍
I’m new to photography, and i wasn’t sure how the proper way to organize photos to make it work with the program. But after watching this video, I know now.
Thank you for putting out this video. It really helped me a lot. I’m on a trial of Capture One now, and because of how well you put out training videos I’m going to buy it when my trial ends. Thanks again
Hi Keith,
We are so glad to hear that you like Capture One and find the videos educational!
Thanks,
Karoline, Capture One
David, once again, a crucial webinar: Many Thanks. Will mainly rely on your advice for Sessions to import, name and edit my photos after shooting (ie from SD card). This Catalog webinar completes your Sessions’ webinar: To add my previous photos (before C1), with clever overview through Smart User Collections (as well as Sessions Albums) & overall coherence (overview on all my photos). Merci, eric
Keep up the excellent work David. Very easy to follow your explanations of Capture One. Thanks
Hi David, Thanks (again) for an excellent explanation on Capture One. I really appreciate these tutorials: they absolutely add value to the online help info. Regards, Paul
Helpful tip straight of the bat with the preview sizes, I was using small previews without even realizing. Thanks!
Thanks a lot David. Excellent presentation!!!
Love your webinars
Thanks, Harald! Stay tuned for more!
fantastic presentation... such a powerful program!! so much to learn, thanks a million!
It's a pleasure to hear such feedback, thanks!
Great coverage of a complex topic. I'm going to need to watch this a few times to ensure I understand all the material!
What a great session David. Thankyou
We are glad to hear you liked it.
Thank you very much, David. I have seen this online today and I know it will be a rich source to use again and again in the future.
Excellent presentation. Thanks very much. I’ve learned so much and answered so many questions I had. 👏
Hello David,
I have watched the other videos of you explaining the organisation of the catalogue. This version has been didactically prepared and presented in an excellent way, thank you. I can guess the time that has been invested by you and the team and I suspect that you have put several hours of preparation into this stream. A very good job, which is a good starting point for my own organisation of the catalogue.
Appreciate your feedback, Ulrich!
This is such a good primer for CO as an organizer. Thank you! I get stuck on it at times and rely on my own organization in Finder (which has its limits). I'll use COP more now that I know the how and the power of User Collections.
Hello David. Coming from aperture. Yes my catalog out grew my internal (pictures folder) HD space. I am confused as to where the actual images are living ? If I am importing into the internal pictures folder internal HD (because that is the fastest hard drive) Where is the catalog living with the edited final files ? isnt that the same thing Ive been doing with aperture and outgrowing my internal HD space ? Also, shooting sessions with tethered or SD card reader. Do I just ad a folder inside a catalog ? I am a bit lost . Could you please help me understand these missing steps that I am just not understanding ? Thank you very much
Great video, a must for any new user - wished I'd seen it years ago. I'd figured some things out but not everything. Thanks
David, what a great review! You have cleared up some of 'my' misconceptions. First, that you 'can't..search across Projects'. I see that you can do this by searching across 'All Photos' even though they may in different Projects. And, I thought that Project location was inviolable. Not so. These can be placed within Groups. And you confirmed that it makes sense to combine all photos into one Catalog. I have been separating catalogs by Year and want to combine them all into one Master Catalog--and delete the original catalogs so as not to take up extra space on my internal SSD. I reference all images on an external SSD. The key here is that once the original catalog has been imported to the new catalog, I can just go to my Mac Finder in 'Pictures' and delete the original catalog. So, I will start the process to import each of the last 4 year's catalog into one new one-- creating a Group for each year. And last, you crystalized that EVERYTHING in the Catalog hierarchy is 'virtual' using the same referenced file, without duplication; while everything in the Folder hierarchy is specific and directly tied to the actual file and locations.
Thank you.
Love that show, it has been a revelation. I would appreciate your help. I have a Mac with photos in Aperture library. I saw Aperture library listed on one of the drop down menus. I got a replacement Mac Mini with a La Cie external drive. I would like to transfer the Aperture library to my Capture one user menu. How do I get them all in one place and working as one?
Photos on a NAS drive and catalog on a cloud storage. So you have local access to the catalog and same access path to the Photos. Use this setup for switching between two Macs and it works perfectly. Additionally synced the home/library folder from C1 via cloud storage for C1 settings.
Hi David, i have been using co since co 12 for Sony. I am now on co 22 pro. I work on external hard drives ( working on one & backed up on the other one). I do not understand or care about your systems (catalog or sessions) i want to import and export to my drives. My problem is every now and then, the program refuses ro import the photos saying it did not copy in the catalog. How can i go passed this problem?.
Hi David: Thanks this been a very informative video and has been very beneficial in my understanding of Capture One Pro. I am currently a LrC user and moving to Capture One Pro will represent a big transition for me. However, that being said I can see where this step is necessary. Regards, Keith
Most of time i need to see inside a parent folder what's inside all child folders at the same time, how can i select it and see inside all subfolders?
I think i'll import my old Aperture catalog into C1 and give it a new structure.
Thanks
Very helpful, thanks.
Thank you! New to C1, this is very useful
Thank you very much! Really good and helpfull!
Thx! Great explanation.
good job male, thanks!
We are in the 2nd quator of 2021, still no m1 support for macbooks.
When i purchased capture one pro 21, i recived a mail from your team and they assured me i will get an m1 support update in early 2021.
Why so late..
We know it’s important to many of our users to get support for Apple M1 computers. We want your experience of our software to be seamless - and that means responding to new innovations on the market. We’re working hard to optimize and bring you full support for M1 within the next four months.
How did you name your external drive "Traveler's SSD?" I named my external drive in Windows and followed this video to import from my memory card and copy the the photos to the external drive.
Everything worked perfectly for me, just like in the video (it made all the subfolders and renamed the file names for my 600 sd card camera pictures); however, in the library part of Capture One Pro, it only shows the location as a drive letter E. (It doesnt show the name I gave to the external drive in Windows prior).
THank you for your help. This video was a massive help for me.
This is very useful. I only use sessions but now I d like to create a catalogue to archives all the select folders from the multiple sessions. How would you go about it? Another question. When you release the next version, how to you keep « user collections » from the old to new version of C1? Thanks
User collections are a part of the document you use (catalog/session). When you upgrade to a newer version, you can open that document and upgrade the database. So you'll have the same document with the same collections in the newer version.
@@CaptureOne thanks appreciate the answer !
is there some workaround to enable the sharing of a referenced catalog with both a windows and a mac computer? This appears to be possible with a managed catalog, but from what I can tell unlike the referenced Catalog there is no way to edit offline images until I reconnect the source files.
Great tutorial - Thanks David! At 48 mins, you're using Smart Albums to collect 5* images. However, unlike the other collection albums, the Smart Album doesn't seem to indicate the number of images that have ended up in the Smart Album. Although not essential, it would be handy to see if any images are in there without having to actually go into it.
Thanks for the suggestion, Andrew! We forwarded it internally.
A really useful video David, I'm still torn between Sessions and Catalogs. Coming from LR I'm used to catalogs, but have started making more use of sessions, I can see myself using both.
One question. If I set a collection in my catalog as the 'selects collection', how do I stop it being the 'selects collection' without making another collection the 'selects collection', in other words how do I go from having a 'selects collection' to not having one. Sorry for the clumsy wording.
Try creating an album and assign it as a Selects Collection. Then delete it. This way you will get rid of the test album and your initial Selects Collection will no longer be the one.
@@CaptureOne Thanks, that works, However, it would a lot easier to have a way to toggle set selects collection on and off, or a menu item to 'clear selects collection'. Maybe, I'll put it in as a request and hope.
I have just begun using Capture One. I have a couple folders (imported from my external drive in their same location), but I'm wanting to put together a Collection of certain selects from different folders. I've created a Collection called "All Wedding Images" that will have those chosen images. How can I easily move the chosen images into that new Collection?
Just drag and drop! So select that you want to add, and drag and drop over to the collection.
Are these organization/collection features also available in Sessions? Or are Sessions contained within Catalogs?
This is very good but I am still finding it a bit overwhelming as a complete newbie to any sort of photo editing software. Is there a beginner's basics, please?
Hi Steven! Please, take a look at our Getting Started category. I hope this helps you to master Capture One: fal.cn/3h9O5
Hi, I made the move from LR a few year ago and am now happily running CO21. I would like to have all of my photos located in a user collections project or album and do this proactively for new imports. I have started to do this for my existing photos but would like to know if there is a way to identify photos which are not located in a project or album, either by creating a smart album or filter?
Hi Sam! That's not possible now, but great idea for a feature request. We'll forward it internally.
@@CaptureOne Fantastic, thanks you!
i have been having an issue after importing my pictures from an SD or hard drive when i click on any picture the show in finder, library and locate are all greyed out and the catalogue is not offline any suggestions
thanks
is there a performance bump in using an NVME over an SSD when viewing images within a catalogue? Also what is a realistic catalogue size before it begins to slow down?
Hi Seamus, there shouldn't be any performance issues as long as these are connected to the motherboard directly (at times USB connection can be much slower).
While there is no limit on the number of images you can put into a catalog, catalog performance depends on available system resources and read/write speeds. It’s impossible to recommend a specific size as there are a lot of different factors to take into account here, including hardware, image size and location, preview size, amount of adjustments and number of collections/albums.
@@CaptureOne Thank you
I have a question I am hoping a member of the community can help with. I am running captureone 20. I haven't upgraded yet, as my camera system isn't supported by prores colour etc. I will upgrade when it becomes applicable and I get the full benefit of pro res colour etc.
My cataloguing isn't awesome, so I decided to just follow this tutorial step by step. See one/ Do one kinda thing. I created a new catalogue, I have the import dialogue, but my "Import to." selection doesn't feature "Add to catalog" or "Copy into catalogue." I only get the options 'Inside catalog' or "Current location." ...so I'm one minute into this tutorial and I'm already going off course.
Hi David, think of these options like this: Add to Catalog=Current location, Inside catalog=Copy into catalog.
@@CaptureOne Thanks for the quick reply. I assumed it was just a naming convention between the different software variations. This is an area where captureone offers the tools and I could be using them better to keep my work catalogued for the future.
At 8:14 you say "If your preview size is too small C1 will have to read the RAW every time you switch to a new picture". This feature works at speeding up the display of the pictures somewhat, but the experience is still far from perfect on my M1 mac mini 16GB which is a very recent machine. If I press the arrow keys slowly to go to the next / previous picture I get no flash, but if I click around with the mouse in an album, I get a flash where the pic is blurry and usually misaligned along with the spinning wheel at the top, for about 1 second. One second is not very slow but still very distracting. Aperture had a nice feature where you would see spinning wheels the first time you opened a picture in the session but then once loaded you'd be able to display them instantly without any flash or spinning wheel of any kind. I think they were caching the previews in RAM. That aperture browsing experience was really nice and I feel like C1 is still not where Aperture was many years ago on much slower machines in terms of browsing experience.
Thanks for this excellent Video but can we get something more advance on Catalog ?
What about:
When to split a catalog (20,000 , 100,000 photos). What is the recommended metric.
What is best procedure to split a catalog.
When exporting to a catalog , how do I select multiple folders/photos to a specific catalog
Are we losing anything when exporting to a catalog. (Any restrictions...)
Is all metadata transferred while exporting to a catalog.
What about hierarchical keywords and how to use them within more than one catalog.
.....
Thanks in advance to consider covering those questions in one of your Live session :-)
Hi Jany, thank you for your suggestions. We will surely consider covering those topics too. If you have any inquiries as to how to proceed, please reach out to us via support.captureone.com.
Question: how can I keep the number part from the file and just add the date at the beginning.? I am not fun of 0001 etc.
Morning- was referred to this webinar. Problem I'm having in the Folders area is that if I'm clicking through Catalogued folders (including subfolders), after one or two folders invariably the displayed folder changes from solid orange to outlined orange. Abruptly (without warning or 'do you want to do this...') the folder is moved. When I find the subfolder that's been moved -and is now a sub-sub folder elsewhere, I want to move it back to it's original location. However an error "the action can't be completed because the folder or a file in it is open another program." How do I fix this and is there a functionality here that I should be aware of? I want to click through the Folders area without relocating/moving folders/subfolders... especially with no warning.
Otherwise enjoying getting to know the tools and functionality and appreciate these webinars.
Guessing from lack of response that this might be a local issue not necessarily connected to Capture One. I'm running Windows 10 and if it's relevant, iCloud is also accessing/backing up certain locations, which may explain the ' ... open in another program" error. Stopping iCloud service seemed to free up folder move outside of Capture One, but Capture One still hangs while trying to prepare images for a folder which no longer exists. Have also reported in 'Unexpected Exit from last run'.
Hi again!
So sorry for the late response.
I'm talking to my colleagues about your issue and we are trying our best to figure this out.
I'll get back to you as soon as possible with an answer!
Again - so sorry for the late response.
Xenia, Capture One
Hi!
Sorry it took some time, but I have an answer for you.
The folders will only change and move if you actively click and drag them, and I assume you do this by mistake. But we do have a warning about this. If you do not see that warning, it means you disabled it.
To re-enable it, you need to go to the Preferences window, under the Warnings tab.
The reason why you cannot move the folder back, is because the Operating System is blocking you. This could be because of your cloud sync.
If none of the things I have suggested you work, please contact customer support, so the can help you with your settings.
support.captureone.com/hc/en-us/requests/new
Again, so sorry for the waiting time.
Xenia, Capture One
@@CaptureOne Thanks! 'Warn when moving files and folders' was unchecked- can't recall doing that but certainly possible. Appreciate the time and answer!
How can I get capture one to run on Ventura on Mac every time I open it it crashes and tells me to re-open but never opens.
i want to work with a catalog but dont want to have all images on my Laptop cause i only have 1TB of disk space. I want to access my catalog from everywhere . is it possible to work from icloud? can i put the catalog on my macbook and put the pictures on my icloud as a reference or can i put the whole cataloge on the icloud including all files. or do i have to take an external harddrive and have it al the time with me?
David, The claims made in your video are fine for an import collection of 148 images plus one variant. Please repeat it for a collection of 40,000 images. Your reply to one question on whether to create individual year catalogs was that there was no benefit. There absolutely is every benefit to keeping your catalogs as small as practical. Your 'All Images' view - of 148 images - appeared instantaneously. You did not make people aware that if they have a collection numbering tens of thousands of images the time taken to have that collection appear is measured in many, many minutes. As you know already, my own 40K collection takes almost 8 minutes to appear and my experience is shared by very many users. Your video omits that piece of information. This problem is common and has been present for easily over three years. In response to my ticket, you told me that you knew there was an issue but declined to advise whether you were even planning to resolve it. One wonders that if a problem has existed for over three years whether there is any intention to resolve. One must draw ones own conclusions.
Hi Clive, thank you for bringing this up. If you have any issues with importing large chunks of images, we recommend getting this reported to our support team at support.captureone.com
colorchecker Can be used with capture one
I have a catalog with 40.000 pictures in albums. Each album is on a local hard drive. Now this hard drive is getting old and fails sometimes. How on earth can I get my photos to another hard drive whilst maintaining link and edits?
We have a guide on that, but should you have any specific questions our doubts, feel free to drop a line to our tech team at support.captureone.com: support.captureone.com/hc/en-us/articles/360003138037-How-do-I-move-a-Catalog
Still watching the video (half way through) but wondering if this is all applicable if I’m just using sessions AND if there is a latest video on using sessions vs catalogs for vs21 ? TIA
What points are you interested the most?
@Archer065 Agreed! Would love a video on this!
If the catalog would work well with tethered capture. Are there are any tools not available in the catalog versus the session?
No, Brooke, not really. It is a matter of a setup you are used to.
Hi guys, I am considering C1 to keep my pics organised. Would you know if it is possible to use a NAS (Synology in my case) to stroke the photos & database? Is C1 bringing facial recognition soon? (Synology photos offers this feature). Thank you
Yep, no reason why you could not use your NAS. I can't give you a firm answer on facial recognition but it's always worth making a feature request at support.captureone.com
@@CaptureOne thanks. Good to hear I can leverage the NAS. I will 2x check if the feature is on the roadmap. Last time I googled it didn't seem to be but I didn't have much time to check all the links (latest was from 2020...things may have changed)
Does anybody know how do to do any of this between catalogs? None of the folder or file moving capabilities are available moving from catalog A to catalog B. You can not drag and drop folders or files.
Will a smart album based on let's say a specific lens automatically "scan" my images as I import new ones and add the images with matching criteria as I do that?
Sure, it will - just make sure to not create a Smart Album in a Project or a Group, so it can scan all images/collections.
Installing a new computer from ground zero. How to copy my settings from old computer? Thanks.
Hi Sylvia, please check the following article: support.captureone.com/hc/en-us/articles/360002598997-How-do-I-back-up-my-Styles-Presets-in-case-I-need-to-update-my-OS-move-to-another-computer-
Thank you
Hi David, using albums with variants is not logical to me. For my oppinion, an album contains the pictures I selected. make an example: I have 10 pictures adapted it for clarity, brightness... , Now I like to have these pictures in an album for e.g. Instagram, and because 8 of the picture I like to have it in an album for e.g. DiaShow. And because of a needed adaption of the size for instagram I like to use variants of the10 pictures. But as soon as I select the variants to bring it into the album, all of the pictures are there, the main ones and the variants. and same if I add 8 of them into my DiaShow album. So unfortunatly I cannot differentiate easily which one has been adapted for Instagram and which one for Diashow.
Some colleagues of you mentioned to use keywords etc... but honest, it may help me now, but in half a year I have to remember how I did it. So I would appreciate to see exactly the pictures/variants the the album I need for and I have choosen for it, otherwise I have to know which filter to use for an e.g. export. I compare it also with a physical album, where I will have excactly one picture there not a main and there variants..
Nevertheless, thank you very much for your very good webinars and explanations.
Hi Georg, thank you for sharing your feedback - we have acknowledged this and will forward it to David alongside our developers as well.
Is there any need and therefore way to „reorganise“ the database after having deleted lots of images? I deleted lots of old images I don’t need anymore, but the database stayed the same size as before, so I kinda wondered.
There's a chance you are importing images inside the catalog as opposed to keeping them in their original location. Also, previews take a large chunk of the space, so it is recommended to clean up the Previews folder.
Can I have my catalog on my computer SSD and store my photos on an external drive?
Hi Jody, yes you can.
You can read more about this here: support.captureone.com/hc/en-us/articles/360003108698-CATALOGS
Where are the adjustments saved ? Can they be saved into an xmp file ?
Adjustments are not saved in XMP. They reside in a folder inside the catalog, or, if you are using sessions, in a Capture One folder next to the RAW images.
Great tutorial. One question if anyone can help - is it possible to remove a user collection without removing the photos, or to remove a photo from the collection without removing it from the folder? I just managed to delete a load of variants by back spacing thinking I was just removing them from the collection (as per Lightroom), but they then disappeared from the folders too. (Thanks heavens for CMD Z!)
Edit - having played some more, I think it is only variants that get deleted, not the original files when you press backspace.
If you are using a Catalog, then the image is being moved to Trash folder. You can easily drag it to a different collection, though.
@@CaptureOne Thank you - yes using a catalog. I'm still trying to work out how to delete a collection - I've accidentally put the same photos into two collections, and only want one collection.
Even after I locate the image it still tells me It is offline! What can I do for this issue?
Hi David,
Have you reported this issue to our tech support yet?
Reach out here: captureone.co/3w
Best,
Karoline, Capture One
Capture One should team up with Google Photos - so you could use the C1 edits but the Google Photos search and manage.
Thank you for a suggestion, Bruce!
is there a tutorial for PC?
Hi Rick. The interface is virtually the same / same functionality, Mac to PC.
Prost 🍻 einen geht noch rein 🥳
Kya baat hai
"Tidy up this area" by throwing albums, projects into groups would be a nice idea. IF THAT BLOODY SOFTWARE COULD FIND THEM AGAIN! No full text search to find album names, project titles, it's not even possible to use the album names in smart album conditions. Such a poorly done DAM is what worries me to continue using C1. What you call "tidy up", David, is just cluttering stuff into hidden and "super hard to find again" substructures. Really, as good as you guys are in RAW conversion and editing, Capture One as company simply sucks in terms of proper organisation of images! And version 16 didn't change it a single bit. Disappointing!
I love Capture One for the tethering, the edit layering and a few other tools. By when are you going to sort out the appalling, disgraceful joke of database management. I cannot believe its so bad and the developers have not fixed it. The C1 forums are filled with complaints from years ago that haven't been solved.
Someone from C1 team, please tell me why Smart folders are so bad. They don't seem to cache, and have to rebuild on every load, or sometimes even going back to it after a few minutes.
- and deleting hangs C1 for seconds or even minutes before it kicks into life.
Please stop avoiding this - do a video on the above issues for starters.
Hi! It is something that we need to look into on case by case basis. Please send us some more information in a ticket via support.captureone.com, so we can further assist you.
Now do it with 10000 images... Capture One Catalog is useless. I can't believe they killed Media Pro and implemented this crap
Bonny, if you have issues with editing large catalogs, please feel free to reach out to our support team via support.captureone.com. They would be glad to help.