How to Organize Your Calendar - The Ultimate Guide

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  • Опубликовано: 17 янв 2025

Комментарии • 340

  • @Thomasfrank
    @Thomasfrank  3 года назад +76

    Hope you find this one helpful!
    🦙 You can also take my productivity systems class on Skillshare for free with a 1-month trial: skl.sh/thomasfrank09211
    📱 Did you know I also have a Notion tutorial channel? ruclips.net/user/ThomasFrankExplains
    🖊 Quote of the week: "The art of resting the mind and the power of dismissing from it all care and worry is probably one of the secrets of our great men." - Capt. J. A. Hatfield

    • @henriquetguedes
      @henriquetguedes 3 года назад +1

      hey Thomas, where's the footage at 10:22 from?

    • @sigerry5336
      @sigerry5336 3 года назад +1

      Do you have tips on how to organize files? Mine kinda here-and-there inconsistent files naming and foldering on my Macbook..

    • @Thomasfrank
      @Thomasfrank  3 года назад +2

      @@henriquetguedes not sure about the location - my editor probably got it from Getty!

    • @Thomasfrank
      @Thomasfrank  3 года назад +4

      @@sigerry5336 yep! For computer files, check out this one: ruclips.net/video/bKjRKZxr-KY/видео.html - and for physical files, this one: ruclips.net/video/y-LeibeXAog/видео.html

    • @henriquetguedes
      @henriquetguedes 3 года назад

      @@Thomasfrank thanks, I'll try to figure it out there. Keep up the good content!

  • @mauricioaugustin6301
    @mauricioaugustin6301 3 года назад +606

    Nothing like Matts's biceps pic on a calendar to get me over confident to get all my daily tasks done

  • @Fahodinho
    @Fahodinho 3 года назад +278

    Pro tip for students: have a calendar for deadlines and put all your hw deadlines there (as an all-day event), and also have a "personal deadlines" calendar where you mark the same hw but a few days before (whenever you're free), this will be very helpful to organize when you want to do your hw so you don't end up doing them on the due day.

  • @RealJamieBarclay
    @RealJamieBarclay 3 года назад +628

    The biggest mistake I made whenever I was a student, was trying to solve procrastination (an emotional problem) with time management and calendars (A logical solution). This video is great, but only use it as a booster to productivity, not as a cure for procrastination.

    • @dreamingrightnow1174
      @dreamingrightnow1174 3 года назад +13

      Yeah, we have adderall for whatever the calendar doesn't cure.

    • @eduardozanette9236
      @eduardozanette9236 3 года назад +37

      That was the comment I was looking for

    • @luciarattini1255
      @luciarattini1255 3 года назад +26

      This is so important and it’s just what I needed to hear. Thank you so much

    • @maryanne2025
      @maryanne2025 3 года назад +26

      How did you cure your procrastination

    • @maryanne2025
      @maryanne2025 3 года назад +2

      @@finnished thanks you so much I will check it out! 👍🏾

  • @joeykenney
    @joeykenney 3 года назад +208

    Most important takeaway: the best calendar for you is the one that best enables your success - don’t over complicate it

  • @JoseCastro-zv3kp
    @JoseCastro-zv3kp 3 года назад +165

    1:16 (1) Set up calendar that suits you
    4:14 (2) Add events and relevant information
    9:08 (3) Get information at the right time

    • @Hristifor1
      @Hristifor1 3 года назад +11

      2:03 Matt D'Avella

    • @shakypirate
      @shakypirate 3 года назад +1

      @@Hristifor1 Thanks for doing God's work fam

  • @justmeindi
    @justmeindi 2 года назад +17

    Wow I’m watching this in amazement at all the possibilities of organized calendars. I mean when one thinks of a calendar we all know what it’s for, but what we don’t know is the extent that said calendar can be used! Hearing you speak on human tendency and realizing how I’m guilty of each of those tendencies is amazing and reassuring that I’m not alone in this life organization struggle!

  • @garryopimo
    @garryopimo 3 года назад +77

    This will surely help me become more productive ..thanks Thomas! Watching you here from Philippines ☺️

  • @DracosThorne
    @DracosThorne 3 года назад +35

    That hiding/showing reference calendar actually sounds sooo useful. One of the few issues I found with calendar blocking was representing time blocks overarching specific tasks that needed to happen at specific times. Thanks!!

  • @albertt755
    @albertt755 Год назад +1

    I found the optional calendar idea very good!

  • @GustavoSilva-ny8jc
    @GustavoSilva-ny8jc 3 года назад +2

    1:27 This effect was so cooool!!!

  • @nicholasnasr8819
    @nicholasnasr8819 3 года назад +7

    I use a physical planner and a digital one.
    I use the physical one to write down my tasks, keep track of goals, etc. I use the digital one for events and setting time aside

  • @ludoviajante
    @ludoviajante 3 года назад +88

    It's amazing how your videos come at the best time! Thank you.
    You are an inspiration to me here in Brazil.

    • @danielleshiba
      @danielleshiba 3 года назад

      A wild Thiago appears! 🐿️✨

    •  3 года назад +2

      gostei do seu canal!

    • @GustavoSilva-ny8jc
      @GustavoSilva-ny8jc 3 года назад

      Carai, você por aqui?! Salve.

  • @thebillioniarmindset
    @thebillioniarmindset Год назад +2

    You do really deserve a subscribtion
    Just an advice, speak patiently no one is in hurry, we're here to capture (as you said) ideas and other cool stuff so the slower you speak the better we can capture!
    Appreciations!

  • @tumblingrosesstudio
    @tumblingrosesstudio 3 года назад +10

    Your tip to add additional calendars for events that are optional (in your case, professor office hours- in my case, optional coworking times with certain people!) is SO USEFUL!

  • @yana.mp4
    @yana.mp4 3 года назад +79

    Setting up a calendar that is tailored to your needs and personality is important to ensure that you end up actually using it. Productivity shouldn't be forced.

  • @swarnajyothi6387
    @swarnajyothi6387 3 года назад +5

    Adding relevant information to the event is a game-changer! Not having to go back to emails and check for info saves me a lot of time... Thanks Thomas!!!

  • @AliSlonina
    @AliSlonina 11 месяцев назад

    Creating multiple calendars to separate personal, corporate, and RUclips work saved me so much time long term! I was also able to use it as a data analysis tool to show when I was productive most often, and when I needed to take breaks so I didn't burn out while working on my goals. Thanks for sharing these tips!

  • @Mamadriggs
    @Mamadriggs Год назад +1

    Reference calendars -- brilliant!

  • @dosomething6975
    @dosomething6975 3 года назад +14

    Yesterday, me in my head: "I need to start a calendar bc im scheduling too many things"
    RUclips: "You got it"

  • @sameer.bhardwaj7585
    @sameer.bhardwaj7585 3 года назад +13

    I WAS THINKING ABOUT ORGANISING MY CALENDER, 2HRS AGO! INCREDIBLE ❤️

    • @ricdonato4328
      @ricdonato4328 2 года назад

      Hello Student FF: Please be aware, typing in all caps indicates YELLING and SCREAMING, certainly not your intent.

  • @callmemagi
    @callmemagi 3 года назад +10

    I JUST finished trying to to make an organized calendar for myself! Can't wait to see what I did wrong and where I did good!!! Thank you for this~ 🌻

  • @dkursada
    @dkursada 2 года назад +1

    Using the calendar for optional events and seeing open time windows for availability is genius, I didn't think about it. That tip was enlightening, really

  • @justtere
    @justtere 2 года назад +1

    Alexa reads my calendar for me every morning. I can ask her anything about my calendar.

  • @elpidaanastasiou9750
    @elpidaanastasiou9750 2 года назад +3

    Very helpful video.I took your class on Skillshare as well, it was really great.I hope to see more from you,you are an amazing "teacher" and do and excellent work.Thank you!Greetings from Greece!🌺

  • @henriquefalleirosmareze7188
    @henriquefalleirosmareze7188 3 года назад +3

    I can't believe! This is the video I was waiting for... Thanks, Tom! 🙌🏻👏🏻

  • @vonluigiespartero8117
    @vonluigiespartero8117 3 года назад +5

    Why have I not heard about you sooner? I'm so glad Alpha M mentioned you in some of his videos. Your content is helping me big time, especially now that I'm just starting college.

  • @LenaJohnsCobain
    @LenaJohnsCobain 3 года назад +4

    Great video! I also really like adding the location/address or anything I need to remember for the event in the description. So if there are documents I need to bring or work I need to prepare I can refer to the invite for a refresher!

  • @DemetriPanici
    @DemetriPanici 3 года назад +13

    HE'S BACK! LET'S GO!

    • @Nurse_Nelly
      @Nurse_Nelly 3 года назад +3

      Dude.. you comment under each and every popular productivity RUclipsr. I swear i always see you lol

  • @DemetriPanici
    @DemetriPanici 3 года назад +15

    *You have power over your mind - not outside events. Realize this, and you will find strength. - Marcus Aurelius*

  • @wsanders9433
    @wsanders9433 2 года назад +1

    I'm a visual learner and I love all tips because I need to do set up volunteer work for myself

  • @moderationjpk1
    @moderationjpk1 3 года назад +2

    Thanks a lot for everything that you do for us on RUclips and so on! Your contents are so delightful! Thanks a lot, Frank!

  • @mohdymi
    @mohdymi 3 года назад +1

    Best productivity channel ever actually!

  • @Seiferboi
    @Seiferboi 3 года назад +2

    I only leave the house for grocery shopping, so I don't need to schedule anything. With that being said, I use Scrivener to schedule my year. I created a yearly planner template for myself to use, including a calendar template within the project so I can plan out my RUclips videos, Etsy shop updates, Patreon posts, ect. I'm thinking about simplifying it all and use one monthly calendar and color code everything within the planner.
    Oh, and a cooking tip: if you run bacon under cold water, or place them into a bowl of cold water, they won't shrink while cooking.

  • @emorysmith197
    @emorysmith197 Год назад

    So many years later and you are still epic at helping me to stay on track in my life system for organizing and optimizing. Thank you !!!!!

  • @Owyn999
    @Owyn999 3 года назад

    Your content keeps getting better and better each year

  • @gardenladyjimenez1257
    @gardenladyjimenez1257 2 года назад

    Love this! You added to and reinforced things I learned the HARD way. ;-)
    Reminders - I set up multiple notifications, for events in the future...1 week, 2 days, 1 day, 4 hours. Often, I need to gather files or coordinate with others. Notifications reminds me to set out files and communicate with colleagues. I will watch more of your system messages!!!

  • @webdivauk
    @webdivauk 2 года назад

    A calendar is a must for me. I have a calendar for work (MS Office), a calendar on my phone (iCAL where I also record work meetings) and I also keep a handwritten diary for personal events and information and for me and my Mother who I care for. It seems a lot but it's the best way that I found for keeping me organised. Creating coloured categories in Outlook works well so that I can track projects.

  • @ethankushnirsky8322
    @ethankushnirsky8322 3 года назад +3

    Absolutely sick video! Thanks for the tips Thomas, gonna be using them.

  • @adelakovalikova7712
    @adelakovalikova7712 3 года назад +4

    I personally use my Apple calender (on iPad and iPhone) for adding events instantly and then I use my paper calendar (students assistant) because I like to use highlighters and be creative. :) So I combine these two and it works for me.

  • @lifehacks4263
    @lifehacks4263 2 года назад +1

    Believe it or not, I wasn’t really watching and was just redirected to this channel.. but when I heard your voice, it just felt so familiar and realized it was you! Subbed,.. again! :)

  • @aliabbasikohanjani2824
    @aliabbasikohanjani2824 3 года назад

    Your videos are examples of good contents.
    Not only they're great by them self's but the comments are informative too.

  • @sarawilde7493
    @sarawilde7493 3 года назад +3

    This video is extremely helpful! Thank you so much for sharing! 🙏🏼😊

  • @tylerchasebusiness1001
    @tylerchasebusiness1001 3 года назад +2

    Love your videos man but you talk pretty quick. Slowed it down to 75% and improved my retention a ton. I can understand you fine at 100% but realized I wasn't retaining much. I think I was spending my brain power on understanding your words versus understanding your concepts and teaching.
    Anyhow, great material, awesome presentation - love your stuff. Keep up the good work, bud!

  • @topzinstitute
    @topzinstitute 3 года назад +5

    It's one thing to have a calendar it's another to know how to use it.
    Thanks Thomas

  • @abulferr
    @abulferr 3 года назад +3

    Except for Fantastical, I already do pretty much every tip you mentioned… The new tip that I never thought of is using calendars as reference calendars, this can be used for everything, from professors office hours to TV shows… Great tip!!! 👍🏼👍🏼👍🏼

  • @mohamedkotb2153
    @mohamedkotb2153 3 года назад +2

    Great! I kinda needed this thank youuu

  • @AlexandruGolovatenco
    @AlexandruGolovatenco 3 года назад +9

    I almost spat my drink when I saw the Matt calendar

  • @antonioruiz4767
    @antonioruiz4767 3 года назад +2

    THE ULTIMATE, I LOVE IT

  • @charlesbwilliams
    @charlesbwilliams 3 года назад +42

    I have been trying to master my calendar for years but it always falls apart when I get out of school for the summer or winter. The way I think about it can be summed with this phrase "Its easy to manage your time when you don't have much of it". If anyone has any suggestion on how to keep planning when there's not an outside force setting deadlines please let me know!
    p.s. this was a great video :D

    • @Thomasfrank
      @Thomasfrank  3 года назад +49

      I remember running into this exact problem during my 3rd college summer - it was the first one where I didn't have a summer job and was just doing freelance work/blogging. And yep, it's hard to manage your time when there's tons of it! Lots of "Well, I've got all day to do that..."
      What worked for me was using commitment devices like Beeminder and Habitica to set my own deadlines. These tools were EXTREMELY effective in late college and during my early years as a full-time creator.
      I have noticed recently that they don't work as well for me anymore; what tends to work better are work relationships that include real accountability, along with working with coaches. However, I'll still recommend trying them as they served me well for many, many years!

    • @charlesbwilliams
      @charlesbwilliams 3 года назад +2

      @@Thomasfrank Thanks so much for the advice, I'll make sure to give them a try and see if they help me!

    • @rahmahassaf2275
      @rahmahassaf2275 3 года назад

      @@charlesbwilliams how'd it go?

    • @charlesbwilliams
      @charlesbwilliams 3 года назад

      @@rahmahassaf2275 So far so good, its definitely help my grades already but I’m still just getting started

    • @rahmahassaf2275
      @rahmahassaf2275 3 года назад

      @@charlesbwilliams sounds good! Thanks!

  • @AbhishekKumar-sp5yz
    @AbhishekKumar-sp5yz 2 года назад

    Just subscribed, You have amazing sense of delivery of speach 🔥

  • @funastacia
    @funastacia 3 года назад +28

    02:03 😂😸

  • @siddchauhan
    @siddchauhan 3 года назад +1

    Dropping absolute bangers !! Just when I need it too!

  • @zhekinahtarzona502
    @zhekinahtarzona502 3 года назад +1

    Indeed, helpful! Informative!

  • @hotada.
    @hotada. 11 месяцев назад

    I just hit the like and subscribe button for this channel and I really appreciate the value that this channel and similar channels bring to the community, to the personal development journey of everyone.
    The truth is that I also owe RUclips for developing myself as I am today and becoming a better version every day. I am always grateful for this and I think it is my turn to contribute value to RUclips, to the community even though it is still very small.
    That is why I just created the first video on RUclips in my life on the topic of personal development. Hope it will also help the community. Thank you

  • @mariopuebla7909
    @mariopuebla7909 2 года назад

    thanks Frank... great information...

  • @sebasjdude0
    @sebasjdude0 Год назад

    Thank you for the video, and it was very helpful.

  • @snoopygirl7877
    @snoopygirl7877 3 года назад +2

    I totally forgot to rethink how I use digital calendars. Thanks so much for this talk!

  • @cursedtiki213
    @cursedtiki213 3 года назад +1

    All great tips. Pleased I'm doing almost all of these already!

  • @anhtuannguyen5791
    @anhtuannguyen5791 3 года назад

    Nice thought Guru. Thanks for your content.

  • @JulianKeniryGreen
    @JulianKeniryGreen 3 года назад

    Informative and fun video related to planning and tips for calendars.

  • @BrendonOtto
    @BrendonOtto 3 года назад +1

    Yes! Biceps by Matt should definitely do a calendar!!

  • @u-tulking2933
    @u-tulking2933 3 года назад

    Thank you for great tips for organize calender!

  • @tangerine8345
    @tangerine8345 3 года назад +7

    This is awesome, thank you!😊😊 I love you videos! 💜💜 Great information presented in such an organized, concise, and clear way. I love the structure of the video and the recap at the end. One question for you: why do you prefer fantastical over todoist?

  • @GustavoSilva-ny8jc
    @GustavoSilva-ny8jc 3 года назад

    7:05 Oooohh Volleyball!!! Awesome choice.

  • @productivepenguin2571
    @productivepenguin2571 3 года назад +1

    the voice that my minimalistic mind wants to hear..... love

  • @Sara-tp6zd
    @Sara-tp6zd 3 года назад

    It’s like you read my mind! Thank you so much for this video

  • @hannahk.5500
    @hannahk.5500 2 года назад

    Coming back to this as I’m trying to get my motivation back post-pandemic (if we can call it post-…) and wow I miss when you made more non-Notion videos

  • @DodaGarcia
    @DodaGarcia 2 года назад

    Lol @ thomas low key sprinkling some thirst traps here and there 🔥🔥🔥

  • @songlore4617
    @songlore4617 2 года назад

    thank you for making this video. keep it up!

  • @browniesnofrownies4843
    @browniesnofrownies4843 3 года назад +2

    Needed this 😊

  • @rocks813
    @rocks813 3 года назад +2

    Notification squad! Watching now while brushing my teeth.

  •  3 года назад +1

    Adorable & helpful. Thank you!

  • @sj3537
    @sj3537 3 года назад +1

    Thanks for all the tip. I didn’t finish the video yet. Right now stop at 3:56. I happen to notice do you really take 2 naps in a day? If yes, for how long? Very interesting

  • @superspideee
    @superspideee 3 года назад +2

    this is exactly what I need right now

  • @Taskade
    @Taskade 2 года назад

    This is the ultimate guide no questions asked ;)

  • @e2laz
    @e2laz 3 года назад +1

    also, the superman hair curl? on point hahah

  • @tattalabowie4559
    @tattalabowie4559 Год назад

    Excellent video

  • @justadudeintheworldman.120
    @justadudeintheworldman.120 3 года назад +1

    I use paper calendar day to day & then use iCal when traveling or out of pocket. Check cal every morning or night before and if it’s super important while traveling or out of pocket will set a notification. Other than that no notification and it works well for me. All the apps and things are cool but they are too much for me and I agree that you say find what works for you

  • @AhmetKaan
    @AhmetKaan 3 года назад +20

    You'll watch an entire Netflix show even when the first episodes are slow and boring just because someone told you "it gets better." *But what if you looked at your goals like that and watched your life get better instead?*

  • @EastCoastShorts
    @EastCoastShorts 2 года назад +2

    I just realized that ‘Let me check my calendar’ is the adult version of ‘Let me ask my mom.

  • @GustavoSilva-ny8jc
    @GustavoSilva-ny8jc 3 года назад +1

    7:20 Tom is really trying to become a modern Da Vinci lol

  • @petermcnallt12pm
    @petermcnallt12pm Месяц назад

    Miss ya Thomas buddy!

  • @GustavoSilva-ny8jc
    @GustavoSilva-ny8jc 3 года назад +1

    1:50 Tom casually flexing his Bench
    8:39 Now he's flexing his Squats...

  • @fran6b
    @fran6b 3 года назад

    I like the fudge ratio!

  • @Electrous1115
    @Electrous1115 2 года назад

    😂😂😂its the "catch mouse in the garage" in the fantastic folder for me... had a good outburst on that while drinking my tea

  • @little.dragon1246
    @little.dragon1246 2 года назад

    I love outlook and Notion

  • @bogiebeillin
    @bogiebeillin 3 года назад +1

    LOL Martin @ 0:21

  • @alexkthegreat
    @alexkthegreat 3 года назад

    I just love all these easter eggs in your videos, like this calendar. I want one! :D

  • @aparnaachuthan7306
    @aparnaachuthan7306 3 года назад

    So helpful ! Thank you :)

  • @elpidaanastasiou9750
    @elpidaanastasiou9750 2 года назад

    Very useful video! 👍

  • @chuckyjules8488
    @chuckyjules8488 2 года назад

    By far the most handsome reviewer in the whole wide world!

  • @mike24kb
    @mike24kb 3 года назад +2

    ARE YOU A MIND READER? I NEEDED THIS

  • @noblenetdk
    @noblenetdk 2 года назад

    Could you do a video about Obsidian? Love your videos. keep up the great work

  • @Tanicorn
    @Tanicorn 2 года назад

    Just wanted to add that One Calender is amazing. I would highly recommend it, it's nice and simple but still has got great features.

  • @AIAnimationandMusic
    @AIAnimationandMusic 3 года назад

    Thank you

  • @Fit4mental
    @Fit4mental 3 года назад

    Thanks for sharing!

  • @williampowell3378
    @williampowell3378 3 года назад

    Todoist is the Champ!

  • @cubingforlife8256
    @cubingforlife8256 3 года назад +2

    Great video I’m sure!

  • @adityakanu1415
    @adityakanu1415 3 года назад +2

    Want more such system setup videos