Notion Media Capture Database + Course Database - Vault System
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- Опубликовано: 5 июл 2024
- In this video I demonstrate the Media Vault, a Notion database for capturing, storing, and organizing notes/highlights across articles, videos, podcasts, or any other media types. We look at how to systematize your media intake, how to capture from various sources using the Notion Web Clipper, and how to apply hierarchical highlighting to the information you save for future accessibility. We also look at the Training Vault database for lining up, taking. and storing online or in-person class learning - all in Notion. Happy to answer any questions in the comments below.
Get my NOTION TEMPLATES⚡ and join the NEWSLETTER📰 at:
www.yearzero.io/notion-templates
🚀 Info on the "Notion Life Design" course 🚀: www.NotionLifeDesign.com
Related Videos in this Series 🎬
+ Book Vault Database: • Notion Media Capture D...
+ Knowledge Management Overview: • Notion Book Reading Da...
+ Overview of Notion Life Operating System: • My Notion Life Operati...
Index Timestamps ⌚
0:00 Intro
3:50 Training/Course Vault
9:19 Media Vault DB Structure
17:30 Hierarchical Highlighting
23:05 Capture with the Web Clipper
28:40 Closing
More from August Bradley 😎
- Courses + Coaching/Consulting: www.yearzero.io
- Twitter: / augustbradley
- LinkedIn: / augustbradley 
Хобби
I never cease to be amazed at both the power of Notion and your ability to highlight nuances that are so valuable. Staying with the theme of capturing information, I used to try to take notes when watching your videos, as the information that they impart is so valuable. However, inevitably sometimes whilst writing a note I would miss another gem of an idea. I have discovered that it is possible to copy and paste a transcript of your videos by clicking on the ... button, to the right of the Save button, displayed underneath the video. Sure the transcript needs a little tidying up, but considering that it will give the transcript of the whole video, so much better than taking notes!
Great to hear about that transcript availability! Thanks again for all the feedback and support Stephen.
Thanks for the tip!! Great help!
I'd like to add a couple of tips.
1. Pause the video when you are selecting the text in the transcript box. On my system the text select got very confused when the video was running.
2. Turn off transcript time stamps in the transcript box via the kebab menu (or you may prefer to keep them)
3. Sometimes the transcript text is so long that Notion can't paste whole thing (but see next tip)as a single unformatted paste action. Paste it all into another tool (I use VS Code, but any text editor would do). Then paste into Notion as two or three blocks which can then be joined together if wanted.
4. Paste as unformatted Text. In Windows that is V (apparently V on macOS?). If you paste as formatted text you get many many small blocks (but maybe you can then paste huge amounts of text?)
As it stands that content is not very useful (IMHO). However, if you go through and "fix", and edit, the text you get a *really* good understanding of what the video was about. Downside? It's very time consuming.
Then you can complete your notes 🙂
if you want to get extra fancy, after copying the transcript into your clipboard, always paste it into a decent text editor. Then replace all newlines with a space, select the text, copy and then paste in Notion. Again this content is not useful as is, and requires work to format and fix
One of the best specialized productivity outlets on any platform. Thank you, and please keep up this incredibly high value work.
Lots more to come! Thanks for the feedback and your support 🙏
@@augustbradley Sorry to ask a possibly dumb question, but I came up with this problem on the web clipper. For example, I made a vault page and inside the vault page I made a book vault page and a media vault page. In this case, the web clipper only allows me to save into the big vaults page but not inside the books vault or media vault which made me thinking if I had something wrong while setting it up. How did you do to make the just clip information into the specific page inside another page?
I have just created a Notion Training Course by August Bradley on my system with embed videos from your channel. Won't have to go through my RUclips playlist and history to search for again ! Thank you August
And you can take notes under each video! Be sure to visit us once in a while with an update in the comments :)
I'm struggling to do the same thing. Would you be willing to help me?
@@devonfazekas5691 chrome.google.com/webstore/detail/notion-web-clipper/knheggckgoiihginacbkhaalnibhilkk?hl=en
@@1b0o0 It was the structure of courses that I was seeking inspiration for, as August has no examples. But thank you for pointing me towards the clipper tool.
Thank you so much for these! As a classical musician, I have been trying to come up with a way to add all of the additional knowledge and media required to be a musician. I'll share what I did in case there are any other Type A musicians out there!
I created a Book Vault and Media Vault like August did, and then I added three different vaults. 1. Performance Vault 2. Repertoire Vault and 3. Audition Vault. The Performance and Audition Vaults are related to the Repertoire Vault, so any time I start studying a new piece I can relate several important events to it including a) my performances of the work b) the auditions in which that work appeared and c) notable professional recordings I want to listen to for inspiration and further study.
It is so easy to lose track of my favorite recording of something when there are so many different orchestras, and within the orchestras, different conductors, years, and rotating principal players that influence each different recording. I am really excited to capture music in this way and finally have a way to take notes on the thousands of recordings that exist in music!
Brilliant! Thanks Stephanie!
I'm thinking about doing something similar for both the band I play in, as well as managing and maintaining all of the technical information I've pulled together over the years of playing live and recording. I have a huge amount of knowledge floating around with regards to music production that I'd just never found a good way to organise before. This looks super promising.
I just finished a 13-hour workday and was ready to go to bed when I saw a new upload! I had to watch it! Could not wait for tomorrow morning! Thanks for your great tips!
Hope you enjoyed it!
Reading all these comments, questions and responses following your videos is insightful. Many of my own questions get answered, and more useful knowledge comes that I wasn't looking for. I'm impressed with the level and quality of engagement your content engenders August - very well deserved with the quality and heart of your content. Thank you for making possible my constant daily note-taking to be systemised, useful, and findable again. I have said it before, but I have searched for this my whole 40+ years of life. Truly.
Keep them coming August!
We all thank you!
Absolutely! Thanks Dov.
Preach that Productivity Gospel!
A-men Stephen!
Next week will be 3rd week following your Full Notion Learning (In Order) video...really appreciate the share and effort you giving to us. Was difficulty learning curve at first but it is worth every minutes.
Awesome video as always August, thanks! been a fan since 2k subs haha you are really getting traction with the youtube algorithm, you deserve it. Greetings from Ecuador 😀
Literally perfect timing. Starting my week and pulling several articles into the vault already...
Nice! Really an essential part of the system and always needed.
The initial smile when opening the video, it made you realize that you are thoroughly enjoying teaching us. Thank you for your wonderful system August, I want to come and hug you( too exaggerated, maybe I'll say a hello). Seeing the progress bar moves towards 100% is such a dopamine hit. Book Vault idea is amazing. Maybe you can do a video about you and your background instead of just talking about Notion all the time. Cheers!
Thank you August, your videos have helped tremendously to streamline things! I never thought I'd find a way to organize my knowlege THIS systematically.... Sure I did use a notion table but that's it. More people should know about this!
Great video as always! I use the comments for revision as well by putting ____ and then adding a comment with the answer. I use the shortcut ctrl + shift + m to create a comment in case anyone was curious about a shortcut 😁
Good thought Danny, the comments section in Notion is great and many users under-utilize it.
Amazing video.
That's what I needed because I consume a lot of content & as time goes it just fades away, but Now i'll have captured them in Notion.
Thank You very much.
Glad it was helpful Umang!
A True Gem! Thanks August.
Missed a few months of your videos, came back to this and tried test driving it on your own videos, love it :D
P.S. Can you share a bit more about your Evernote workflow?
My bottomless pit of "maybelater"s is a set of 100+ open tabs in Google Chrome, which slows down my phone MASSIVELY... Using dev debugging tools I was able to extract them as text and later dump elsewhere, but this isn't optimal and rather too manual for my taste (hence the massive backlog...)
Recently I tried Memex (which can sync with Notion too) but it's a paid tool. Would love to hear of alternative solutions :)
@@insomniumtale Is this the Memex you mean? Or something else?
chrome.google.com/webstore/search/memex?hl=en-GB
github.com/WorldBrain/Memex#memex-features
Quote from github...
"A browser extension to eliminate time spent bookmarking, retracing steps to recall an old webpage, or copy-pasting notes into scattered documents. Its name and functionalities are heavily inspired by Vannevar Bush's vision of a Memex."
FANTASTIC - this has solved a very long-standing problem: where does a prolific consumer of content keep it all in a way that captures learning and keeps it for reference? Here it is. THANK YOU so much for this, August! Massive value once again.👍🏻😎
Glad it was helpful Jonny! I wrestled with the same issue, this has been working great. Have some nice enhancements coning in videos soon.
Mr. No fluff. Thank you so much. I am learning so much from you. I got whimsical because you mentioned it in a previous video and it works great. I will be implementing the media vault for articles and videos going forward. Thank you.
Great, lots more to come on this front. It gets even better :)
Август, мое почтение и восхищение вашим трудом и систематизацией знаний! Вдохновлен ваши примером! :)
August, my respect and admiration for your work and systematization of knowledge! Inspired by your example! :)
Fantastic August - just got to the video now - excellent as always. There is always a gem that improves my system. Was really struggling with a review/value idea .. "Future Value rating" - sorted. Looking forward to the "Knowlege Lab" Video. I have been toying/playing about with a "Master Tag database" (Not looking to do content creation / just retrieval and therefore resisting the temptation to dive into Roam - especially until I have Notion working really efficiently) - The "Knowledge Lab" I assume is a more focused version of a "Master Tag database" - linking common threads and then expanding on them specifically for knowledge growth. Thanks again.
Very powerful! Thank you!🙏
Wow, the Notion web clipper and copying of entire articles is a new ideas that I’m excited to use!
On a side note, besides your actual Notion content, I’m studying how you make your videos to improve mine. Your videos are gold mines!
Excellent to hear max! I come from a tv commercial production background, so have done this kind of thing for a while. But I too am always watching and learning from others, Glad the web clipper idea was helpful!
Well, I've made my media database and add this video with a 5 star rating!
I find this very reinteresting, thank you!
This has helped me dissect where to put "things" even further. I use a "Resource Vault" which is PDFs, Google Slides, Quip Docs, etc that are related to client work, but they are truly just resources in pursuit of meetings, projects, etc. The work takes place in those "docs".
The distinction I'm drawing from the Media Vault is that I'm now absorbing content and extracting not only my understanding of it but my own forming opinions so that it plays into perspectives that will live in Notes and Knowledge Lab contents.
The one challenge I'm seeing the Notion web clipper struggle at is extracting some website content into Notion. I can't seem to find the magic reason why some content comes in on the page and some does not, but hopefully, they'll figure out how to better draw more content types in as they add features.
As always, thank you for helping me design the systems thinking that my brain needs to organize the world I live in and work in.
Great points Jeff, totally agree. And yes sometimes the web clipper fails to bring in the article, In those cases I just copy/paste it in while I have both tabs open, Very quick and easy.
Love the idea of being able to better internalise all these media we read (dealing with much information overload) !
Pocket is really great for on-the-go read, but it's always been more of a read and forget kinda thing - even when it's an insightful read. Will probably spend some time transferring those articles over to this to try out. Looking forward to reading and annotating on-the-go soon with this!
Totally agree Kai, Though I will be doing a video soon that opens up an Integration between Pocket and Notion, enabling best of both worlds. More soon!
@@augustbradley dayum that sounds real good ! Looking forward to it ! :D
TOTAL game changer - Thank YOU
August, great videos. I thoroughly enjoy these and I am inspired each time I see a new one.
Thank you for that. Can I make one small recommendation? I noticed your thumbnail includes the notion logo without the white fill. For a notion lover you’ve really stripped the logo of its classic, brand look. Maybe consider adding it back in it would definitely give it a huge pop from the background.
Perfecto, Gracias por el gran contenido 👍🏼
Great video. Thank you
WOW! this has changed the way I surf the interwebs!
Finally ditching all other way of storing captured media. A new gamechanger every week, knowing there's more to come!
Some really cool stuff to come for sure!
Loved it thanks August.
Glad you enjoyed it Rachel!
Guess what, I just saved the entire series of your videos in my media library. Where is the option to mark future value 10 out of five? :). Thank you so much August. I'm also taking your project as lesson for content marketing and personal branding, amazing job!
Good stuff! While playing with your tips, I also noticed that each block has it's own unique url. So if I've captured an article and want to bring in a table from somewhere else, or have an extensive note with illustration, when I highlight the article text, I can also hyperlink it to a paragraph later, a note, a table, or another article! Fantastic stuff!
Exactly! The ability to link to a URL for any block is massively powerful. Thanks for pointing that out.
Hi, are you please able to explain this a bit more to me?
@@karinamack yes, if you click the area next to a block (it looks like a stack of blocks to the right of the plus sign, but left of the block) one of the options is "copy url". Each paragraph, heading, picture, table, and table entry has it's own unique url. That means that if you want to reference it in ANY other database, page or paragraph, you just copy the url, then paste it into the new place.
Oh wow that is powerful! This helps to resolve an ongoing question I’ve had. There are other ways to create links and connections besides relational databases. When you utilise the link elsewhere, I presume clicking on it would bring you back to the page to see the whole article? Thanks for helping me to understand!
Hello August! I'm amazed by the quality of your videos and I'm implementing the parts of your system that most resonate with me... Totally game changer. I have a doubt though that I wonder if you'll be covering in next videos, and it's about the *Note taking part* (on the top of your dashboard). For me it's a little vague how you use it and link it to the knowledge hub (I don't mean technically, we all know how to make relations up to this point haha). Maybe you could expand a little bit more on that on a future vid?
Thanks for everything!
Thanks Daniel! The video specifically on the Knowledge Lab will address it in more detail. Then a system update video a week later will elaborate.
I've Tried to link the vaults with action zone but I felt so Overwhelmed So I ctrl-Z Everything and now Waiting for your ideas to link them together.
Thanks For Sharing This Amazing System
Don't link them all, that's too much as you found out, Just link the Knowledge Lab, that's where all thee media insights funnel into. More on that soon.
Amazing Content!
First question: How do you efficiently make a task out of a content you want to read? For a single article/video you manually create a task and then link to the specific entry in the vault? or do you have someething more automated for this?
Second Question: How do you manage tasks for reading books/ Listening to podcasts / somehthing that takes several distinctive time slots across multiple days? you put a task for each part in your todo list? you make one task and move it along until you finish?
Third Question: of course this is super individual, but I found myself pausing the video and entering into each of the articles that you have marked in the demo as 4/5 star future value to see if they are valueable to me, also took a screenshot of the courses that you out in the demo to check them out. I would love to get your specific full or extended list of such content :)
Fourth Question: A more general one: You manage your entire life in notion. How do you ensure yourself from a case in which notion will collapse / go bankrupt / close the service, etc. Of course the chances of it are slim, but given the fact that your (and mine, for the last two months since I started watching your videos) entire life managed, accumulated and concentrated in this one service, of course you don't want all this do get lost. Do you periodically backup all the data? keep some syncronization to other system?
Thank you very much for the value you provide in the videos!
Just want to pick up on the last question, whilst a concern it's fair to say that companies with $2bn valuation and lots of vested interests to keep afloat generally don't fold to the point that all assets (and that includes our data that we hold on their servers) are lost.
Businesses like this go into administration first to give time for buyers to be found.
Often those buyers are bigger players in the field seeking to integrate aspects into their own systems that they were prevented from doing before due to IP rights. As such current users are generally ok and are migrated across when the integration is complete.
Of course it's always possible for everything to get switched off overnight but the chances are rare
Hi Robbie. I would almost never make an article I want to read a task, unless it's urgent I read it by a specific date and must be done by then without fail, Otherwise, I accumulate my list of To Reads, and have a habit with a specific time blocked off each day for reading (no tasks, just routine reading time), I then go to my To Read list and choose what to read during that time period each day. Same answer for the second questions. #3 is a good idea for a future video. #4 - Notion is on incredibly solid footing. They were already profitable before thy raised $50 million, and even if they went on a spending spree they have stated they have 10 years of cash runway. They have already proven product-market fit and have a 4 million+ devoted user bade. They're solid, I have zero concern. If they did disappear, I would start a software company that did what I wanted for PPV since I now know exactly what I want from a system.
@@augustbradley I'd sign up to this
Great video. I totally appreciate the web clipper tip, and I'm curious, is there a way to use it and apply a template that is already set up for use in the media vault? I could see value in having specific resources available in the note taking section below every resource without having to recreate them every time you clip a new resource.
Loving your videos. Can you make a video on Course vault detailed with how you take notes as you consume the course ????
I haven't taken a significant course since starting to use Notion, so I don't have a good example to show -- haven't built that out. Though I would also customize for each course, depending on how each is designed and presented. Consider it a creative design challenge!
Hey man, thanks for the amazing value. Could you possibly suggest a couple of your favourite courses? Thank you.
Before I saw this video, I created a project to encompass the first of several modules for an online fellowship I started. I used it to map out when I was going to plan on doing each lecture within the module, as well as some tasks associated. How would you recommend incorporating the training vault with that? Maybe including a filtered version of the training vault within the project page. Any other ideas for how to keep from duplicating locations where my notes might be hidden when I need to refer to them later? I had been using Notes and Ideas as a main repository for any notes I wrote. I'm so thrilled about fleshing this section out. I have been eagerly awaiting this section of videos. Thank you again for your dedication and extensive work to share your ideas and systems thinking.
Thanks Katie, some cool new tricks still coming while we're in the Knowledge Management section of the series. You could create a dashboard for Learning or for Lectures, embed all the relevant views of your Knowledge databases. Put it all at your fingertips in one well-designed window (a Notion Dashbaord).
OOh, still playing around with it. Except instead of tagging it "Might Watch" or "Maybe Later" I quick captured the video into the Quick Notes table (your's is Notes & Ideas). There I watched it at double speed to check for value. Once I decided I could learn from it, I moved it to the video database to watch for notes. Just captured all of Jordan Peterson's and Thomas Frank's suggested reading lists in there. Now I'll skim them and if I decide to go deep dive, I'll move it to the book db. This is brilliant!
Excellent "systems thinking" approach! Nice.
thank you!
Being able to enter notes into the space below the linked video files is great.... but as the notes get longer, the page scrolls down, causing the video window to disappear. I found that if I open the "Notes" app on my Macbook (and I assume there are similar note taking apps in the Windows world), I can keep the Notes window open on top of the Notion window, and write as much as I like. Then I can copy and paste the contents of the Notes window quickly back into Notion, keeping it all together. And naturally, the first series of videos that I am doing this with are these great tutorials from August Bradley!
Sounds like a great approach! Thanks Taylor, really appreciate it.
Alternatively, you could open a second tab of the same notion page and position them side-by-side on the same screen, one for watching, one for taking the notes. Cuts out the step of cutting and pasting.
@@karinamack That's the perfect solution. Thanks Karina!
@@karinamack I like that.... I didn't realize that it is possible to open a second tab. I'll give it a try...
The downside of viewing a video in a second tab is that you cannot open up the video display to full screen.... without totally blowing out the other tab where you are taking notes. I'm going to try viewing the video on my iPad, and take notes in the Notion window on my laptop. Ultimately, it doesn't matter how we do it, but having our notes right there under the video window is GREAT!
Hi, amazing videos.
I have a doubt. If one goal outcome is complete a online course successfully.. would you consider having a project named course X and divide it in tasks to to put them in the action items DB?. thanks 🙏
It would be nice if Notion integrates tags for the text markups, and that combined with other functions would be powerful for quick access to curated information.
What's your recommendation for those few times when the Notion clipper doesn't capture the content well?
Hey august - would you consider making a video or putting out content on some of your favorite courses? I trust your bar for quality, and like you said there are so many crappy courses I usually just don't bother to take them at all. Having someone with good judgement who was not *sponsored* to recommend course(s) would be fantastic.
Really appreciate the Monday release as well!!
August, let’s say you read an interesting article and wanna explore in more detail the source. Would you save all the articles from the blog to the media vault or where would it fit within the system?
Really keen to watch next video and how all the information collected get consolidated into the Knowledge Hub.
Are you considering making a more in depth video about the flow between Knowledge Hub and Roam?
Thanks Paolo! I would start reading the other articles/blog posts and as soon as I felt the desire to highlight or add notes I would send it to Notion, and continue reading there. Or I would add them to the To Read list in Notion and once I read them delete if they are not worth keeping.
I'm drifting away from Roam, it's not adding enough value to justify the effort. Notion is just so much more powerful for my uses. I don't have any more Roam videos planned.
@@augustbradley very interesting. I'm starting Obsidian.. let's see how it goes
@@paoloap. Let us know what you think
Another awesome vid. Was wondering why you don't just have a separate endless shoebox database in Notion - away from the main command center and databases. Seems simpler to build some sort of funnel between databases within Notion than having to get two different apps to talk or manually copying things over. I guess you mentioned Evernote has good search features. Only other thing I could think of is Notion becoming too bloated and maybe affecting the load time more.
Hi August, do you ever move email newsletters to your Media Library? Or do you have a different system for them? Wish Notion had an email import function!
Hey August one thing I noticed during my review of your videos is that you no longer have a category labeled videos in your media vault and also you once had a book vault which is now integrated into the media vault I just feel you should update these changes so people do not get confused or conflicted when seeing these minor updates that have bigger impacts. in my respective opinion I love your work.
As a student, I would greatly benefit from a better understanding on how to integrate the Academy Vault into the rest of the systems.
Is there another video in this series that shows a more detailed demonstration of using the Academy Vault?
If you store an August Bradley video about storing videos in Notion within Notion itself so you can take notes on it, does it create some kind of strange space-time loop that eventually collapses in on itself?
Thanks August for an insightful video again... One quick query? In the video, you mentioned about extracting the article into the Notion. But sometimes, the article doesn't get copied into Notion. How should we handle the situation? Thank you
I find that is rare, but when it happens I just copy/paste the article. I click over to the article in Notion right away to add the tags, so easy and fast to do right there with both tabs open. Thanks Siva!
Really good stuff, August. I took particular note of your dashboard creation (not shown) for course consumption. It occurred to me that Notion could be a fantastic tool for course creation as well, but you mentioned recently that for writing a book or creating a course, something like OneNote would be better. Were you referring strictly to the actual writing? It seems to me that Notion would be awesome for the research.
Good thoughts Doug. Onenote is really good for designing structured, long-form content. Notion is close, though a bit less freedom for formatting -- but the ability to have it all linked together may balance the scale there. I now lean toward using Notion for such things.If you wanted to write and research in the same place, with hyperlinks in the draft/placeholders to research, the best bet would be Scrivener. I wouldn't write long-from content in Notion. But I'd definitely research, outline, and develop the structure and deep thinking behind it.
And for videos/podcasts - often these have additional resources either within the show notes and of the first few pinned notes - these need to be captured in a second sweep task - maybe not available or needed every time, but, seems to be a clipper limitation. BUT often multiplies the value of the vid/pod, etc.
In a few videos form now I'll have a solution for that on the Pdocast front. For videos, yeah just need a copy/paste second sweep s you said.
AS always, excellent video. I do have a question about a problem I have been having lately. Do you know why some tables when you resize the property it will keep it on one line and just shorten what you can see versus sometimes the columns get very long because it is showing everything contained in the Property. I've had this problem with long URL's or other longer data.
Hi Laura, what you've made mention of can be addressed by toggling the "Wrap Cells" feature for the database in question.
When On, all cell/table entries are shown WHILE When Off, you only see a trimmed part of the whole content.
I hope this helps.
YESSSSS!!!!!
😎!!!!!!
I've been absorbed in this series. Do you have a "buy me a coffee" link somewhere?
Around 14:00 - I'm confused by the presentation of this bit of the "signal to noise" workflow. Do Status:[Completed] items get similarly (to Status:[Archive] ) cleaned out into Evernote? Or are they retained - presumably being linked-to from Projects, other knowledge-items etc.?
You make Mondays suck less.
Mondays are attack day! Get on it 🚀 Thanks Geoff
On the fence about a course database. I find that courses will often have teaching materials that include tools in certain parts throughout the duration of the course but not in its entirety . These are types of notes that I often reference and that I would like to be included as notes to reference later on. If I have them tied up in courses as you suggested, I am not sure how I could see some notes appear in areas where I would like them to.
Hi August, thank you very much. Your videos are amazing and I am almost finished watching all of them. There is still a lot of work to do though and therefore I need to ask you a question about something that's unclear to me. In your templates there are two project databases ... 1 is under "action zone" and one is a database one level higher. Could you maybe help me (or point me to a video) that explains the difference between those two? Thank you very much and thank you for these videos
Lol @august bradley maybe you should have a "shoebox" Notion page! I bet even that would be more organized than my actual notion pages let alone junk drawers at home. 😂
August I'd love to see how the structure notes for courses within the training and course vault do you have a specific video on that?
Good question Rachel, but I haven't taken a significant course since starting to use Notion so I don't have a good example to show -- haven't built that out. Though I would also customize for each course, depending on how each is designed and presented. Consider it a creative design challenge!
I too am yearning for a template or demonstration for leveraging the Academy Vault.
August, great series! What is your thought on preserving the media (image, video)? I’ve noticed the web clipper only “links” the media instead of making a copy of it. So if an image or video is deleted on the source, you lose access to that content. Do you have a process to save the media or is that just a risk you’re willing to accept? I wish the clipper had an option at least for images to make a copy, videos would be a bonus.
Use Notion Saver (alternative webclipper) instead. Still doesn't always work, but is better.
Hi August, I believe items from the media vault require a different approach when it comes to status. My point of view is that the item needs to be read, digested, summarized, have value extracted from it, revisited (I guess spaced repetition comes to mind) and finally, shared with people as you proposed. Don't you think that for a system is better to know what needs to happen next for that particular item, have a specific following action?
**Video Summary**
0:00 Intro
This video will cover the book vaults
We've now moved passed the pillars and pipelines sections of the PPV organizational structure and we are now diving deep into the Vaults section
This is where we do knowledge management and store all the ideas and information that we turn into knowledge that we can use and apply to our projects, growth, and life in general.
The last video provided an overview of the knowledge management system across the board giving a surface-level introduction to each of the components and a little bit about how they work together.
The next videos will go deeper into each section starting with the book vault.
Books are long-form media that take a lot of effort to consume and capture, but out of that effort, we get a lot more in return.
In addition to the organizational structure of capturing information from books, the book vault will also be used to line up the books we want to read are actively reading creating a great queue.
After you've read a book it creates a finished section with a complete archive of all the books you've ever read and all the information and knowledge you've extracted from them.
2:55 Database Setup
Starting in the command center we open up the mind expansion dashboard which houses all these knowledge management systems.
Under the knowledge sources section, the Library is where the book vault lives.
The master table view is used most frequently because it presents all the information sorted and organized effectively.
Fields 3:20
There is a relation to a database of influencers that august finds influential in the fields that he works in.
Status and priority fields are used to sort 4:00
4:44 Print vs. eBook/Kindle vs. Audio Books
The format is chosen based on the importance of the book's content
Audiobooks can be sped through to get a quick overview of the contents of a book, but the cost is that you don't absorb the information as deeply as say reading a hardcopy or a kindle version of a book.
It's easier to take high-quality notes from books that you read.
When the book matters a lot, read it and highlight it
Kindle books are easier to highlight and manage than paperback books
It is now possible to integrate highlights from kindle with your notion system using the beta version of an app from Readwise which will be covered later.
The idea of taking notes, summarizing, and highlighting lets you extract the maximum amount of value both in the moment you are doing it and also later on when you review it (allowing for spaced repetition)
Prioritize how important a book is and based on that decide whether you are going to sit down and read it or listen to it in audio format.
Even among those you sit down and read there are different levels of emphasis in terms of extracting information.
Ones that you simply highlight, and then for really important books you can create chapter summaries.
8:26 Book Note-taking System
At the end of every chapter create your own synthesized summary of the information you have just covered
Even if you are just highlighting there is a system of progressive highlighting that August uses that has been optimized for Notion
Progressive summarizing from building a second brain was optimized for Evernote
Notion gives you quick access to a lot more colors.
Orange is a mid-level highlight
Ctr+Shift+H does an automatic highlight in the last remembered highlight color
When something is particularly important red is used, yellow is a lower level emphasis relative to orange.
This is a three-tier hierarchy of highlighting that August has found to be optimal.
This gives a lot more nuance than the 2 tiered system from the second brain crowd.
The list of completed books becomes an absolute goldmine.
There are tags for various categories of books as well to help sort and filter.
13:08 New Book Capture & Entry
Keep a wishlist of books that might be interesting to get on Amazon
In Chrome, there is a plugin for the Notion web clipper
Open the book you're interested in and open the clipper
Open the page in Notion (this is the primary advantage of the Notion web clipper).
Clean up the title from the Amazon format.
Embed a link to the cover image
Give it a status
Give it a priority
Give it a purpose
Select a format
After you read the book you assign the value rating
16:58 Vault Views
Master table
Progress Board
Based on status
Bookshelf
Gallery view
Bookshelf - To read
Books finished
17:33 Closing Summary
You could combine the book vault with the media vault, but August considers books to be very special and valuable and prefers to have them in a distinct group
You can set up different filters to create the different categories if you prefer
There are also different database properties and fields for books than for other media so it does have some logic to it.
Next, we will cover the media vault and how we capture articles, videos, and podcasts
This is similar to books but there some nuances and differences that will be covered
The training academy will be covered in the next video as well
This covers course information that is a little bit more different in terms of the information you're extracting.
If the course is big it will be a lot more elaborate and you want to extract much more from it.
Here you will be able to create a much more elaborate structure in terms of your note-taking.
After that, we will get into the knowledge lab where all the information aggregates and all the information becomes much more usable in a much more comprehensive way across different topics.
We'll look at how to capture notes and ideas quickly and have them reappear in the right context.
Hi Mark, thanks for posting these summaries - very helpful! I think this one belongs with the previous video on the Book Vault
(Holy shit man !!!) Thank you
Absolutely!
Have you ever tried Notecast? It is 5 dollars a month or 50 dollars a year and it has voice commands that allow you to just say “save that” and it will turn that part of the podcast into written notes for you. I can’t decide if it will work for this and I was wondering if you have heard anything about it.
ooh following
I had not heard of it, will check it out, I am testing a podcast app called Airr that looks promising for capturing Podcast notes. Will report back on that soon. Thanks Bella!
Thank you August for the great videos.
One question: Why are the Media vault and courses not linked to Pillars/Goals? Is there a reason, or can I do that myself?
I mean, what if I'm taking a course that helps me to achieve a goal or a project.
There's nothing wrong with doing that if you would find it valuable. There's always a trade-off between too many properties becoming overwhelming and which properties you're actually going to use.
But I think your thinking here is smart, and I can see value in that connection, so go ahead and add it yourself. PPV is a core infrastructure system for you to customize for your own needs. Keep up the great work!
@August - Do you have a list of 5-star courses? The ones you mentioned were "life altering". Or can you maybe point me in a direction that would show me the best courses? I mentioned previously that Notion users tend to skew to solopreneurs and creatives with a mix of smaller start-ups and 2nd brain fans. Is it too off-topic to ask about best all-time courses?
Thank you very much!
I have not taken enough of them to be bale to make a best-of list, and it massively depends on each person's needs and interests. Wish I could be of more help, it just varies so widely! But right course for the right person at the right time can be a total game changer.
@@augustbradley Couldn't avoid noticing Sav Ovens's course in the list, have you taken it?
@@paoloap. Yes, I've done Sam' program (have done many business incubator type programs). I do recommend it for the right person looking looking to build certain types of businesses. If you want my assessment, shoot me an email and I can elaborate. Overall it's very good, though I have some qualifiers I like to mention before people start. Email at: moretimeperday.com/contact
@@augustbradley Thank you very much!
for the reply.
For YT vids about Notion (in which I am currently "drowning" - i.e. useful-looking but no hope of ever getting through them all), should those go into the "shoebox" (Evernote) or into Notion but with metadata indicating its low priority or suchlike (e.g. tag as [Reference] or [Interesting] ). In hindsight, which approach works best?
I guess (?) triage is appropriate here: Stuff that is immediately relevant to current projects etc. (including focussed learning e.g. learning projects?) going into Notion, stuff that is "general knowledge" going into Evernote. Although [Maybe Later] sounds a bit ambiguous. Can anyone confirm this is a good workflow in practice? Or is Notion so much more powerful now that archiving is unnecessary (filtering out such items in filtered views being sufficient) ?
these videos are amazing but please please please give us more tempests
Thanks Ali! These setups are so easy to make, the video shows all you need to make them. Get to work, stop procrastinating :)
Hi August, do you have any advice for when the web clipper doesn't capture the article properly? 9 times out of 10 it doesn't actually copy over any of the text or images in articles that i save. Love your work by the way; genuinely life-enhancing stuff!
Hi James did you solve this?
I get the "Notion for curated stuff only" / "Evernote as shoebox" philosophy. But I wonder about the _workflow_ - of occasionally fishing stuff out of the shoebox into Notion.
How easy is it _in practice_ to subsequently migrate stuff out of Evernote into Notion? I tried it and it worked, as expected, translating my Evernote tags into Notion _Multi-Select_ tags. Given that, I guess it would then be sensible/necessary to maintain as much commonality as possible in Tags (sets, meaning, usage) across these platforms. Implying tidying/curating _both_ platforms re tags.
Another knock-on workflow issue is _Master Tags_ - what if I instead use, hence want to translate to, those? Is there any way (within Notion) to automatically derive Master Tags from Multi-Select tags? (otherwise I guess I'll have to wait for the official API launch and then either for someone else to develop it or for me to have a noobie-bash in python or whatever myself ?).
Question: If you are ranking all the entries of your media vault, why do you still separate "Archive" and "Completed"? Couldn't you just sort and filter by the Future Value Rank?
Minute 27: where he saves youtube links into a database where the video is embedded in the body of the page. My problem is I watch most of my videos on my iPad and the iOs RUclips app doesn't allow to save the video to Notion unless I use the Share function, which doesn't even save the name of the video, not even to mention adding the embedding into the page. Any idea?
So - the cross over to Evernote - as the endless shoebox, nice.
Capture the articles, would you then also capture the bookmark in Evernote - so shareable the link easily?
Yep! I would bring it over to Notion from Evernote in full if it ever became valuable to something i was currently engaged with, Not just a link.
Having split-off media type specific databases (books, courses, media), is there a way to then search (not just rely on previously established links) across all of these databases at once, as if they were merged?
All my notes have tags from a Master Tag Database. Consequently can open that database and it shows all notes from those other databases. In which case can use Search successfully to find them.
Great video. I subscribed to your newsletter, but I am having trouble finding your template for the book vault. Can you please point me in the right direction?
The book vault has bee merged into the Media Vault. Neither are in the free template pack, but they are pretty easy to build if you study the properties in the video.
@@augustbradley Will do. Thank you!
Something that would be great for taking notes while watching videos would be to designate a scrollable area beneath the video, so that as you type, the video doesn't disappear from your field of view, but instead your texts scroll up within that field; and when you're done typing, you can exit out of that view and have the notes laid out normally within the page; kind of like a fixed heading, but for the video
is there a feature similar to this within notion that anyone is aware of? or could emulate?
Not the biggest deal if not since you can still open up the video in youtube and have them side by side
Does anyone have a good example of how to utilize the Academy Vault?
The only thing is trying to highlight articles in Notion on mobile is a complete pain. I hate how in Notion every pararagraph and bullet is its own block. I have yet to find a save-for-later article tool that is easy to highlight on mobile and allow highlights to be easily exported (Kindle-style). Tried Evernote, Pocket, Instapaper and others. Any ideas appreciated here.
Hey August, Sometimes Notion does not clip the whole article, only parts of the article. What to do in those situations? Do you have any suggestion?
I believe this might just be an issue with how their crawler works. Did you compare it with Pocket, Instapaper or similar for the cases you're not satisfied with? Same issues there? I started a discussion in this direction here: www.reddit.com/r/Notion/comments/i07d9i/read_it_later_service_via_notion/
How to treat podcasts with several episods ? each episode as an entry or the podacst as an entry and all the notes combine ?
Each Podcast as a single entry, for independent notes and to tag each to the appropriate Knowledge Vault topics.
@@augustbradley makes sense considering the setup. thanks !
Do you still prefer Notion for notetaking over google docs?
Yes, for most things. I like Google docs for writing long form essays.
Sometimes Notion Web clipper do not capture the whole article. What can we do in these situations?
where do you get all these icons from?
Many from Notions new internal collection, others from various font collections all over. Check out Flaticon.
And if the 'article' is pdf - what can Notion do for highlights/tags and call outs, etc.
If I wanted to highlight and add notes, I would copy/paste it into Notion's main body (embedding the pdf if I wanted access to the original, perhaps to share it late.
Does anyone put longer emails in Notion for reading later? The Notion clipper doesn't pick up email copy from the browser (I use gmail).
I never have and don't think it would be helpful with my email processing system. But for other perhaps, each needs to asses their own needs. Perhaps emails that long should just be deleted 😎
@@augustbradley I'm thinking in terms of long-form newsletter-type articles which happen to come in email form, that I want to read properly at some later point (not personally addressed actionable emails). Would be nice to have them in the mix with everything else on my reading pile, with the full note-taking power of Notion.
@@lukeMac Ah, yes. Most newsletters have a link to read in the web browser, which could then in turn be saved via the Notion web clipper. Just 2 clicks.
How can I create a Future Value Rank Column to a previous database?
Add a property, the property becomes a column in table view. More info about how to do that here: www.notion.so/Intro-to-databases-fd8cd2d212f74c50954c11086d85997e
@@augustbradley Thanks
I'm experiencing a bizarre anomaly... When I try to use the Notion web clipper to archive a RUclips video, it is entering the correct video title, etc. on a new page, but it is embedding the wrong video file. I'm working from a playlist of about 8 videos, and no matter which of those 8 that I try to archive in Notion, the webclipper wants to embed video number one....even though it is recognizing the correct title of the desired video. I hope this makes sense.
After some experimenting, I found that if I am working off a RUclips Playlist "page", the Notion web clipper wants to link the first video in the playlist with ALL of the captures of subsequent videos on that same playlist. By doing a screen capture of the playlist, and then "searching" for each video title, I was able to archive all of the videos that I was interested in. Apparently, the Notion web clipper gets confused by RUclips playlists. I have a request in to Notion support. If I learn anything useful from them, I will report it here ...
Dominique at Notion Support got back to me very quickly.... the bottom line is that the Notion Web Clipper does not like working from links in a RUclips Playlist ..... "Thanks for writing back. I've tested this out and am seeing the same results. Unfortunately, we don't have a way to do this yet. Apologies sweat I understand that it would be helpful for your setup. It's a legit use case and something that we want to support in the future, so I'll add this to my notes and pass it to the team to take heart.
Appreciate your bearing with us as we continue to improve Notion. Stay safe and healthy. Let us know if you have other questions or feedback. "
I believe my notes for this vedio should be located in the course/training vault rather than the media vault.
I initially thought you were the monk that sold his Ferrari.
I initially thought you were Michael J. Fox.
Love the work you are doing. Please keep it up! Quick suggestion for note taking for podcasts (from Ali Abdaal ruclips.net/video/Kppgzbun71I/видео.html ): Use the app “Drafts” to quickly take dictated notes while you are driving etc. and listening to podcasts. I usually try to include a time stamp. Then, at a later date (usually during the weekly review) I take all of my Drafts notes and copy/paste them into Notion. This works really well for those with an Apple Watch as Drafts has a dedicated watch app.
Thanks, will check out Drafts! I'm researching an extremely good option for podcasts, will do a video on it soon.
Hey August!
It would be nice if you could publish a template with your WHOLE system! Then we could just walk around in it on our own, while designing our own system :) (You can just delete all those private tasks, that you have talked about in the videos)