How To Use Mac Reminders In 5 Minutes
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- Опубликовано: 22 авг 2024
- macmost.com/e-... If you haven't been using the Reminders app on your Mac and other Apple devices you are missing out on a very useful tool. Learn the basics in just 5 minutes with this quick tutorial.
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The best, clearest overview of Reminders I have ever seen. I have not been using it, but that’ll change immediately. Thank you, Gary!!
Sharing the Grocery shopping list has been an life saver.
I actually use Reminders all the time. But, this was a refresher course on using some features which I have not used as much. Thank you for sharing this!
Gary, here is a Reminders tip that some of your viewers may not know about.
It is possible to include a task/event on 2 lists simultaneously.
For example, I have about 25 lists in the Reminders app. They are topic-oriented, like Genealogy, Money, Medical. To manage the items on those lists, I set dates/times or resequence them by dragging them up and down.
For tasks/events that do not have a date/time specified, I use some Tags to indicate "when" I want to tackle them. Examples are: "Today", "Hot", and "Someday". I then created a Smart List for each of those "When" Tags.
It's fairly easy to move a task/event from one "When" list to another by adding/deleting Tags.
Thank you for the quick tutorial. This was mostly review for me but I really should use reminders more on my Mac and not just the iPhone.
👏🏽
I usually avoid using the supplied Mac apps, but your video has made me reconsider Reminders. Thanks.
I avoided these also for a long time. Over the last two years, however (thanks in no small part to MacMost), I’ve found that Apples native apps rarely leave anything to be desired.
It’s very eco-system based so not everyone will have the same experience as me.
The one app suite I haven’t replaced with Apples native offering is MS Office. Pages is very capable for my needs and so I probably could jettison Word but Numbers just ain’t as powerful as Excel. I’ve not committed to the learning curve implied by switching to keynote and pages.
One feature I’d like to see added is an option for recurring tasks to be repeated from the date of completion.
I added a reminder for Tuesday's and Friday's to take out the trash, I get the reminder and Siri reads it out loud as well. Set it up once and it automatically reminds me every week.
@@allanfreeman6131 yeah, I have those too and they work fine, but say I want a haircut every 3 weeks, but can’t get one until the 4th week. When I check it off, I want it to set 3 weeks from that date.
@@allanfreeman6131 ooh I didn’t know Siri could read reminders aloud !
Thank you Gary !!! ❤🙏 Amazing the great advice you constantly give us ! LOVE the fact you are helping us get MORE value out of our native Apple apps, which of course have the highest security we could ever hope for too (at least for now).
I was looking for an app that would help me organize simple projects and thanks to your video I realize Mac Reminders is the perfect solution for me. Thank you! You are my go-to Mac expert 🙂
The most important feature, imao, is the "location" ability. It will alert you with a sound when you arrive or leave somewhere.
Wow! I love how clear you are, how simple you explain it, cover all and in a few minutes. Perfect! I subscribed and will check out your other tutorials.
Nice quick overview of the features. Thanks!
Gary, you are the best! Thank you for creating this content, which may seem so elementary for some, but it is simply brilliant for those like me, who love Mac/iPhone hints and tips, but need someone, anyone, to show us the features are there, the "unknown knowns". My particular personal takeaway: ticking the iCloud sync box, so now I can see the reminders on my Mac and phone, and how to share the grocery list with my spouse! Genius!! Thanks so much!
More good ideas, several of which are new to me. Thank you.
I really like these reminder videos - there’s so much available and we often get stuck in routines using only a few. Please keep these coming and thank you.
One of the most useful apps I use every day
Your video on Reminders was so helpful; I have had my MacBook for 2 years and have yet to figure out the reminders system; I always wondered what the colors were about. Thank you for clarifying this for me. I just started watching your videos and have learned so much more about what my Mac can do. Thank you.
Thanks Gary, you are my go to when I need to know more about my Mac
Gary thanks for all your excellent videos. I am in the midst of completely retiring. I am using my Mac less and less. I am almost doing everything on my iPad and iPhone. Is there any way to sort completed reminders? As an example I want to see the last time I completed a certain reminder, ie. A date sort?
3 dots at the top right hand corner > Sort By > Creation Date, though not completion date
Gary, another excellent video.
The Reminders and Calendar apps have similar capabilities. So, all users need to decide which app they are going to use for which capability.
My past strategy has been to use Calendar for tasks/events that involve other people. I share my Calendar with my wife, so she can see when I won't be available. I put tasks/events that only involve myself into Reminders, whether they are time-dependent or not.
I am now changing my strategy. I plan on putting all tasks/events that are time-dependent onto the Calendar which I still share. If a task/event only applies to me, I put it on a second Calendar, which I don't share. The big benefit in my mind for doing so is that if I need to change a date/time of a task/event, it is easier to do that on Calendar by just dragging it. Also, the Calendar helps me schedule tasks/events that only involve me so that they don't conflict with other tasks/events. - - - I still keep non-time-dependent tasks/events in Reminders and I manage / prioritize them with Lists, Smart Lists, and Tags. The big benefit in my mind for doing so is that it is easier to resequence tasks/events in the Reminders app by dragging.
Could you suggest some pros or cons of each strategy?
Would you like to suggest a different strategy?
Perhaps you would feel this matter is worthy of one of your videos.
I did a video on this before: ruclips.net/video/UZHBmJiYpYA/видео.html
Thanks and learned some new things about it but you forgot that you can write a reminder like this also. Remember to get eggs tomorrow at 9am and it will give you the option of converting those to times/dates.
Hi, Thanks a lot for sharing your trustable knowledge. I believe transferring our knowledge is one of the best investment for our happiness. Wish you all the best.
We have our shared grocery list broken down by type such as “produce”, “Beverages” etc. which makes it easier to shop in the grocery store.
Great to the point video, but it seems but you left out one important feature: To be able to delete all completed items at once on the desktop version, you need to scroll to the top of the list which will show: the # of completed tasks/items, and the clear & hide option. It looks like you're at the top of the list and you think that you are, but NO, you need to scroll to the very top even if you think you're already there and unless you see those 3 things, you are not. This drove me nuts for a while until I figured it out... I'm surprised you didn't include this since it is so basic and much faster than going into the menu to show completed items. Mac is so intuitiv that the obvious becomes inobvious some times and I bet you didn't even know that this was possible - you're welcome... 😁
super useful
Excellent intro to Reminders! Thanks a lot
Would love to know how to get reminders to sync (after it stopped). My computer and iPhone is up to date, they are both on iCloud. I followed all the advice from apple, but they still won't sync like they used too. This happens quite often. That would be a GREAT video to do, since lots get annoyed when things stop syncing for no reason. Thanks!
So it is working on your Mac and iPhone, but not somewhere else? Check your settings for iCloud and also Reminders. If it still isn't working, call Apple Support.
@@macmost Nope -- they still aren't syncing. I will call Apple.
Thank you for sharing this video, happy holidays.
This is a useful video worth a periodic review. Is there a way to add text enhancements like color, bold and such as there is in Stickies?
No, you can't use text styling.
Thank you Gary. Do you know if there are keyboard shortcuts to add due date and time?
No, but if you want to do it all with the keyboard you can. Type a Reminder like "Do Something at 9 a.m. 2/1" and when you type the date you'll see the date and time appear and you can use the arrow keys to select it.
I just so admire and learn from your tutorials. I am in a MAC club but am going to let it expire and join up w/you...grazie :-) I learn so much from you :-)
A very useful and informative video tutorial today! Thank you, Gary! 👏🏻❤️
Wow...this is a very clear overview - brb gonna change my life now
So at 3:37, you talked about Flagging reminders, grouping reminders by a #, as well as the folders or "groups". Just wondering why would that be useful?
Which one? They are all useful for organizing. But not everyone needs to organize their reminders.
@@macmost Well, all of them. I don’t understand what they’re there for. I ask so I might be able to make use of them if I understand why there there. :)
Would be good if you could explain what will be included in the 3 fields Today, Scheduled and All. Specifically how repeated reminders are handled in these 3 fields.
Today shows things due today. Scheduled is all scheduled reminders (those with a date and time deadline). If you have repeated ones, I assume it would show the next one happening. But try it and see (that's all I would do, I would just try it). Same for All.
Speech Clear & Concise
Very good explanation, thank you! ☺👍
While using the reminders app on my iphone. When I search for keywords in a subtask, I wish the search results would pull up the entire reminder, rather than just the individual subtask. Do you know if there a way to do this?
No. You may want to file a feature request for that.
Question: I am finding that sometimes a reminder set with frequency of monthly automatically reverts to none after a few seconds. What am I doing wrong?
Not sure what you are experiencing there, sorry.
Thanks Gary. I wish it was possible to have notifications sent via email, like you can when setting up an event in Calendar. Because it does not support this, I really do not use Reminders very much. I wonder if there is a way to create a shortcut / action that is triggered by a reminder notification that then sends the notification in an email? If so, I would be FANTASTIC if you could show us how to do that!
Not using Reminders, no. Something more suited for an online service. You can easily do it with ifttt.com for instance.
@@macmost ok. Thanks!
Awesome stuff as usual
Thanks!
Can we use for reminders power battery?
I don't know what you are asking here.
Since I updated the OS my reminders only give me the option to snooze for an hour; is there anyway to set it for 5/10 minutes?
No, there's no other snooze option. You'll need to go to the Reminder and change the time.
I use reminders, clock, and calendar all the time and a lot of the functionality seems to overlap. What are your thoughts on when to make something a reminder instead of setting an alarm or adding it to the calendar. For example I I make a certain phone call every Wednesday. It’s in my calendar but should it be a reminder instead?
As it turns out, I did a video on that: ruclips.net/video/UZHBmJiYpYA/видео.html
For me, my calendar is for items that absolutely must be taken care of at a specific time. Whereas items that I put in my Reminders are for things that are a little bit more flexible about when I take care of them; I want to keep being reminded to do it, but I don't have to do it at exactly that time.
I wanted to create a smart list that shows me tasks with no date (from selected lists)...but the problem seems to be that I can't select more than 1 list. Is that correct or am I doing smth wrong?
Right. Seems you can only include a single list, or exclude a single list. Or, not include/exclude at all.
Thanks bunches
When I search for keywords in a subtask (from my iphone), I wish the search results, pulled up the entire reminder, rather than just the individual subtask. do you know if there’s a way to accomplish this?
I've never experimented with it, but I'm guessing that this is just the way it works.
@@macmost Thanks, Gary.
The thing that has kept me from using Reminders is that you cannot select a choice of either "show completed" or not on a per-list basis. For instance, to make a grocery list, I want to review a list of groceries and check off what I need, then de-select it while shopping. But in regular daily reminders, I don't want to see old reminders. Wish that option was per-list, but for now I use a Note with a bulleted checklist to accomplish pretty much the same thing for groceries.
I’ve set that very function up in the Notes app. I have a list of dozens of grocery items in a list made from the itemize function. I tap the bullet to mark the needed item with a “check”, and when I get the item I tap to uncheck leaving it there to check it back on the next time I need the item without having to type/dictate it in again. I’ve even broken it down into categories relevant to location in the store so I can start top to bottom as I make my way thru the store.
But you can. When I turn on Show Completed for one list, it is on for just that list, not others.
@@macmost Thank, Gary! It works! I'm not sure why I thought it didn't or if they changed it (doubt that), but it works now. Guess somehow I got confused.
GARY, QUESTION: Are you aware of any way to OCR all of our document files in iCloud Drive and on our Apple computer ONLY using Apple software⁉. I know there are 3rd party apps like Hazel and Alfred out there but I am LOATHE to endure subscription challenges and constant "update" conflicts etc.. Much less the security concerns of letting ANY 3rd party software reside "within" our computer... Perhaps this is a "pipe dream..." 😊
Depends on what you really want.I mean you can already open an image file on your Mac and select text embedded in the image. What's the difference between that and doing it all in advance even if you don't need it all right now?
@@macmost OK I will try and play with that... Thx.
Hi! I'm using Monterey but don't see the ~Icon~ option as in 2:28 on the video - only Name and Color. Am I able to turn it on somehow?
I fixed it! Here is the workaround if anybody has the same problem:
Choose Apple menu > System Preferences, click Apple ID, click iCloud in the sidebar, then make sure the Reminders checkbox is selected in the list on the right. In the Reminders app on your Mac, click the Upgrade button in the Reminders sidebar, then follow the onscreen instructions.
@@autistikicecream Yes, it sounds like you were using another system for Reminders (perhaps Google, or maybe just "On My Mac" local storage).
Hi Gary, PLEASE HELP! How is it I can use Siri to create reminders from my iPhone, Apple Watch, iPad etc but not with my my Mac? Each time I ask Siri on my iMac to set a reminder, the response is “I don’t see an app for that. You’ll need to download one”🤷♂
All setting permissions are set and enabled to the best of my knowledge.
It should work the same there. I'd call Apple Support as it sounds like you need to troubleshoot this.
Hey! How can i select the date and with left-click some option can help me add the reminder. e.g. 1/2/2023 selected and added as a reminder. i think you can understand what do i mean. to make reminder by selecting the some date.
Sorry, I don't know what you are asking here. Are you just trying to se a date for a reminder? If so, click the "i" button to the right of the reminder and check On a Date first.
@@macmost e.g email received has date in it, i want to know if i can select the date and add a reminder of that selected date.
@@waqassaeed5689 You can select the date, and copy, and then go to Reminders. Then add a new reminder and type something like "Do Something on " and paste the date. That would work in some situations if the date is formatted well.
I have been using Reminders for years, should I clean out or delete all my completed Reminders? After a number of years will the App get bloated with all the completed Reminders?
Reminder items are usually small pieces of text. I wouldn't worry about that.
@@macmost Thank you Gary for the prompt reply.👍
Now how do we increase the text
For Reminders? System Settings, Accessibility, Display. Or for other ways: ruclips.net/video/vfERmIgGz54/видео.html
Thank you once again. But unfortunately, i find this app one of the most pointless ones on a Mac. Or I don’t understand it, i simply don’t get it”s purpose.
Here is how I use it: ruclips.net/video/o3Ok72QCGxs/видео.html
Here are some other ideas: ruclips.net/video/tHMxafMputM/видео.html
Location option missing on mine for some reason
Are you using iCloud for Reminders? Which version of macOS?
@@macmost thank you so much for the reply, I found I had it synced to my email exchange an not the iCloud. Great channel!
LOL My finders does not have a place to add date and times
Reminders is so terrible for me. I used to love it, then I had to turn off syncing because it duplicating all reminders across all my devices. And it's awful on my phone. It lags so bad, and it crashes when I open it. I wish I knew why, because I used to use it all the time.
It shouldn't do that. Perhaps you were using a non-iCloud syncing system like Google ? Check your accounts. Call Apple Support if you still can't figure it out.
Mine has always instantly updated across my Apple devices.
I learned the hard way that when syncing is turned on for both iCloud and another service (Google), duplicates become a serious problem. I literally took one afternoon to “move out” of the G ecosystem and into iCloud, then stopped sync to G.
Flawless ever since. I’m a REALTOR. I sometimes add 100 contacts in a week. It’s been great since March 2020.
👋👋👋👋👋👋