How to write professional emails in English
HTML-код
- Опубликовано: 28 май 2024
- In this practical English writing lesson, you will learn some of the most common email phrases you can use to sound professional. If you work in any type of business environment, there’s a good chance that you use email on a regular basis. However, many people aren’t familiar or comfortable with the formality or informality of email communication. I will teach you a wide range of business email vocabulary, phrases, and sentences often used by native English speakers. Here are some examples: “as discussed”, “to follow up on our previous discussion”, “this is to inform you that...”, “Thanks for the update”, “Thanks for looking into that”, “Thanks for following up”, “I’ll get back to you”, “Keep me posted”, and many more. This is an essential lesson that will help you write like a professional in almost any workplace.
Next, watch my video for advanced professional email writing! • C1 Advanced English fo...
TRANSCRIPT
Oh, there's free cake in the staff room? Thanks for letting me know. See you there. Yeah, free cake. All right. Hey, everyone. I'm Alex. Thanks for clicking, and welcome to this lesson on writing a business or professional email in English. Now, this is useful for those of you who are just starting a corporate job, or if you are looking to work in an English environment where emails are constant. So, I use my email every day. I can tell you 100% that I have used all of these at one point or another in my emailing career, we'll say. So, I've sent thousands of emails, and I've used all of these.
So, these are phrases that you can use in internal emails between yourself and your colleagues, or between yourself and someone who works with your company. So, maybe you know someone who is selling, you know, technology to your company, like printers or computers; maybe there's someone who supplies paper for your company and you have to interact with them, so you can use these phrases and expressions with them. All right?
So, first we'll start with the greeting. We have: "Hello", "Hi", "Hey, Steve". Steve - these are all for Steve. So, you notice... If you're wondering: "Why didn't you put 'Dear'? Why didn't you put 'To whom it may concern'?" You could still use those. I guess it depends on your own personal comfort with formality. Having worked, like, you know, in Canada and exchanging emails with people in the United States, most people are comfortable with a "Hello" or a "Hi". Only use a "Hey" for someone you know. So, these are in level of formality.
Next... All right, so one thing you might do in an email is to introduce a new topic or to inform someone of something; maybe not just one person, maybe a group of people, maybe a whole department. So, for example: "This is to inform you that..." Very general. So, maybe someone has received a promotion in your company. This is something you might see from your boss; or if you are a boss or a manager, you might send this to your team. "This is to inform you that", you know... Let's say Rosa; you have an employee named Rosa. "This is to inform you that Rosa has been promoted to the position of..." Okay? So you're giving information to your team.
This one: "Just to let you know"... Now, this is very informal. So, only send this to people you know well, people within your company, maybe a friend in the company. So: "Just to let you know" is a much more informal, casual way that you can use in an email, instead of: "This is to inform you that..." Okay? So, for example: "Hey. Just to let you know, I'm not here on Friday. Please see me if you need anything from me before Friday." Okay?
Also, you're introducing a topic, or informing your company, or someone of something, so: "Hey, Steve. Good news!", "Hey, Steve. Bad news.", "Hey, Steve. I've got good news.", "I've got bad news." Now, you notice, here, I used an exclamation after "Good news", you know, it's a good idea to make it seem exciting, so: "Good news! You know, I just got promoted." Okay? Or: "Good news! I'm getting a raise." Okay? Something like this. "Bad news. We're not getting pizza for free today.", "Bad news. I can't make lunch, sorry." Okay? "I can't make lunch." It doesn't mean you're creating lunch, you're making lunch; it means: "I can't go to lunch with you." Okay? So, you have: "This is to inform you that...", "Just to let you know...", "Good news!", "Bad news.", "I've got good news.", "I've got bad news." Okay? […]
I've just published a new video for advanced English learners! Learn phrases and sentences for your next professional email: ruclips.net/video/FXna7zjwHzA/видео.html
Hey Alex just let you know you saved my professional life.
Of scamming people?
k2i I understand, thank you for the polite reply.
@@rf890 HAHAHAHAHAHAHA I SPAT MY TEA DUDE COME ON
Baris Cankaya LMAO SORRY BRO, hope i didn’t cause a huge mess 😆
Still missed to in your sentence
Hi Alex,
Good news! I’d like to inform you that I have gained valuable knowledge from this video regarding the topic of writing professional emails.
Thanks for the info.
All the best,
Julia
10/10
@@yasifaizi4316 great
English level 100
🤣🤣🤣
Awesome!
Hello Alex,
I hope everything is well. I'd like you to know that I'm grateful for people like you who are providing this type of tutorials that are very helpful.
On the topic of "how to write professional emails" you discussed today, there were things that I didn't know that I could use. I found it useful and informative. Every part of a proper email was explained in way that I could easily understand though English is not my first language.
Could you please include in your next videos a few seconds where it shows your entire white board? This will allow us to take screenshots of the topic.
Thank you for sharing your knowledge. I'll be watching your future videos.
Sincerely,
Ace
real
nice email bro
Hi Steve,
This is to inform that I deeply appreciate in taking your time and effort in making this video. As far as educating us in writing an email goes, Good News! I have learned a lot. Keep me posted for more updates in regards to your videos.
All the best,
Ron
I love it.
his name is alex lmao
Wow you are a good learner....I appreciate buddy
@@haneullach6970 that was an example
@@haneullach6970 He fell in love with this lesson until makes him forget who is he ( alex)..😂
Hello Alex,
Just I want to let you know that you are a very good teacher and you used a good way to deliver the knowledge to your followers. Please keep going with these kinds of videos to help the people to enhance their ability to write a professional email in English.
Thanks for your help and support!
Thanks Alex, it's very interesting to know that even after writing thousands of official emails we do forget these words which you have explained very well.
Hello Alex!
I hope you are having a fantastic start to your week. I appreciate that you are taking the time to teach other humans how to communicate via email.
Dear Alex,
I'd like to inform you that I really appreciate the good work you are doing by making videos like this. I'd also like to tell you that we really enjoy your videos and will be expecting more of you in the future.
Thanks for the help that you are providing through your videos.
All the best,
Rishop
Hello Alex,
Just to let you know that as a newbie to corporate world I really admire your efforts towards teaching such a relevant and practical skill which is very much required.
Thank you for the information
Regards,
Naseem.
Dear Alex,
Thank you for the useful lesson. I want to let you know that your business English videos are great.
Thank you
Hi Alex,
I wanted to let you know, as a corporate trainer, this video has helped me instruct employees with basic English skills. You've made my job so much easier.
Thank you,
Dee
That’s fantastic to hear. Thanks for sharing your story. I’m happy and humbled to hear it.
Hi Alex,
Just to let you know that your video has taught me about how to reply for email. Good news ! Your videos is reaching lot of people and really helpful.
Thanks
Thank you Alex This lesson help me improve myself to write business email a lot.
This lesson help me improve myself to write business email. Thank you Alex
I am Chinese students ,after watching your class Video ,I wish I would make a better grades at my tomorrow test. And thank you for your teaching ,it is really nice.
Hello Alex,
Thanks for the information you are giving about professional email writing.
Hello Alex,
Just to let you know that you are the best with humility included in your teachings. Thankyou for the information on professional emails. Let us know more details in your English lessons. Keep up the good work.
All the best
Anmol.
Hi Alex ,
you have saved my professional life , because of you I have learnt to write proper mails in my career , thanks for making such a good video .
Hi Alex
This is to inform you that I am learning English, I'm from Colombia and this video helped me a lot in regards to get a job in a contact center, I appreciate your amazing effort.
all the best,
Sebastian Briceño
Best video ever regarding good email writing lesson.
Hello Alex!
This is to inform you that your video helped me a lot.
As far as I can learn from a single video I think I made a lot of progress by just watching it.
Thanks a lot and looking forward to other videos from you.
Hello Alex,
I'd like to say thanks for your time to learn us in order to improve our knowledge.
Hello Alex!
I hope you are having a fantastic start to your week. I appreciate that you are taking the time to teach other humans how to communicate via email.
Respectfully, it is generally considered good practice to not use words with negative meaning. Words have a powerful impact and when you start a correspondence with "bad news", you are setting them up for disappointment.
You could instead start with "HelIo! I have just been advised that such and such is not an option. This is why, but here are all of the other options you can choose from."
That way you are gently breaking the news that they can't have what they immediately want, and you come in with an abundance of other options.
That being said, keep living your best life.
Kind regards,
Salina D.
Hi Sir !
I'd like to appreciate your teaching as well as communication skills..
Thanks for being such a great instructor regarding Community Guidelines !
Alex, thank you so much for this English writing lesson. it is very helpful.
For more useful work skills, check out this lesson on 10 common phrasal verbs you can use in an office environment: ruclips.net/video/4R9JGUu4Phk/видео.html
Can I share with u the cake
Hy i am form Nepal now I ma live in Australia .can u send which and why Wh questions video ??
Hello Alex
This is to inform you that I understand all of your lesson carefully.
I'd like to follow your next lessons.
Could you made next video about writing cover lettet for job?
Thanks from information
Regards
Feda Baig
Hey i am raksha patel.i have done my project saksesh fully and I am so happy for that.i nid som more wrok.pleas giv me new project
Hi Alex
Thanks to you for teaching us ,keep me posted new learning lessons as much as you can
Hello Alex, i'd love to tell you that your lesson have helped me so much to write a good formal letter in my academic career . Thank you for the heads up !
Hi steve,
hope your doing well. This is to express my happiness and gratitude towards your lessons. I am going to have a test tomorrow and this helped me a lot. I will stay tuned to your videos.
Regards,
Dhaarshan
Hello, Alex! Thank you so much for your lessons. Your speech is easy to understand even for beginners, and that's an adorable flair of yours for each single visitor of this channel who is - undoubtedly- incredibly glad to be your at least far-away student!
Hi Alex,
This is to inform you , I had a great morning looking at your videos. Please keep me posted with more informatic videos. Thank you.
Hi Alex,
This is to inform you all your lessons made me more confident in my daily writing. I like your interactive teaching strategy. I highly appreciate your effort and time which make people empower.
All the best
Ama
Hello Alex,
This is to inform you that i gained some improvement in my English business letter by this video.
Thank you so much for this info.
Regards,
Kishan
Thanks Alex, you're the best.
Hi Alex
This is to inform you that I loved the way you explained this subject, please keep doing it so you can help as much people as you can.
Thank you for the help with finding a new job where I will apply all the knowledge I got from you today.
All the best,
Smailyn
Hey Alex,
Just to let you know that I’ve learnt a lot from your professional email writing video , this video will surely help me in future & thanks for uploading this video keep helping people like you are doing and I appreciate it
Thanks for your help with this email writing video
All the best
Dipesh
Hi Steve,
Thanks for the valuable information. i've been looking for a video like this for a long time and I really appreciate your time and effort putting into it. This will be much better way to learn for new employees. Much respect
All the best
Faniz
Hi Alex
Just to let you know that, I am extremely impressed by your way of teaching and for sure I apply this while, writing my professional email.
Thanks for the wonderful session.
All the best
Ankita Negi
Hi....I miss you
Hi Alex,
Thanks for making a video on the topic "writing a professional emails in English". The most impressive thing about the video is you have kept things simple and categorized the content into subtopics which is really useful for a fresher like me.
Quotation always goes behind a period.
Hi Alex,
This is to inform you that the classes you are taking for the advancement of English learners are very helpful and splendid. Fortunately, I saw your videos yesterday and it helps me to improve and also assist me to take away some of my insecurities. I'm waiting for your updates and wishing you all the best for the following videos.
Thanks
Haritha Harikuttan
Hello Alex,
This is to inform you that, recently I've been appointed in new job and I don't have a lot of information about writing a professional and formal email but this is Video is quite conducive and an inspiring one form which I gained a lot of vital information which enable me to perform my career.
All the best.
Keep up the enthusiasm for demanding more knowledge and which may excel in your career! 👍
Hello Alex,
Do you know how much this video have helped me to learn about mail communication? Please, keep posting such videos. I'm looking forward, for you upcoming videos.
Thank you.
Hi Alex,
I would like to inform you that this video is extremely helpful to me for learn how to write an email in a proper manner in today's professional world.
I'm from India and I'm very appreciate to your efforts for making this video.
Thanks for the information.
Best regards
Avinash
Hi Alex,
This is to inform you that your content is helpful, especially for those people who don't know how to write an email. As far as this subject goes, Could you let me know when will you post another video on this kind of topic so I can be updated? Thanks for the heads-up.
Best regards,
Me
You are one of the best teachers i saw in my life .
Thanks .
Hey Alex this is to inform you that regarding your tutorial on "how to write professional emails in english" i found it very help full especially for beginners.
Thanks for your assistance in helping me improve my email writing skill.
Best Regards
Ephrem
Hello Alex,
Thanks for sharing this video it has helped me improve my email writing.kindly keep me posted when you have new videos.
Thanks maggie.
Hello Dear Alex ,
This is to inform you ; just have 3 second of watching Alex teaching. I feel compelled to subscribe to the channel. Just graduated this May and going out to the work world ? This is one valuable lesson.
You save me from sending a trouble emails .
Thank you so much Dear Alex .
Kindly,
Paulin D .
Hi Alex,
Just to inform you that your teaching skills are very good. The way you understand is awesome. These 18 minutes have increased my knowledge on things that will help me in the future.
Thanks
Furqan
Alex this is great and really informative, thanks
Hi Alex,
Thanks for the wonderful info, about email writing. I've learned a lot from this video.
Hai Alex,
I just want to express my profound gratitude for sharing this insights on how to write a professional emails. Am grateful 🙏.
You're so welcome!
this was extremely helpful. I was born and raised in the US using English. I am 24 years old on the autism spectrum and email scares me. processing information is not an easy task for me. I am trying to learn more about email so I can hopefully work a receptionist job. thank you for the video. this was very clear and easy to understand
Hi Alex
Good news!
Regarding my interest in writing emails, I've learned a lot thanks to your video, and I subscribed to your channel.
Keep me posted with new materials
Thanks!
Alaa
Hi Alex,
This is to inform you that you are a great teacher, I'm a huge fun of U. I'm very grateful for the high quality of your course. Thanks to you, my English is getting better and better.
Best regards
Mimi
Hey, just to let you know, I have been using these already! But they are definitely refreshing.
Thank you for updating the information which is needed for writing an emails.i really appreciate the time you spent to make us updated.
Hello Alex,
Thank you for posting this useful video! It really helped me to improve my writing skills. I am working in a multinational company and writing emails are crucially.
I will continue to follow up this RUclips channel and watch your videos!
All the best,
Madalina
Hi Alex,
So grateful for the video i just watch. It was really amazing i have learn so much from it andjust to let you know i will like to watch more of your videos. All the best.
Hi Alex
Good news! I've passed my B1 exam thanks to your video. In regards to the quality of the video, it's the best you can find on the internet. I'd like to be an English teacher one day.
Thanks a lot for such a good video.
All the best,
José
Dear Mr Alex,
kindly be informed that all points you mentioned regarding "How to write professional mail" topic in your video are clear and easy to digest.
your efforts are much appreciated. thanks for your work. please keep me updated with your new upcoming videos
keep it up champion.
Best regards,
Mohamed Khairy
Hey Alex,
Greetings!
I would like to inform you that this video was really helpful and informative for professional mailing.
Thank you for the information
Regards
Sneha
Hey SNEHA,
Just to let you know that this is great.
@@XinhLe
Good
Hi Sneha,
Thanks for your messege to us. We are really glad to your messege.
Thanks and regards
Nithin
Dear Alex,
I would like to know if this structure would help me to score good grades in my Business Communication course which I had on coming wednesday.
It really help me a lot in finding new phrases for different situations indeed boost me up for my upcoming exam.
Thanks for looking into email writing.
Regards,
Abdullah.
4
Hey Alex,
This is to inform you that i am very impressed with your communication skills.
Thanks for the training on how to write a professional email.
Thanks,
Regards,
Emran Shareef
Hi Alex,
I just want to thankyou for this informative content and your teaching is quite awesome. You guys help a lot of people like me to upgrade ourselves and you all are doing a great job.
Best english teacher I have ever seen.
Hello alex
Thanks for making such a valuable videos that we can learn a lot of things and you are a good teacher
Hello Alex,
thanks for uploading this beautiful video from which I have learned a lot. And I think i'll be able to write a better email from now.
regards
Mrinal
Hi, Steve,
Good News!
I want to inform you that your valuable video about "How to write professional e-mail in English" gave me great idea about writing e-mails in English environment. I'd like to thank you. Please keep posting such this great video.
Best,
Abdirahman
Hello Alex ,
I’m Menghot ,this is my first time to watch your video lesson,which talk about how to write professional email in English.Thanks for your hard working.I’ll practice to write an email to my best friend everyday. Thanks for today 🙏😄
Have a nich day everyone ✨✨
Hey Alex,
Just to let you know that your videos are very interesting to watch. I have learned a lot on how to make an email in a proper way.
Thanks,
Ricky
Greetings Alex,
In regard to your video lesson, it has been very beneficial for me. I’ve learned different formal and informal ways to properly structure an email. I now feel confident and look forward to writing and sending emails to friends, family and my fellow colleagues. Thanks for your help.
Kind regards,
Mark Wilson
noice. ✌✌✌💪💪
Hi Alex,
This is to inform you that, I've just watched your "How to write professional emails in English" video and I'm writing this just to let you know that you are an awesome teacher.
Regards
whatTheError
hey kuya Manu,
Just let you know that this video help me to improve myself, I'm very grateful that you share this to me.Thanks to you, my english is getting better.
Thanks for the info☺️
Hii Alex
Good news!
This is to inform you that this is one of the best email lesson video on RUclips till now
Please keep me posted regarding new lesson.
Thanks & regards
Sagar.
Great
I am glad i came across your video. This is great. We need more clips on these types of writing on daily basis. At times, i am stuck and get lost on how to start a sentence.
Thanks for the kind feedback, Brent! I'll be making more videos like this in the future.
Hello alex,this is to inform that i'm indian ,I learned lot of things in this video about writing an e-mail,keep posted on me,thanks for the wonderful session and keep rocking
Hello Alex,
Thanks for teaching me how to write a professional email. All the best
Hello Alex,
I'd just let you know that I am your new subscriber and I felt that you are doing such a great work. So, keep on doing. Your videos are improving our knowledge. I am pursuing CA and your videos are gaining my soft skills.
Thank you so much for these great content.
Regards;
DEEPAK BHARDWAJ
(Future chartered accountant)
Hello Alex
This is to inform you that i really like your way of teaching about an email.
Thanks for the information
Regards
Junaid khan
Just perfect! Really appreciated for your lessons
Hey Alex,
I hope you are having a great day.
Regarding your video, it was a very helpful tool in my studies, and I appreciate the time and energy that you spent on creating it.
Thanks
Ally
Hello Alex,
Good news!I learnt many valuable information by your video and I will implement this in my exams.
Thanks,
Sumukh
My beautiful day is when you upload a new lesson! Alex. Thank you very much for your superb, excellent and useful lesson.
What's your country ?
Thanks, Khyber! It's nice to see your comments! :)
That's the flag of Afghanistan.
Hi Alex, This video is very helpful for me and I've learned a lot from this. Please keep posted these type of videos so that everyone can enhance their ability to write email.
Hi Alex,
This is to inform you that I found your video informative and helpful for my future journey. I appreciate how you listed every significant part that should have in an email with clear examples.
Thanks for your help.
I'm looking forward to you new videos.
Best,
Quin
Hey Alex,
This is to inform you that this session is very useful for the new join the corporation job's.
So make more video.
Thanks and regarding
Hi Alex,
Thank you for the lesson on professional email, I would like to inform you that this lesson is precious.
I do agree with you. Thank you for educating your virtual students.
Hello alex,
This is to inform you that this video has tought me so much and i appreciate for you taking your time to make it
Thanks.
Hi Alex,
This is to inform you that your email class has been very informative to me i was able to learn certain new things, please continue with this good work you are doing as you are saving people like us secure our jobs.
Regards,
Bikeaholic
Thank you Alex For your Teaching or Support !
Many thanks for heads up!
Hey Alex ....Today on words I am using those words, what your sad in video .....
Thank you so much .....waiting for more similar videos......👍
Hey alex,
Thank you for your videos
Keep me posted.
No
Hi Alex,
I would like to thank you for the great video that you made.
Your support highly appreciated
Hi Alex,
I just to let you know that this video helps me to learn how to write an email professionally and concisely.
Thanks for the information. You rock!
Regards,
Michelle
Happy to help!
Hey Alex,
This video has got a great basic info, really appreciated your teaching.
Thank you so much please post more videos.
Regards,
Kalyan
Hi Alex
I'm gonna tell you that you will be rememberd Everytime i write Email to someone.
Thanks for the info.
Niranjan
Hi Alex,
This is to inform you that this video have taught me a lot about writing professional emails and I admire you for explaining them very well. Keep up the good work.
Thanks for the video.
All the best
Dayat
Hi Alex,
Thanks for this fantastic lesson. I enjoyed a lot.
All the Best