Write Professional Emails in English | Step-by-Step

For stress-free, worry-free emails in English, here are 7 tips plus common sentence starters you can use now to write professional emails in English, step-by-step.
Why are professional emails different and why should you be more careful when writing them?
A professional email in English should be:
- Clear
- Concise
- Polite
- Productive
Your professional emails should be easy to read and they should get the job done whether it's to inform, request, propose, and so on.
Unlike emails to friends and family, there are specific standards for a professional email in English when writing to
- your English-speaking boss about a situation a work
- a new international client who you want to impress
- a colleague in another country
- your professor
- a Human Resources Manager about a new job opportunity in an English-speaking company
- an employer about a job interview
The emails you send represent you. What you say and how you write gives an impression of you.
With a professional email style, you will communicate with others effectively. And that's what this Confident English lesson will help you do with 7 simple tips plus sentence starters for common emails in English.
Review this lesson and its full transcript at the Speak Confident English website: speakconfidentenglish.com/pro...
#SpeakConfidentEnglish #professionalenglish #emailsinenglish
Chapters:
00:00 - Intro to professional emails in English
01:30 - What professional emails in English should be
02:42 - Tip 1: Clear subject lines with examples
04:40 - Tip 2: Use greetings - always
07:19 - Tip 3: Follow the KISS principle with examples
09:44 - Tip 4: Make your request/purpose clear with sentence starters
13:45 - Tip 5: Use an appropriate closing
14:27 - Tip 6: Review and edit
15:34 - Tip 7: What to include in your signature
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__________________________________________________________________
Hi, I’m Annemarie - an English teacher whose expertise is in spoken communication, confidence-building, and fluency. Everything I do at Speak Confident English is designed to help you get the confidence you want for your life and work in English. On my RUclips channel, I share weekly lessons with strategies, skills, and resources to help you:
● Have English conversations that are fun
● Communicate clearly without getting stuck
● Interview and get the job you want
● Share your opinions in a business meeting
● Make friends easily and start a conversation with anyone in English
● Go to the grocery store, order a coffee, and live in English, without stress
● Feel comfortable and confident with your voice in English
Thank you for watching my videos and trusting me to support you on your English confidence journey.
__________________________________________________________________
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WEBSITE: www.speakconfidentenglish.com/
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[@LondonGal73]

Thank you for all the tips and examples. I like the idea of entering my subject after I have created my email to make sure it is specific enough. I’m struggling between the part of the greeting and getting to my purpose, regarding openers such as “I hope you had a nice weekend, etc.” What is the rule there? Thank you in advance, especially for the effort you put in creating the full lesson on the webpage in detail. Wow!

[@Speakconfidentenglish]

Good question, Sinem. It is quite common to use a polite opener as you have provided, especially when it's someone you know. If it's someone you don't know, it's okay to immediately state why you're writing. For example, "Hello, _____. I am writing you to ask..." Throughout the email, maintaining a polite tone will still make the email professional and kind.

[@LondonGal73]

@@Speakconfidentenglish Thank you for this quick response 😊

[@Speakconfidentenglish]

You're so welcome. I saw your comment on the lesson too. I'm going to copy/paste my reply to students who see the comment there can also view my response. 😊

[@LondonGal73]

@@Speakconfidentenglish My thoughts exactly, in hope that others find it helpful as well. Thank you again ☺️

[@meisamnajjarzadeh5396]

Subject: Appreciation EMAIL
Dear @Speak Confident English,
First of all, I would like to thank you for the precious time and invaluable information you've provided.
I found your channel on RUclips in an effort to improve my speaking skill, then I put it into my schedule to have an eye on your channel in order not to miss any new lessons you might share.
Your lessons proved to be practical and impressive, working best for me.
I am looking forward to watching your next video lesson.
Kind regards,
Meisam.

[@jennygilmore9619]

My best English Proficiency teacher. I learned a lot from your online class. Without you, I won't be promoted to Assistant Manager at our company. More lessons, please.

[@Speakconfidentenglish]

Thank you for the kind comment, Jenny. I'm thrilled to know my lessons are helpful to you. I wish you much-continued success on your English journey and in your career! 🙂

[@CeciliaFoxyIsBeautiful]

You are one of the best English teachers on RUclips, Thank you.

[@onalennadiphakedi9600]

Thank you so much Annamarie, I’m watching your lessons to be a better receptionist

[@kleffner123456]

She’s great!
Her pronunciation is perfect.
Wonderful teacher

[@tatianakorinkova7371]

I really appreciate you teaching me how to write professional emails in English. You are my mentor and guide. 🥰
Thank you for everything you do for us! 🙌
I wish you a joyous and blessed Thanksgiving, Dear Annemarie!!!🦃

[@Speakconfidentenglish]

Thank you SO much for the kind comments and holiday wishes, Tatiana. I hope you are doing well. I miss seeing you. 😊

[@lakshmidvs3258]

Dear Teacher,
Thank you so much for wonderful classes , please keep sharing the knowledge.

[@samueloliveira8343]

Thank you teacher for your support!

[@franciscoviana8068]

Ah my dear teacher, good morning from Brazil! It's really an undoubtedly great, great class and I would like to thank you for the marvellous classes you've been streaming for us. You're are not just an English teacher, but also a person who is helping so many students that for some reasons wouldn't have chance to improve their English because couldn't afford to pay an English course like yours. May God bless you and family now and then. Many thanks!

[@Speakconfidentenglish]

Thank you, Francisco. I'm so pleased to know my lessons are helpful. 😊

[@enriquegonzalez7390]

Good, concise, and complete makes the video three times good.

[@DrekLoc90]

This lesson was definitely the best. Sure enough gave me the confidence with professional and formal writing.

[@Speakconfidentenglish]

I'm glad to hear this!

[@thilakasirispathiranage9981]

Thank you for imparting your knowledge.

[@rochacuffee6659]

Thank you for sharing how to write a professional email, I am starting a new job and I am not very knowledgeable about the technology of today, I am a senior citizen and trying to upgrade my technology for my work ethic. I need to learn as much as possible about all emails if you can share as many lessons I would appreciate it, Thank you so very much

[@Speakconfidentenglish]

You're very welcome. Congratulations on the new job! To learn more about professional emails I recommend reviewing the lesson library on my website, www.speakconfidentenglish.com/?s=emails

[@MP-uj4xh]

I'm about to join one company by this late Feb 23, and my job is something a customer contact center which I need to prepare myself for professional email writing. I find your channel is superb and very useful I will keep learning tips from you. Thank you very much.

[@Speakconfidentenglish]

Congratulation on your position. I'm pleased to know my lessons bring value to you.

[@Sara_lm]

Thank you so much for great tips and clear explanation!

[@emanyassin3959]

I can’t thank you enough! I appreciate all your efforts 💚.

[@Speakconfidentenglish]

Thank you. 😀

[@DanuBrhane-zh9ww]

best teacher may god bless you..!

[@MYTHOMINHTRAN]

Dear teacher Annmarie,
Your lessons have taken away half of the time I suppose to spend on Mandarin (Chinese) lessons; but I really appreciate your teaching which its I have something to keep me busy in the day of a retiree!
I can't wait to learn another lesson after my cup of coffee in the next morning.
I wish you all the best.
Cheerios,
XYZ

[@Speakconfidentenglish]

Thank you for watching! I'm glad you are enjoying my lessons.

[@datainfobangladesh]

I can't thank you enough!
From 🇧🇩 Bangladesh

[@mostafahassan5021]

Thanks for the amazing episode ❤

[@ridhaamdouni1263]

Thank you Annemarie for your videos. They are clear and helpful for students.

[@Speakconfidentenglish]

You're welcome, Ridha amdouni. 😃

[@zizuid1009]

Very useful lesson. Thank you👍

[@elalaelasariuinjakarta7548]

Thank you so much for a great video about professional sending emails.

[@ahmedmubarak2433]

Thanks for your easy lessons what you give . 😊

[@mohidubale4391]

Hello I'm from an Ethiopia. I learned alot from your you tube channels thank you so much about your presentation time❤❤❤❤🇪🇹🇪🇹

[@Speakconfidentenglish]

Thank you for watching. I'm thrilled you are learning from my lessons! 😀

[@Tessa-Morgan]

You are one of the best english teacher on youtube , thank you mam!

[@Speakconfidentenglish]

Thank you for the kind comment and for watching my lessons.

[@aureaarantes6341]

You're simply fabulous! Love your videos

[@alfredanixon1164]

God Bless You, This is AWESOME!

[@karthikeyane6841]

Crystal clear explanation. Enjoyed watching. Worth watching. 😊👌👍

[@Speakconfidentenglish]

Thank you!

[@sitotagirma2157]

Oh, Dear. This is the best email tutorial that I have ever listened to regarding email writing. Thank you.

[@Speakconfidentenglish]

You're very welcome! I'm glad it was helpful.

[@inspirewithravisapkal5937]

Mam u r the best...
Thank a million...

[@juanhernandez151]

Thank you so much!! It's something that I was really needed it!

[@stephenmaina8174]

Thanks for your teaching

[@akkalaiii7]

This is a great method to follow the instructions. I agree with you.

[@waynezahra9213]

Hey, you're amazing but I'm not actually sure if you know that or not?
Just a little about myself, I intend to disagree with a lot of people. Don't get me wrong, I am not looking for a verbal or even a physical fight with people as they are wrong in what they are saying. If you're going to teach or show someone something it needs to be clear and to the point.
I am watching your video and nodding my head as I'm agreeing with everything you're saying, it's not often I say that about people. Thank you kindly for this video. Believe me, your time hasn't gone unnoticed. I've subscribed to your channel. Thank you from the bottom of my heart. You're a star. ⭐

[@Speakconfidentenglish]

Wow, thank you for the kind comment and for subscribing. I appreciate your support. 😀

[@Swamy.S.K]

Thanks mam Now, I can understand what are things need to know to send a professional email.

[@edmonteagudo3476]

Fantastic presentation, clear, precise, professional. Thank you.

[@Speakconfidentenglish]

You're very welcome. I'm glad it was helpful.

[@ranjith7553]

Thanks a lot for the teaching!

[@euchariaihuoma4699]

Thank you Ma, I really appreciate this 🙏

[@vuochleang]

❤❤ don’t know how to thank you enough 😊😊 much appreciated your everything ❤

[@lidogutierrez891]

Thank you dear teacher. From Longview Texas.

[@Speakconfidentenglish]

Thanks for watching!

[@mohammadyaserfakoori2558]

Thanks for your useful explanations and details on writing email

[@jamiehaines7905]

Thank you for the time it took to make this video. I intend to use it with my college-level students. Is it possible to go back and edit out "more easier" around 8:37? Thanks for making this lesson easier for all of us.

[@dinirasilva8745]

Great lesson SCE. Thanks

[@elmoussaouifikri8808]

Good Morning my Dear teacher,
I'm proud to be membre of your chanal
Really you are doing great lesson that's give us more and more powerful to learn everyday
Great job and congratulaions
Best regards

[@kamleshvatish1201]

Absolutely brilliant advice..thank you so much

[@Speakconfidentenglish]

I'm glad it was helpful.

[@mohammed-cp2zg]

Thank you so much 🌹 hope amazing and beautiful life to all🌹

[@maddy697]

Thank you for the lesson it surely help me to start improving my english and communication

[@Speakconfidentenglish]

My pleasure. I'm glad the lesson is helpful.

[@Tinjunior2024]

As always...a really great class Anamarie☺Thanks a lot!. I enjoy learning with you and I'd like to sound like you some day 😀.

[@rociosierra606]

Great, I love your teachings

[@Speakconfidentenglish]

Thank you!

[@leetorengm321]

Love and thank you!

[@mirthiwadamoses302]

Thank you for your support and mail letters

[@rosietulande9294]

I liked the lesson, thank you.

[@memohpeace3592]

Thank you so much ma'am. That was helpful.

[@user-lb8jt5sc9z]

thank you for this lesson I really benefited from you. all the best

[@geethavanidabbar8487]

Thank you so much for sharing this lesson. It was really helpful.

[@Speakconfidentenglish]

You're welcome. I'm glad the lesson was helpful.

[@abdihakinmahamud1176]

Thank you so much! This is one of lessons that I got from RUclips

[@Speakconfidentenglish]

You're very welcome!

[@rembawih]

I appreciate your lession.

[@pauljohncayabyab8986]

Thank you for this Madam ☺️

[@basseycollins2623]

This is fantastic, I'm highly impressed by the way you explained the use of good English in writing email and the email addresses ,this is my time of coming in contact with your platform, I'll continue to watch the video over and over again, beside your English language is very clear and understandable, with this I think I'm on the right track of getting my email writing correct.

[@Speakconfidentenglish]

Thank you for watching and for the kind comments, @basseycollins2623. I'm grateful to know my lessons are helpful.

[@marymotherofgod4861]

❤

[@eleosiluvatar7828]

I shared this with my students! You always make great content and I hope they will take advantage of what you are offering.

[@Speakconfidentenglish]

Thanks for sharing!! I appreciate that you do so.

[@user-cf7oz9ls9d]

Thank you for all the tips on learning and examples. I learned more, and I like it as the best way to explain. Thank you again.

[@Speakconfidentenglish]

You're very welcome!

[@ankitak5639]

This is certainly very helpful, I was looking for something similar that I could share with my team members. Thank you!

[@Speakconfidentenglish]

I’m thrilled to know my lessons are helpful to you! Moreover, thank you for sharing with your team!

[@karthickraja2436]

Thanks for the Valuable Content Ma'am :)

[@Augustine10]

Very useful thank you.

[@stevenrice3616]

Thanks you for the video. Your advices brought me great confidence to write a professional email. Again, thank you.

[@Speakconfidentenglish]

You're welcome! Thank you for watching!

[@behzadabbasi5301]

Thank you so much for your explanation I find it both useful and practical. I really enjoy it

[@Speakconfidentenglish]

Glad it was helpful! And thank you for watching!

[@dorcusmwansa4136]

Thank you so much this is helpful 🙏

[@thientrainer8199]

Great thanks teacher !

[@mwlk9508]

Thank you for this wonderful lesson.

[@Speakconfidentenglish]

You're very welcome!

[@somethingviral9872]

Very helpful tips and easy to understand

[@gooddeeds2393]

Thankyou ma'am 🙏😇❤️💐

[@reggievpham5853]

Thank you very much, Madam

[@ThuLe-ut2dy]

So great , helpful , thanks for your sharing

[@tigestassefa2683]

Hi dear ,I am Tigist from Ethiopia . The lesson is really helpful .Thank you so much!!

[@Speakconfidentenglish]

Glad it was helpful!

[@TheLedyG]

Thank your, your content is very clear and KISS. Thank youuuuu🤩

[@Speakconfidentenglish]

You’re welcome 😊

[@heidid418]

I'm finding this most awesome. I subscribed because everyone can use improvement including myself!

[@Speakconfidentenglish]

Wonderful! Thank you for watching and subscribing. 😊

[@asmaaahmed6632]

thank you for all the tips

[@artisticworld7448]

Thankyou ma'am ❤️💐

[@dionicioflores8587]

Thank you so much for being "You" A wonderous kind talented beautiful woman. I love and appreciate insights I get from you I can't stress enough how grateful I am for having you in my life.

[@Speakconfidentenglish]

Thank you. I truly appreciate your kind comment and that you watch my lessons.

[@akashtaluckder718]

it's very incredible and helpful for me

[@NisarAli-ij7fo]

With best wishes….so useful vedio…..Thanks a lot……

[@maryamkhalili3057]

Thanks alot

[@lily2595]

Thank you.

[@JackKing12.]

Dear Bob...Best Regards, Bob 😂

[@imeefajardo105]

Thanks for sharing this. We have a written exam later I hoped I passed it.

[@Speakconfidentenglish]

My pleasure. I wish you much success on the upcoming exam. 🙂

[@fanomezantsoarakotondram-lc2wt]

Thank you so much for the explanation teacher

[@Speakconfidentenglish]

You are very welcome.

[@nipumuhammadsharifulramjan8707]

It was a good lesson.

[@Priya05351]

Thank you 🙏🏻

[@mrewilson106]

Thank you very much for your guidelines

[@Speakconfidentenglish]

You're welcome.

[@ginasmyhealthymealz4u90]

This was very helpful! Thank you for sharing!

[@Speakconfidentenglish]

You are so welcome!

[@shielamarieloquellano3078]

Thank you for this is so brilliant.🤩

[@Speakconfidentenglish]

Your welcome.

[@LeilahIsmael-ui6me]

The video is very informative 👌 thanks Miss👏

[@beshoyadel4777]

Many thanks for you, your accent is excellent

[@celinewongbakingstory5983]

Thanks 👍

[@raghuyoutupe]

Nice one. Thank you for this very useful video.

[@daphnelundy7683]

Very helpful , thank you , you were very precise.

[@Speakconfidentenglish]

You're welcome, Daphne.

[@lalanthamahesh3259]

Thanks for your help

[@Jasmine-kn2ks]

Hello, this is Jasmine from Myanmar. This lesson is absolutely helpful for my email writing. It would be better if you could create a pdf file of some specific topics for email writing practice. Please keep doing the good work and I am looking forward to more lessons. Thank you!

[@Speakconfidentenglish]

Hi Jasmine, thanks for the comment and for watching my lesson. I do offer downloadable PDFs with more in-depth details and templates. You can learn about this offer here courses.speakconfidentenglish.com/professional-email-telephone-guides

[@user-ih7ot7vl8u]

Many thanks for this tutorial😊

[@Speakconfidentenglish]

Glad it was helpful!