BEST Way to Organize Gmail Inbox
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- Опубликовано: 15 июл 2024
- In this step-by-step overview, learn how to organize your email and get to inbox zero in Gmail from an ex-Google employee. With this system you’ll never miss a follow-up, and you’ll be able to track responses.
Host: Michael Mostert
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⌚ TIMESTAMPS
0:00 Introduction
0:23 Email categories
0:34 Create new labels
1:43 Colorize labels
2:20 Enable multiple inboxes
4:06 Triage email
6:35 Clear out inbox
7:22 Tips and tricks
7:48 Wrap up
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Archived emails exit your inbox and go to the “All Mail” section of Gmail. These emails also appear in their corresponding label section if you have added them to any. Any archived email will return to the inbox if the email thread receives a new response.
This approach only works when you don't have a lot of emails from many sources. If you are a person that manages many things, you'd be getting constant replies (in those reply all situations) on a specific thread that all your labelled emails go back to the inbox. You then spend time re-label them. In many cases, the action needed to address a specific email is less than the effort to label them constantly. If you are not on top of the labeling efforts, you may actually miss important emails that get reburied in the inbox. Outlook's approach to folders and focused inbox works much better for people with a lot of emails. Plus, Gmail's search function is a hit/miss for average person especially if you have a lot of emails. It works if you write complex search queries using developer-like syntax, which your non-tech people aren't able to do effectively.
Thank you for this, but it does not work on android phones.
This might have answered my question.
6:30 how do I put my top up for time on my phone
What is over the hump day
omg thank you... I just spent 3 hours getting my inbox to ZERO and it was worth it!
More of this guy!! What a great video. Clearly communicated and helpful. Also, he just seems like a good dude that you'd like to hang out with. Maybe play some video games or watch a movie.
Wow Kevin, the new skincare routine is working GREAT!
🤣
Thanks so much for this. As someone who was used to file organization in real life struggling to adapt to digital (after too many years) I could really see this being a solution to weed through the thousands of unread emails...
Thanks a ton! I've been using your method the past few days and it's really helping reduce the pressure of keeping an eye on all the correspondence
I am so thankful for this video. I'm in my last year of high school and when prioritizing college its been hard to get rid of all the junk subscriptions i had that I barely or never checked. This not only allowed me to organize but also allowed me to dump over 4k emails in my inbox that I know I would not really need or check(these subscriptions were stuff like social medias and bonus customer stuff form restaurants I barely visit in years)
If emails are archieved do they still count against your total storage allotment? After using gail since 2009, last year I had to start buying storage from Google One.
@@cordeliaparham6800It is my understanding that it still does count. It's not necessarily the email that takes up a lot of space but the attachments and embedded images, etc.
Keyboard shortcuts would help with this as well! L to label - just type a couple of letters for the inbox you want to add the email to, then E to archive.
Love it! Great addition!
Great thanks, just started using it, and found too in shortcuts (hit ? to see them all): 'g then s': to go to starred emails, then hit 'g then i' to go to inbox.
,ha@@KevinStratvert
Long time listener. First time caller.
This is awesome!
KS has great tips. But limited time.
Bring in more experts to offer their tips! Genius!
Lol
Great tutorial. As a solo entrepreneur, my ever-growing inbox was a constant source of stress. Everything feels more manageable now.
Great tutorial, thanks Michael! Looking forward to learning more from you!
That helps me alot to declutter my Gmail box. Thanks Michael and Kevin!
This was simple, yet beautiful. Im a under-graduate student soon to be a graduate and have recently started using my mails for professional work. This is amazing! Thanks.
Thanks for the video. My takeaways as follows:
1. Simple and Short
As the novice in using Gmail for business purpose. I found that you delivery the key point in a simple way in just 8 min.
2. Pratical
I found the video's content to be easily digestible and immediately applicable to my workflow.
3. helpful
For people nowadays, we're cluttered by lots of information and thoughts and it lead us to be less creative and peaceful.
It's important to maintain an organized and clear mind.
This video emphasize on decluttering our email inbox not only helpful for streamlining our work process but also foster a more peaceful ming.
Organize the mail box just like clearing our mind.
💯novice davis stars.
Thank you for this! My inbox currently stands at 11,343. I can't wait to clear it up!
Michael, great energy and good luck on this venture.
oh my goodnes!!! This is a real game changer for me. Thank you for publishing this!
This is great! Informative, nicely paced - great video. Thanks
This is exactly what I needed and it's been working great! Thank you!
Kevin you made it very clear instructions and detailed and very easy to follow.Keep it up. Make another video about can responses please for businesses
Very good method indeed. Seen a few of these so called email management, this is one of the most simple
Thank you! I did not know this multiple inbox functionality, very nice! It is also worth noting that you can drag and drop the e-mail to the label on the left side, which applies that label AND archives (remove from inbox) in one simple action. :)
Excellent video! I learned a lot. and also from this follow-up comment. I might actually get to like Gmail now as this makes it a lot easier to catalog. Thanks to both!
Super helpful instruction, and just what I needed. Big thank you 🙏
Great tips, I like how you made it short and simple
This is perfect! Implrementing this system now!
Thank you for this labeling video. It helped me a lot. Thank you.
Thank you so much for the detailed explanation in your video! It was incredibly helpful and I know it will make a big difference in my understanding. Your content is always so informative and I appreciate all the effort you put into creating it. Keep up the great work! 🥰💙
So intelligent and clear. I salute you.
Wow!! Thank you for this, Kevin! I’m going to try this!
Subscribed. You had me at "Nope, this is Comic Sans... It's too much too early in the morning."
This seems incredibly annoying because you have to go through each email and categorize it. Would be better if you did this automatically with filters.
It depends on what type of email you get. There is no point in making a filter for your boss if sometimes it is something you have to read, or you are waiting on an answer, or you have to act on it. He might not have mentioned filters because he didn't want to make this video too long.
Thanks, appreciate the advice, this makes life much easier!
wow Keven that's really amazing I am mesmerized thank you ! I love to tell you that I am not going to use the lable exactly how you mentioned but I got an clear cut idea only because the way you explained keep going and thank you again Keven have a great day .
OMG this helps so much. Thank you! I finally have a clean inbox. Wow. And a much clearer mind. :')
Very helpful, thanks for the great content!
This was very handy, especially for getting a little control of my customer service inbox which was getting a little out of hand relying on pure grey matter.
What a great video brother really it enhanced my knowledge about my Gmail. Gmail settings are quite complicated to understand but you made it quite easy.
This was extremly helpfull! thanks kevin.
Keep up the good work💯 Thankyou so much for the video✨
Hey Kevin, thank you for great the great tips. I followed your advise and am loving it. Thank you
Thank you. It looks a little daunting, but I am going to try it. Well Done.
Great Video. I had to remove the brackets from the label names for them to show up in my multiple inboxes
Hi Kevin, thanks for this great tutorial.
Excellent video, thank you!
Watching this reminds me of years ago going through myself and trying to learn how...before yt made it available. Not even sure if YT was around then or just getting started so who knows maybe that's what the 5, 10 or 100 stars is about when shopping. Watching these though...so much time saved instead of by trial and error.
Thank you for the video! Simple and clear :)
Great tips!
Thank you! This has been very helpful! :D
Thanks Michael
This was great. Thank you!
this is very helpful. thank you so much
great tutorial, thanks!
Wow, this was a great video! Thank you!
Really useful tips!
Thank you very much, it is useful.
Thanks KEVIN!!!! VERY HELPFUL!!!! I liked the video :)
Great video! Thanks a lot for your help!
Very Useful, Thanks!
Great video. When you only narrate, one cant help but getting the feel of watching a Bob Ross "Happy Paintings" video...
Thank you! So helpful.
You are a magician.. Thank you
Gold! Thank you
Good guide. I really need to spend a little more time within the Gmail interface and learn it better. Currently I simply download all my Gmail to my email Client on my PC. To me Folders is just simpler to use vs Labels.
I am known at work as the guy that always respond and respond quickly with relevant information. I am also known as the person that can find and dig up history in a few seconds. I use Folders... I tried to convert to Labels a while back and my overall efficiency dropped significantly. The other issue is the difficulty of finding old emails. The label approach actually adds complexity because you may not remember what labels you added to each email. Using 1 to 2 layers of Folders can cut down search time and increase result accuracy significantly. At my work, the people that are slow to respond to emails and ones that respond to outdated email or using outdated information are always Gmail users.
Thanks very educational
Great, thank you for this!!
Thanks this was super helpful.
Thank you this info will come in Handy
Thank you for sharing!
Thank you for the tip ☺.
This was amazing!
Wow! I need this badly!!!!
Good one Kevin, thanks
Thanks so much this helped alot!
Great job Kevin, thank you for this!! it was very professional and helpful. God Bless -A
Great way, thanks, Kevin.
I believe this was Michael
Thank you for making this video🎉
Tq i can now manage my email really neat
Thank you so much!!!
hai kevin thankyou for your amazing explain
WOW THANK YOU!
Thank you so much
Thanks!
Thank you!
great lesson sir
Thank you, Can you do part 2 of this video under categories section?
Huge help!
Excellent!
thank you kelvin
Very helpful ❤
So happy I found you. I’m in the hundreds of thousands, and trying to delete its a nightmare
Thank you
Thank you for this clear, concise tutorial! Is there away to search the 'filters & blocked addresses'? I have about 300 filters to search to find a particular email that shouldn't be blocked.
thanks a lot
Excellent!!
The video is by Michael and Kevin gets the credit? The quality and instructional method is very good by Michael. Please could we have more content by this great teacher.
Hey wait a second. You’re not Kevin. Where’s the cookies? I need to hear what we’re doing “To-day”. 😂
Welcome, Michael.
Thanks a lot!!!!!!!!!!!!
Fantastic video
Awesome!!
Great video ❤