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How to Delegate Effectively with Colin Boyd
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- Опубликовано: 2 авг 2014
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How to Delegate Effectively is a short and insightful video about the three steps to effective delegation.
Delegation is one of those skills that many leaders think they are good at, but when we ask the person they are delegating to, there is usually a different answer. Many leaders think they are clear when communicating tasks, but usually the team leaves feeling confused and overwhelmed. That's why this short video is crucial, as it will give you the system and tools to be able to delegate clearly, confidently and with precision.
In this video you'll discover:
- the 3 steps to effective delegation (this will dramatically increase the level of 'clarity' for both you and the receiver)
- the #1 mistake managers make when delegating a task - and how to avoid making this mistake
- the simple mindset shift that you must make to delegate effectively
- why most people leave confused after being delegated to... And the specific system to use to prevent this confusion
- your walk away feeling confident, clear and equipped to delegate to your team effectively...straight away!
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Colin Boyd
High-Performance Leadership Expert
www.colinboyd.com.au
Facebook: / colinboydcoach
Twitter: / colingboyd
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I hope you enjoyed How to Delegate Effectively
PAT:
Purpose.mention the why of task.->
Action. Chunk down, specific and descriptive.-> Timeframe. Deadline. Question of decision.
The time and effort it takes to explain the task, sometimes it's easier to do it yourself.
Communicating the purpose is very helpful when delegating tasks. Communication is one of the most important things you can do when it comes to delegation! Cheers!
A: the most difficult thing for me when delegating is prioritization as well as consistent follow up on tasks that move the organisation and ideals forward.
This was very helpful, clear and short to the point
Very clear! The blooper at the end was a nice touch.
Helpful. Concise. Well presented.
The hardest for me is on how to delegate tasks (usually with very short timeframe), convey the urgency to them and yet not sound bossy... All in one. 😅
That is hard. Maybe reinforce the why your are sounding so bossy & make sure your hearts right (you care about them more than the task).
Saaame!
Nice and simple! Specific and to the point.
The hardest part is knowing how to convey the task with the sense of urgency intended. Timeframe is a huge factor for me. When the day is made up of a multitude of mini tasks one doesn't always have time to explain why.
Short, Informative and Effective....!!!
Great thoughts about trust! Thanks for a great video!
This is helpful, thank you!
I always have a problem with delegating because i feel bossy and your system seem very simple and easy.Thank you.
most difficult thing would be trusting that the person can deliver the same quality work as i might have done it. This is especially true for tasks with shorter time frames ... :/
Most difficult is delegating tasks you know are completed best when done by yourself
100% creative tasks are even harder!
If this is the case don’t delegate.
The tasks that have to be very precisely done or are too difficult that no one can get them done exactly right except you obviously shouldn’t be delegated.
But if you think with your wise counsel, advice, & step by step materials it would be possible for someone else to do as good a job as you.
Take a little time (when you can) to start working on the process/documents/step by step procedures & overall wise counsel they would need to be able to do it.
The best time would be as you are working on that thing, perhaps have a word document open, or a piece of paper & write in the helpful advice/wise counsel as you think about it & of course as you have the time to do so.
And as a backup you can do it yourself; as they are doing it.
In case they don’t do a good enough job, you will still have your own version done.
At this moment you can do 1 of 3 things:
1. Continue to train them up to do it as good as you.
2. Consider someone else who could do it better.
3. Or hire someone new that compliments where your current team is weak & should be able to do as good of a job as you.
o And just because you’re the best at it doesn’t always mean you should be doing it; again it comes down to priorities.
You might need a wise mentor or your boss to help you figure this out.
Delegating for someone to understand what you want to express without being 100 miles ahead of their understanding
Great video.
Awesome! Thanks
Thanks a lot, Sir 👍
Awesome message
Thank you
Very helpful!
great framework!
Very helpful!!!!!
I find the most difficult thing when delegating is to not hurt people's feelings. This is probably a fear since delegating is still rather new to me in the professional world. Also one person I am delegating right now is also a friend, so this feels a little odd. I do want to be on eye level when we get things done, but I also need him to do what I consider that needs to be done. Feels like a fine silver lining. =)
this makes so much sense..
Really nice
really simple easy to remember way of looking at it. Many popular methods have a lengthy process and starting here is a great spot for new managers. For me, it is giving TOO much instruction thinking I am being helpful, which comes off as micromanaging.
Thanks for breaking it down Colin. What happens when the other person expresses angst - isn't impressed that something is returned to them to amend? What's the best way to handle that reaction?
Hardest part I face is when you get swamped with projects and you don't have enough time to train so your team can be given assignments. Following up is also a problem when you get overly busy, you almost have to expect and trust your team to come back with the results when done.
I talk about how I deal with this issue in my most recent video! Take a look and let me know what you think about loom.
Most employees do not want to have extra tasks besides the ones they're already assigned.
The thing I struggle with the most is TRACKING what I have delegated and ensuring if I ask for x by Friday my team member remembers todo it and I remember to ask for the results or expect the results.... too many times have I delegated and it has been forgotten!
Hi! Sorry you've had bad experiences delegating. If you're looking for a good team to delegate to perhaps we may help. You get your own dedicated assistant & a platform where you can upload tasks for your assistant to do, assign due dates & track the progress all in one place. Our assistants have a 100% on-time task completion rate to date. www.virtualassistantservicesnow.com/
Virtual Assistants Now
No. Go away.
@@TornTech1 You mentioned a problem, we suggested a potential solution. that's all, but not to worry though we noticed you're in the U.K. which is not a market we work with. U.S. only. Good luck with your delegating.
Process where I fail in is follow up. We need to ensure that the task is followed up so it can also be delivered on time
Trusting someone
Most difficult for me is feeling like I'm bossing people around. I've been a manager for a long time because I'm good at what I do but managing people is completely different. I've gotten better and delegating because I've learned doing it all myself is impossible, but there are still many many things that I do not delegate simply because I do not want to ask someone to do a job that I feel is my responsibility. And I don't want to take them away from whatever it is they're working on, even though they work for me :) Can you help with creating courage to delegate?
Enjoyed that, keeps it simple. The most difficult thing for me is that I don't have anyone to delegate too :)
Hey Jackie, perhaps we can help with that? You get your own dedicated assistant & a platform where you can upload tasks for your assistant to do & track the progress all in one place & for as low as $25. Feel free to check us out. : www.virtualassistantservicesnow.com/
Delegation is difficult for me because I haven't trained someone and use it for urgency, not strategy.
I struggle with knowing what is most appropriate or helpful to delegate to others I supervise.
How to delegate like a pro:
- Be clear, very clear about your expectations!
- Show the purpose of this task is...
- What would you do in terms of actions?
- Ask for an estimation!
Will it be done good or perfectly?
Hi
Due to the more task I found a issue with following ups
Thank you so much it was very helpful...can you do a roll play on delegation?💜💜💜💜
Will they really perform the task to the best of their abilities and even beyond? That's what keeps lingering in my mind. Borders on whether I trust them and their competence to accomplish the task I guess. How do you build trust?
Time frame, authority and responsibility to carry out the project are the key issues to complete the delegation
The most difficult thing I find is mistrusting people to do a task or the lack of finding people to do a task
Hey there. If you're looking for a good team to delegate your tasks to perhaps we may help. When you work with us you get your own experienced assistant, that has gone through a background check & several interviews. We only select the best. Feel free to check us out & try delegating some work for as low as $25: www.virtualassistantservicesnow.com/
I'd say, oddly, the most difficult thing about delegating is splitting the work up enough to not disclose trade secrets. Or, trusting someone enough to allow them knowledge of the secrets so that they can work on a project.
I can definitely see how that sort of red tape would be frustrating!
Why does it usually happens that the sub-ordinates don't listen what I am delegating to them. How to control these people when they are not listening when I am delegating the tasks to them.?
What makes delegating difficult for me is thinking my team members already have so much on their plates. Do you have any time for switching this frame of thinking?
If I come across being nice about it. I don’t want to sound bossy and hopefully they get the task done in the time frame
How to get that initial amount of Trust?
as the team is new and its working in VUCA topics.
Hi , what is the tone of voice required when delegating?-why do subordinates listen less when not commanded ?
When unclear if the task is something you should do or pass down
1st. Make a list of every task you do in your job every day. Keep doing this until you can’t come up with any new tasks.
Set reminders at lunch & before you go home to write down all of the tasks that you did that ½ of the day; before you forget.
2nd. Put a smiley face next to each task that you enjoy doing.
3rd. Put a checkmark by the 1’s you are good at doing.
4th. & put a star by the most important tasks for your particular position or job.
o For the tasks that don’t have any (smile faces, check marks or stars); write next to them the technology, or person that would be best at doing each of those things.
my most difficult is communicating properly
most difficult part of delegation for me is knowing what to delegate
1st. Make a list of every task you do in your job every day. Keep doing this until you can’t come up with any new tasks.
Set reminders at lunch & before you go home to write down all of the tasks that you did that ½ of the day; before you forget.
2nd. Put a smiley face next to each task that you enjoy doing.
3rd. Put a checkmark by the 1’s you are good at doing.
4th. & put a star by the most important tasks for your particular position or job.
o For the tasks that don’t have any (smile faces, check marks or stars); write next to them the technology, or person that would be best at doing each of those things.
Hey Anthony, we've created the ultimate delegation checklist that shows you tons of things you can delegate so you can become a productivity master. If you'd like to get it just go to our website & get it free; it's helped hundreds of our clients. www.virtualassistantservicesnow.com/
The person that you delegated the task to doesn't complete the task that was delegated
hardest part of me is my subordinates will think im lazy whn i delegate...
my difficulties are monitoring
Trying to delegate without any money to pay the people you’re delegating 😂
People thinking they know better.
Pp
cut to the chase. Lose the meaningless introduction.
@@colinboydcoaching :-)