14 MUST-KNOW OneNote Tips & Tricks For Productivity
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- Опубликовано: 25 ноя 2023
- This video will show you some of the most essential OneNote tips to increase your productivity.
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This video will show you some of the most essential OneNote tips to increase your productivity at work. You will learn some new and unknown OneNote tricks to help you work faster and smarter.
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Thanks
Are they going to get rid of one note now that loop came out? I am starting a new note collection and I love onenote, but dont want to start using it if they are going to get rid of it.
Wow! Quick, but not too quick explanations. If only everyone was as efficient and concise as you. Awesome! Thank you!
Thank you so much! Glad you liked it :)
I love the feature that creates a hyperlink to a brand new page - great for creating the ToC whilst setting up the pages. Just type the name of page you want between double square brackets [[name of page to be created]] . Even more powerful if you’ve already decided on or created a template to be automatically applied for the pages you are creating.
Thank you so much for sharing, Dorothy!
As usual worth watching! Amazing contents and full of great tips and tricks. Thanks Lea!
Glad you like them!
Great tips I'll start immediately implementing - specifically the templates, Outlook tasks linking to spreadsheets. Thank you Lea!
You are welcome, Roxie!
Very clear and dynamic format! Great to watch, thank you!!
Thanks for your feedback, Marie!
Thank you for this. I think I’m ready to move over all my Evernote notes to One Note. I’ve subscribed. Very well presented, clear and concise 👍🏾
You are welcome and thanks for your support 🙏
Don't jump until you use it a bit. It does not do a bunch
@@ccbarr58 .. Thanks, you know what the issue is. I was Evernote for around 15 years (maybe more if possible) but just been priced out by the new tariffs. I have an Office 365 account so may as well make the most of it.
Also I've noticed that MS Loop is also pretty good. In fact may be better than OneNote actually with how it is laid out.
This was super helpful. I just love the extract text from picture function. Thank you!
Glad you liked it, Bobby!
This is amazing. Short video with lot of valuable information. I have learnt a lot. Thank you.
Glad it was helpful!
I did not know that you could link your OneNote tasks to Outlook. To me, that's helpful to keep my action items in one place. Thanks you, Lea! Also, I would love to hear your take on how OneNote could work in conjunction (or against) Microsoft Loop in the future. Thanks again!
Hi Abraham, thanks for your feedback and question. Unfortunately, so far, I have not used Loop extensively, so I cannot fully see its applicability. But my first impression is that it seems as if MS tried to create a competitor to Notion and the likes. The advantages (and where I could see Loop to complement OneNote) is that it's sharable with many and can be live edited (I myself always found it a bit tedious to share documents in OneNote). So you might want to think of Loop as the more collaborative tool vs. OneNote rather for personal notes. But who know how the tools will further develop.. Best, Lea
Great video, @@LeaDavid. Thank you. FYI, I too would be very interested in seeing you do a deep dive on the differences and applicability of One Note vs. Loop.
Always excited when you drop a new video!! 👍👏👏👏
Thanks, glad to hear that 😀
Oh so useful. I am looking for an alternative to Evernote, and these tips and tricks point to how powerful OneNote is. Thank you!
You're very welcome!
Wonderful video. So much of useful information. Thanks!
You're very welcome!
Whow Lea, the first tip is directly so powerful. Copy text from picture, I mean. That is a lifesaver which I did not know. As I use Mac at home, and windows at my college where I teach, this was directly a powerful tip. We use onenote as a team in combination with Teams so often! Also the Page Setup is very helpful! Tags is always so handy. I use it in my mac now and then to find a file very fast. (You can tag files in Mac) I am going to use it in Onenote on College too now. Today I will insert a cup of coffee to my comment. And hey, as a Math teacher, Math is never boring but writing is indeed. :) Thank you so much, Patrick. (The learning architect, eh teacher 🙃)
Hi Patrick, thank you so much! Glad you could learn something new which hopefully saves you a lot of time and makes it easier and maybe even a bit more fun to work with OneNote in the future. Glad to hear you are using it at work so it hopefully, has a direct impact on the way you and your colleagues are working :) Have a nice start of the week and all the best, Lea
Can you copy text from picture on the Mac version of OneNote? It doesn't seem to be possible... I was wondering if that's a Windows feature only
Excellent video and Excellent tips! I am completely new to Onenote! this video got you a new subscriber! Thank you!😂😂😂
Thank you so much. Glad you liked it 😀
Great tips-many of which I did not know about. Thank you.
Glad it was helpful, Karl!
That vertical tab layout tip is really good! I had to change language to English though. Used Swedish before and there I didn't get the option of vertical tabs at all. Cheers!
Awesome! Glad I could help :)
Cool...Love this video...Thx. :)
You are welcome :)
First! Thanks for video Lea ❤ Your video about Windows shortcuts helped me much at work.
Glad to hear that, Jaroslav! :)
Hi Lea, many thanks for such a great tutorial, very informative with the highest production values, I am curious to know what tool you used in the post-production of this video? I love the transitions pretty smooth and easy on the eyes, well done.
Thanks! The video is edited in Premiere Pro.
Great introduction to OneNote!
Thanks, Farhan!
Thank you Lea, excellent vid
Thanks! Glad you liked it, Barry!
Nice presentation and good tips. For collaboration, project management and task list, i'm using more and more MS Loop, i find it like OneNote on steriods, but lacking some abilities. So i'm slowly moving away from OneNote. Did you do some experiment with MS Loop ? I'm looking foward for your videos on Loop.
Thank you! I have just started to use Loop so I am not yet an expert but will hopefully get there soon so I can create some videos on it :) Best, Lea
Thank you for your helpful information
You are very welcome!
Thanks for your lovely presentation. Its resourceful and helpful.
Thanks for your feedback!
Hey Lea thanks for this onenote knowledge love from India
Glad it was helpful!
Very helpful video. Thank you.
You are very welcome!
hey there. nice video and tips, thanks! it would be even nicier if your video had the subtitles at the bar screen of each 14 tips
Thanks, Thiago! Noted for upcoming videos. Best, Lea
Thankyou so much for sharing ❤❤❤❤
You are so welcome
Thanks thats help me a lot :)
You are welcome :)
Thank u so much.
You're most welcome
Thank you so much...❤
You're welcome, Abhishek 😊
I was excited to find your video. I recently started to use OneNote, and I've been trying to learn how to use it. However, I could not follow your instructions because you are speaking at perhaps a normally fast conversational speed, and I am not that fast in comprehending. I know I could keep pausing the video. I'm not good at learning that way. How do you expect your audience, who is learning this, to follow you? Is there a method you have in mind here?
Thanks for your feedback and question.
I try to speak and teach at an average pace so that beginners as well as a bit more advanced users can follow. However, if that's not the case there are two things you can do: 1. Pause and/or rewatch segments of the video, 2. Change the settings via the little gear icon and play the video at 0.75 or 0.5 speed.
Best, Lea
Hi, Very use full for me. But the way you presented the video and edited it is marvelous. Can you please reveal the software you used to make this fine video.
Thank you! It's made with Premiere Pro.
Thank you ❤
🙏
Danke!!
Bitte
Question: in previous versions of Microsoft, I could make changes to a specific file and then rename it. For instance, an inventory list. I could rename it with new date and continue. If I do that here, do I still have the old file?
5:09 when you copy a link to paragraph, you don’t necessarily have to type text and then “add link “. You can just paste the link you copied anywhere else and it will automatically use the text from where you copied. Sometimes that might not be what you want, but for me a lot of times it is
Thanks, Stan, for adding this information! Fully agree :)
Hi, I know this is a bit off topic. But I wanted to ask what I should do about my downloads folder. I have lots of files in there and I don’t know if I should delete all of them. Should you keep a downloads folder completely or should you keep files in it? I’m not sure what’s a good way to manage it. Thank you!!
Hi! In my opinion, it's best practice to move all of the files you need out of the downloads folder and save it in the target folder. Leave the ones you don't need permanently or just for the moment in the downloads folder. Then, once in a while, you should empty the downloads folder since its just taking space. Hope this helps, Lea
Great tutorial. It's such a pity that many of the PC functions don't work on a Mac
That's true.. :/
Great video. Is there a way just to share notes to collate on for one page ?
Hi there, thanks for your feedback. Not exactly sure what you mean but sure, you can share all of your notes by clicking on the share button on the top right. Hope this helps, Lea
Hey! Sometimes I want to collab on one document but it requires me to share the entire notebook?
Hi.. Problem with Ruler Lines is that when you start type text, it will not stay within the lines but would follow its own format which at times is really annoying and thats the reason I moved to Notion. Do you've a solution for that? thank you :)
important timestamps in this video cuz i can :3
0:29 copying text from pictures/pdfs
1:06 collaboration
1:58 onenote layout/display
2:49 organizing your onenote notebooks
3:55 changing page layout
4:30 table of contents
5:51 search keywords
6:34 onenote templates
7:04 calendars in onenote
7:33 tags
8:04 translating text
8:34 handwritten notes
9:25 tables
9:56 transcribe audio
10:18 sync tasks from onenote to outlook
you're welcomeeee
👍
Great overview of one note,,
Question, the new one note is not a great layout, the old version had tabs at the top. Is there a way to revert to the old version
Hi Gerry, thanks! You can change the tab layout by going to View, Tabs Layout --> then chose either vertical or horizontal tabs. Hope this helps, Lea
@LeaDavid Merry Christmas Lea, thanks for the reply, unfortunately it does not seem to have that option on my tablet, I'm using 365.
Is there a way to copy a page in OneNtote muiple times? I have template pages and I need to make hundreds of copies. I have been right clicking and selecting where I want it and hitting copy. But doing it one at a time. Is there a way to do this 10's or 100's of times easily?
Hi Anne, I have not come across a solution to copy a template so many times at once. Not sure if it's viable to save the page as a template (as I describe in the video) and do it that way? Best, Lea
What version of OneNote is that? I seem to be missing the sort pages feature in Microsoft® OneNote® LTSC MSO (16.0.14332.20649) 64-bit (Microsoft Office LTSC Professional Plus 2021)
my one note doesn't have these basic features that you seem to have. Is the Mac desktop app different to other versions?
Hi, if you are using OneNote on a Mac, some features might not be available. But they should all be on Windows.
Hello, I have been trying to use Subpages and in my system those choices are grayed out and the keystrokes do not work. Do you have any idea as to why? Thank you
EDIT: because another poster said somethings don't work in Win10 I opened Notebook online and subpages are available and show up on W10. A pain but ...
Thanks for sharing, Stephanie!
Hii lea David RUclips Recommend me to watch your video really great stuff btw i was wondering do you need an editor for your videos
Hi, can you reach out via mail please? Thanks
Many of the options shown here are not available in the versions of OneNote that I know (Mac and PC): insert spreadsheet / template pages // link to pages from a list. What version is the one shown in the video?
True. OneNote for Mac has stripped down features only..
I like your grey on grey color scheme. How did you do that?
Watch my short on it: ruclips.net/user/shortsdVLC6J01Ve0?feature=share
Please add chapters to your videos. (Big Help). Thanks Subscribed
Thanks for your feedback 👍
How do you get the 'old style' full ribbon toolbar in latest OneNote (O365 desktop version) ? I strongly dislike the new smaller toolbar ribbon.
One the home tab click on the down arrow on the ribbon and under “ribbon layout” select “classic ribbon”. Hope that answers your question!
i love to work with onenote 2016... but i have too much syncing issues. I had to go back to onenote for windows 10...
Hi there, indeed. Syncing issues are sometimes a bit annoying with OneNote..
Please add chapters in your videos, Thanks and love from India
I will try my best! Thanks, Rishabh!
I feel like these tips are for the Windows Store version, which will be discontinued soon?
Hi, not sure what you mean by Windows Store version? It's the standard OneNote app that is part e.g. of MS365
@@LeaDavid Okay weird. I have OneNote for Office 365 and my menus aren't in the same places as yours.
Good info, but can you please go slowly so we can do the same steps ? Also, subscribed.
Thanks Valentin! Noted your feedback but in the meantime, you can set the playback speed to 0.5 or so if you would like 👍
Why does my onecalendar not have the tabs layout??? really dont like the vertical view
😕
I don't have the option to copy text from picture ? How do I get that option I have a MacBook does that make a difference?
Hi Jan, indeed. I am sorry but some of the features are not available on Mac 😔
Is there a way to put a border around a picture?
Hi, I believe that's not possible. However, you could use the workaround and put your picture inside a 1x1 table and then change the borders of the table. Best, Lea
👍👍
Thanks, Jon!
@@LeaDavid You're welcome.
It's good content you are producing ☺
Can you please tell me how to create space between a tag and the text next to it?
Just typing space does not work?
@@LeaDavid Yes, but when there's a long list, I was hoping it would automatically indent the space when I press enter for the next line.
It's a shame that so many of these features are not available in the Mac version of OneNote.
Indeed, that's a pity :/
My number 2 reason I am moving off the Mac. I can’t handle the missing office features
❤️👍❤️
👍
Which one is better Evernote or OneNote?
Hi George, I must admit I have just used Evernote for a short period of time quite a while ago so I cannot really comment. I have been using OneNote at work which I find good. Feel free to try both for a week or so and then decide for yourself. Best, Lea
@@LeaDavid I am using all these three for many years
OneNote is best for work
Evernote has many limitation without subscription, and it repeatedly ask for subscription
Notion is best free to use powerful tool, it has all features at all platforms.
Can I scan music score to PDF?
Not sure what you mean by that?
Does anybody know the maximum file size of a notebook?
I believe I have read something around 2MB bit maybe someone from the community can help?
Been using OneNote for nearly 15 years, on Windows, iPhone, Android, and Mac.
TBH honest I'm a bit fed up with it. Microsoft is letting it die it seems, without any real updates in years. The iPhone version especially is compeltely outdated. You can't even insert a table, or even change the text style to header etc. Have sent them messages for years, every year, in hope they would do something. Was the biggest OneNote fan, you can't even imagine how many notes I have in there. Now I'm leaving, trying out all the alternatives.
Hi Jonas! I can feel your pain. Especially compared to other note taking tools that have recently gained popoularity, OneNote is a bit outdated. However, oftentimes in a corporate environment you don't really have a choice... Hope you find something that fits your needs better. Lea
Looks like MS is leaning into Microsoft Loop. Loop is Microsoft's answer to Notion. Microsoft would do well to create a migration tool to help their One Note users migrate to Loop without losing all their work.
I will say that in the wrong hands these tools can facilitate enough busywork to keep an entire department engaged in the theatre of productivity.
In the wrong hands that may be the case
Onenote can transcribe?!
Indeed it can!
Please don't disable embedding; we can't use it within our Canvas course :(.
What do you mean exactly?
It’s a crime that Microsoft crippled most of the features on Mac app.
That's true, such a pity...
OneNote Windows 10 you can’t do this stuff. Helpful if you state what VERSION you are using.
Thanks for the feedback!
I do not use oneNote because its mobile app is not powerful enough. Even it does not allow to insert a table
Hi Rishabh! Thanks for sharing your view. Indeed, OneNote also has some drawbacks.. Best, Lea
I use MS365 and am able to insert a table on ipad.
😊 by
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mua
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I like blank pages. I think it is more irritating with this infinate space! I need one page, one paper. Not an infinate sea of place to write.
Thanks for sharing! Can completely understand you!
@@LeaDavid Any advice on how to tackle it? Can I frame in a page so it is smaller?
Unfortunately onenote on phone isn't this advanced
Please give more info and go slower in describing linking
Noted. Maybe you want to rewatch the part or watch it at 0.5 speed.
Lea's voice is so wonderful and she is so beautiful. I love her charisma & vibrancy. She's my kind a woman.
Thanks!
You're most welcome!@@LeaDavid 🌷🌺🌻
...and most importantly, she's well-versed in Microsoft Office...
Wow!!!🤯 @@KubilayErtuna
Weirdo
Way to choppy!
Thanks for your feedback
As most YTs you go too fast in showing what you are saying. Slow down!
Thanks for sharing. Will consider this in the future.
This is frustrating. Can't delete , can't move or correct. Pretty much useless
Not sure why you can't do all of that in OneNote?!
DID YOU WRITE * STAR IN HAND WRITING !!!!! THERE IS NO HOPE FOR YOU WOMAN!!!!
Ok
OneNote is great, but it's dead at the same time. MS lost interest in it 10 years ago, and hasn't improved enough... too bad...
Hi Bjorn. I see what you are saying but many of us are left with OneNote since they have to use a MS tool. And it's not all bad.. there are some great features as well :)
A little too fast
Feel free to reduce the playback speed a little :)
too fast
Thanks for your feedback!
Thank you Lea
You are welcome, Zmary!
Any way to get her voice in all nvigation apps 😊😊😊😊
Haha, let me know once you have it 😅
At this time in the video ruclips.net/video/lQxMfON6Tto/видео.htmlsi=Ch_aLMeNcMe3Sl50&t=76 -you are showing how you highlight for Carl or put comment for Julia. How do you do that? referring specific thing to someone? Can you tag Carl after highlight?
Hi, I know this is a bit off topic. But I wanted to ask what I should do about my downloads folder. I have lots of files in there and I don’t know if I should delete all of them. Should you keep a downloads folder completely or should you keep files in it? I’m not sure what’s a good way to manage it. Thank you!!
Spoken as a digital kid and a college student, yeah, clear out your downloads folder. My two best tips for computer organization are 1) don't ever let your browser download automatically, always make it ask you where to save it or even if you want to save it, and 2) Folders are your best friend. I personally don't use my downloads folder: if i'm downloading something I want it for something and I put it in a relevant folder. I have a folder for finances, semester (with subfolders for classes), professional, projects/hobbies, personal documents, and subfolders in every single one further sorting things. My general rule is if I have more than 3 items related to a topic, it gets a folder. They're free and don't take up a lot of space so highly worth the ability to find anything. I do the same thing with my pictures and videos and music.
On a related note, you can do the same thing with your gmail using labels. labels can be nested under each other, which is phenomenal for cleaning out an inbox. My personal inbox has a grand total of 4 emails in it right now, all of which I've dealt with and am waiting on replies for. My School account has i think 11, again all dealt with, just waiting till they aren't needed on a semi-daily basis, and My work account has 2, both waiting on replies.
Thanks for answering, Catherine! I really like what you said and can only second to save the files you need/have downloaded at their dedicated space and clean the rest on a regular basis to keep your computer clutter free. Best, Lea