Ask Dotto Tech 17 - Clean Up Your Act, Email Overload
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- Опубликовано: 4 ноя 2024
- Email overload is a big issue, for some, it has taken its toll. Our newsletter subscriber John is feeling the repercussion of email hoarding and looking for answers. We know that John is not alone and want to offer a few tips on cleaning up your inbox as well as, how to maintain inbox zero.
Tools mentioned today are:
Unroll.me - unroll.me/
Find Big Mail - www.findbigmai...
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About Steve
Steve Dotto is a longtime host and executive producer of Dotto Tech, Canada's longest-running nationally syndicated technology TV show. After 15 years on television, Steve now delivers his advice and how-to videos on RUclips.
Every week we produce new videos that show how technology fits in your life covering all aspects of technology from a personal use perspective.
Windows, Mac, iOS, Android, iPhone, apps, Gmail, Google drive, iPad tables all get covered.
If you have suggestions for videos you would like to see, drop us a note at www.dottotech.com
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Well done sir, I'm in - absolutely brilliant!
OMG Steve ... you’re my email sensei !!! Never realised that email hoarding and Inbox Anxiety was a real thing!!! Thanks so much!!!
Dōitashimashite!
I just used the bulk erase method..and I cleared up over 6000 emails in less than ten minutes. Thank you!
Hi Steve, I am so grateful for your regular videos and really appreciate the new 'ask Dottotech' programmes - thanks. Since you recently introduced us to Slack I have been thinking of trying it out with my team. But now I've stumbled across Zula. As my colleagues have never heard of or used either before I wondered if you could give us a Slack v Zula video (a bit like some of your excellent Dropbox v Google drive videos) to help me decide which one we should try. Keep up the great work - well worth my small Patreon subscription for such helpful and well presented advice.
Steve...Thank you for your advise for delating excessive emails. Using your advise, 81.1K emails are all gone. Thank you!!!
I've known about "Inbox Zero" for some time, and I aspire to it, but have not reached it. Your video tips have encouraged me to re-commit myself to that end. Here I go!
+Susan Patereau Good luck!
Brilliant. This is just one of the video tutorials I never get round to making for the community networks I manage. I'm going to introduce 2 of my networks, AudiencesEurope and EquityOnlineBranch to dottotech today. My closing message will be subscribe to dottotech! Thank you Steve I have picked up so many tips from your Ask series. I hope my community members will start to too.
+Caron Lyon thank you! I hope they find it valuable as well.
Its been very well received.
I guess this would be the way to clear Archive as well? Yikes lots there and one Macbook. Same principle? I will try it. Thanks Dotto
Hi, I often find good info from your channel. To find big mail (often big attachments) I use a filter in gmail, has attachment >5M for example. Then I don't need an external service to browse through my mails. For me it's most often attachments that steal the space.
+Gunnar Gustafsson Good to hear!
Hey Steve: today's episode was really great!!! I really appreciate the "big mail" solution, which I am going to look into. Looking forward to more excellent episodes.
+Danny Mc phee Thanks Danny!
The Chuck app easily sorts by sender. You can easily delete all, or pluck out the ones you still want. Check it out!
dotto is a genius ! hat off to him!
RoanCorporation he'd definitely is.
Question: I used your cleanup techniques and they work very well for me. The only thing still messy is my "Sent" box. When I sent emails I was too generic in listing the subject. Instead of a subject like "Information and resume you requested", it would have been better to have listed "Information and resume you requested - Acme Corp." That way I could identify more easily what the sent message was about and who it was addressed to. There are many youtube videos on how to edit a subject line in a reply, but not on how to edit it in a "Inbox" or "Sent" email. Can it be done?
Thank You
Top Man
Always informative..thanks.
Thanks, your videos are very helpful.
Good information. Thanks!
Hey DT thanks
Thanks for the great Ask Dotto Tech series!
Question about Evernote search: Is there a way to search for notes that contain a (internal) link to a specific note?
Someone asked the other day about putting Google Calendar on the desktop. I opened up my calendar, went to the dot stack at the end of the toolbar, more tools, and add to desktop. then I pinned it to my taskbar. Maybe this will help someone!
Amen, Steve, regarding email induced stress. I receive 200+ professional emails per day - oy!
+Avrum Golub And some days you wonder where the time goes1
Thanks a lot you were helpful. I heard that unenroll me send you to other spams you start getting more emails from other companies? How do we avoid that
I am still surprised that Inbox by Google hasn't really taken off. It doesn't delete the email, but instead archives the email, which wouldn't help this user, but it has still helped me stay in top of my email so much more effectively. I almost never go to the actual Gmail page anymore, instead opting for the Inbox page on my phone or desktop.
+Steve May Google Inbox does delete emails, but you have to choose that action in settings. By default it marks emails as "Done" which archives them.
***** I guess I didn't know that. I like that it just archives them with the current settings that I use, which then allows me to periodically delete the ones that I know I will not need again.
Thank you for the information, though.
+Ian Mayman Thanks Ian!
I really like your video. Did you do this with green screen? What program did you use for editing?
Thank you!☺
Thanx for another great video. The only thing I don't get to work is forwarding email to a specific Notebook in Evernote. I use the @(Notebook) but it still comes into my inbox. I know it's probably me but I can't find the answer.
Use your Evernote email account to subscribe if you want the email only in Evernote. I use Gmail filters to forward , there is an option to keep a copy that needs to be unchecked.
Hey, Steve - Great content, as always! What are you using to produce your color backgrounds in this screencast?
+Jim Chandler Hey Jim, thanks! The Backgrounds are just photoshop gradients exported as JPEGs. and screen captures of course.
Thanks, Steve ... but what about the blue pattern in motion at the end of your video? Is that an animated GIF?
+Jim Chandler Ahh, of course, forgot about that, it is a animated BG from
flowtility.com/
Re: Gmail archive and Iphone
Is the huge Gmail archive consuming memory on my Iphone? Have now turned off the option to Archive. Aren't gmails moved to trash saved for a very long time, depending on usage of course? How do I delete the 500+ archived e-mails that I thought I was deleting by swiping?
+Gail Garwood Great questions, Let me work on these for an upcoming show.
Hi Steve, sometimes after I delete emails, spams they show up again in my inbox. How do I deal with that. Could it be that The emails must be deleted from the webpage email (Google ) to be permanent?
My name and photo have been changed on Facebook. I don’t see any other interference. Have I been hacked? What do I do about it? I was able to change my photo, but not my name. Thank you in advance.
The problem that I have when subscribing from newsletters is that "in return" I get some new ones. How to avoid this issue?
+Peter Sacréas That should not be happening, if you get ones you have not asked for you can report them as spam.
IDEA FOR ASK DOTO TECH: Dear Steve, you asked if your subscribers had suggestions for you to explain on your channel.
One thing is driving me nutz: How to change the folder colour on El Capitan ?
Apple doesn't appear to make it simple
Jim Hill
when u are showing about deleting way to many emails. is this showing on the cellphone or compurter
I had the impression that the things you did only removed mail from your machine, that they were still on Google's servers. Yes? No?
where can I send a question without taking up comment space?
Love your show! how can you schedule an email for a specific time in Gmail. Regards Howard C.!
+Howard Callender Use Boomerang. It will allow you to schedule a send later option.
+dottotech thank you!👍
I subscribed but have not received your newsletter?
+Bobbie Hennessy Hey Barbara, 1st did you subscribe to the newsletter or just the RUclips Channel?
2nd did you check your spam folders? If you still can't find any email from me send me a note and I will check our system send it to info@dottotech.com
+dottotech Actually it is Bobbie and I did subscribe to your email and also I followed the instructions you gave to sign up from a video you did with another gentlemen on Evernote. Same issue happened with Brooks and I sent him and email and now I get his newsletter, but would like yours. Thanks. I thoroughly enjoy your channel and want to find out when the NEW one's are as I am working to learn Gmail and perhaps Evernote and many others. Thanks Bobbie
I can't get pornographic messages OUT OF MY EMAIL and advertising for it , some actually have videos that are REALLY GRAPHIC and I AM NOT ABLE TO STOP THEM! HOW, UNSUBSCRIBE isn't working... Don't know how I am subscribed in the first place!
but but but, I almost had a heart attack when I went to delete my trash and it took everything it was connected to in my inbox! How do I avoid that? It caused me so much more work and almost killed me! :(
+Rosalinda Lozano That sounds strange your inbox should NOT be effected by the trash....
Hey Steve, did you hear from this app: Recordable on Android ($1.99)
+Peter Donkers Nope, I will have a look
I know I need to check my emails but I'm avoiding it 😀
How do I share phots from my google pphotos to the web on a membership forum?
+Neal Feikema I guess it depends on the membership form and how they handle photos. But every photo has share options within Google photos.
+dottotech They give this advise... you must link to an image stored on a publicly accessible web server,
e.g. www.example.com/my-picture.gif. You cannot link to pictures
stored on your own PC (unless it is a publicly accessible server) nor
images stored behind authentication mechanisms, e.g. hotmail or yahoo
mailboxes, password protected sites, etc. To display the image use the
BBCode [img] tag.
Steve I have been using 2 emails one yahoo and another one is gmail now I want to stop using yahoo email (due to yahoo's website), and both of my email id have same starters ie xyz@gmail.com & xyz@yahoo.com now is there any way to solve the problem, or will I have to dissolve my yahoo id into the ocean of unused user id's.
I need to get rid of 129,000
Ooooooooooh! Anything over a few months old, gotta delete them, I think.
I need to recover my email acc
people are just lazy. My rules for an everyday empty mail : 1-download and save attachements on a hard drive. 2-PDF print important messages and save them on the hard disk. 3-Systematically empty all inboxes by the end of the day, week,month