SAP to Excel: Automate the export of SAP data to Excel ⚡
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- Опубликовано: 22 июл 2024
- In SAP ERP and SAP S/4HANA, it is possible to enable automatic export of SAP data to Excel within the SAP GUI. Within the ALV Grid Control, a manual function for exporting SAP data to Excel is already available. This article describes both the manual and the automatic export function in detail.
Excel, the world's leading spreadsheet program, is extremely useful in combination with SAP ERP and SAP S/4HANA. Especially in financial accounting, especially in SAP FI and SAP CO, it continues to be a widely used tool for performing diverse and flexible calculations and evaluations.
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▬ Content ▬▬▬▬▬▬▬▬▬▬▬▬
00:00 - Intro
00:12 - Manual Export from SAP to Excel
02:05 - Automation with SAP GUI Scripting
03:08 - Activate SAP GUI Scripting
05:18 - Create automate Export from SAP to Excel
10:50 - Play SAP GUI Script to export automatically
12:26 - Analyze SAP GUI Script file
13:08 - Outro
▬ Music Intro/Outro ▬▬▬▬▬▬▬▬▬▬▬▬
That's What It Takes (Instrumental) - NEFFEX
Tropic Fuse - French Fuse
▬ Useful links ▬▬▬▬▬▬▬▬▬▬▬▬
German Blog: erp-up.de/blog/
My book recommendations: erp-up.de/book-recommendation...
100 Tips and Tricks in SAP ERP: www.udemy.com/course/100-tips...
Support ERP UP: erp-up.de/support-erp-up/
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![Export SAP Data to different Excel Files with SAP GUI Scripting & Excel Macro VBA [english]](/img/1.gif)
Work with SAP data in Excel. Do you work with Excel to handle SAP data?
I try to work within SAP of course, but sometimes I also export SAP data to Excel. Helpful video
Excellent. This is a grat feature to automate SAP export. I am looking forward to learn how to automate this within ABAP
I appreciate your support. Thank you
Top! Vielen Dank für das Video. Genau das habe ich gebraucht und kann meine ABAP-Kollegen mit solchen Sachen verschonen ;)
Vielen Dank Toni. Es ist immer gut, wenn man sich die Arbeit erleichtern kann :)
Sehr gut, vielen Dank! Das werden wir in jedem Fall einmal ausprobieren!
Das freut mich sehr. Viel Erfolg.
Good Information for my work. Thank you👍
Thank you so much 👍
Thank you for your work, Sir !
You're welcome, Sir
Wie immer, sehr informativ 😊
Danke 😊
You are my hero. Awesome video.
I am happy to help
Very helpful video !! Thanks a lot !! 👍👍👍
Thanks 👍
Super! Thank you!
Thank you so much
Thank you very much! Congrats for the content.
Appreciated
@@ERP-UP the record window of my SAP doesn't have the playback option. Is there a way to activate it?
@@tiagobovolin Sure, have a closer look at this video:
ruclips.net/video/kke1Ian4YNA/видео.htmlsi=azCFs8d3k7icJv0p&t=31
In the transaction RZ11 maintain the profile parameter sapgui/user_scripting_disable_recording
@@ERP-UP Thank you.
Спасибо 👍
👍
👍👍
👍
Which version of SAP do you have?
Thanks for this informative video, there is a basic data we need to add in VB module before we add the running script, would you able to share the same?
Thank you so much.
In this case you want to get SAP data into an existing excel file. If you want to add SAP data into an existing excel file you need to establish an connection out of Excel. This is possible with a connection directly to the database. In Excel see "Data > Get Data > From Database > SAP HANA". Then you also need to have "Acces Software Downloads in SAP for Me". You can also use ODBC.
As an alternative you can download/extract the SAP data into the excel file and use this file as the data source of your excel file (Data > Get Data > From File > From Excel Workbook).
I can produce an own video on that. Good hint.
Hello, thanks for the very good video. I would like to know how it might be possible to download from several t-codes to a Excel database from SAP?
Thanks.
You can record your download within the SAP GUI Scripting as shown in the video. You can stop the recording until your download from several t-codes has been finished. But I recommend to record one SAP GUI Script for each t-code to have it separated.
Hey boss,
I have a profit n loss sap report that I want to export to Excel. The issue is it doesn’t export the entire report only the first page and not the sub headers. What do I have to do to get the entire report into a spreadsheet?
Hey,
how do you export the data?
Have a closer look at ABAP2EXCEL if you program an own ABAP report with an export function from SAP to Excel: ruclips.net/video/eQ0gJzpfvrc/видео.htmlsi=WbngeqrvxXH9nGZr
Is there any way to automate SAP Data into my Excel Dashboard that is connected with Pivot Tables?
In this case you want to get SAP data into an existing excel file.
This is possible with a connection directly to the database. In Excel see "Data > Get Data > From Database > SAP HANA". Then you also need to have "Acces Software Downloads in SAP for Me". You can also use ODBC.
As an alternative you can download/extract the SAP data into the excel file and use this file as the data source of your excel file (Data > Get Data > From File > From Excel Workbook).
Hi, can we use Power Automate to run the VB script at a scheduled time?
You can use Power Automate instead of SAP GUI Scripting:
learn.microsoft.com/en-us/power-automate/guidance/rpa-sap-playbook/action-based-sap-gui-automation-recorder-overview
You can use the Task Schedular to run the VB script at a scheduled time.
Hi, is it possible to export to excel via a script, but to filter data and format the excel sheet also by way of a script?
This is possible.
When you record the steps, a vbs file is created. In the vbs file you can program the format you need in the Excel file.
How to dowload data in to excel from Tcode: SOAMANAGER webservice configuration?
The transaction SOAMANAGER opens in the browser (web dynpro) and not in the SAP GUI. I don't see any export function in general. If you want to you can search to export the html page into excel and transform it to your needs.
May I know if it's possible to run the script automatically daily so I can have the export in a certain folder everyday?
Technically it is possible. Therefore you have to set up a scheduled task within Windows Task Scheduler for the created vbs file. But the SAP GUI has to be open because SAP GUI Scripting runs in foreground. If you really want to export the data in background daily I recommend to create an ABAP program and set up a batch job in the transaction SM36.
ruclips.net/video/4eHlIlnx5ds/видео.htmlfeature=shared
Can this be applied to individual SAP table data? If I apply it to different SAP table data, will it not apply to the same data? If so, what should I do? Should I start the record at the beginning of the table data specification?
What do you exactly mean with "individual SAP table data"?
In this use case we are using the table EKKO. You can of course do it for other tables. Then you need to record another script or create an own VBA script in MS Excel to select different tables and selection criterias.
@@ERP-UP it is also possible to record the table search and selection methods?
@@ERP-UP Sorry for my inconvenience. I think I should make my own effort to solve this problem. Thx for your reply!
Great video. Do you have any video on capture sap screenshots and save them to word documents? Thank you.
What do you mean with "SAP screenshots"?
You can simply take screenshots with the print key and "Ctl + V" to paste it into a word document.
I recommend using the key combination "Windows key + Shift + R" to easily take screenshots of a frame of your screen.
@@ERP-UP I saw a video ruclips.net/video/W_J-9t_mWDU/видео.htmlsi=bSirC1R2_yW5u7sL. Just wondering why we need the SAPGUI SCRIPTING API for this process.
@@bzflowerbee Now I understand it. Thanks for replying. You want to make screenshots with SAP GUI Scripting. Csongor explained it quite well.
You are using the SAP GUI Scripting API for some functions you can use for MS Excel and MS Word.
@@ERP-UP I know but I don't have the SAP GUI SCRIPTING API😭
Hello, excellent video!! But I have a question to see if you can help me. What happens when a windows pop-up window appears? the script stops and stops recording it. In order to download the information and not modify the Excel, it is the only way I can do it. Is there any VBA code to put it when the "save as" window appears and make it automatic?
I don't understand the question. What type of pop-up window do you see? Why does it appear?
@@ERP-UP hello!! The Windows "save as" window appears and I need it to be able to save the file without modifying the file
@@andresdavidrodriguezzamero2086 At about 9:35 you export the SAP data and give the excel file a name. The export is not interrupted or you don't have to modify the file.
@@andresdavidrodriguezzamero2086 Now I understand your question. Another user showed me a problem on his system. You may also mean the "save as" popup when you try to select a file in Windows Explorer. Unfortunately, there is no way to interfere with that. Maybe there will be a solution in the future.
@@ERP-UP is there a way to change the save as so that it uses the sap native option instead of the windows pop up?
How do I stop SAP from opening Excel file automatically?
Have a closer look at this video: ruclips.net/video/325llQpTd7s/видео.html
Excel inplace SAP GUI - Work with Excel in SAP GUI 🚀
man my sap dont turn on the script recorder how can i change it
03:08 - Activate SAP GUI Scripting
Also make sure you enable scripting by selecting the SAP GUI option "Enable scripting" under "Accessibility & Scripting > Scripting".
i accidentally put deafult mhtml, how to clear this default
There are 2 options to remove the automatic setting:
1) Right-click the context button in the top left corner of the output (the button between where the row titles and columns meet) and choose "Spreadsheet".
2) Or right-click anywhere in the screen area and choose "Spreadsheet".
When "Spreadsheet" is selected, the automatic setting is removed.
The problem we stil have here is that the export excel file cannot be closed using VBA
Have a look at those answers:
answers.sap.com/questions/13523338/prevent-or-close-exported-files-from-sap-gui-to-ex.html
stackoverflow.com/questions/64009373/close-sap-export-multiple-excel-file-with-vba
Thank you is working
Se utiliza o SAP GUI, ok, porém sendo o SAP4HANA(FIORI), não funciona!!
Using SAP GUI, ok, but still SAP4HANA(FIORI), it doesn't work!!
SAP GUI Scripting only works in SAP GUI
What about user name and password .I am an enduser and I have to login every time to SAP
Have a look at this video:
Log into SAP from Excel with SAP GUI Scripting API
ruclips.net/video/q96LpH3EH60/видео.htmlsi=NsU3xiaauZW3fZu7