Microsoft Teams | The Right Way to Schedule Meetings
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- Опубликовано: 10 окт 2024
- In this video we're going to look at the best ways to schedule a meeting in Microsoft Teams. This can be done through Outlook and Teams, so I'm going to show you both. This video is from our 'Master Teams Meetings' class available to buy in our school.
Check out 'Master Teams Meetings' here:
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This was so helpful. Thank you. My supervisor just asked me to schedule a meeting and I was lost 😂. I’ve been rescued 💃🏽💃🏽
Glad it was helpful!
Im trying to play with my friend 😅😅
Same here lol. 😂
Same here 🤗
Same here!
Now i have watched a few teams videos and they use fancy words and confuse me, but this video is excellent, so clear, so calmly explained. thankyou for sharing your knowledge
Glad it was helpful!
I really appreciate your approach to teaching the many tools in MS Teams - As an educator in Higher Ed now thrust into online learning, your approach helps me learn this tool because of your calm and confident delivery. Thank you!
You're very welcome!
@@CollaborationCoach What is different between attendee and optional
@Collaboration coach
@Collaboration Coach
This video is a life saver. My boss told me schedule a meeting and did it after seeing this video. Thanks mate.
Glad it helped!
In a moment when I was literally stuck. You saved the day in literally 5mins. Thank you
Glad to help!
thanks! 1st time scheduling a meeting. all thanks to my internship. u saved me!!!!
Just 1 minute and off I go being able to set up Teams meet in a much simpler manner. Very clear video.
Thank-you bruh, I knew what I wanted to do but not how to do it. When I saw your screen I instantly knew I needed to customize my ribbon to include the missing option. Thanks so much.
Dear Collaboration Coach, Thanks a lot for this video. I have no knowledge of Teams, and thanks to your video I have managed to create a meeting and invite one person from work. Thanks for sharing it. Ishall try to watch more of your videos in order to continue to discover "Teams". Kind regards,
This is the most precise video which had been a new learning for me in no time..Kudos to the great work!
Thanks man for this video, one day HR asked me to block her calendar for teams call nd i said I don’t know how to do it 😂And thanks to you now I finally know how to schedule a meeting!
Happy to help!
Thank you so much for this so easy and straightforward
By far the simplest explanations I have ever seen on MS Teams.
Thanks for watching!
The demo was very helpful. Thank you.
You’re welcome. Thanks for watching 😊
thank you for this! this was the only one i could get to work!
Great! Glad to help 😀
Thank you for the help. Made it so easy.
Glad to help!
Really helpful 😊
what is the participant limit in a meeting? I can't seem to find an answer
Thank you for the lesson, I didn't know that Teams and other Microsoft apps Communicate this amazingly 🤯🤯🤯🤯
Happy to help!
Very grateful for this tutorial! This helped me learn something new.
Glad it was helpful!
Thank you. It was very helpful.😊
Thank you for watching 😀
This video was very helpful!! TY much! 💕
Thank you for this tutorial!
great video, nice refresher after not using it for a while. thanks!
You're welcome!
I don't have the calendar tab, which I think is called the "Channel Calendar" app when I look for it in the Apps section. When I install it, it only allows me to add it to a specific Team below a Channel. Is this how it works for you? This still then doesn't allow me freedom to set a meeting with someone new independent of others.
As a software engineer on Linux I thought it was a 'Teams for Linux' issue, but apparently it's a typical Microsoft crap-ware issue...
After wasting 15 minutes on this piece of crappy gen-boomer software, I just gave up and send them a Discord link instead...
Thank you so much☺
Once a teams meeting is scheduled, how can I add additional attendees & send invite only to new people not people who were already invited?
Good question - following...
oh! nice english ... i am from india... and i appreciate your english....anyone from any other country...plz tell.... thank you...for your help...
Thanks for watching!
Thank you for the information 🙂
This is very well presented. I really liked your calmness. Brilliant.
Thanks for listening
Very clear to follow & user friendly thank you.
You sir are a lifesaver! Many thanks.
No problem!
Very nice explanation...very satisfied with this video
Thank you 😊
Thank you!
No problem
Thank you! GREAT JOB! 🙌🏾
Glad it was helpful!
Very clear explanation, good job! For some reason i can't seem to plan the meeting though, when i try to plan it through Outlook a new window opens that just says "Unable to schedule the meeting. Please try again later.". Trying via teams confuses me even more, as there does not seem to be a calender option on my teams interface. Could this be because i have a student account and am already part of a team, or am i just missing something?
Thanks so much
No problem!
Teams is what I do my home school work on😂
Is it possible to see other teams’ members Calendars in teams like a day by Staff view (one column for each staff member?)
Thank you very much, it was very clear and useful!
Great simple and quick tutorial - well done :-) Thank you
Thanks for the concise video
Glad it was helpful!
Nice video on how to schedule meetings. Keep up the great job.
Thank you! Will do!
Kindly tell how to schedule for same class on different times
Helpful... Thanks
Very helpful- thank you!
Hi there, thank you for your video, much appreciated, however I am struggling to get the teams details when I click, new teams meetings, what am I doing wrong? I have windows 10
Thank You very much!! This was excellent!!
Glad you enjoyed it!
This training as always is for Outlook users (Microsoft product) this is a war between Google and Microsoft and the clients (users) suffer the consequences. Mature!
This is a well detailed guide. Looking forward to the features as they roll out.
Thank you - nice and easy!
You're welcome!
I am here after my manager asked me to schedule a meeting on Teams😬
Thanks for uploading it
My pleasure!
Hi, after we have done a team meeting. Will be be able to schedule another meeting on the original meeting chat so that the task we need to follow up won’t be missing?
Awesome walk through
Thanks!
ANy reason as to why I do not have a calendar tab on my Teams?
You are probably using Teams free
Hi. I just subscribed to your channel. Since you mentioned that members can start the meeting before schedule even before the host starts it, is there a way to prevent members from starting the meeting without the host? Like, they can just click join only when the host has opened or started it. Or is there another way to schedule such kind of meeting? Thanks in advance.
Sorry I checked the settings and I don't know how to do that
Thank you. Is it possible for the call to automatically trigger without somemone having to press call?
When the first person joins the call it will notify the attendees that it's started, but it doesn't automatically add them.
Thanks for this video. In my Teams app, I cannot see the tabs: Files, Meeting notes, or Whiteboard. Please can you let me know how to access these? Many thanks.
Are you using Teams free?
@@CollaborationCoach no, business premium 👍
@@CollaborationCoach is it something to do with whether you identify a Teams channel in the meeting? I see there's no channel option in yours. Mine have been assigned to particular channels.
@@CollaborationCoach I think I've got there. If you specific a channel when you first set up a meeting, it seems to shut down a whole load of possibilities e.g. tabs of meeting notes, whiteboards, and other tabs to be added in to the meeting. Not sure why this is.
Hi, I don't have the option to create a Teams meeting within Outlook, I only have Skype. Do you have any advice? Thanks!
It's an add-in for Outlook that should be available to you. Normally it just works, but check this article for some advice on your situation:
docs.microsoft.com/en-us/microsoftteams/teams-add-in-for-outlook#teams-meeting-add-in-in-outlook-for-windows-does-not-show
this was so useful and to the point. thank you
You're welcome!
Seems to have left out the crucial issue of setting up people in different time zones while in Teams.
Good point
Thank you
You're welcome
Well explained. Plz show us how to secudule a meeting for 5 working days.,using custom option.
Thanx this most helpful. But I have a problem namely that the meeting hyperlink does not appear when I generate the invite via Outlook. I am not getting any joy from Microsoft Support. Is there advice how to rectify this?
Not seen that before. Got to be something up with the Teams add-in. Maybe try re-installing Teams?
Is there a way to bring up a contact group when scheduling a meeting in teams?
Do we put our name in the Required field, since we are also going to be one of the participant?
Really helpful demo.
Glad it was helpful!
Please reply my Microsoft Teams when I enter the app then go calender it takes a lot of time for updating the calendar please help i have school
Not sure what's happening. I would raise a support ticket with Microsoft or your local service desk.
Thanks.... But one query.... Whether it can be used in phone also..
Yes
Thank you. I'm an administrator and set up meetings for my manager. I am not required to attend the meetings, can I set up the meeting and can they share documents without me attending? If so, how do I do this?
Yes the organiser doesn't have to join the meeting. You schedule and then everyone joins without you.
I need to schedule a meeting (telephone interview) for others, how do i schedule but not be a participant
You can't do that. You are the organiser.
how to change existing meeting to teams meeting?
Thanks
Welcome
any way to add quick parts directly in Teams?
Thanks Alot
You're welcome
In the new version of Teams - how do you create a meeting on behalf of someone else? I have an assistant who has access to her bosses calendar, she used to be able to create a Teams meeting from Outlook and choose Teams Meeting. It would create the meeting with the link and importantly the dial in number as the boss has an O365 Audio Conf license. Now in the NEW Teams you cannot create the meeting in Outlook you have to do it via Teams - Calendar. How does she do this and have it created on his behalf so the dial in number is listed?
Can you make a "teams meeting" with the "Join on your computer or mobile app" / call-in info inside of teams? I know how it's done in outlook but can it not be done in teams?
I'm in several different chat groups in my office. Those that have recurring meetings have the "Join" button visible at the top of the chat group at all times. It is always there. However, the meeting I set up for my direct reports doesn't show the "Join" button at the top of the chat group until the exact time the meeting is scheduled. How do I make that "Join" button always visible in the chat group?
How did you get the dial in phone number? Mine just has the join microsoft teams link button no dial in option.
How can I schedule a meeting and invites all of the member of a channel? Help me.
May I record the meeting on teams ?
When I schedule a meeting from within a team I unwillingly invite the teams group. Tis group isn't even in the attendees list. Is there a way to stop teams adding the group?
How do you set the location as Microsoft Team Meeting when schedule for a meeting using the Microsoft Team app?? I didn't see you do that
Hi please how do you save a meeting ad a draft. I am not ready to send the meeting
i made the meeting but i couldn’t add people anyways i tried to join and i didnt see any option that will let me do that?
Sometimes it ask acceptance from host to start the meeting.. pop-up comes up in "participate" button...What scenarios are this?
Could that be for Guests? Your administrator can block anonymous attendees from starting a meeting. And stop people being automatically admitted.
It is very helpful
Thanks for watching.
Thanks for the very succinct walk-through. It definitely helped! Take care and continued success to you and the team. #newsubbie
You’re welcome! Thanks for watching 😀
What if you don’t know their email? How do you send them a link so they can just join
I do not see the calendar in my MS Teams app. I use the free version
That's right, there is no calendar app in Teams Free.
google meet is best
I don’t have calendar option on team. How can I add it?
Maybe you have Teams free? That doesn't have a calendar.
Helpful 👍
So if i create a meeting for my boss, i would just give him control? Is this done at time of creation? What if i don't actually attend his meetings but i created it? Can i make it show from my boos or on behave of?
The details are not showing up. Where did you get them??
How do you save a created meeting before sending the invitation? Let's say you added some names but need a few more days to hear if everyone else you want to invite is available? I need to save the initial names and my note to send later. Thanks.
I don't think you can in Teams. As soon as you add a participant name, it makes you send the invitation. Have you tried Outlook?
Hello, can you please explain how to schedule a meeting for a particular team in Teams rather than loading individual names. Thanks
Can you use a group? Like you would with a normal Outlook meeting? or you can add a meeting to a channel by choosing to 'Add Channel' on the new meeting page. Then everyone in the Team will get a calendar and email invitation.
Collaboration Coach hi no that doesn’t work can’t work out how to do this within Teams as @Team option when you create the meeting doesn’t automatically invite those members of the team to the meeting
You did not tell how you got the conference id. Can you please tell that. If anyone knows. I schedule meeting I can see only join a meeting button.
What if you are setting up the meeting in Microsoft Teams but the people you want to join the meeting do not use Microsoft 365? Are they able to join as well or do they have to have the programs necessary?
Yes they can join without Microsoft 365. They can join as a guest and they don't need to log in. If the guest is joining from a desktop, they don't even need the app installed on their device, because they can use a browser. If they join from a mobile, they need the app installed.
The problem I'm having on my mac is that when I click on the Teams app it goes to the screen for a meeting scheduled for the next day and there's no other options like the 'teams calendar ' I'm just going round in circles.
Not sure are you using Teams free?
@@CollaborationCoach It's ok, I found a workaround👍