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A Productive Notion Daily Planner!
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- Опубликовано: 14 авг 2024
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Since my first video on how to plan a productive day on Notion ( • Plan a Productive Day ... ), I’ve been obsessed with creating the most efficient Daily Planner on Notion (minimal effort, maximum returns)
After 3 years of tweaking, I think we’re 90% of the way there! This Productive Daily Planner for Notion keeps the core elements from previous templates (e.g. Make Time workflow) while improving upon the usability (i.e. no need to create a new page for each week)
Enjoy 😁
TIMESTAMPS
00:00 A Productive Notion Daily Planner
00:40 Structure of Daily Planner Agenda
01:41 Daily Tasks
04:16 Make Time Database
05:32 Projects and Upcoming Tasks
06:40 Pro Tips when using this Planner
07:54 Feedback for this Notion Daily Planner
RESOURCES I MENTION IN THE VIDEO
My Simple Productivity System - • My Simple Productivity...
Thomas Frank’s video - • The Best Way to Manage...
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👨🏻💻 WHO AM I:
I'm Jeff, a tech professional trying to figure life out. What I do end up figuring out, I share!
PS: Some of the links in this description are affiliate links I get a kickback from and my opinions are my own and may not reflect that of my employer 😇
#notion #dailyplanner #productivity
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Anno-I mean lovely Notion users, what do you think? 😁
*TIMESTAMPS*
00:00 A Productive Notion Daily Planner
00:40 Structure of Daily Planner Agenda
01:41 Daily Tasks
04:16 Make Time Database
05:32 Projects and Upcoming Tasks
06:40 Pro Tips when using this Planner
07:54 Feedback for this Notion Daily Planner
Something so simple, Making time tab
@@gandertunes Hahahah that's what I love to hear 😁
I've watched Thomas Frank's video that you mentioned in the video. Fyi guys, if you want deep dive into making your own template, Thomas Frank is the one. But you just made a masterpiece. It is simplified and really usable. Thanks a lot uncle. 🙌🙌
@@Abdullah-oj2ih Thomas Frank is as close to a Notion god as we're going to get hahaha
"Anno-I mean lovely Notion users" this guy has the greatest humor 😂 anyways do you have any tips for making properties? I'm currently making databases for a Second Brain dashboard but I'm struggling with property ideas
Thanks for sharing Jeff! I think this is perfect for those that want to focus on the execution part and less on the planning side. Something I notice with those using Notion is that they get caught up with setting up the perfect system-e.g. overthinking the long term usability, etc.-and not enough on actually doing the tasks listed 😅
Exactly! I love how you feel the same way Carla!
Going beyond "jokes aside" - you purposefully set out a regular time to reply to comments. You follow your own advice and you make time for your community and invest back into the folks investing in you. Your engagement is regular without being a massively consuming part of your day, week, or month. It's an incredibly tricky balance to achieve but you make it sound easy - props to you for that!
Woohoooo thanks for this kind comment my friend!! 😁
Life is great when you have Jeff Su video with you. Thank you for all your efforts
And it's even better when anno- oops i mean supportive viewers leave this amazingly nice comments 😏
You can use recurring templates to create a new entry each day in your make time database.
Then you can filter by “Date is This Week” and never have to worry about creating entries or clearing old ones.
oh my god this is f***ing genius. I'm going to try this tonight!
@@JeffSu share the updated template Jeff. Will you? 😁
Thanks for sharing! Would you mind sharing a bit more detail on how can we make it happened? (I am new to Notion) Thanks in advanced!
@@jimchiang1729 Click the dropdown menu next to the blue new page button in the top right of the database, and press create a new template. This will open up a new page. Then go back to the dropdown menu, press the three dots next to the template you just created, and click repeat.
Can you explain it in a bit more detail?
I am really amazed that how this guy reply to all of the comments and deliver such a valueable content..love you sir Gohar from Pakistan
Cuz I love my viewers 😁
I 've been using Notion for a while now but hadn't thought of using the button feature to add recurring tasks, thanks for that! Also I love how you mention other people's work, it creates a nice web of ideas to draw from.
No problem! And yes, credit where credit's due! 😁
Love Notion for organising projects and surfacing things when I need it but Todoist is so much easier for quick capture!
Great minds think alike Rachel! 😁
Watching you since 2020 I think, you're just amazing Jeff, thank you for being helpful!
And I remember your comments from back then Tskali, thanks for sticking around for so long 😁
Downloaded your notion planner Jeff - I am new to notion and trying to become a little more organised! So far it's been a great help! Thank you!
Awesome Ali! Let me know how it goes 😁
Dropping a very welcome comment, when I don’t even use Notion 👀
I was wondering where you disappeared off to Christiana, welcome back 😁
Subscribed, your Mac apps and tips videos are littt
Woohooo thank you.... Wicked John 😂
Fantastic video, thank you - I can't wait to try this. I tried this a few months ago, but not sure I was ready. I find myself using Notion more and more for everything. I love having it all tracked, but I also like being loose. Having a database to search through has been so helpful on so many occasions. Thank you!
Good luck! Let me know how it goes 😁
There is a widget for Notion that allows you to use Todoist. That might help reduce the friction as well as far as swapping back and forth from tab to tab or tab to program.
Another thing to recommend for anyone who uses mobile would be to add a table of contents option at the top. That will allow people to click to that specific area without having to do a lot of scrolling. Trust me, my world building Notion stuff has gotten so out of hand I must have a ToC option even for the desktop app.
There is something I use called the Complication Factor for my personal tracking. If it is something you can do on your own, the complication factor is one. If it is something that requires two people (yourself and another person), the complication factor is four. If the task requires four people, then the complication factor is sixteen. This helps you get a visual of what is delayed quickly and easily so you aren't wasting your time doing something that other people need to assist with. I usally mark it with CF1, for example. I'll also color code the entry, but that is just overkill for most people.
Great video as always, much appreciated! I'll download the template and kick it around! I have to get a new template up for the new job anyway, so this is a good place to tinker!
Hey Matthew, thanks so much for this! I actually Googled the Todoist Notion integration after reading your comment so I'll leave the help center link for everyone else here (todoist.com/help/articles/use-notion-with-todoist).
I couldn't help but smile reading your explanation of the "complication factor" because I totally get what you're saying but I'll definitely NEVER end up using that 😂
@@JeffSu Totally understand. I use Complication Factor more to determine who is making the ask and how often they are trying to pass the buck (which is often)
@@JeffSuI think this will be great video idea for an upgraded version 2024 template. Love the good work Jeff!
I'll definitely be doing a 2024 version! @@eh9190
Jeff, I love your editing so much!! ( Fan from Thailand overhere! )
Thank you so much my friend! I'm hoping to go to Bangkok sometime this year!
Hey Jeff, thank you for sharing, that was really helpful. I can't wait for the next video.
Glad to hear it Imene! I can't wait for my next video as well 😏
I'm still trying to organize my tasks on Notion, the video comes right on time! Thanks Jeff!
Must be fate! You're welcome 😁
Since I discovered your RUclips channel, you help me a lot. Thanks for sharing such useful information. I'm watching all your videos. 🖤
Woohoooo welcome 😁
Hi Jeff, I found your videos a few day ago and I like you simply approach to all productivity things. Thank you and good luck :).
Thanks for the kind comment and making my evening Pavel 😁
Awesome content Jeff. Grateful for the work you do!
Thanks so much Scott 😁
Thanks for sharing Jeff. I seriously love the way you make your video. It's like you are there right in front of me, talking jovially, making jokes and explaining. I truly enjoyed it. Thank you once again for making such valuable videos.
Glad to hear it my friend 😁
I used Notion as a glorified Word Processor because I too didn't want to make the same page each day; This is much more helpful for daily use, thanks!
Glad to hear it Morgan! Thanks for letting me know 😁
Amazing!!.. I have maintained your previous 'Make Time' template.. however, I want to take it off the screen to review my day. So started maintaining a dairy and Apple default apps to remind and take notes of imp one's... this template looks good
Nice! Let me know how it goes Hari 😁
@text-Gift220 😍
I love this. One day I will make the time to use Notion to help me manage my day, week, life. Goodness knows I need it. I love your videos, I’m going to have to do a Jeff Su video binge, real soon 🎉
No rush! Come back when you feel like it 😁
you're funny! I like how you do these videos man.
Also great and easy to understand info, thanks so much for the templates (I just bought you a coffee)
Thank you so much for the kind words and the coffee Richard!! Always glad to help 😁
Whow 🤩 the editing is awesome Jeff!!
How did you do that...
RUclips tutorials 😂
Great video. Very helpful!
Thanks so much Jai! Glad you found this helpful 😁
You rock, Jeff! And you like the same guys that I do.
What can I say but great minds think alike 😁
Great video editing 🤯!
It's easy to work with your layout. Fantastic content, thank you once again!
It took a while to get this right but definitely worth it. Thanks Luís!
I love your productity system, it just works perfect for me as well❤
That's what I love to hear! 😁
This was helpful thanks i've been in the dilemma of perfecting the notion since jan 1 but I fail this video gives me some hope
Let me know how it goes Dakshya 😁
Thanks Jeff Su so much. Great place for me to self-improvement^^
That's what we're all about here my friend 😁
hey, Jeff! i've been searching for some time now how to enhance my tasks management with notion and todoist, and you are the first one that I see that uses both at the same time. Mindblowing hahahah I think todoist is the ideal tool for quick capture aswell, but I tend not to organize tasks there too. And I just simply love Notion for planning and organizing everything. I will put this video on repeat and test your system! Thanks!!
Woohooo! Thanks and let me know how it goes!!
You are making me reconsider Notion. I switched to Bear which is the best notes taking app, but I can't reach it on my windows PC. It's accessbile only from macOS and iOS. Overall Notion is the best product, but I spent more time configuring Notion than actually using it and it wasn't effective for me at all. That's the reason I switched to Bear. But recently I saw several templates in your channel and might give it a try again.
As much as I want to tell you to switch to Notion and use my templates, I have to admit the best tools/processes are the ones you feel the most comfortable with! I had the same problem when I started out with Notion (too much tinkering, too little doing). My advice here is to just pick 1 template/workflow you want to get right (for example daily planning) and ONLY focus on making that pretty/functional for a month, before thinking about your other pages
Thank you sm for this free guide. And thank you for always inserting humor into your videos lmao 🤣
No problem 😁
I watched this video two days ago and set up my Notion (returning back to it) and I am hooked(again)!!! Thank you!
Nice! Glad to hear it Michelle 😁
Where do you buy your shirts and jumpers Jeff? Bit of a side note from the content but you always look on point sir!
Hahaha thank you! I actually wear a lot of Lululemon and a smaller brand called Gentspace
Being an Obsidian user now it is crazy looking back at what I used to do to get this done...
Hey Danny's back!!
Goddam your comment is making me feel FOMO for not using Obsidian. Would you say my entire process in this video can be replicated in Obsidian (with less friction)?
@@JeffSu I have done in various ways to suit the users I help.
Happy to chat 😁
@@DannyHatcherTech Oh I would hate to intrude on your time but would love "meet" you for a quick virtual chat. What's your instagram handle?
@@JeffSu we can make that happen! My website has a contact page
Hey jeff, love all your content! I found it very useful and pleasing to watch! don't know if you can make one video that quickly goes through your video-making and post- process. Those animations and illustrations are amazingly smooth! Wonder how they are made. Thank you!!
Hi Wang! I haven't made any of those videos yet but I'll probably start sometime later this year 😁
I like that you talk fast.
Me too :)
Jeff, thanks a lot for sharing. I’ve been waiting for this video:) recently I have updated my tasks management system to database-based too.
You never mention how you manage your work projects and work tasks. And I would really like to hear about it.
My biggest struggle is to manage different types of tasks: related to my full-time job, related to my life and related to my projects.
Any advice how to manage work and life tasks?
So long story short I created 3 areas in Notion: Personal, Business (RUclips), and Work. Then I create projects and RELATE to those 3 areas (tasks as well)
Just started using Notion. Thanks for your insights. 👌🏻
Glad to be of service 😁
Thanks for sharing Jeff! Been following you for quite some time and seeing how you continuously strive for improvement (& experimenting new stuff) in your video is just so inspiring. Agree with your final remarks whereby the best productivity system is the one works for you, so I will only STEAL the part on Highlights which I resonate the most for this round! Thanks again and looking forward to more great videos from you! 😀
Woohooo that's what I LOVE to hear Ying Ying! Let me know if you end up using the highlights portion!
@@JeffSu yes I did, implemented immediately in my current system and it felt amazing! 😍
I watched all your notion video ❤ help me so much to understand how to improve my productivity with Notion.
Glad to hear it! And thank you for being a member 😁
I stan the organization
thank...you?
I really loooove your videos 😀. I love the energy and that you get straight to the point without missing important explanations and all this with some jokes 🙂. Thanks!!! Watched Franks video but really struggled with it. Would you by any chance be able explaining how I link tasks to a project 🤩?
It's my pleasure 😁
Tasks Project you need to create 2 databases and use the Related feature
Hi Jeff, Can you please teach how one can manage multiple RUclips channels in Notion?
I might be doing a video on that later this year!
Happy new year
Happy belated new year Raghavan! Although I get to say this for the whole month since CNY is coming too haha
@@JeffSu what animal would be for this year.
This is well thought-out :o
Thank you so much, this will help me improve my pages too
Only the most well-thoughout templates/workflows for my viewers! You're very welcome!
nice video and just downloaded your template. thank you! hope this helps me be more organized and productive. :)
Glad to hear it Louie!!
Jeff Su is on my weekly reminder...haha
It better be 😏
Hello there. Yes I do see a lot of wasted efforts here moving tasks over and over from place to place. I have similar setup in Notion yours. Love the trick at the beginning and it’s quite nice quoting other RUclipsrs. The video is a bit quick and it’s not easy to catch up many of things. Comments from many pro notion users here which is good. I wonder why use todist instead of reminders and Alfred instead of spotlight and google calendar especially instead of iOS calendar? Sometimes also I feel this system takes a lot of time and just stick to simple reminders list lol.
Wow I love this constructive feedback Abdullah! I agree with each point you made and you don't make me fee defensive at all, so thank you for that 😁
To reply to your questions:
1. Todoist > Reminders because I don't want to rely completely on Apple Ecosystem (tradeoff between "safety" and friction I guess)
2. Alfred > Spotlight this is easy because even with the latest update for Spotlight Alfred is still wayyyy faster and more powerful for more needs (also the snippets feature)
3. Google Calendar > iOS same as my answer to (1) and I love the features that come with Google Calendar
In the Make Time Database section. What should I put in "Let Go"? Do you think of something negative everyday?
Kinda, but not necessarily phrased in a negative way. For example today I put:
Let Go: Quality of sleep last night wasn't great. Let's start the bedtime routine earlier tonight.
Hey Jeff! I love the style and personality of your videos!!
Do you have a video on what editing software you use and where you got all the animations? (Or did you make them yourself?)
I use Final Cut Pro and create these animations from watching tutorials on RUclips! You can check out my gear here: www.jeffsu.org/gear/
LifeOS booting❤ thanks for this Jeff
Hope you enjoy the OS Anurag 😉
@@JeffSu Now I am impressed with your magic trick!!! would like to see your video editing tutorial... 😀
@@anuragparsa I might do those types of videos later this year!
I have been in a rut with my unorganized notion board, this is a life savor!
No problem! 😁
I like when RUclipsrs don't let themselves get pushed around by mean comments! Tell 'em!
Wait where are the mean comments 😂
Really liked the video and the simplicity around your system. I have been trying to get into Notion and I ended up following someone else simple system with 10+ databases and it didn't work hahaha. So I might take a step back and try a more simple approach. Thank you a lot for the video :)
No worries Caio, I totally understand where you're coming from because I had to go through a few iterations as well before landing on something that worked for me.
Let me know if you end up adopting this system 😁
Much needed man ❤❤
Glad this was useful 😁
@@JeffSu yeah ❤❤
Cool intro! I love it! 😃
But...what about the rest of the video 🥲
@@JeffSu Fantastic setup 🙌🏼 Thank you a lot for sharing Jeff!
@@gabycampos9082 haha anytime!
Thats amazing!!!! Thank you very much for sharing it's help me a lot :)
That's what I love to hear!
I honestly don't understand how some of these productivity videos are so counterproductive. Sure, it's fine to use Notion to organize a couple of things here and there, but when planning your day starts to be a task itself so full of small procedures to get things going, it's the opposite effect of solving your life. I prefer to spent this precious time on work related tasks and keep things very minimalistic.
Hi Ivan, it's awesome to hear that a more minimalistic approach works for you! I tend to get anxiety if I don't list out the things I'm going to be doing so I enjoy this system of mine 😁
Thanks for sharing Jeff! I just started my notion journey and this template is amazing >
Glad to hear it!! 😁
Hi Jeff! Which one should I follow or use? Weekly Agenda video or This video?
Depends which workflow you think you can stick with consistently 😁
Thanks for the video! I've tried for so long to get into notion for task & project management, but I've found it to be too hard to stick to. I can barely remember to put my stuff into Todoist lol. For me, scattered sticky notes and paper lists are always going to be the easiest to stick with :)
The best system is the one you can stick with so you already have the perfect system!
I had a similar system but just started using the new sub-tasks feature to create tasks related to projects (instead of a separate tasks database). We’ll see how it works out!
Oh nice! I haven't started using Sub-tasks yet. I get the concept but I feel like Projects Tasks is enough for my needs. Let me know how it goes for you!
Hey Jeff! Thanks for the great contents and videos. They are super helpful.
Would be interested to know how you plan your tasks for work, especially Notion is not allowed at G.
Thanks!
I'll probably do an entirely separate video on my Google Workspace productivity workflow!
Hey Jeff great review here!
Have you thought about reviewing sub tasks and dependencies?🙋🏻♀️
Thanks Jessica! So I tried using sub tasks but realized Projects Tasks were good enough for me! What do you mean by dependencies?
@@JeffSu Hey Jeff! Cool to get a reply back. So dependencies are basically blocking properties. So task B can't get done until task A. It rolled out with Sub-Tasks a week or two ago. Also, the new Command + T update is great too! Just rolled out today for multiple pages to be open within the actual Notion app! STOKED! Keep up the great work and energy!
@@DPT2Go Yes i've been LOVING the tab feature but I think for now we can't move the tabs around (like in Chrome). Not sure if I'm missing anything there. Thanks for the tip around dependencies, going to try it out!
Discovered you recently but already love the content, you should make a video on that areas database where you had the content calendar. It seems REALLY interesting. Cheers man
Woohoooo thanks for being here! I will definitely take your feedback into account!
Notion is something I would love to master, but for now it is simply too much. Ive watched all your Notion videos and I just dont get it.
You used to word "friction" and sadly for me, Notion = Friction.
But, one day baby, one day I'll get there..
PS. Simple productivity tip:
Since you ARE Google, using Google task is great, its connect to gmail, gcal and all of Google Drive on the right hand side.
Quick notes on the app appears immediately on all platforms and while taking notes in Docs, you can assign a note/task to yourself, and, yes, It immediately appears on all platforms =D
I totally know what you mean Kristian. I would say the same thing for people trying to convince me to use Obsidian and Roam 😂.
+1 to your tips for Google Workspace! So as "weird" as it sounds, I basically do what you said for my work productivity workflow, since at work we can only use Google tools. I might do a video on my entire Google workflow but it might be a course because it'll be too long (probably 30 minutes)
@@JeffSu Yes please do a video on your entire Google workflow. 30 min sounds perfect, just let me get the popcorn ready!
Hi Jeff😊
Happy New Year!!! I hope you will have a great year🎉
I have watched many videos in your channel, and I am now using your daily notion page which is working for me as well! You change my life to way-way productive one! Thanks!
I am always thinking: Which should I use for note taking, Google Docs or Notion? What do you think? Also, I am now using Google Tasks for task managing app, but I am interested in organizing tasks in Notion, what do you think?
I would like to be more and more productive, so please continue on creating interesting contents😊
Thanks❤
Feel free to check out my note-taking videos since I have one for Notion and one for Google Docs!
@@JeffSu Thanks Jeff for your reply. Yeah I’ve watched it, but I want to know how you use (or distinguish) those 2 apps.
thank you for having this free
No problem 😁
Great information in this ! ,thank you!
No problem!
It's great to have a personal Task management system. I found it easier to combine both work and personal into one task management platform. My organisation is using asana, so I also use asana as both personal and work task management platform.
That sounds like a super smooth process yellowmike! I actually haven't used Asana/Monday/Clickup before but i've heard good things!
Hi Jeff, I thought you are from Google right？ would you tell me why you are not using Google Tasks as your task management tools,
and the other question is why not Evernote, why Notion?
I use Google Tasks at work since it integrates well with the other Google tools. I never used Evernote and find Notion more than enough for my needs 😁
(and I think Evernote just got acquired right)
@@JeffSu got it , so life and media production at Notion, at work use Goolge Tasks right?
Evernote released backlinks, a great improvement.
@@guitarlovekeelung Yes!
Hi Jeff, I have a question - Where are the Milestones in the PROJECTS that you talked about in your "how to manage complex projects in Notion" --- video? Do you not create milstones for projects anymore?
Edit: Also the Notion template that you gave with this video has the complicated setup of Thomas Frank with *29* properties!!! We want a simpler template on which Jeff Su's magic is applied 😏 (we want Jeff's project DB, not Thomas Frank's.)
Edit 2: Last one I promise, 🙂 How are you calculating overdue? Again in the template Thomas Frank's DB is given which is beyond my understanding! Lacking Jeff Su's simplicity ever much!!
1. So ever since I started using Thomas Frank's Ultimate Tasks and Projects, I stopped using milestones! His way is so much better 😅
2. Oh but I don't use the 29 properties (and I think most of those are automated anyways)
3. Since I review the upcoming tasks 1-2 times a day, I actually have never had a task be overdue yet 😂
The most useful notion video and good humour, thnx
Thank you Danas 😁
iNTRO 🔥🔥🔥🔥🔥🔥
Glad you liked that Madhu 😁
My daily dash is similar. I used “created date” and a filter for the past week to see my days and create new ones without having to archive
That's a great tip! Thank you for sharing Max!
Hey Jeff thanks for your video !
Do you think you can make a video step by step how to build a notion platform like yours (even tho we have your template)
Thanks man love your videos
Hi Mr. Benith! I might do a video like that later this year!
@@JeffSu awesome ! Thanks for that boss !
appreciate it bro,saved alot of people alot of time
Woohoo!
great video as always but does anyone workout in the feild and have a simple system that doesn't require you to be behind a desk all day. I personally think Notion is horrible on the go, both on mobile and tablet. But thats just me.
That's totally alright! The best apps / systems are the ones we can consistently stick to I totally get where you're coming from Sam! I feel the same way about Obsidian and Roam (although people swear by those tools).
I'm curious though, what do you use instead?
Love watching your videos!
Just got to this one - not sure if this has been brought up to you before, but I do something similar with my running to-do list and a Today list, but I include checkboxes in your "Week View" equivalent for "Today" and "Tomorrow", and if I check that, then it will automatically populate into those lists which don't have sorting applied, so I can manually reorder tasks on that list and it doesn't impact the original tasks or due dates.
And that's within a database?
@@JeffSu yeah! just adding an extra checkmark box for today/tomorrow as a new property within the full to-do list property, and then making it show within your weekly view so you can just check and uncheck for what you want to do for today
and then in the today/tomorrow section, it'd just be a list view of the to-do list database, filtered for only items that have the today/tomorrow box checked
but when the task is completed, i check it off on the table view list w the due dates, since i don't think(?) you can add check boxes into list view of a database
the only caveat is i'm not sure if it would work with you button to autopopulate daily tasks, since i haven't really used that feature ... might have to separate that out 🧐
YOOOO JEFF ! Okay, I watched your video and I really love the explanation. You make it seem quite intuitive and simple. Flexibility is also a priority for me, sometimes I get too overwhelmed and forgo apps entirely.
I love the simplicity of pen and paper, but my adhd wanna make things go brrrrrrrr.
So yeah, I've been wondering or meaning to build a gamification system using Habitica, Notion and Todoist. Somehow....
I don't want to add too much friction, my plan is to use Notion, todoist (for quick capture) and google calendar the way you have taught us too. I'll add in habitica for basic habit goals, to keep it fun and such.
What the mission will be though is to focus on redundancy.
I want it all somehow to sync.
Api's maybe ? Sounds complicated.
Maybe I'll just keep it simple for now and work on this system over time.
Anyways, thank you for this video, it really is super helpful to students like me.
Happy new years and all the success.
You're welcome my friend! Happy New Year and remember: The best system is the one that works for you so no need to overthink it 😁
Heads up, there's a very easy Zapier integration that allows you to automatically create a notion database entry when you add a task to todoist
Yea I tried that but it still felt a bit "off." Another viewer recommended using the Todoist Notion direct integration. Have you tried that?
Hey Jeff,
So I create a lot of personal and professional SOPs in notion but I don't know how can I organise all of them seamlessly. Can you please create a video around that?
B) I create meeting notes in notion. Is there any way through which we can automate as soon as someone books a call via calendly, a google calendar is created for the meeting and a notion page is created and the page's link is attached in the calendar's description so that all the attendees have the meeting notes .
Great video though.
Thanks.
Hey Aarthna, thanks for the questions!
1. Yes I'll be making a video on my entire Notion setup sometime this year but I'm still trying to figure out how to keep the length of the video shorter and "youtube-friendly" because there's a lot to go through
2. Yes I believe there is. You can google: Zapier integration for Google calendar and Notion
@@JeffSu Hi Yes, it has an integration to create a notion page when a calendar event is created but that doesn't link the notion page to the calendar description for everyone to access.
@@aarthnamaheshwari Ohhh I see. I guess that wouldn't be possible since your use case is assuming everyone you work with is using Notion as well...
Thank you for freee tamplete
You're very welcome Kaushal, my pleasure 😁
Love your videos Jeff.
I was wondering, can you make a video on the content creation process as well the content creation Notion template?
I might do that at some point down the line 😁
As you stated, it's best to stick with a system that works for you. In my case, I primarily use Todoist (90% of the time) as a task manager because it is smooth and simple to use, particularly on mobile. On the other hand, I find that Notion has a lot of friction when used as a task manager and require more input.
I only use it for managing project tasks.
Totally agreed with you! The natural language processing feature in Todoist is amazing! 😁
Thank You so much. #Dear 🥰
No problem 😁
Thanks for the video, Jeff! I enjoyed the edit at the beginning. Thought that looked cool :)
I currently use a much simpler system involving sticky notes and the reminders app on my phone, but I can see the value of having a system like this in place if you have a lot to track.
If I used this system, I think something I would add is a section for following up with others. For instance, if a coworker recommended a book they had found helpful, I would make a note to check out that book and mention it next time I see them. It's really just for staying on top of networking so to speak xD
Hahaha the intro took me a couple of hours but I'm happy with how it turned out! So thank you 😁
I think that's the beauty of these apps: we can mold them into tools specific to our needs. I wish Notion was around when I was in college so I could have kept up with my network better as well!
That intro was absolutely dope 🤌⚡
Haha thanks Marcus! Hopefully you liked the rest of the video too 😉
Thanks Jeff ;) You then have to look in 3 tools every day? your calendar, Todoist and Notion?
I have all my personal tasks in Todoist and also use it as a capture tool. That's why I would rather use Notion only as a project management and content management (planning) tool and do task planning in Todoist and schedule/time blocking in the calendar. But it could be that your approach is much more useful, so my question is why you don't do task planning completely in Todoist, for example?
So thanks to your previous advice Frank (at least I think that was you), I have synced my Todoist Google Calendar, so technically I look at 2 apps every day to organize my tasks.
The short answer to your question is (1) I don't like the upcoming view in Todoist, only the Today view, and (2) For recurring tasks (e.g. my weekly newsletter tip), I like to be able to open up a Notion page to add additional context (I know it's possible in Todoist as well, but I don't like the UI)
Jeff, have you tried the new board view in the upcoming view in Todoist?
@@devarni Honestly I didn't know board view existed before I read your comment! Going to rely on board view for a week so let's see how this goes!
I find that you can also reschedule or "balance" the week quite well in the board view.
Of course, you can also generally create your own views with the filters+groupings/sortings and then use them as a "Dashboard" or set them as "Home" or display them in the widget on the iPhone...
You amazing dude...I like the Blending you did with Thomas Template
Glad to hear it! 😁
Great setup Jeff!!!
Just a little tip that might help your workflow (or maybe not)... at 4:27 I realized that you fill the "day of the week" manually, from a "Select" property. You could automate this by replacing that property with a formula, this one:
formatDate(prop("Date"), "dddd")
Not sure if this would have some downsides elsewhere in your setup though, like in some filters that might use the weekday.
Another viewer mentioned the same thing and I already adopted it, it's a GREAT time saver! Thanks for sharing as well André 😁
Great!!! 😊
Hello Jeff, i take the opportunity to write this comment until you get too famous to have time to read it :). You are truly inspiring for everything that I do and I thank you for that. Just to give you some ideas I'm wondering if you took in consideration how will last AI public releases inspires you to have an even more productive workflow. All the best!
I'm always going to be reading and responding to comments my friend, because I'll never forget it's the viewers that got me to where I am today 😁.
That's a great video idea! I'm currently doing a lot of research around these AI tools so stay tuned!
Jeff, do you use Obsidian? Great video, as always
I do not, but open to learning about it!! 😁
Is there a calendar kind of view that you leverage? I find myself being overly optimistic at times, and miss the connection between meeting on the books / stuff I need to get done
I know some people use the Notion Google Calendar integration but personally I live my life by my calendar so I never miss events!
For the Make Time section, do you do that day by day or on Monday complete it for the whole week?
Everyday since you can probably only decide what highlight you want for that day as you go through the day's tasks and agenda!
Hi Jeff I really enjoy your content from productivity to career advices (e.g. how to take 1-1 notes with your manager etc)! I was wondering if you have any tips on how to document your projects, this comes in handy each year for performance reviews where we have to go back in time and think about every projects we worked on. I have been searching for recommendations and formats on this but have not been able to find any at all! Would be really nice if you can share yours! ❤
This is a GREAT question Anna and I'll probably do a video around this in the future. The short answer is a boring one: you need to create a system. Doesn't matter if you use Docs Sheets or Notion, but you need to set a calendar reminder once a quarter to come back and input key metrics: Project Name, Teams involved, Objective, Quantifiable results, advocates, etc.