Just passed my first DOT inspection as a Fleet Owner while carrying a load. Thanks to your tips and Folder maintenance, we were able to pass with FLYING COLORS!!!! Thanks for the tips!!! Definitely LIKE AND SUBSCRIBE!!!
Great video! One other thing i do is right on the first page once you open a binder i put a sheet of paper with a list of documents in the folder and corresponding page. Quite often you or the DOT officer doesn't need all of the documents, so helping him finding the right document helps both of us.
Just so you don't get into any tax trouble: It's not tax exempt...it's sales tax exempt (and only in a few states). No one is "tax exempt" (unless it's a non profit) lol ;-)
This is Exactly how we keep our records in our trucks also. My Husband has been a owner operator for many, Many years & we've been married for 3 years together for 5 & I have always taken care of all administrative duties, paperwork & all & have NEVER Known That Trucking Companies are Sales Tax Exempt. I have learned something New Thanks to You! I Will Definitely Be looking into this. THANK YOU SO MUCH ! GOD Bless!
Mrs Love Jones can you please give me some tips? We just bought a truck and so far have a dot number and insurance what other documents should I be submitting?
@@Lizz878 if you still looking for the answer I can help you. please answer to this comment and we can get in touch. I just finished the paperwork with our company and learnt many things on the way
This is amazing advice, insight, and tips, David. We used this video in part of our office training for DOT. You make it extremely easy to understand. To say this has been helpful for our small growing company is an understatement. This makes our processes a lot less complicated, and more organized. Thank you so much!
Supporting my father's dream of operating his own authority and we are having fun navigating the admin obstacles to ensure compliance with all the players. This video definitely squashed a lot of my anxiety brother, thanks for sharing!
Thanks so much for putting this together. I now have my own folder. The information you provide here is invaluable and helps new Owner-operators like me be compliant!🤝
Us hazmat and Ohio hazmat.. I just found your channel. Love it. I'd keep contact info for your compliance service in there. Just to let them know you are playing with a full deck. Toss anything expired. You don't want to be thumbing through expired stuff. But only if it is expired. So this is a funny story about that. I got pulled over in Pennsylvania five years ago. I'm driving local. But the state police were playing with new cameras. If they see a plate, They read a plate. I'm driving fairly new truck. The cop gets my paperwork and explaines to me that my License plate came up dead in the system. His camera.caught it. And now he has to figure it out. He can't just ignore it. So I show him the registration. Still no avail to him. But it shows that I thought I was compliant. But luckily the temporary registration, previous to the plate being issued had not expired. So now I had a paper trail. But this was a regular. He didn't understand. Then his supervisor shows up. Understands my side. But still dosent recognize the error. So they call a D.O.T. cop. Now I got 3 units behind me. I am genuinely hoping that the boss screwed up. That they would shut me down on my bosses fault. Because I'm paid by the hour. But that D.O.T. cop explained to the patrolman and supervisor that my unexpired temp was technically still valid. That I didn't even need the plate. The D.O.T cop explains to me quickly. Hands back my paperwork and turns me loose. Keep that temp until it actually expires. It helped me.
Thank you so much! This was very helpful 😊 My siblings and I just started a trucking business and we have no idea what we’re doing. But this just helped me tremendously for what should be in the truck at all times!
Found this today. Even though 4 years ago, this is really helpful as am putting together an initial document book before I even get my CLP. I was surprised not knowing how much administrative and documentation you must deal with on a daily basis, but am glad I know before starting out. Thank you!! Will look into your other videos!! Like the way you're so organized for sure!
In this order Truck registration, Trailer registration, insurance, ifta. Everything else after IFTA. Make it easy for the cops. I’ve never had them go past the IFTA point in 31 years of driving
Unfortunately you are incorrect, annual inspection is a must lease agreement if you run ender someone authority, KY NY OR NM permits beneficial, most of this state's go electronic latly.ELD reference card and 7 days of logbook is must if running LED. Same tax exemption only good for specific State, most of time just use MC# ...Be safe driver , Me , only 24y.bihind will 48lover and Alaska.
@@noone-mh4lo mine comes from 32 years of driving and paying attention to what they ask for most. They could care less about a hauling contract, that always goes in the very back. No one has ever asked to see it
I watched this video right before I started trucking. As soon as I was assigned my own truck I did just this. So far I've only had one officer request this information and he thanked me for having all the papers he needed organized and easy to find, so thank you so much for the advice you shared in this video.
Mr. McGill you’re always sharing accurate information that’s very imperative for someone starting a new trucking business!! Thank you for sharing your wealth of knowledge it’s greatly appreciated!!
Thank u so much man. I have a couple of Box trucks, and when one of my drivers got pulled at the weight station for level 1 inspection. He gave the officer the folder, and the officer impression was WOW, he thanked him for it. By the way,, he passed the inspection as well.
Hello.., Brand New Trucking Business owner here out of Huntsville, Al. I appreciate this video...though my focus is on Box trucks initially, I will definitely use this info in setting up my files on tomorrow. Plan on moving my 1st load this week. Much Success
Thanks a lt man! I kept my documents on folder exactly as yours, and last time I was pulled over at the weight station for inspection and the DOT officer was impressed with how I keep my paperworks.
I operate mainly in North and South Carolina and Virginia. I had never heard of a sales tax exemption form. Could you do a video explaining that completely thanks for another informative video.
I pay sales tax and I'm in Oklahoma. I've read where some truckers have had new tires and repairs done in Texas to avoid sales tax. Its a state by state thing I believe.
Very good and informative.video. One thing he should have stated was something about regularly reviewing the documents to be sure they're current. I.e. insurance, registration, etc. Don't rely on the office staff to check those things. If something is expired, tell the office staff and replace it with an updated copy before you start driving. And Mr. mcGill made a very good point about keeping the permit book neat and organized. It makes the DOT officer's job a little easier.
Great stuff. I totally forgot the IFTA cert, so thanks for the reminder. A few things I also carry are maintenance records and documentation that support my GVW numbers as I want to prove to the inspector I'm within the limits of my truck's towing capacity, etc.
Your shipping papers have to be the first item in your binder on top of all other paperwork. Also if you're carrying hazmat, you have to have a current copy of your hazmat certification.
Thank you for making these videos. I'm going to be buying a bucket truck and doing telecommunications work across state lines, and having never done this for myself before, I'm ignorant of what I need. Thank you for explaining it all so well. The binder is a nice, professional touch.
First and foremost, Thank you so much for providing this content for us. I wish I could subscribe to your channel a million times because I would. You is so amazing, thank you so much for this FREE GAME, you blessing us with !!
Honestly I've been watching you since I started looking into trucking and I think if I didn't find your page I wouldn't have pursued trucking in the least bit. You're amazing bro.
Hi I'm AL Caffey owner of A Tray Transportation ASC3 LLC out of Tucson Nagales Arizona. I've had my truck for five months now. I've listened to your message on utoub two months before purchasing my truck. As a 1st time owner operator and LLC you have been very very important and helping me. Evening that can happen as a start of Business owner has happened. I just left Indiana on a load back west to Phoenix Arizona were I reside. I loved the little look of your state and wondered if could meet and talk with you in person. I'm only doing power loads only and load out trailer. Maybe you can send me in the right direction to wear I can get.my own trailer and get my own contacts. I have at least 3 deticaited routes out of Tucson and Nagales+LA were I'm from that will pay great with my own trailer. And of course your great input. God Bless You. Good morning
Thx a mill very informative information, I can definitely use as I make the transition to OO. Also, I appreciate your insight as well as your expertise.
Great info video my friend. Thank you for making and sharing it. I'm owner operator. I own my company. I didn't understand what is "DOT INSPECTION FOR TRAILER" at time line 3:55 and where i get one?
thank you so much for your videos I just recently filed for my authority and Im going through the process of getting started an your videos have really helped me.
Very good information, since there will be a 72 Hours Road Blitz (ROAD CHECK) on May 4 thru 6 the focus will be on Hours of Service & Lightning. Make sure to have said documents in the binder will help plenty. Thanks for the video.
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Just passed my first DOT inspection as a Fleet Owner while carrying a load. Thanks to your tips and Folder maintenance, we were able to pass with FLYING COLORS!!!! Thanks for the tips!!! Definitely LIKE AND SUBSCRIBE!!!
Can u send me the things that go into the folder for DOT
Yes can you send it to me too please.. Thank you
Also send to me please
Great video! One other thing i do is right on the first page once you open a binder i put a sheet of paper with a list of documents in the folder and corresponding page. Quite often you or the DOT officer doesn't need all of the documents, so helping him finding the right document helps both of us.
Great suggestion
Great point. Will do this.
Great idea, a table of contents. Thanks.
This is awesome! Thanks
What I really like about is you go straight to the point. No time waste no bulls**t. I really appreciate you!
Excellent content!!! I didn't realize I could have tax-exempt status for my business.
Did you find out where to find this form?
Just so you don't get into any tax trouble: It's not tax exempt...it's sales tax exempt (and only in a few states). No one is "tax exempt" (unless it's a non profit) lol ;-)
@@klassyred8069 It's available through Indiana. Let me know if you need help
@@rmhotshotdispatch6574 i might need some info from you
How can i reach you
Thanks I know someone here was hit with 10k thousands fines for not having cdl for hire endorsement and insurance these fines no joke
This is Exactly how we keep our records in our trucks also.
My Husband has been a owner operator for many, Many years & we've been married for 3 years together for 5 & I have always taken care of all administrative duties, paperwork & all & have NEVER Known That Trucking Companies are Sales Tax Exempt.
I have learned something New Thanks to You!
I Will Definitely Be looking into this.
THANK YOU SO MUCH !
GOD Bless!
Mrs Love Jones can you please give me some tips? We just bought a truck and so far have a dot number and insurance what other documents should I be submitting?
@@Lizz878 if you still looking for the answer I can help you. please answer to this comment and we can get in touch. I just finished the paperwork with our company and learnt many things on the way
This is the first video I ever seen on RUclips with zero dislikes , that’s cool !
I like that you get straight to the point instead of a lot of pointless rambling
This is amazing advice, insight, and tips, David. We used this video in part of our office training for DOT. You make it extremely easy to understand. To say this has been helpful for our small growing company is an understatement. This makes our processes a lot less complicated, and more organized. Thank you so much!
Supporting my father's dream of operating his own authority and we are having fun navigating the admin obstacles to ensure compliance with all the players. This video definitely squashed a lot of my anxiety brother, thanks for sharing!
Thanks so much for putting this together. I now have my own folder. The information you provide here is invaluable and helps new Owner-operators like me be compliant!🤝
You are just saving my life right now! Thank you, brother!
Us hazmat and Ohio hazmat.. I just found your channel. Love it. I'd keep contact info for your compliance service in there. Just to let them know you are playing with a full deck. Toss anything expired. You don't want to be thumbing through expired stuff. But only if it is expired.
So this is a funny story about that. I got pulled over in Pennsylvania five years ago. I'm driving local. But the state police were playing with new cameras. If they see a plate, They read a plate. I'm driving fairly new truck. The cop gets my paperwork and explaines to me that my License plate came up dead in the system. His camera.caught it. And now he has to figure it out. He can't just ignore it. So I show him the registration. Still no avail to him. But it shows that I thought I was compliant. But luckily the temporary registration, previous to the plate being issued had not expired. So now I had a paper trail. But this was a regular. He didn't understand. Then his supervisor shows up. Understands my side. But still dosent recognize the error. So they call a D.O.T. cop. Now I got 3 units behind me. I am genuinely hoping that the boss screwed up. That they would shut me down on my bosses fault. Because I'm paid by the hour. But that D.O.T. cop explained to the patrolman and supervisor that my unexpired temp was technically still valid. That I didn't even need the plate. The D.O.T cop explains to me quickly. Hands back my paperwork and turns me loose. Keep that temp until it actually expires. It helped me.
Thank you so much! This was very helpful 😊 My siblings and I just started a trucking business and we have no idea what we’re doing. But this just helped me tremendously for what should be in the truck at all times!
What type of equipment are y'all operating?
@@aquianstanley3909 We're hauling general freight. Also, we're using a regular 26' box truck w/lift gate to get the job done.
Found this today. Even though 4 years ago, this is really helpful as am putting together an initial document book before I even get my CLP. I was surprised not knowing how much administrative and documentation you must deal with on a daily basis, but am glad I know before starting out. Thank you!! Will look into your other videos!! Like the way you're so organized for sure!
In this order
Truck registration, Trailer registration, insurance, ifta. Everything else after IFTA. Make it easy for the cops. I’ve never had them go past the IFTA point in 31 years of driving
Yes sir, be safe
Unfortunately you are incorrect, annual inspection is a must lease agreement if you run ender someone authority, KY NY OR NM permits beneficial, most of this state's go electronic latly.ELD reference card and 7 days of logbook is must if running LED. Same tax exemption only good for specific State, most of time just use MC# ...Be safe driver , Me , only 24y.bihind will 48lover and Alaska.
@@noone-mh4lo mine comes from 32 years of driving and paying attention to what they ask for most. They could care less about a hauling contract, that always goes in the very back. No one has ever asked to see it
THIS IS SUPER HELPFUL FOR THOSE OF US WHO ARE NOW GETTING INTO THE BUSINESS.
I watched this video right before I started trucking. As soon as I was assigned my own truck I did just this. So far I've only had one officer request this information and he thanked me for having all the papers he needed organized and easy to find, so thank you so much for the advice you shared in this video.
Every time I do a search on all the start up processes, a video of yours comes up. Good, to the point videos. Thank you so much.
I'm new to the box truck business. I just recently purchased my very first truck. So all this information is very helpful
Mr. McGill you’re always sharing accurate information that’s very imperative for someone starting a new trucking business!! Thank you for sharing your wealth of knowledge it’s greatly appreciated!!
Excellent news Information ℹ️ 🔥🔥
Thanks
100 times
Thank u so much man. I have a couple of Box trucks, and when one of my drivers got pulled at the weight station for level 1 inspection. He gave the officer the folder, and the officer impression was WOW, he thanked him for it. By the way,, he passed the inspection as well.
Thanks for sharing
Thank you for sharing your trucking knowledge you are awesome.
straight to the point, no bs.
this is the type of video I like.
Hello..,
Brand New Trucking Business owner here out of Huntsville, Al.
I appreciate this video...though my focus is on Box trucks initially, I will definitely use this info in setting up my files on tomorrow. Plan on moving my 1st load this week.
Much Success
You are helping more than you can ever imagine. May the universe be as kind to you as you have been to me.
Thanks a lt man! I kept my documents on folder exactly as yours, and last time I was pulled over at the weight station for inspection and the DOT officer was impressed with how I keep my paperworks.
🔥🔥🔥
I operate mainly in North and South Carolina and Virginia. I had never heard of a sales tax exemption form. Could you do a video explaining that completely thanks for another informative video.
How about driver requirements medical and training and drug safety
Hey Dave, can you please explain or do a video on tax exempt for truckers. This is news to me. Thanks buddy!
I want more information on this as well.
@@LOCTU40 yup, would be nice if we got the video request
Yes. Please provide more info. I searched everywhere. Don’t see nothing about tax exemption for trucking companies in my state.
I pay sales tax and I'm in Oklahoma. I've read where some truckers have had new tires and repairs done in Texas to avoid sales tax. Its a state by state thing I believe.
Great Tips! I'm currently a independent dispatcher with hopes of purchasing my first truck this year. I appreciate the help!
Appreciate this, O/O for 5 years and I still forget what needs to be in there!
Very good and informative.video. One thing he should have stated was something about regularly reviewing the documents to be sure they're current. I.e. insurance, registration, etc. Don't rely on the office staff to check those things. If something is expired, tell the office staff and replace it with an updated copy before you start driving.
And Mr. mcGill made a very good point about keeping the permit book neat and organized. It makes the DOT officer's job a little easier.
Great stuff. I totally forgot the IFTA cert, so thanks for the reminder. A few things I also carry are maintenance records and documentation that support my GVW numbers as I want to prove to the inspector I'm within the limits of my truck's towing capacity, etc.
You forgot about the cab card also.
Thank you I’m a new company thank you
Your shipping papers have to be the first item in your binder on top of all other paperwork. Also if you're carrying hazmat, you have to have a current copy of your hazmat certification.
Thank you for making these videos. I'm going to be buying a bucket truck and doing telecommunications work across state lines, and having never done this for myself before, I'm ignorant of what I need. Thank you for explaining it all so well. The binder is a nice, professional touch.
I don’t think you mentioned the apportioned plate can card. That’s a big one. Thanks for the info..😎👍🏽
That was the first page
First and foremost, Thank you so much for providing this content for us. I wish I could subscribe to your channel a million times because I would. You is so amazing, thank you so much for this FREE GAME, you blessing us with !!
Awesome, North Carolina.
Honestly I've been watching you since I started looking into trucking and I think if I didn't find your page I wouldn't have pursued trucking in the least bit. You're amazing bro.
You have to have for two weeks paper logbook in your truck. Great video, just what is needed for education!
You mean just having it in there even if you’re running ELD right? For backup
Yes.
YOU MAKE IT CLEAR ON WHAT I NEED IN MY TRUCK THANK YOU
Lol first time leasing needed this . I didn’t even know you could get A violation for not having an
Instructional on how to use the ELD
I was wondering about this today, thanks
You're a Good Guy! I always refer back to you.
Very organized man - very informative -= well done!!
Great information thank you have a great day be safe.
Very helpful just stating the fact keep up the good work.
Only thing to forgot to mention it’s to carry and add a copy of your medical card in that folder
Great Info! I love this idea for our trucks. Thank you!
Question about how u mentioned in your video that you are tax exempt. Is that for all truck owners.
Good job on your videos.
I have a question... Can you do a video on carrier packets?.
Hi I'm AL Caffey owner of A Tray Transportation ASC3 LLC out of Tucson Nagales Arizona. I've had my truck for five months now. I've listened to your message on utoub two months before purchasing my truck. As a 1st time owner operator and LLC you have been very very important and helping me. Evening that can happen as a start of Business owner has happened. I just left Indiana on a load back west to Phoenix Arizona were I reside. I loved the little look of your state and wondered if could meet and talk with you in person. I'm only doing power loads only and load out trailer. Maybe you can send me in the right direction to wear I can get.my own trailer and get my own contacts. I have at least 3 deticaited routes out of Tucson and Nagales+LA were I'm from that will pay great with my own trailer. And of course your great input. God Bless You. Good morning
Thanks David! My driver passed the first DOT inspection driving through Mississippi. It’s a great feeling. Thanks
Did your driver have a binder like this?
Do a video about how to keep track of logs. How to organise receipts for end yr taxes
Thanks for all the information cause I’m new and need this so I don’t fumble
Super helpful and commented to improve the algorithm. Have a great day.
Thanks for the knowledge… did my folder today 💪💯
San Diego, California
Forgot the us dot authority sheet. Which shows year obtained, and authority type ie, liquid, exempt, non exempt.
Thank you. I just benefited greatly.
I keep my medical card right in it on the first page so that I don’t worry about it getting lost. Great information!
This information was very helpful, thank you. We just got our truck.
Hey great video the only thing that lost me was the sales tax exempt letter could you explain that please
Are you supposed to let them in your truck? And which side do they usually come on? Can you do a video? Thank you.
You are missing Schedule 1 Form 2290 in your book. I’ve been asked for it before at the scale house.
We’ve never been asked for it, but that’s definitely a good document to have. Thanks for the input
thats the hvut right
Yes
EXCELLENT INFORMATION and you have a new SUBSCRIBER!!!
Thanks and welcome
Super Helpful Checklist! Thanks so much for providing a visual resource!!
You’re videos have been extremely helpful. Thank you
This is great information and ideas. Thank you so much.
I admire your to-the-point approach. Thank you so much! Truly an educator
DAVID Thank you! for keeping it straight to the point and compliance I appreciate all your hard work keep on trucking Sir.
Thx a mill very informative information, I can definitely use as I make the transition to OO. Also, I appreciate your insight as well as your expertise.
UCR. Don't you need the current year PLUS the last 2 years with you?
Great info video my friend. Thank you for making and sharing it. I'm owner operator. I own my company. I didn't understand what is "DOT INSPECTION FOR TRAILER" at time line 3:55 and where i get one?
Awesome, just started a trucking business very helpful God Bless and thank you for sharing. I will pay it forward and do the same soon
You're very professional and I love your very clear guide and instructions. Thank you for going out of your way to provide the info😊!
This is excellent video for all driver to keep paperwork in the truck all the time. Thanks for share your experience and I am sure you help us .
Thank you!!!!! Much Appreciated!!!
Never needed to show the ELD instruction guide but probably a good idea to have it along with paper logs e.t.c...
Bro i really appreciate you dropping these gems on us, very helpful!
Great information. Thank you!
Your information is very helpful. You are making a change by helping others
Thanks again bro for the god content and helping keep us safe on the road. organization goes a long way
thank you so much for your videos I just recently filed for my authority and Im going through the process of getting started an your videos have really helped me.
I wish you the best of luck with your operation. Stay on top of everything and be ready to roll with the punches. 🙂
David you are bad ass I wish I had you skills thank you for all your videos
Awesome straight to the point!!!💪🏾🙏🏾✌🏾
Thank you for this pertinent info
I have a new authority and this was very helpful. Thank you sir!
By far the best channel for information on starting a trucking business. thank you very much💪
Amigo gracias I love your video I’m coming new carrier
Very good information, since there will be a 72 Hours Road Blitz (ROAD CHECK) on May 4 thru 6 the focus will be on Hours of Service & Lightning. Make sure to have said documents in the binder will help plenty. Thanks for the video.
Thanks so much for these timeless videos!
Great content,helps me alot to keep the dot officer happy.
Great video,however where do it say that truckers are exempt from taxes on their equipment and/or parts?
Thank you This was truly helpful
Where do we get the sales tax exemption document from?
Thanks brother!