PMP Exam Practice Question and Answer #1 Changing Requirement

"PMP Exam Practice Question and Answer -1 : Changing Requirement - PMP Exam Prep, Project Management, PMP Exam"
The Scenario is
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🤔 As a project manager, when a stakeholder is worried about the requirements continuously getting added throughout the project, causing potential cost overruns and wastage, what should you do?
A. Make a list of requirements and freeze them.
B. Update the Communication Management Plan.
C. Have the stakeholders discuss their concerns with the Product Owner.
D. Explain why the project is using Agile and how Agile works.
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Right Answer and Explanation:
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The correct answer is D) Explain to the stakeholder why Agile is being used and how it works, as it addresses the root concern about the project's methodology and aligns with the project manager’s responsibility to build shared understanding.
In this scenario, the stakeholder is expressing concern over the continuous addition of requirements in an Agile environment, potentially leading to cost overruns. This concern likely stems from a lack of understanding of how Agile works, particularly if the stakeholder is used to a more traditional (predictive) approach. As the project manager, it is your responsibility to address concerns related to the project process and ensure there is a shared understanding among all stakeholders.
The PMI Content Outline emphasizes the need for project managers to build shared understanding, especially when there are misconceptions about project processes. In this case, the stakeholder's concern is not about a specific requirement but about the overall approach of continuous requirement updates. The project manager must take ownership of the situation and explain why Agile is being used, how it accommodates changing requirements, and how the process is designed to manage these changes effectively, including regular meetings like backlog refinement sessions.
While Option C suggests sending the stakeholder to the product owner, this wouldn’t directly address the concern about the process itself, as the product owner typically deals with specific requirements, not the overarching methodology. The product owner could discuss individual requirements but may not be able to explain the reasoning behind using Agile or how it works. Additionally, Option A (freezing requirements) contradicts the Agile approach, and Option B (improving the communication management plan) is too broad and doesn’t tackle the specific concern.
By choosing Option D, the project manager takes responsibility for explaining the Agile process, aligning with the task of ensuring all stakeholders understand the purpose and benefits of the methodology. This approach not only addresses the stakeholder’s concern but also fosters a better working relationship by promoting transparency and clarity.
In conclusion, D is the correct answer because it directly addresses the stakeholder’s concern about Agile and builds shared understanding, which is a critical responsibility of the project manager.
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PMP Exam Content Outline Mapping
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Domain: People, Task 10: Build shared understanding
Domain: Process
Task8: Plan and manage scope
Task 10 : Manage project changes
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[@divyachandan284]

The exam question doesn’t speak that the project is using Agile. By default in the PMP exam, we need to assume the project is predictive right ?

[@izenbridge]

By default we star with assuming Hybrid Lifecycle , which mean we can select options which fits the best and can have tools from predictive or adaptive approaches.