Organize Your Inbox (like a REAL boss!) | MY TOP SECRET GMAIL TIPS
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- Опубликовано: 27 май 2024
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YOU GUYSSSSSS It feels so good to get back to a traditional tutorial! What did you think? Is this going to help you take your inbox back? Which tip will you implement today??? ⬇
posting almost every day now? That's great!!!
Multiple inboxes 🤯
Fascinating!! Thanks for sharing!
The answer I needed to my inbox explosion! So simple yet so effective. Thank you so much you've just made my email life so much easier, loved it! I was using various stars to flag all my emails and it wasn't working, I'd just have a sea of flags and didn't know where to start and never archived anything (1000+ emails in the inbox is now 0!)
49
300 messages in my inbox.
No
This has probably been THE MOST “altering” video I have ever seen. Simply in watching it one time I have moved in excess of 200,000 emails out of my inbox and adapted a new process that puts me in control of the future in respect to my emails received. I appreciate the new organization and have found myself actually looking forward to checking my email just so I can zero the inbox again. I still have some housekeeping to take care of because my folders had folders. I am cleaning that mess up in small bites. Again, each time I remove a folder I feel relief. Thank you so much.
This is gold, Amy.
Most email advice consist of vague-ish guidelines that are good but only go so far. This is specific, concisely delivered, and clever.
Using the multi inboxes on the side to sort emails into "stacks" by action required and then archiving them easily shaved half the time off processing my email. Genius. (I used to write all actions on a separate to-do list & leave them in my inbox till they were done, which meant writing out everything + having to reassess each email twice or more. Never again)
You have no idea how much this will greatly help my performance at work. I was so stressed with my flooded email box, but now I am more productive in getting priorities done without procrastinating. Thank you :)
I love the concept of inbox zero and organizing email! Cal newport also has a great new book on this concept!
Oh really?! I need to check it out... I love Cal's work
This video has now gone into my favourites folder on RUclips 📂😍
Ah! I'm so glad!!
Mine too, Liliana.
Wish this team were actually making chapters for us instead of us having to hunt for the times buried within description.
2:44 - Time Saver Gmail Tips
5:28 - When You Should Reply to Emails
7:13 - Organize Emails for Better Focus
13:08 - Super Pro Tips for Execs/CEOs
20:59 - Free PDF Resource
AD: 5:34 - 7:13
not all heros ware capes
This is seriously one of the best videos on RUclips. Wow. What a game changer this is. This is one of those life changes that you loook back on and wonder how you managed without it.
AMMMMY! I cant tell you how valuable this is! I just followed all the steps and my inbox (thousands of emails) are now cleared and organized into very neat manageable labelled inboxes! You know when you have over 99 unread emails, the little red bubble stops at 99? Well I had stopped paying attention to the number that it has BALLOONED to. It feels sooo good to have my emails down to 13! That's right. The 30 day rule - game changer. Thank you for always providing huge value.
OMG yeah the plus 99 situation is scary!
Thank you I just moved over from outlook to gmail and this gets me back to a similar system I used to have. Feel so much better having my emails organized again. THANK YOU!
Perfect timing! I recently realized how cluttered my inbox is getting and this video will help me get it sorted! Thanks for the upload!
Amazing!
OMG!!! Ive been struggling with managing my gmail for years! Super excited to impelement this!!!
I am a teacher and REALLY needed this video!! Thanks Amy for helping me live my best life.
Happy to help!
By far the most practical and EASY tutorial on GMAIL management I've ever seen! Thank you so much - game changer!
Thank you!
This was SO helpful!! Blocking some time to get my inbox under control ASAP. I have to say, I miss tutorials like this! I'd love to see more if you have more to share 💙
Will be working on some ideas for you!
Love this video! I did not know many of these tips. Please continue to share other tips you may have for productivity. Thank you!!
You got it! More to come :)
Literally was cleaning out my inbox when this came up! Perfect timing! :)
Awesome!
GATLUWING by organizing our email! There is no greater gift! What a wonderful life lesson! You'
re the best teacher Amy!
Aw thank you!
I have been on project inbox zero for a while and it is liberating. When I watched this video, I thought, good advice, but my system works fine (I used different labels for all companies/topics etc). The idea of making it even more streamlines was still niggling away at me after and I thought that I should try having the multiple inbox setting, and I am so happy I did. It is amazing to be able to look at an email, and then file it to a Follow Up folder. Thank you Amy! Change is scary but it is worth it!
Stick with what works!
Some really great reminders in here about the power of Gmail and how it can work on behalf of our businesses. Thank you! Also... That chair! Those shelves! Looking forward to learning more about your office (re)creation project.
Thank you! Can't wait to update you! My desk is taking an eternity...
Absolutely loved this. So much information, as always. Thanks so much.
You're welcome :)
I need this! Thank you so much Amy! Love you 💞💞💞
You're so welcome!
🥰❤️🥰
Thank you, this might be THE thing... trying it out starting now!
Thanks so much for this video! Super helpful! I implemented and we are at inbox 0! lets see if I can keep it that way!
Looove this!!!! I'm going to start using these tips BIG TIME!
:)
Amy this is so incredibly helpful! Thank you!! I've been counting on gmail to be able to figure out what's important. 🙃 And I wasn't separating out the emails I needed to follow up with. I'd just let them hang out in my inbox until I hopefully remembered to go back. Terrible system. You've just helped me stop hating this significant part of my business. 💗
I think this is going to be a gamechanger for you! Focusing is a lot easier when things are compartmentalized IMO.
Have been loving this inbox method since I saw Jeff Su do a tutorial on it. So helpful! Also really love the “assistant” email. We use a shared email in my office for most communication and the history is invaluable despite who has left or is still there.
Thanks Kristen!
Thank you so much for this content it's helped me get organized as I dive into social media management
Great video! I missed this sort of advice. I didn't realise how much I was relying on them until they stopped coming hehe
Duly noted!
Awesome video. Love the tips.
Great tips! I will definitely utilize them, my favorite is a separate assistant email box. Must hire Olivia right away, heard such great things about her 😉
Get Olivia ON IT!
I wish I knew of this when I was still working in a home health care office. I took over managing the main company email plus I had my own business email. Some days were a little overwhelming. I will definitely keep this in mind for any future endeavors.
Great!!
This was amazing! I have been using Gmail for over a decade and didn't know these pro tips! MORE 🥰🥰🥰
It took me a long time to learn too! Can't believe how long I have been on Gmail lol
Thank you! I’m going to see how this can apply to Outlook. You have an incredible mindset for the world we live in 😊
Awesome! I'm sure there are similar ideas over there!
I am interested if anyone has applied this to Outlook. Best I have figured out so far is to make quick actions to move into folders for these inbox categories, including a quick action to mark as read and move to an archive folder. If anyone has better ideas, please share.
@@skigh7190 Not sure if quick actions are the same, but I have played around with using "rules" for automated organization when emails come into the inbox
Genius tips! Watching this again, taking notes and implementing.
Fantastic!
I didn’t know about the multiple inboxes feature. I’m going to give that a try. Thanks Amy!
it's worth a shot! I love the organized look
Holy cow. I didnt realize I needed this in my life
Right?!
Very useful video! Glad to happen to watch it on time. Thought I was first time here but found I had already subscribed this channel before. Thank myself having had subscribed before.
Welcome back! Glad you enjoyed it!
Hi Warren, suggestion: if you have not already done so, consider hitting the "notification" bell so that you will always know when Amy has posted a new video.
@@071949 Notification had been turned on before. Thanks for the suggestion. Tens of video notifications a few hours shown on my Notifications list make my notification function almost useless:) Have no time to review my subscriptions.
@@warren681 Hi Warren, I know what you mean! I recently cancelled a number of my subscriptions for that very reason.
This is simply brilliant! Thanks for the tips!
You’re so welcome!
Thank you n this was so helpful
This is literally going to save my life!
I hope so!!
Great video. Thnx!
I caught the tail end of the premier but definitely heard enough to know I NEED to go back and watch the whole thing.
You'll love it!
I love you Thank you so much! I am in the process of starting my YT channel ( not there yet fear is holding me back) I am going to use the Responces Thank you Amy!
You're welcome!
Really really helped!
So useful this tutorial Amy, did not know any of that and 've been using gmail for years! 🤯 Merci!
You're welcome!
This is so helpful! Would love to see something similar for Slack!
Lovely tips! Now i can clean up my inbox and be a bit more professional. Thank you Amy.
Thanks for sharing!
seen this a couple of times but its nice to see it explained in your words, tool. tip: press l and start the category to -empty- the category.
dannnnng these are some dank goodies. THANK YOU
Thank you so much for this video. It really came at the right now. :)
I'm so glad!
BEST VIDEO YET! ⬆
Amy... omg... from 489 emails last night to Z-E-R-O today. I had emails from 2018. Cannot thank you enough.
This video is SO great!! I really want to try the Typing DNA app 😍
Tank you Caro! OMG you have to. It's free and it's going to tell you so much about yourself you wouldn't believe what you can learn through your own typing LOL
@@AmyTV I'm afraid of my own results 😅 thanks a lot, Amy!!
The assistant inbox was such a great idea!
it makes a lot of sense as you're building!! And getting people into the habit of knowing you have a gatekeeper.
We call it the mailosis in our work place. (an e-mail psychosis:D)
OMG i kind love that
Thank you so much! This helped me a lot with my thousands of emails T.T
I cant seem to find the link for the canned response samples PDF. Could you please kindly share?
In the video you mentioned a free PDF for canned responses. Where do I download said PDF?
I think we are in the same frequency and have the same stuff that we want to improve. Thank you for your videos .
You're welcome!
How do you archive emails greater than 30 days? There is no detail in the video. It is the one thing I need explained the most.
before:yyyy/mm/dd in the search bar of your gmail.
Loved this video! Do you have any tips for doc controlers? I basicly have to sort through everyone’s e-mails (I’m always cc’d in the e-mail chains) and have to make sure all exchanged documents are on our server. I’m having a hard time making the difference between work in progress and final versions of said document. Being cc’d makes my inbox explode, and I’ve gotten really far behind, to the point of me actually having this mental block of sitting down to do the work, yet having this constant anxiety about it not being done..
I think someone who has SUPER detail orientedness can help you with that! I'm not that person, but I do things like what I showed in this video to make it easier for me as a non-detail spotting person. Know what I mean? It's the structure I need to carry on with what I have to do. There must be some kind of structure that helps with this! I hope you find it!
Good video 👌👍 Thank you.
Thank you!
Hi, Amy. When I apply a label from my inbox, the email does not move to that inbox - it goes to the folder. What is it that I'm doing wrong?
you dint cover how you go back one monthe in time is it a filter or a search how do you do this ?
Thank you sooo much
You're soooooo welcome!
I have an idea!! For instance, if someone includes “urgent,” “important,” or “time sensitive” in the subject, it automatically forwards it to your assistant?? Thought that might be a great business idea along side the sending the templates reply.
Thanks so much for this! This saved my day (life). One question. How would you suggest I finally get the email out from the custom inbox without deleting it? Just remove the tag?
Yes. When you remove the tag, it will just get archived. Easily searchable if needed!
Thanks for the great tips. I did all this but now my gmail app on my phone shows nothing in my inbox. How do I set it up so that I can see these inboxes or labels by default when I open my gmail app on my phone without having to scroll around to find these labels to find those emails? Thank you
Thank you !! This was very helpful . Question -, after I put them in follow up and am finished with it, how to i remove it from there .. like archive . Appreciate any help .
Just remove the tag and they will get archived.
Hi Amy,
Just a quick question, we all know that you use the Google Calendar app and you follow the calendar blocking technique, which email app do you use on daily basis on your iPhone, iPad, and Mac? Is it the Gmail app or the Apple Mail app?
Curious to know your answer.
Thanks
Thanks for this video! I've implemented as much as seemed relevant and now it looks sorted when I look at my inbox on desktop. In the app on my phone it looks like I have inbox zero! I don't, but everything is archived and my Follow Up section doesn't show up by default. It's odd, but I think I like it.
Right?! I know it's weird, but you can always pull up that label in case you want to see what's going on from a desktop view.
I learned something!
Woot!
💪Good job 👍👍💪
Thanks ✌
HI, MISS LOVELY . YOU'RE THE BEST. LOVE YOU.
My inbox doesn't even have that many emails in it and I'm still like aaaah. *takes notes*
Sorry but how do you find old emails from the non last 30 days?
Thanks for tips on labels. Years ago I started creating for all clients and for various products and so forth.
Literally have hundreds of labels.
Guessing it would be fine to mass delete labels and simplify inbox.
Any suggestions? Thoughts.
I totally mass deleted labels bc they were so unnecessary after so many years. I would just come up with a new general label if you feel you still need one. But honestly… google search is pretty good without them
@@AmyTV thanks
Hard move to make- but probably good for time savings.
Do you use any crm? Or just google gmail/sheets/calendar
This is the ultimate example of big brain. (Or, in non-meme terms: working smarter not harder)
Aw thanks Audrey!
Hi Amy, trying to move the mail to the appropriate inboxes but it doesn't work. When I go into the email I wanted to sort, type "l" and type in the inbox name, it does not pop up at all. It shows an option to create a label, please advise, thanks!
I was trying to do "inbox zero" but was never able to because of the "waiting on"!! If I create that separate folder... problem solved... thanks!!!
Unfortunalety I cannot see the Emails I've archived in my multiple inboxes, any tips?
just in time.. i was just thinking how am i going to clear mine as normally it takes about more than a day to clear mine.. thank you!
You're so welcome!
I love your blouse. Is there a link for it?
It's Juicy Couture from 2018 so I don't think so but I highly recommend their activewear!
My emails aren’t auto advancing. They go to the previous email that I already categorized. Help
This looks helpful but I find the music unnecessary and distracting. It's like trying to organise my inbox in a nightclub!
You can't take back your inbox as long as phone numbers are required for a Gmail account.
Thanks Amy for these very useful tips, as always, it is greatly appreciated. I have a question for the Vacation responder. I see your email is a gmail address but your colleagues have an address with the domain name of your company. But, from what I know, you can have this responder only on your gmail address on not on any other adresses you may have add to your gmail account. So, this great idea does not work if you have a professional address and not a gmail one (I do not consider gmail address as as professional as a company address). Any help on this? How do your colleagues do? Thanks a lot as this is a solution I am desperate to adopt!
You're so welcome! I actually keep everything in my gmail box because I've been in it forever. But I have the ability to email from my professional address from that same box. It totally works for Business Gmail as well.
Filters are also your best friend for saving a lot of processing time and completing deleting emails you don't want to deal with at all.
Yes!
I’m gonna need to know where to get this jacket. It’s important.
lol It's Juicy Couture from a few years ago... sorry!
i couldn’t even figure out how to group emails older than 30 days 😩😩😩
how do you filter to emails older than 30 days ?
2:34 is it just me or did she really resembled Gina Linetti from Brooklyn 99
Okay, this may sound shallow, but hey, I'm relaxed and retired - I love your top, specifically the "J" on your zipper tab as my name starts with a "J" please let me know the clothing line...if you have the time (LOL)
hahahahaha I love this. The J standing for Juicy Couture.
😁😘
Did help my wife fix here mail deleting over 18 000 maiol
Completely irrelevant but why is RUclips in italics, now? Is it just me? It's been like this for a few days now my side across both browsers. Is it like a late Halloween thing or is this a permanent change ? I need info, RUclips !
Not sure about that...
I have 8500 emails. I can't even function. It started with an injury. Everyday it's worse.
EMAIL BANKRUPTCY! You can do it! It will all be okay. Focus on your health!