10 ONE-MINUTE Email Habits for Productivity!
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- Опубликовано: 28 июн 2024
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📧 Here are 10 game-changing #email habits for productive inbox management!
1. Reverse your Workflow: Start from the oldest emails, ensuring no vital message is overlooked. (#Gmail & #Outlook settings included)
2. Efficiency Shortcuts: Save 30 minutes daily! Use "E" to archive, "K" to skip, and "B" to snooze emails.
3. Descriptive Attachments: Always describe attachments in your emails for easy future searches.
4. Use Filter Chips in Gmail: Streamline your searches instead of using manual search operators.
5. Label & Star: Assign labels or stars post-composition for quicker future retrieval.
6. Email Templates: Save drafts of frequently sent emails. Bonus: Store ChatGPT email prompts for easy access!
7. Optimized Commute Management: Organize your inbox on-the-go with left and right swipe actions.
8. Meeting Scheduling: Directly offer or set meeting times right from your email.
9. Notification Management: Filter Google Docs/Sheets/Slides notifications for relevancy.
10. Inbox Zero Setup: Segregate emails into 'Follow up', 'Waiting', and 'Read'. Aim for a clutter-free inbox!
THE NO BS PRODUCTIVITY NEWSLETTER 📧
www.jeffsu.org/productivity-p...
TIMESTAMPS
00:00 Bottom-up Inbox Management
00:59 3 Keyboard Shortcuts for Productivity
01:56 Name Your Attachments
02:21 Use Filter Chips
03:07 Label after Composing an Email
03:24 Save Drafts as Templates
04:04 Inbox Management on-the-go
04:31 Responding to Meeting Requests
05:14 Manage Collaboration Notifications
05:48 Inbox Zero Workflow
RESOURCES I MENTION IN THE VIDEO
Inbox Zero Walkthrough (for Outlook): • Achieve INBOX ZERO on ...
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👨🏻💻 WHO AM I:
I'm Jeff, a tech professional trying to figure life out. What I do end up figuring out, I share!
PS: Some of the links in this description are affiliate links I get a kickback from and my opinions are my own and may not reflect that of my employer 😇
UPDATE: Merlin Mann created Inbox Zero (and Jake probably came up with the actual workflow). Thanks @mrandersen for letting me know!
Which technique(s) are you already using? 📬
TIMESTAMPS
00:00 Bottom-up Inbox Management
00:59 3 Keyboard Shortcuts for Productivity
01:56 Name Your Attachments
02:21 Use Filter Chips
03:07 Label after Composing an Email
03:24 Save Drafts as Templates
04:04 Inbox Management on-the-go
04:31 Responding to Meeting Requests
05:14 Manage Collaboration Notifications
05:48 Inbox Zero Workflow
I recently lost my mind and created a second email account so that I have 1 for personal emails and one for all my online shopping!
because my personal email box was spammed with to much junk and i found it to much work to keep tidy xD (oh yeah im a collector of " proof that i odered" ect lol
but shops have a tendency to spam a lot with each sale
so now, no more spam in my personal mail, only important things to go through
@@Dottie1975 nice!!! If it works it works! Nothing stupid about that
Need Tutorial On how to manage Email Storage particularly Old Emails, Unwanted Subscriptions, Attached Social Media Accounts notifications etc.
@@user-ho7tg7kb9v You might want to adopt the inbox zero workflow 😁
Still using Zero Inbox technique first seen on this channel. Probably the most pivoting change in my email workflow.
Any candid feedback for this video? 😁
I can't find it anymore! Why did you delete jeff? I need it so bad! Btw, i didn't get your first tip in this new video and stop watching it here.
Great tips. Some I've already learned from your previous videos, others are new and always help with my workflow!
Glad to hear it my friend 😁
I just used these tips to address 200+ emails. The shortcuts and auto-next email were amazing. Thanks!
Awesome!!!!
A great reminder that I have gotten overly complicated and overly lazy on my email wrangling again. Since I am down with an "undisclosed illness," I will have more time on my hands to do so. Thanks for another great video!
EDIT: I also forgot to add this suggestion to someone who might be looking for it: Create a tab for CC'd and BCC'd emails. We all know those people we work with that will CC or even BCC people at random because they might have some sort of information when it actually doesn't apply at all. As long as you check the tab every once in a while, you will see your inbox actually clears up faster for sure!
Great tip Matt!! Good to see you in the comments section again 😁
trying to watch this while being productive is so hard!
I feel like I need to follow along.
😂
Jeff i have recently started watching you and you are awesome bro. You genuinely understand people's problem. Thanks for these amazing videos. I would like to work with you.
No problem, glad to hear it 😁
I'd like to take this opportunity to take a minute's silence to remember the daily users of outlook.
Haha is outlook really that bad?
@@AjGalloway95 For me, compared to Gmail. It's a lot worse... And I've worked on both professionally, but now I'm with Gmail (thank God)
😂
@@AjGalloway95try once you won't ask again.
Probably my age. But I can’t stand gmail. Super confusing.
I loved the tips in this video! Managing my email effectively is essential to my productivity, and these one-minute habits are easy to implement into my everyday life.
Glad to hear it 😁
Love that you're approaching it from both gmail and outlook! Also, I get a chuckle every time I see Satya Nutella 😂 got one for you, Sundar Pizza!
OH THAT'S A GREAT ONE! Thanks Andrea!!
Jeff -love your videos!! Just give credit at 5:53 to Merlin Mann for Inbox Zero. I suspect Jake was in the Google audience when Merlin gave the take back in 2007. The early days of GTD.
Keep up the great work!
Ah thank you so much for this! I just updated my pinned comment and gave you credit!
Great content as always! Thanks Jeff! Any chance you could cover equivalent features on more non-Google products (e.g. Outlook, Apple Mail, etc.)?
I'm going to try!
I'd LOVE to have a video on Outlook workflows. I know there was a couple of mentions, but I work in outlook not Gmail :(
Fantastic content though!
Thanks for the feedback!!! Will definitely keep that in mind!
Great ideas! Perfect tips for anyone! Congratulations on your channel!
Thank you my friend 😁
Hey Jeff, thank you for your assistance. Its appreciated.
Anytime my friend!
This is helpful! I would love something similar for Outlook
Have you checked out my inbox zero workflow for outlook?
Power video! Thank you.
That's what I love to hear Jesse 😁
3:50 Can you do a video like this for iPhone and Mac native mail clients instead of Gmail?
I second this as well. :)
The same concept would apply 😅
You are a very good RUclipsr.
I'd like to think so too 😁😁
Thanks!
No, thank YOU my friend 😁
Thanks for the pro tips 😅
You're very welcome! 😁
@JeffSu I really enjoyed the video i liked how you broke down the pros and cons.
Thanks!!
Guter Mann!
Danke!
Great video
Thank you!
Not exactly related, but this video got me thinking, do you have tips/tricks in gmail for deleting old emails which are no longer needed? It's hard finding which ones you no longer need. I don't want to keep increasing my storage space over time, so do you have any methods for this?
Thanks BTW for your videos, I've implemented your email system and it's helped a LOT.
I never delete emails unless they have attachments that's over 10MB 😂
Hi there. Depending on what you need I see two possible scenarios. you can then easier-ish delete older ones. Maybe.
1) (auto) label email e.g. for each year from now on and look up older ones by search function. also use that to label them by context - e.g. work, travel, finances
2) use the archive function as usual - BUT add a "reference" label to those mails you *think* could turn out important later. sort out e.g. yearly or quarterly
IDK about how users manage to max out their storage (15GB in my case as a free user, I'm at 15% including photos of my dogs and cats), so I think this could really help you. also unsubscribe from anything you really dont need. save attachments from emails and delete the mails do decrease inbox size. open another account and forward only needed attachments there - though IMO that wont really help with the clutter :D Good Luck and xoxo from Austria
Thanks! Most of them I knew, as they are part of the inbox zero, but I really like that time slot proposition! Super helpful! Would it work if I sent it to someone using MS Office?
That's a really good question...can you try it and let me know LOL
@@JeffSu Haha, I can ;)
@@turisma_music Yay thanks!
Hi Jeff, I set up my google and outlook mailbox as you proposed and I'm very happy with it. I wanted to know from you how you code the emails in which you are in CC about activities that your collaborators directly carry out.
Thanks for all
what do you mean?
👏
Thanks Kristian! 😁
Thank you for all of this helpful insight. I have multiple gmail accounts and have set up your gmail productivity inbox zero configurations. I’m a huge fan of gmail labels. My issue is that I have to set and manage all of these inboxes separately. Is there a way to incorporate this in an email client so I incorporate this inbox philosophy in aggregate, as opposed to separate gmail accounts? This will help me save a lot of time and I suspect many of your viewers have the same issue. 😊
I think you need an add-on. Just googled it and it seems like you can use this one: Label Manager for Gmail
Wow, great hacks in this video.
That's what I love to hear!!
Damn I’m impressed! I didn’t know half of these existed!
Thank you my friend!
@@JeffSu One setting that might be worth mentioning is "Custom keyboard shortcuts" under Advanced. I'm used to deleting my emails rather than archiving, and my keyboard is UK layout where the "#" (default shortcut for Delete) requires Option+3. I used custom shortcuts to reverse the Archive and Delete shortcuts to suit my keyboard layout.
PS: I've already started using most of your tips.
That's a great tip!! Thank you for sharing!@@geolykos
🎯 Key Takeaways for quick navigation:
00:00 📧 *Setting up Email Workflow*
- Start from the oldest emails to ensure no vital messages are missed.
- Adjust settings in Gmail or Outlook for efficient inbox management.
- Use auto advance and keyboard shortcuts for smoother navigation.
01:54 📎 *Managing Email Attachments*
- Describe attachments briefly in the email body for easy searchability.
- Utilize filter chips within Gmail for refined searches.
- Streamline productivity by incorporating labeling and starring habits.
03:21 ✉️ *Composing and Sending Emails*
- Assign relevant labels or stars to emails during composition.
- Save frequently sent emails as templates for quicker drafting.
- Optimize email apps for efficient use during commute times.
04:48 📅 *Streamlining Meeting Scheduling*
- Simplify meeting scheduling with Google Calendar integration.
- Offer available time slots directly within the email reply window.
- Create non-negotiable meeting times directly from emails.
05:45 💬 *Managing Collaborative Documents*
- Customize notification settings for shared document collaborations.
- Opt for personalized comment notifications to reduce clutter.
- Fine-tune email inbox setup for efficient workflow management.
Made with HARPA AI
Hey jeff! Cool stuff! Can’t find the gmail inbox zero video. Did you by any chance remove it?
My previous inbox zero videos are outdated now unfortunately 😅.
BUT subscribers to my (free) Workspace Toolkit receive regular invitations to my live workshops, and Inbox Zero is one of the topics!
Feel free to sign up here: academy.jeffsu.org/?
😊
😁😁
The inbox zero workflow video for Gmail seems to be replaced by a video about LinkedIn tips. Where can I find the Gmail video?
My previous inbox zero videos are outdated now unfortunately 😅.
BUT subscribers to my (free) Workspace Toolkit receive regular invitations to my live workshops, and Inbox Zero is one of the topics!
Feel free to sign up here: academy.jeffsu.org/?
Hi Jeff, I used your inbox Zero for Gmail video to set up all my business emails. Thank you. I notice that the original video is down. I'm stuck on few things. Can you re-upload?
It's outdated now :(
NP. keep up the great work
@@JeffSu
Hey Jeff, do you have any other channel on teaching your marketing ideas and skills? Btw this video was really helpful :)
Not yet!
Hi Jeff! Did you delete one of the older videos about inbox zero on gmail..?
My previous inbox zero videos are outdated now unfortunately 😅.
BUT subscribers to my (free) Workspace Toolkit receive regular invitations to my live workshops, and Inbox Zero is one of the topics!
Feel free to sign up here: academy.jeffsu.org/?
hey jeff, would we be able to get your notion gpt database?
My prompts DB? I might share that in a future video 😁
Is there a sequence order of your different RUclips videos to organise things? I've seen your videos but have not been able to implement it totally. This would enable me to implement it.
1) email
2) calender
3) notes
4) integration
It's a good question, I'm actually making an entire course on this hahahaa
Where is the inbox zero for gmail please that you mention in this video? I've searched all through your channel and can't find it.
It's outdated now :(
Hey Jeff! I was just raving about your inbox zero video instructions to a colleague but I can’t find it anymore- where did it go? Any chance to get those instructions?
Thank you!
My previous inbox zero videos are outdated now unfortunately 😅.
BUT subscribers to my (free) Workspace Toolkit receive regular invitations to my live workshops, and Inbox Zero is one of the topics!
Feel free to sign up here: academy.jeffsu.org/?
What happened to your inbox zero video for gmail? Not able to find it! It says the video is private!?
It's outdated now
So, will you make a new video on achieving Gmail inbox zero?
@jeffSu I must ask what happened to the Inbox Zero Gmail video you made. I see it was taken down 😢
It's outdated now (
@@JeffSuman… it was such a great video! Still had many informative tips that I still think are somewhat relevant. I always share this video with my team. regardless thank you for all the work you do! Love your channel and am thankful for all the amazing advice! 🙏🏻
Why did the Inbox Zero for GMail get removed?
It's outdated :(
@@JeffSu ahh they makes sense! Is there a plan to make a new one?
Hi, Jeff, I can't find inbox zero workflow for GMail. Did you delete the tutorial from RUclips? Can you share the link in case please? Thank you. :)
It's outdated now :(
Will you make a new one? I wanted to share that to my friends. They would love to use that after my review. :) Anyway, thank you for answer and your work! @@JeffSu
Jeff, noticed the Ultimate Zero Inbox Gmail video is now showing as private. Is this video the replacement or have you something else coming up?
It's outdated now :(
Will there be a new one. Trying to get my team to use this, and your video was awesome for setting it up. Plus your enthusiam is infectious!!! @@JeffSu
Hi Jeff, what happened to the gmail inbox zero video? We use it for our company onboarding and just realized the link no longer exists. Thanks!
It's outdated now :(
Hi Jeff will you be making a new one soon? My husband referred this to me as a way to organize myself but I only use Gmail for all my accounts
My previous inbox zero videos are outdated now unfortunately 😅.
BUT subscribers to my (free) Workspace Toolkit receive regular invitations to my live workshops, and Inbox Zero is one of the topics!
Feel free to sign up here: academy.jeffsu.org/?
where has the gmail inbox zero tutorial gone?
My previous inbox zero videos are outdated now unfortunately 😅.
BUT subscribers to my (free) Workspace Toolkit receive regular invitations to my live workshops, and Inbox Zero is one of the topics!
Feel free to sign up here: academy.jeffsu.org/?
Qq: how do you get that setup 6:00 ?
My previous inbox zero videos are outdated now unfortunately 😅.
BUT subscribers to my (free) Workspace Toolkit receive regular invitations to my live workshops, and Inbox Zero is one of the topics!
Feel free to sign up here: academy.jeffsu.org/?
What are your thoughts on email clients? Do you stick with Gmail, do you like Spark?
I just stick with Gmail
May I know why the save email as template function not appear in my compose email?
Are you using gmail?
Yes I am
How to get layout email in minute 1:13 ?
Check out my inbox zero videos
Where do I find the tutorial on inbox zero in Gmail? I don't see it anywhere. 😢
My previous inbox zero videos are outdated now unfortunately 😅.
BUT subscribers to my (free) Workspace Toolkit receive regular invitations to my live workshops, and Inbox Zero is one of the topics!
Feel free to sign up here: academy.jeffsu.org/?
Why did you make your Inbox Zero video private?
It's outdated
You mentioned earlier on my same point that you will make a new one . Could you please share the earlier one if you are not making any new . I have been sincerely requesting you since long for Gmail Inbox Zero video .
I have to use the outlook app on Mac. Not fun 😂
Dam sorry to hear that!
Elon husky satya nutella Bill Mac 😂😂😂😂
😁
Where is the zero inbox video for Gmail? I only see one for Outlook
It's outdated now :(
@@JeffSu can you make a new one please 🥺❤️
You had a Gmail inbox zero video that’s now private
ruclips.net/video/al1QXFQjq1s/видео.htmlsi=zwO4OLs_4rl53vDk
There was a part for your follow up that you cc an email and it would mark it as the follow up do you have another video that shows how to set that up again?
It's outdated now :(
@@JeffSu got ya! Are you going to make an update video?
Or do you have somewhere that shows how to set up that “email” so when you cc follow up @ it adds the follow up tag for you? Ha
Do you have a document or something you can send me for the item you set up you had it that you could cc an email and it would add the tag for you for follow but I just don’t know the email set up that you had what that email was
If that makes sense haha
Very good videos. I started following you and applying your advice . Where is the Gmail inbox zero video?
It's outdated now :(
@@JeffSu
@JeffSu i was looking for your Inbox zero video for gmail. I cant seem to find it on your channel anymore. It was a really good video my friends and I used it to get to inbox zero. Lot of people told me the link to the video doesn't work anymore. if you can please re upload it.
It's outdated now :(
@@JeffSu Will you be making a updated version of the video in the future?
Probably!@@vanshshah
@@JeffSu Please do an updated one - i have been using it (still am) to great success :)
Hi, can you please include a link to your Gmail Inbox Zero tutorial? Cheers 🙂
That one's outdated now :(