How To Setup A Hybrid Meeting Audio Visual Tips ("Fly on Wall" Virtual Attendees)
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- Опубликовано: 12 июл 2024
- This video shares some AV tips for executing a hybrid meeting with in-room and virtual attendees. This is recommended for conferences and workshops.
#hybridevents #eventproduction #audiovisualproduction #virtualevents
Do you use Zoom for your virtual attendees? if so, how do you set up the audio for the people on zoom to hear the person with a microphone in the room?
Hi Beni! Thank you for your question. To feed the audio to our virtual attendees, this is how we set it up.
1) We connect the wireless receiver to an input on our mixer (for example channel 1).
2) We use an auxillary send (for example Aux 1) from the mixer to connect to an input on a USB audio interface.
3) We adjust the auxillary volume on the corresponding input (channel 1) so that the virtual audience can hear it.
4) We connect a USB cable from the USB audio interface to a USB input on the "production laptop".
5) In Zoom, you must select the USB audio interface as your microphone. This will allow all of the audio from your mixer to feed directly to your virtual audience.
If you have further questions, please let us know.
Best Regards
I spent an entire day sitting in an empty room with virtually all the same equipment trying to use all my brain power to work out how it would all work together. I came up with almost the same solution as you. I wish I found your video before that. I probably would have had it going in an hour or two. Great video. Thanks.
This is fantastic! More of these!
Thanks a lot... I was looking for this setup from long time
Great explanations, thank you.
sweeet video!
On of the best tutorial.....I got so many ideas from this video.....thank u so much.....we want more videos😍
Thank you! More videos coming in 2024.
Thank you ! Orlando AV tech here
Thank you Jonathan. Be sure to check out the other video with a similar setup, using the Yolobox Pro. I think you'll like that option as well.
Nice video... Would be great to see this video in a landscape mode
Thanks for your input.
very clear
Great video. Do you have a similar video for a full hybrid setup where everyone can see and hear everybody else? I'm just getting started and found your video very helpful.
Thank you for your comment. This video could work for the setup that you are speaking about. It really depends on the specific seating arrangement of the in-room attendees. But, if you would like a one on one discussion, you can reach me (Greg) at 404-965-0533. Thanks
Great setup! How do you deal with audio feedback?
Hi Max. Are you getting feedback from the people in the room or the people virtually?
What are you using for the downstage monitor? Great video and walkthrough
Hi Zakia. Thank you for your question. The monitor used in this video is a 42 inch monitor. It's mounted on a tripod TV stand. Please let me know if you have any additional questions.
very helpful indeed. question: do you really need to run laptop audio output through the desk when you can bring in the audio via the HDMI on the ATEM switcher (since it has n audio mixer)? Also, can I substitute an iPad or mobile phone using a HDMI output adaptor for the zoom/teams laptop?
Hi Terence. Thank you for your comment. Yes, you can do both of those options. The only thing with the USB Audio Interface is that it picks up all audio including microphones and feeds everything directly to the online audience.
Great video! Thank you Greg! I am not sure if I saw the speaker camera view and switching. Was that on the vmix or video switcher and set up for zoomers to view the speaker?
In this video, we used a webcam as the camera for the presenter. We positioned it right behind the down stage monitor. We run the webcam USB output to a USB docking station. Then we connect the docking station to the production laptop via USB. This is recognized by Vmix as one of our video inputs. We also run the Blackmagic ATEM switcher into the docking station via a USB C cable running from the webcam output of the switcher. We feed the presentation laptop and the audience camera into the switcher by HDMI. I hope that helps. If you message us your contact info, we can send you a signal flow chart. Thanks
Also we feed the video output from Vmix to Zoom using an NDI. Please see this video from Vmix that explains how to set this up. ruclips.net/video/JZw8caOD2z0/видео.html
@@360avrentals4 Thank you very much for your answer!
Yes, what I meant was I didn't see the camera in front of the speaker switching. Was that also on the vmix and ready to be played?
By the way, I must say this is by far the best set-up out there, which gives the best solution for all attendees and speakers and it makes it look all 3 dimensional. And I love the downstage monitor, that's really cleaver.
I have sent to you my email address and I would appreciated it if you can email me the details. Thank you in advance! Leo
@@leonardnikaj4215 Yes. The camera that is being used to pick up the audience is going to the Blackmagic ATEM switcher in one of the inputs. If there were an instance where you wanted to show the audience, you would just select the input that the camera is on, and Vmix will feed that to Zoom. We show the signal flow for the audience camera right around the 5:25 mark in this video. Thanks
@@360avrentals4 Thank you Greg! That makes total sense now. Sometimes a tiny and simple detail may confuse you but it is all clear to me now. Thank you for taking your time to respond.
Greg, what model of docking station are you using in this setup? Do you recommend that one or possibly something better? I am having trouble getting an HDMI out signal from a HUB. I just got a new laptop that has a Thunderbolt 4 connection on it, is there a Thunderbolt 4 docking station you would recommend.
Thank you !
Belkin or Satechi make pretty good docking stations.
What does the base of your projector screen look like and where did you find that skirt for the projector screen?
The screen in this video is a tripod screen. We get our skirts custom made by a company called Georgia Expo.
Excellent video, but I have a very noob question. Which of the 3 laptops is signed into Zoom as the host (if any) and which are just signed in as guests? I'm connecting an analog mixer (Behringer 1204 USB) into my laptop, and my guests are either receiving a distorted audio signal or no audio at all. I am brand new at this and very frustrated. I don't have any video switcher either hardware or software. TIA.
Hi Bruce. The "production laptop" is signed in as the host. The 3rd laptop is signed in as a guest. All audio is routed from the auxiliary output on the mixer, to the USB Audio Interface, to the "production laptop" USB port.
OBS is a virtual switcher that has a version of their software available for a free trial.
Great video. Question: when you bring up a virtual/remote attendee on the projector screen and have them speak to the room - would you get audio feedback issues and, if so, how would you overcome them?
Hi Ross. Thanks for your question. In order to avoid feedback from the virtual attendees' audio, you will need to make sure the auxiliary volume on that channel is all the way down. It's what we call a mix minus. So, the channel that is feeding the laptop audio to the room needs to have the auxiliary send volume all the way down.
@@360avrentals4 Great, thanks so much for responding.
Would this also fix the audio/feedback issues when an in-room attendee chats to say a virtual attendee on screen and you want it all to come through the speakers in the room and go out online?
That is the bit we are finding super tricky, especially when someone in the audience/facing the front wants to speak to someone online.
@@rss_thms If the in-room attendee is using a microphone, the audio should be fed directly to the online attendees by the USB audio interface. So, for example:
1) The audience mic for the in-room attendees would be on channel 1 on your mixer.
2) Aux 1 Send from your mixer would be connected by an audio cable to the USB audio interface. This would send any audio signal that you route to Aux 1 directly to your online attendees.
3) The auxilary send on channel 1 would be routed to go to your USB audio interface by increasing the volume knob on aux 1 for that channel, which would be connected by USB cable to the "production laptop".
4) The incoming audio from the online audience should be coming from a different laptop from the "production laptop". This laptop would be logged into the virtual meeting as a virtual attendee. You would need to use a laptop audio interface, similar to the one shown in this video to connect to the headphone jack of this laptop and go out XLR in to channel 2 on your mixer. This audio would be fed to the in-room attendees through the audio speakers that are in the room. Make sure that Aux 1 on channel 2 is at "0" volume. This prevents the feedback loop.
@@360avrentals4 Awesome. Will give this a try. Thanks again for responding, really appreciated
Wow this is far more complex that it needs to be. Have a look at how we do it and how the organisation we have helped do it
Which video
I am also interested to see that video. Thank you!
So you running zoom and vmix omn the production laptop? Or how are you getting the output of vmix into zoom?
Yes. The production laptop is sending the output from Vmix to Zoom via NDI. Here is a video from Vmix to show you how to set it up. ruclips.net/video/JZw8caOD2z0/видео.html
Thank you for this video. How about having 2 locations attend the same Townhall meetings, say through Teams Meeting, location 1 has attendees present physically and location 2 has attendees too physically. Let's say location 1 has the 1st speaker, how can location 2 audience besides the video, how can location 2 get good audio coming from the speaker from location 1?
Hi. Thank you for your question. Will there be anyone from location 1 or 2 who will be presenting in-room?
Ok. I misread. So there is a presenter at location 1. Will there be another presenter at location 2?
@@360avrentals4 yes, so we call it a Hybrid Townhall where there are 5 locations, each has their live audience and each also has a co-host, co-host will take turns. Like, location 1 will welcome everyone in the Townhall, after that location 2 will announce the Top Performers, location 3 to introduce the intermission number etc
@@gianninni Ok thanks. All 5 locations would need to have co-host privilege in the Teams platform. It would just be a matter of connecting video and audio signal at each location. Each location would need to have 1 laptop(co-host) where the video and audio would be fed. It really depends on if you want a full video shot of the whole room and if you want to pickup the audio from the live audience or just the presenter. It could be as simple as having a stationary webcam connected to the laptop and either use the mic from the webcam, or connect a microphone to a USB audio interface, which would then connect to the laptop, There are different variables which would determine the best setup. Please feel free to email us at info@360avrentals.com, for a more detailed recommendation. Thanks
I got a question but I will start saying thank you for your video. It was very helpful but I run into some kind of problem setting up a meeting. I got a mixer, I got speakers, cameras, projector. Everything works well until I need to send sound from my microphones directly to zoom. I know the mixer should be connected to laptop through USB, but I have no idea what to use. I am new to this. Please help me! Thank you!
Thank you for reaching out. To send the audio from the mixer to your laptop, we recommend using a USB Audio Interface. There are several different manufacturers. Shure makes a good one (X2u), also Focusrite has a good one. You would send the audio from your mixer using one of your Auxilary Outs on the mixer. This would go to one of the inputs on your USB Audio Interface. Then, connect the USB cable to your laptop. You will need to select the USB Audio Interface as your microphone in Zoom under "audio settings". Make sure that the Auxilary send master volume and the corresponding send volume on each individual channel on you mixer are up. You can do an audio test on Zoom, using one of your microphones, to make sure your audio is being picked up. Hope that helps.
@@360avrentals4 thank you very much. You saved me! ❤️😁
Allen and Heath Zed 6 has usb out, I use the ZED series regularly for conferencing
Hey there, does the virtual control PC run Zoom as well?
Hi Christopher. Yes, the "Production Laptop" (2nd laptop) runs the virtual meeting as a host or co-host.
hello sir, for this setup you need how many staffs? Or is it possible for 1 man AV engineer to do it? 🤔
Hi Mark. I would recommend 2 technicians, at the very least, and a camera operator for the audience camera.
Im using Roland VR4HD it is meant for 1 man AV engineer job..
Is there a reason the first camera doesnt go into the atem?
Hi Irman. Thank you for your question. The ATEM doesn't have a USB input for the webcam. So, we had to send it to the USB port on the production laptop.
@@360avrentals4 that makes sense. One more question, please. Is it possible to do this show with only the atem and without the production laptop? I am trying to do a similar show where I have an in room screen and audience as well as a remote audience. I have only one switcher with 2 outputs
@@djskor Hi Irman. Sorry for the late response. It is possible to use only 1 laptop. But, the virtual audience would not be "a fly on the wall" for the in-room attendees. It would basically be like doing a regular virtual meeting, but showing your laptop to the in-room attendees. They would be able to see whenever you minimize your windows, they would see the virtual attendees, basically whatever you see on your laptop, the in-room attendees would see.
Hii, i am a Production Manager in a tech company, leading in the GCC and Asia. I have spend 18years into stage production and looking to explore more. Plz let know if theres any openings or opportunities where i can fit in. Thnx.
a professional AV tech and you film on your phone in portrait, smh
Thanks for your input Abe.