Microsoft Outlook 2016 🌞 How to set up an Out Of Office/Vacation Auto Email Reply Tutorial ✅
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- Опубликовано: 21 авг 2024
- Are you going on vacation? Don't forget to set your "Out of Office" auto email reply in Microsoft Office 2016. In this video, we will show you how to set up and schedule an automated reply so that you don't have to worry about emails going unanswered while you are away.
If you are worried that you might miss something important while you are away, it is usually best practice to put the name and contact information for someone in your company that can be available to respond should your customers need help.
Now you are ready to go on vacation! The only thing to remember now is that you need to turn off your auto reply when you return.
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![How to Setup Autoresponder (Out of Office) in Outlook? [Using Rule function]](http://i.ytimg.com/vi/kTkctuySs4o/mqdefault.jpg)
![How to Setup Autoresponder (Out of Office) in Outlook? [Using Rule function]](/img/tr.png)
This video is absolutely evergreen. Every time when I am on leave, I will switch on the auto reply mode in my inbox by watching this video again and again. Thank you so much.
This demonstration was 100% clear and VERY easy to follow. Thank you.
Wholy Moley THANK YOU! What a pain for 2016 man this was the best video find of the year lol!
WOOOHOOO Awesome! Love hearing that!
Thank you for this video. I appreciate the slow and concise explanation
Awesome I am glad you like it!
Great & detailed video!!!!
If only all tutorials were this clear!!
Thanks a million
Thanks for commenting!!!
Very helpful video. Voice is so clear and easy to understand. Thank you so much.
Glad you liked it!
Thank you for such an easy instruction to follow. This was really very good. Easy to follow.
I’m glad you liked it!!
Great trick..
Easily explained...
Keep it up. 👍
Hello @eTop Technology, Inc. I can't thank you enough for this video, very clear and straight to the point. On behalf the other comments.. It's old school method? then I love old school. Hugs!!
Hi there! Thank you for the comment we are glad you love it!
This was EXACTLY what I needed THANK YOU!
Glad we could help!
Thank you!
Thank you!
Thank you!
Thank you!
Worked like a dream!
No one else could figure it out and I found you because I was smart enough to look.
Thanks again!
:0)
Awesome!!! Glad to hear it worked for you!!
Best way of explanation.great👍💯✅
Great and this truely help me new level of using outlook!
This was perfect. Thank you!
Love it! :) Glad we could help!
This was EXACTLY what I needed to THANK YOU!
Great! Glad it helped!
Thanks! Super helpful!
Awesome!
Actually signed in to leave a comment - super helpful. The instructions Microsoft provides are garbage compared to this!
Glad it helped! :)
I'm confused. Why not just go to File>Automatic Replies>set the dates>type the message>hit save?
I was thinking the same. Very old school method.
This is the method for people NOT on an exchange account (like imap). The option you mention is only available when you are working with an exchange account.
@@davnbro Correct. We are making video's for both exchange and imap/pop accounts.
Really helpful thanks ..
Awsome! :) Glad to help
Very helpful
Thank you!
Thanks you sooooo much!😁
I don't remember that it used to be this complicated.
It's only this complicated using the older methods of email like IMAP/POP. Modern methods like gsuite(in the browser) or exchange are much easier.
Thanks you so very much it was really helpful.... and I have subscribed
Thank you for the subscribe glad we can be helpful!
Thanks
You are welcome! :)
I love it!
Hi there thank you! We love and appreciate the comments!
great stuff, perfect thanks
Glad it was helpful!
Hello etop, thanks for this information, is there any possibility for making 2 different auto replies
Hi Vishal - you can do internal and external auto replies fairly easily.
If you have a specific need you might be able to build rule sets that reply to different people with different answers. It seems like it would be pretty cumbersome unless you have clear groups already you would be sending different replies to.
It will only work as long as you stay logged in to your outlook account. That is useless if you won't have your computer on.
It is true. Most modern email accounts like exchange or gsuite have an option to have this done via an out of office function which isn’t dependent on outlook being open.
I get the whole time autoresponse, even if I deleted rules. Could you help me with this?
Does it send message every time to the sender or only the first time?
Wait, so this only works if my Outlook is on. If I'm not in the office, my computer is off, so Outlook can't do this. Right? How is it that I get automatic out-of-office responses from other people? Are they leaving their computers on the whole time?
Hi Kenneth - With this method you are correct it requires the PC to be on with outlook running. However this is why we recommend running an exchange based email system (preferably o365) so it can be set from your phone, outlook, or the web very easily typically 3-4 clicks and your computer can be off.
Is it work in offline mode or if this rule is enable on ms outlook server
Hello sir
Does this reply to every message until you remove the rule? I recently created one in a similar way and it only worked for a day!
It does depend on how you set it up. It should apply to all email messages until you turn the rule off. You can put time based
restrictions on it that could have limited it to only one day.
@@eTopTechnologyInc Ok thanks i will try and find that the next time i do this!
When I set up a specific rule to automatically reply to emails that are being received, only 1 automatic reply is sent to the sender. How do I set the rule to have the automatic reply sent every time the sender sends an email?
Hi Chonte - Is outlook always open when these automatic replies aren't happening? With this method I believe it should function as you are suggesting with every time someone emails it will respond. I have found that can sometimes cause issues especially if it's an automated response type system.
OK can someone explain to me if multiple people use the same computer at work will outlook automatic reply work or do I have to leave it running my login????? Thanks
Hi Eliazar,
It really depends on if you are using hosted exchange or an older style POP email account. If exchange/o365 you are able to change profiles and close outlook and it will continue running. If it's POP outlook has to be running for it to work.
Is this working even if my laptop is off.
can this be done with office 360 at home
I believe this video references the way to do out of office with any version of Outlook so it should work with the Home version of Office 365! :)
Yes it does.
helpful but little bit confusion
Hi Thiru - What are you confused about?
How to reply the message they send means they ask me my name ,address etc.This message come from Microsoft company.please reply
I'm not sure what you are looking for? Could you clarify what the issue is?
I don't have FILE tab
I’ve never seen outlook without a file tab. Do you per chance have your file tab minimized against the top bar?
This was EXACTLY what I needed THANK YOU!
Great Glad to hear! :)
Thanks