Microsoft Teams + Outlook Tips & Tricks
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- Опубликовано: 16 июн 2024
- In this step-by-step tutorial, learn the top 8 best Teams + Outlook tips and tricks. For example, drag and drop attachments from Outlook to Teams, make all meetings online by default, set your automatic replies in either Teams or Outlook, and many more.
👋 Additional resources
- Steps showing how to make an existing Team visible in Outlook (required for tips 7 & 8): answers.microsoft.com/en-us/m...
⌚ Timestamps
0:00 Introduction
0:17 Add online meeting to all meetings
1:45 Drag & drop attachments
2:42 Meetings, Tasks & Out of Office in sync
5:16 Check mail within Teams
6:09 Share mail & posts between Outlook & Teams
8:59 Set meeting options from Outlook
9:51 Mail & Meetings using Teams
11:00 View channel calendar in Outlook
13:17 Setting up tips 7 & 8
📃 Watch related playlists
- Playlist with all my videos on Teams: • 💜 How to use Microsoft...
- Playlist with all my videos on Outlook: • 📨 How to use Outlook
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⏩ Watch next - A playlist of all Microsoft Teams videos with the top tips & tricks: ruclips.net/p/PLlKpQrBME6xJ4Mxv00syl8iOSgL-GVLMG
Thanks. Got it ❤️👍🏼
I've been researching into wedding speeches templates and discovered a great website at Talking Template Bundle (check it out on google)
Bug:- TIP1:-The Ctrl +N for new meetings does not follow the setting
how to make calls from outlook contact in a mail sender or BCC list? by default the call goes to Skype. Now i wanna change to MS Teams. How to do this?
Including the 'Online Calendar' Thank you for being so thorough. He doesn't miss a trick..
I love the trick: add Teams meeting info automatically! I am guilty of forgetting to include a Teams link and with different people working in different placed as different times it makes so much sense to include Teams just to have it. Kevin, I gave this a Like!
Kevin, whenever I watch any video, there is learning for workplace. The tips and tricks about Teams and Outlook was fantastic!
Thanks, Kevin! I'm always getting better at this because of you!
Teams just keeps on getting better and better!
Love the mail tab, also works well for your MS Bookings!
Really like that check mail through teams feature. Super helpful to know about this. Great vid Kevin. :)
I tried this, but every time I go back and click on the email tab, I have to sign in again to Outlook. This makes it a bit counter productive.
Thank you so much! I will definitely be using some of these tips and teaching them to my teammates!
Awesome video Kevin, after the first 50 seconds you've earned this 👍🏼. Love your channel and I thank you for all the knowledge acquired these months
You're killing it Kevin 👍💪
Thanks for your tips as always. Unfortunately, many of the tips you share aren't available to me yet since I work in govt (GCC tenant) and usually have to wait 3-6 months after seeing videos like yours before seeing new Teams features AND assuming our IT will even enable all the features. I keep watching and hoping. Keep up the informative videos like these! 👍
Thank you Kevin again for those great tips !
Thanks @KEVIN. That's why I love your content, you resolve almost all my issues in a very easy way.
Thank you, I can now work just out of team instead of having many screens open.
Thanks for the continuous updates
Hey Kevin, greetings from Brazil. Exceptionally useful tips. Thanks for that and have a good weekend.
Checking email in Teams was a new hack for me! Thanks for sharing -- I'm always learning new things on your channel.
Excellent tips Kevin & will be looking to take advantage of using many of them 👍🏻
Great tips. Thanks very much for the tip on sending teams messages in email!
yeah kevin these tips really helped me thanks for this awesome tutorial
I am flabbergasted!!! This is awesome for my work I am going to download this and use it
Thanks Kevin for your wonderful tips
As usual awesome thumbnails really good one!
kebin never misses! love you man!
KA💥!!! Awesome as always. Thanks Kevin 😉
Great video as always. Thanks
It helped me and my teachers, Thank You Bro!! :)
Great to see the new features
Thanks for the info... Love it...!
You make everything look so simple. I wish I had some coding videos from you
Love the shared calendars
Fantastic tips, thank you.
If only the teams channel calendar was fully integrated with outlook group calendar. Unless I'm missing something, when you create an event in the teams channel calendar it syncs to the outlook calendar, but if you add an event to the outlook group calendar it doesn't sync back to the teams calendar tab :( Thank you for all the clear explanations Kevin!!
very useful tips. some of the tips i dont even know it exists. i am subscribing to your channel so that i will not to miss any future tips. thanks for sharing. cheers.
Awesome as usual 👍
Channel calendars are going to be a game changer for sure!
Nice video - very helpful.
That's great!!! Thanks 👍🏼😎😃
Good stuff and very helpful. 🥰
😇🌷
Microsoft must be sorry to have lost you! Great channel! Your explanations, and especially the examples are extremely helpful! Thank you! Do you happen to know if the default ‘Microsoft Teams meeting’ template that populates Calendar invites can be permanently edited. I like that phrase smaller, and the purple ‘Please click here bigger, amd sometimes even edit that text, but have to keep doing each invite manually. Thanks!
It was great tips brother . I really loved it .
Hi! Thank you for making these videos! I love the feature you shared about the sending an e-mail to a Teams channel using that channel’s e-mail address. To expand: If I create a meeting invite in Outlook and use the channel e-mail address on the attendance list, will it then populate into the specific Teams calendar? I know it will show up in my main Teams calendar, but I also want it show up in a specific channel.
Thanks!
Great job! Would like to see similar on Teams Phone…
Thank you Kevin
Thank you Kelvin
0:05 - Hi Kevin! 👋
14:47 - 545th thumbs up from me! 👍 Cheers!
Kevin these top 8 tips are very helpful. My favorite is Drag & Drop feature and accessing calendar directly in Outlook. Thank you Kevin. Kevin may I know who are the winners of Camtasia 2021.
Liked at video start
Hey Kevin. Love your videos and share them often with my colleagues. I work with multiple nonprofits and have them all on MS products and collaborating on Teams. Often when I start a meeting on Teams that I have scheduled I am put in the lobby myself because Teams recognizes me on a different Teams profile. I have the desktop app installed and also created an app on Edge that lets me use two accounts at the same time. Any idea how to straighten this out?
Lovveee your vid, always helpful!
Bro ur content is nice and it's helpful for me
Thanks a lot
Very useful
Great tips Kevin, thank you. Can you make a video on Teams calls, specially transferring/ringing calls from laptop/desktop to iPhone? Hope to hear back soon. Thanks!
I'm really liking your channel. I started by watching your Python video. How about expanding on that, I feel like it is a cliff hanger.
Super video! I applauded for $10.00 👏👏👏
Thanks again Carlos! That's very generous! 🙏
When I need to know now and fast.. Kevin is my GO TO GUY.. never let's me down.. Yo da man.. ✌
Great videos, but one quick question. Using the Teams Calendar seems to have limited functionality compared to your older video where you added the app via Sharepoint. But then I guess it ends up like a separate calendar as a "shared calendar" and not in the group, hopefully I explained that correctly. I would like to track leave but don't want meeting invites, instead I would like to create events or appointments, thoughts?
Hi Kevin, please make a video on the best video editors and the one you use by the way great video
Kevin, you do such a great job and I appreciate the detail of information you provide, I have been recently displaced but have interviews 1/28/2022 however I am having trouble getting MS teams to interface with MS Outlook I keep getting and error would you have the time to help me resolve the issue
the tips are awesome, i have tried while viewing this video. Could share a thought on 'Ways to create, organizing and search of technical documentation for a team and also grouping.' thank you in advance.
I love your videos
Thank you doe for tips. I would love to turn posts into emails, which are then tracked by another system for quality control.
Can we add shared mailboxes besides personal accounts to Teams?
Thank you so much, kindly let me know if you give one on one training. Thank you
Ciao Kevin! thanks for sharing such insightful tricks! I am struggling a bit applying your suggestions.
Few examples:
1. If I open my calendar and in outlook I cannot add straight from the Ribbon a Team Meeting invite (I have an automatic message popping our saying " We couldn't schedule the meeting. Please try again later). Instead, I have to open Tems, create a new meeting and then copying the details into the calendar to be able to share details.
2. When in Teams I select the "elipsis" and select More Apps, I cannot find the app Task by Planner.
Hi Kevin, your tips are always helpful! For tip #8, is it possible to disable forwarding invites sent from a channel calendar?
Hey Kevin, thank you for another great video. Just a quick question if you know how to add Outlook App in MS Teams? TIA.
Hi Kevin, since you asked 😉 Any chance you could please cover best practices and tips for using Webex meetings to stream on RUclips via OBS? For background: we've been using Teams Live Events as the production interface because it's the only platform that includes non-English real-time captions out of the box. Webex is saying they'll release an update that includes closed-captioning in up to 150 languages, so when that happens, we'd like to start using OBS instead of Teams Live because of better production value: scene selection, streaming to social media, etc. Thanks 😃
Pretty useful short videos On Microsoft products n others I just subscribed n watched few vids then recommended to my group of ppl....nicely explained.....is there any chance to get a video on SQL or do you have it already one?
Reducing mailbox size in Outlook would be a great topic, please. My calendar always takes up tons of space and I have to go back and delete meetings individually.
Great video! Does the email tip also work in the MS Teams app?
Hello Kevin....Thank you for all the awesome knowledge you share .
However, is okay to conclude that third-party apps integrated into teams are added as a tab in teams channel while Microsoft apps are the ones that appear on the teams left pinned?
Looking forward to hearing from u.
Great!! Question, how can I sync my web outlook with my desktop app.
Hello Kevin. I would like to thank you for your wonderful knowledgeable videos. I would like to know about one issue: The issue is we see no. of presenter more than one generally in our organization teams channels, but if we want to see the details, we can not see any name there, only the organizer is seen. (I mean the no. is more than one and the name is just one. Could you please help me to solve this issue.
Thank you for sharing the tips. However most of these features are not applicable on my company pc, I guess it has to do with different Office options.
Thank you Kevin :) May I ask how you get your mouse pointer highlighted as in the video? (blue circle) I have enlarged mine and coloured it but would be awesome to have it stand out a little more
I didnt exactly learn the tips to use them but i hope one day i can
Great tips! When will the Choco Choco Chip cookies be available to order 😋 Also any tips to work with saving or using files from SharePoint document libraries directly in Outlook?
Nice post as usual! I have Outlook for Mac + Office365. I cannot find a way to be able to attach files from a Teams channel to an Outlook email. Any thoughts for where I can look? (I know you primarily use Windows, so this may not be in your sweet spot.) Thanks!
Hi Kevin,
its fun to know and learn the things. Interesting.
I am trying to include "website" as a tab but i am unable to find it. is it version / orgnization specific?
Hi Kevin. Thank you for these Teams tips. Question regarding adding your email to Teams. Will Microsoft add an app for Email, Contacts & Notes that we can add just as they have for Calendar & Tasks?
Hi Kevin Sir, this video was so informative. well i had a doubt that from where can we get such beautiful desktop wallpapers as the one you have because i am trying to find such type of theme or pattern ones but i am not able to get them, if you could please tell that from where did you get that pattern wallpapers it would be great - ( because i am looking for that type of theme and esthetic. )
Cool tips, too bad some of them don't work for the Government Community Cloud. I hope we get these features soon.
Hi Kevin! Your videos are excellent and very helpful too. Could you please make a video if calendar is not available in teams? I have a Office 365 Business account provided by my company. We are new to using teams. What is the solution if Calender Icon is missing in teams both on Desktop app and online?
I use Shifts inside of teams and would love to know how to tie a shift that is created into my teams calendar and or my outlook calendar.
Hi Kevin, interestingly i tried to set up a meeting the last 2 days through outlook but the whole Teams meeting button was not viewable on Outlook. Could you make a video about how you can add that? Or tell us in the comments?
Hi Kevin,
Thank you for the tips and tricks. I have a question regarding teams. If a student uploads a picture in the General channel then deleted it, can we find the record of what picture that student upload? Thank you in advance.
Love your videos, but on outlook 365 I'm not seeing that add online meeting to all meetings option when following your steps. Could this be on particular version? Or is my company restricting this somehow? I do have the option on webmail, but I rarely use web unless I'm on the run.
Great video Kevin. I have Teams installed and the button is in my Outlook ribbon, I can insert Teams invites manually but when I tick that box I still don't get a Teams meeting link in the invite, any ideas why this might be?
Hello Kevin. I have a question that I can't seem to find the answer to, hoping you can help! In my work, I need to send out emails with specific deadline dates (due in 4 weeks, due in 8 weeks, etc). Is there a way I can send these emails and have these dates automatically go onto the recipients Outlook calendar without having to actually send them a Teams invite? Meaning... I would love to put reminders and due dates on their calendar (recipients within our organization) without bombarding them with invites for each specific due date or reminder. Is there a way to insert reminder dates and due dates into an email before I send it and have them automatically attach/appear to the recipients calendar? Thanks!
Hi Kevin, I am looking to hook up 4 cameras at the same time on MS teams (split screen) with individual microphones for each attendees. Is this with OBS possible? Which are the correct cameras to purchase to enable this, preferably wireless if possible.
I know we can switch between cameras in MS Teams would it also be possible to have all displayed at the same time without OBS?
Thanks
Make to Skype as well. Also I am waiting for Microsoft Edge videos.
Is it possible to see other people's calendar in Teams, like you can in Outlook?
Hi Kevin, one quick question...
How do you export all your videos in 4K?
Thanks
Kevin, do you know if there is a way to stop Teams from Syncing meetings and status to/from Outlook?
In my version of Teams auto creation of Teams meetings only works when you add a recognised location e.g. a meeting room
Hi Kevin, do you have any tutorials on free teams please? Thanks
Kevin,
I’ve used Outlook at home and work for years but the 2019 version I’m on now has lost its link to my contacts yet again.. have you got a video on how to manage and retrieve your contacts from old .pst and / or gmail / iOS devices ? That would be incredibly useful to me.
Hi Kevin. Help! I love the new presentation mode in Teams where on one screen I can now see attendees and chat. However, I no longer have the ability to turn my cursor into a laser pointer for the audience to see where I am pointing in the slide. Help?!