Notion’s New Calendar App is a Game-Changer
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- Опубликовано: 13 июн 2024
- Notion just launched a full-featured calendar app. Here's everything you need to know!
Start using Notion Calendar:
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⏱️ TIMESTAMPS:
00:00 - Intro
01:48 - Sync Notion Databases to Notion Calendar
06:46 - Overlay Team Schedules
08:25 - Scheduling Links
10:22 - Calendar Blocking
11:44 - Attach Notion Pages to Events
Follow-up video with10 more Notion Calendar tips: ruclips.net/video/msGGSIqcumk/видео.html
Dragging tasks without dates into the calendar is the most important thing for me. Hope this gets added
Agreed, that would be such a nice feature
For what it's worth, the way I have my tasks set up, when I add a todo item it defaults to today's date. This helps me be proactive about then changing the date if I don't plan on doing it today. I think if I had a big bucket of undated tasks I would be less effective at getting them done.
@@natemaynatemay that's actually a good idea thanks
@@ThomasFrankExplains I've discovered that you can select which calendar or timeline view you want to use from your database, and this can be based on a date that is the result of a formula. Naturally, you can't drag that date in the calendar. But this lets you do things like calculate a default date to show in your calendar while leaving your due date empty. You can even have two different views of the same database showing. This makes it easy to spot items that have a default date, but no due date, using their colors.
I'd like to be able to ctrl+click a calendar item to open it in Notion instead of clicking on it, then clicking on the "Open in Notion".
Yes!!
I totally agree with dragging tasks into the calendar. Having an 'Unscheduled' pane on the left, with the option to sort them by a tag (or projects) would be a game changer.
A workaround would be to have a default template that has a time associated so everything populates at 1 AM or something and can then be scheduled from there.
@@randomguy343BOSSI like your thinking! I'll try that out, thank you
What I do is to first mark tasks to be all day in Notion (by not having time or an end date) to have them populate at the top of a day's column. I then drag them down into the bottom to map them to blocks of time.
Also having the an option to differentiate between a Task and an Event would be very helpful. And having the ability to tick those tasks off from the Calendar when complete. Great video as always :)
I think my biggest wishlist for this is to integrate the calendar into notion. Because currently it isn't a great alternative to any other calendar. But put it into notion, even replacing the calendar view for it, and boom 🤯
100% this. I don't really want two different apps open, particular if - for example - talking to a client and making notes against their project, and then booking in a future meeting! And the ability to remove weekends from the view for me is the biggest issues with the current calendar view
You can copy a Link to your calendar and embed it in Notion - that way you can use it and modify it and all without opening a new tab
I think the very reason that is not the route Notion took was due to the acquisition. Rewriting an app or platform to fit into your existing app is a tedious process and defeats the purpose of acquiring that company in the first place. From what I see, notion and calendar is basically tapped to each other and not completely interconnected with each other.
But the future hold a lot of possibilites.
I get that, a bit. But equally you don't buy up IP to have it sat there as a largely dis-integrated service.....right now it feels a bit like software that could be hacked together in your bedroom with a long list of TODOs@@henson_prod
@@apkarchitecture You can remove weekends from the main view in the settings
Oh man, yeah, 120% on the "recurring tasks, please" bit! And beyond that, thanks for another thoughtful and helpful video :)
Brand new to Notion (and to your channel), and am happy that the Calendar launch coincides with the beginning of my learning curve, so I can figure it all out together, I am completely reliant upon my calendar for remembering everything, and definitely agree on the need for immediate update across all recurring tasks! Thank you for this excellent tutorial! I will be checking out your "Notion for beginners" videos.
Thanks so much for the introduction to Notion Calendar. I'm so excited that this finally happened. I agree that recurring events would be awesome. It would also be great to be able to check tasks right in Notion Calendar to mark them as done.
I already saw people requesting this exact same feature: being able to check tasks directly in Notion Calendar. It seems to be a popular ask. But for each item displayed in Notion Calendar, there is a button that links to this specific page in Notion. I know that it's one click more but I'm wondering if there are other benefits of having it directly in the Notion Calendar. Would you be able to shed some light on that?
Does the new calendar now mean it would be a good idea to have a master calendar table that is the db for everything, and on other pages you would just make your desired view of that db filtered how you need for that page?
Thanks for the in depth tutorial on the new calendar Thomas. I'm a huge fan of your videos, keep up the great work!
Thank you Thomas. The moment I saw the calendar release this morning I came here to see what you had to say.
I would also love to be able to schedule data-base items directly through the calendar. As some other people commented, being able to edit the status of tasks directly throught the calendar would also be a good feature. I really appreciate your work and all of the valuable info you share with us!
Thank you! Love your work and 1000% NEED the recur tasks support!
Also would love to see the ability to view / edit properties on a database item in Notion Calendar (i.e. mark a task as completed)!!
YES!!! Would love to be able to change properties directly from within the calendar, without needing to open Notion.
Totally agree!
He answered all my questions about notion calendar in one video!
Thank you so much!
Awesome video, Thomas--I just got started with the Notion calendar earlier today, and I needed a good orientation. I felt like a kid in a candy store! This is going to be great!
Absolutely loved this! thank you so much for sharing and I can't wait to use it
This is exactly as you say, a game changer
A month or two ago I put more focus in tracking my time and trying to task block my day and was not thrilled with the existing calendar options - this is going to be INCREDIBLE
Thank you for such a quick calendar info video! I figured out some of it. But it helped to see everything!
Thank you very much for making this video! I got a pop-up on my Notion about the new Notion Calendar. I was hoping you would make a video on this, and turns out you already did! Thank you very much!
we were waiting this for so long
I would also love to be able to check off todos right on the calendar view as well!
Great work!
Is it just me, or do more people miss the two-way-synch from notion calendar with apple calendar?
This is awesome. Can't wait to use this for my own business - especially the recurring expenses and editorial calendar ideas.
LOVE, extremely helpful as always 👊🏽
Watching from the Philippines. Thank you for this! Very helpful!
A really valuable video, thanks very much Thomas!
Thanks for the breakdown!
Brilliant video thank you I was excited when I saw the release so I shall dive into this tonight. 😊
Loved it. amazing feature and crystal clear demo
great video! super helpful and easy to follow
This is amazing! I’m so happy excited to try this out. I totally agree, I’d love to see unscheduled tasks in it too! Hopefully they bring that soon
Yep this is exciting. Thanks for the explainer.
I agree with your idear about recurring tasks function. Hope to see Notion updating this feature, and it would help a lot!
I checked for this just hours ago. Yay! Thank you!
hope you'll be showing us how to use this with ultimate brain. I'm pretty new, so would love this
Same. I feel like i didn’t have to watch game of thrones every Sunday for years I’m just bingewatching it over a weekend bc I was late to the game lol
Great video as always, I’m shocked you don’t have actual shares in notion, I feel like you’ve done so much for their growth
Thank you; very helpful!
I wonder how long it will take to get Microsoft calendars working.
great video man.
Great addition for Notion. Works great for me since I have multiple databases with varying tasks and now I can get a complete view for all or some of them as I choose.
well-explained, thanks!
Awesome! Thanks for introducing this to us, Thomas. Keep up the great work.
Great job! Thanks for such a speed! Just downloaded the app, it's going to be faster for me now)
Thanks for the introduction! Few hours ago i had just 20% to use their new app after watching their official introduction but now you make me up to 85%🙂
Love this! Now, all I need is to be able to embed Notion Calendar in Notion so I can truly use Notion to manage my life as one app.
Thank You Frank !!
At 13:50, this is the exact same feature that HEY calendar just added in their calendar. It is a really nice feature!
Thanks for showing me I DO need to use this! lol I’m just starting, bouncing all around, and decided I could ignore that email yesterday. Adding it to my download and link up list.
Thanks Thomas! I hope they add the ability to filter database items in Calendar - my team and I share a central actions database so everyone's tasks show up when I link it to calendar at the moment. Absolutely loving the scheduling feature and the feel and flow of the app, really great to get your take on it.
That's actually a very valid point. If you have a small team using a shared task database, I guess it is ok to see all tasks. But if you have a larger team using a company-wide task database (as recommended by Notion), you will end up having tons of tasks in Notion Calendar and tasks that you don't care about. I'm wondering if there is currently a solution for that...
@HereIsDamian: This apparently already works; if you create a filtered Calendar view in Notion and then use the Open In Calendar button, supposedly only this filtered view appears in Notion Calendar.
@@MondSemmel Just did the test and you're right. It works. If you filter your database view for example for your team, then you will see only these tasks in Notion Calendars.
Now I'm still not sure that's the ideal solution as it will mean that each team or individual will need to create their own view in the source database (as Thomas explained, it can't be an ad-hoc view / linked database view) so you may end up having a lot of "timetable" or "calendar" view to accommodate everyone needs in addition to implementing that directly on the source database with a risk to delete or break something. I don't know. I would rather have this filtering capability later in the integration process as an individual preference so that I'll have more possibilities such as showing tasks assigned to me in a particular color in the Notion Database and tasks assigned to my team and not directly to me in another color (not sure that's a good example but you get the idea).
Hey thank you SO MUCH@@MondSemmel for this - I just tested and yes you're right this does work when launched from Notion itself. Going to be interesting to see how this works in ppractice, but this is a great step.Thomas' point about wanting to see other database items that haven't bee assigned a time is very pertinent here, but regardless its a huge breakthrough to be able to see Notion items alongside other calendar items. Thanks again for the tip 🥂
Another great video - thanks for the knowledge and ideas! Couldn't agree more with your suggested wishlist items. Love the idea of having undated items docked somewhere to distribute!
4:17 because whoever did this is using my phone and my account 4:07
As always, thanks for the great explanation! and yes, wonder when they will add in recurring function, after years of everyone screaming for it.
Appreciate the quick update! I actually saw the notification about this feature earlier and was curious to hear your thoughts, btw can this calendar show dates created by formulas?
Woww!!! I literally was having this exact problem last night! Noticed after getting to understand how Notion worked and decided to set up a calendar, and couldn't help but notice how bad the functionality of the calendar was. Thank goodness that I was lucky to run into your video.
I'm excited for this!
You're so right on your wish lists Thomas. They need true reoccurring tasks, and that calendar update you recommend!!!
I Love that you explained how they could do it too! Is there a way I can help you get their attention so they can do these updates? Like maybe we can email them?
I'd consider getting a notion tattoo if these updates became realities!😂
I love the crispness of your screen recording, i've been looking for ways to improve my quality. May I ask what software do you use to record your screen? Awesome video by the way.
Thanks for that awesome introduction!!!
No apple calendar integration ?
I was about to give-up on Notion because of the missing calendar. Super happy about this new app! And hopefully the RRULES will be implemented soon, that's a must! 😊
This is great, thanks Frank and thanks Notion!
Thomas, I can't thank you enough for what you do. Thank you for helping me be a productive human :)
This can literally make 3 apps disappear from my screen. It was so obvious that they really needed to make their own thing!
Since the beginning of computing , I have been trying to formulate the best variety of apps just to make up for some of the shortcomings in my calendar app! Now i feel a huge weight is off my shoulders
hii what are those apps
It makes some sense that they'd have to pick which of multiple date fields you'd want to have on the calendar, but for now it's a little clunky, and I'm in a situation where the Notion DB Calendar supports multiple start/end date fields for Timeline views, which I take advantage of, and then the Notion Calendar App only supports one date field so all my DBs aren't displayed properly... I'm going to hold off for a bit before reconfiguring my DBs and hope they add that support.
The breakthrough feature of notion calendar for me is being able to select multiple events and tasks and move them, delete them, change color etc. Another one is being able to reschedule multiple recurring events without having to choose for all events or just this one for each one of them. This is so basic yet no other calendar does this.
Great video! This was the first one I checked out before diving deep into using the Calendar! Which screen-recording app do you use, by the way?
This is mind blowing 🤯 and I absolutely love it 😍 😍😍
Thanks for sharing so thoughful information about the new features :>)
Deffo loooove this tuturial. I’ve started out enthusiastic but enden up deleting it due to settings and ‘what’s going on?’ Thoughts.
The you explain it is a lifesaver. Hitting up my Notion calendar asap today
Great video! Awesome explained. Would be great to also have a review of its iPhone/iPad usability. What can be and Connor be done when having this app running on an iPhone!
I need to learn databases. I only use the templates already created or use the blank pages for notes. Definitely downloading the notion calendar app now.
Okay, you win. Thanks for letting us know you have a training course!😂 The expense tracker is amazing! I'm looking forward to that template!
Great!
I have received your email and watched this video before I found this update on my notion :D
Now I really am going to set up my Notion!
Great video, this looks so useful. Have you tried it on ipad? I want to try it out, but it won’t seem to link to my notion databases.
Was very excited about linking, but it looks like I’m unable to link documents to meetings unless I created the events myself. It appears that you can’t link a page to someone else’s calendar event or meeting invite. I hope this is something that can be modified/addressed in a future update.
Thank you so much for this! Super helpful. One doubt, whats this tool that shows every key you press? It is so well designed and reactive. I am a RUclipsr and I'm looking for something like this!
Keystroke Pro! I use it and Cursor Pro for these videos. They’re MacOS-only, and they’re a huge reason I switched my computer for this channel over to Mac. They just look better.
But on Windows there are still options - Carnac the Magnificent for keystrokes, Mousehighlight for cursor.
Thank you, Thomas. I downloaded soon I saw your video.
TBH, I was really excited at first and disappointed as most my personal database including content calendar is made in 'inline database' . so I can't connect to Notion calendar.
Try to find the way of connecting it or hopefully notion will change this soon^^
Finally! This is amazing. I would like to mention that if you have calendar events sent by other people, you won't have the option to assign a task to it. or sync it to a notion database. For example, my team do not use Notion, and lets say I have a meeting sent by my manager. There's no way for it to appear in notion or attach a task to it. Would be nice to have some kind of a solution for this.
also, let us change other properties of the database and show them just like we can do in a regular datbase view so i can change it to completed or add that task to a certain subject in school but you have to switch back to notion to do that
Also the ability to see the properties of the notion events in the notion calendar so if the event from a notion database has other properties been able to see them and modify them
Hey Thomas, how did you set your calendar to renew each month for your budget database?
what i'm having trouble with is the iphone widget it shows my tasks but not my calendar events which are arguably more important
fingers crossed for Office 365
Such a great update! Some of my events show all the information (conferencing, location docs and links etc) but some events don't show any of that. Can you think of any reason why?
There is some ability to create recurring tasks in databases! It could definitely be improved, but it works well enough. To use it, you have to create a page template for the task/event you want to recur, then go back to the database, click the small arrow on the top right next to "new", click the three dots next to the template, and you can set whether it should repeat and if so at what frequency. Since it's a template, you can set it up to have all the same information, tags, links, etc. each time!
I stumbled across this a few weeks ago when setting up a new template - I hadn't heard anything about it before!
Hi Thomas, are you thinking of any nice integration of Notion Calendar for Ultimate Brain users ?
Funny, I was watching this video because I couldn't figure out how/where to drag notion pages onto the calendar. Assumed this would have been a native feature. Hopefully it gets added soon!
So now where I used Zapier to have repeating tasks at certain times and day, I can easily do a particular calendar reminder and have them appear in my databases.
I’d love to be able to show properties of tasks within the calendar, just as we can on every other views within Notion. Use case, I add a label to every task within my todo’s DB to specify which project/client this task refers to. Would be great to show them on the calendar. Without that, I don’t know if the task “Send report” belong to client A or client B.
(I only have one big database of task where all tasks and to-do’s live, and filtered views per project/client)
Thanks 😊 Great video. As well as using it on my Mac, I have downloaded the app on my iPhone and iPad. However, the iPad version just looks like a big copy of the phone version (doesn’t work in landscape mode). Am I doing something wrong, or does the app just need some work?
Great tutorial! I am disappointed to here there isn't any support for reccurring events since that was the one thing I was really looking for in my calendar
You should make 30 min - 1 hour video "How to use Notion for beginners". Keep up the good work! You are the best!
Sometimes I have bugs on my MacBook Pro M1, like when I repeat tasks every 3 weeks and they don't load, or when I delete some tasks and they disappear but reappear after 2 seconds. I don't know if the app's performance on Windows is better because if it is, I will switch to Windows without hesitation. Notion calendar has positively changed my life. Thank you.
I was just thinking to myself 'I miss Thomas's videos' like two days ago and then we get this
Hi Thomas, thanks for the timely video! As a UB user, after trying out the new calendar I'm wondering if this only works when I set start and end times in a single date field as opposed to having separate start and end date fields? If so, I'm worried if we might have to rewrite all our time-related formulas for task scheduling and prioritizing.
If there’s a feedback option in Notion Calendar, please let them know that! It’d be good for them to consider.
I'm in the same boat - I have separate Start and Due date fields for timelines. I can't remember why I set them up that way in the first place but hopefully I'm not on the hook to rejigger that. My time tracking DB also relies on separate fields, though maybe now that there's a calendar an integrated time tracking would be on the roadmap. 🤞🤞
Can you see calendar events in Notion that you’ve linked to pages? My use case: I have clients. I have a client page for each client. It serves almost like a dashboard. Project links, resources, etc. I’d love to include upcoming meetings on that page. Can the calendar integration allow me to do this?
Thank you for the helpful video.
Is there any way to show sub-tasks of a bigger task, without making separate pages in the master database? If there is something that I really miss in Notion is the possibility to make a template for a project with sub-tasks (happening on different dates and at different hours) by using just one page. Is there any way to do that using the new calendar app?
Hahaha! Great intro to the new calendar app - but best part is "Hulk serum!..."
How do you set up your recurrence in your renewal date page, I want to set it up for daily/weekly tasks I have to do. thanks
This is a dream come true
I think they don't have a feature to add an end date for a recurring event (say it is recurring for only a month!) that would be extra useful...
Hi Thomas, I cannot view Notion Calendar in full screen on my iPad Pro. May be when this will be available? For now any other workaround solution?
Nice Video.. Could you do a video connecting Notion with Outlook calendar ? Does the feature even exist?