A few useful resources: The easiest way to get these automated recurring tasks in Notion is with a template. Here are two options: - Ultimate Tasks (free): thomasjfrank.com/templates/task-and-project-notion-template/ - Ultimate Brain: thomasjfrank.com/brain/ Ultimate Brain comes with the Task History feature I show later in the video. Version 3.0 just launched as well, with a ton of new features. For a limited time, you can use the code "blackfriday" to get 50% off. If you're going through the full tutorial, here's the section of my blog post where you'll find the Next Due and Localization Key formulas: thomasjfrank.com/notion-automated-recurring-tasks/#advanced-recur Hope this helps!
Thanks a lot for all these explainations. Could you tell me why I cannot see anymore my previous task in my calendar. ? Your formula modify the Due date, but what if I just want to add a new same task with a new Due date ? I tried to modify by myself, but it doesn't work. It changes the statut my previous task. A little bit complicated for me... Thanks a lot
Hey Thomas, do you know if there's anything in the SDK / API that can create / update / delete these Notion automations? Sort of been digging myself but not sure there is.
i feel notion will become the ultimate todo list app when it starts to send notifications when the due date hits, been wanting this feature since forever. I love the improvements they are making props to notion team
@@jadonharper1493 I believe what he means is you can have a field whereby if the date arrives you get notified, without having to toggle the alarm. Currently, this toggle can’t be automated. So if you’re heavily dependent on using this with your tasks, and you have the date changing based on a trigger, you have to then manually go into the date to turn that alarm on. Trust me it gets annoying, to the point I create a view for things which are due.
This is a fantastic addition to Notion and an incredible effort by you to bring all the pieces together to make a full featured solution! With that said, I would still love to see Notion eventually add a lot of your complex workarounds as simple native features since things can get tricky to maintain with such intricate formulas.
I agree, and I think they'll get there! If you look at the competitive landscape, what they've given us with the new automation tools is still very impressive. There really isn't anything else that's as easy to use day-to-day, that also has automation tools like this. And while we wait for workflows like this to get even easier, you can always start with a template to skip the setup!
I appreciate what you and your team is doing for the community of Notion, and this is a good addition to Notion… I understand how difficult to add features to softwares especially a feature like recurring dates, but this was not what I expected Notion will do after all the requests for this feature, what happened (and maybe I’m simplifying this) is now we will have to add the formulas, that we already got from your templates, to the button or the automation instead of having it as a property… and to be honest, an option like recurring tasks shouldn’t be bound by a paid plan…… Again, I appreciate what Notion is doing and the help and explanation Thomas is doing… I AM excited for this feature but I can’t deny that I’m, and for the first time ever, a bit disappointed with a Notion new feature!!! 🤓🤷🏼♂️
I absolutely agree with that point on the paid-plan barrier for creating the automations. I am glad that they allow automations in templates to work for folks on the free plan - it lets me build and ship the automations, and anyone on a free plan can just grab a template like Ultimate Tasks without needing to upgrade. That said, I'll continue to push for this to be made more available to free plan users. I do understand the underlying issue - recurring tasks isn't a "feature" so much as it's something you can achieve using the larger set of automation tools. But I do think it should somehow be made free to build.
A work around I personally use that I think is usable in the free version: Create a select property called day, create days of the week property options and display tasks in board view grouped by day and re-arrange the days in the right order (you can set colours to make it cleaner). Then you can add a 🔁emoji at the start of any task you want recurring, then make a simple button above your database that looks for pages with that emoji, and resets their status. It won't have the task history like this feature, or appear on your regular calender, but I've found this setup pretty easy to use for any basic recurring tasks.
That’s exactly what I’m getting at, the calendar… I mean, Notion has a calendar app now (which weirdly enough still not available on iPad) and you can create recurring events on it with customizable days however you want (like any other normal calendar)… this should be made easy on Notion since these tasks will be shown on the calendar, instead of doing all of these automations and formulas, this should be available in the date menu when you assign a date to a task… I know it’s not an easy thing to do but I’m really hoping they would do it this way!!!
I just spent last week trying to build recurring payments and credit card installments on my expenses tracker !!! This video fits just PERFECT ❤❤❤ Thank you again, Tom
I am having a REALLY tough time trying to build this myself, even with such a well-explained video🙃 Tom u are great! Loved to see you so excited about this video
Freaking amazing Man! I have implemented the buttons for now and when I get a bit of extra time I'll come back and go over the 'Lightning Bolt' and implement the slightly advanced options. This will save me a heap of time going forward. Excellent video.
Hope it sounds good! RUclips is providing this feature on new uploads by default now. I'm a big fan of it, but I'll note that I don't actually have control over it.
Does anybody know if there is a way to automatically move an incomplete task to the next available timeslot? (Similar to the Motion app -- but without the $40/mo). For Example: 🎹Practice Piano (5:15 - 5:30) * it's now 5:33 :-( * ⬇ so then ⬇ 🎹Practice Piano (8:30 - 8:45)
I want to suggest a different way to look at the problem... i think tasks and recurring should be in one place but creating them should be differently ... so my suggestion is to have 2 databases one for creating habits and one is for tasks which alot easier than you think... The creating habit database, will only create the tasks you set how many time should it recurring and with a click of button it create the whole spectrum of tasks that created in exact date needed ... also this way you can get the history which also sometimes we dont need to do the task to make the recurring works . Also there are some habits thats has end date so it does not goes for infinity... so my suggestion seperate creating the recurrance from the main tasks... try it and you will understand the beauty if it... you can track what your current habits and choose what to change and so much more
I've carefully copied and pasted the recurring task formulas that the link in this video provides. All works well EXCEPT for the "weekly" next-due formula. That formula appears to be broken so I've had to use the "days" formula instead. Has a break in the weekly next-due formula been reported, and is there a fix? Many thanks, and I do love your work, Thomas. Charlie
Great video, we can finally create recurring tasks!! A while ago you did a live stream where you built an automation that let you mark a parent task as done and the sub-tasks would mark themselves as done. We have no longer access to that stream, is there a place where I could get the formula? I'm learning about formulas and I'm not able to make it myself yet
Thank you so much for everything you do! I have already been using Ultimate Tasks for a long time and I love it! Is there any way to use the new version of Ultimate Tasks without losing my current data?
It is technically possible to move your data from an older copy to a new copy; however, it's not a super easy process. I just published a guide for Ultimate Brain customers, which I'll link here: thomasjfrank.com/docs/ultimate-brain/transfer-guide/ Ultimate Tasks is a lot simpler than Ultimate Brain as it only has two interconnected databases. So this guide is likely a lot more complicated than what you'd need, but all the principles covered in this guide are the same principles you would use to migrate data in Ultimate Tasks.
In you "Ultimate Tasks for Notion" is there a possibility so see a head of time? I want to be able to see the recurring tasks that are upcoming, not only by pressing done and it moves one spot, if that makes sense?
Whenever I’ve done recurring tasks, my brain always goes to these date based formulas, which i typically do in excel and then parse back into notion (if possible). I getThe first day or last day of month, but how are you able to do things like 3rd Wednesday or more custom recurrence like a task (or event) that would need to recur on the 2nd and 4th Tuesday or each month? That’s the one I haven’t wrapped my brain around doing in notion yet. I’m curious if you’ve thought about that kind of custom recurrence?
That's what I've done too.. I'm able to do the xth weekday of the nth week of a month. But with a trick I've learnt of how to simulate loops with formulas, I want to try using VBA as inspiration or even JavaScript. I think this would unlock even more recurrence options like a real calendar or task app could. Whether or not Notion would struggle, would be interesting to see. Now, with webhooks, it might even be feasible and cost effective to use an external tool for the date calculations... My mind is buzzing lol
For tasks, simple recurrence like what TF explains here is probably good enough for most cases. But for events, it's a hole in their capabilities right now. But, considering they put out a calendar, I'm sure they're aware. Only so much a product team can do at one time
@@craiggrellaagreed. Ideally, we could leverage Notion Calendar to drive recurrence in databases. One day! I'll be playing around with the extra recurrence possibilities over the slow days of December, will share an update if I get anything useful running.
Can I take the reacurring tasks and have it tell me if I did them as a form of a habit tracker or do I need to follow the steps to make the hapbit tracker you talk about?
Hi Thomas. Thank you for the template. I appreciate it so very much. I am having some issues with it though. I'm putting in 2 weeks and from 11-15-24 to 12-27-24 for some reason.
Im not sure why I’m getting the following error when applying the Next Due formula: This formula links to another workspace. Cross-Workspace features are limited. So syncing may break and filtering , sorting and each search will not work…. Could you please help me with that ?
I wonder if you guys have a solution to my notion problem? Perhaps this new feature is somehow the answer. So a while back, I created a whole notion system to catalogue my library and track my reading. So each page, or book, tracks simple stats (date started and ended, how many days it took to read, pages per day, and the like). However I have not been clever enough to find away to implement rereads without busting up the stats for the previous readthrough since those stats are tied to the page. Currently, my workaround is to just have a notes section on the page where I just record those stats and startover. Thus, I can have the same book (page) in different logs (I log each seperate year i.e. 2017,2018,2019), but it's only going to have the stats for the most recent readthrough - if that makes any sense... if not I can try to clarify more. I have thought of making a separate page for each readthrough, but it makes the catalogue portion very messy (Book x, Book x(II), Book x (III) etc). So my current system is a bit jank and screws up the stats,as only the current year (log) will be precise. If anyone has a solution 🙏, or perhaps notion still does not have this capability. Cheers and thank you!
How about making an individual library database that contains books which contains info just about the book, and then make an individual reading sessions database that contain just your each reading sessions so it have it's own timeframe and maybe page range, and then connect this 2 databases so you will relate the book you are reading in your reading sessions with pages in your library databases which is maybe the title of the book. And because these 2 databases is connected, in your reading sessions database page you can see the books info you are reading, and in your library database each book page you can see your reading sessions in total just for that specific book even though the time you read is different each sessions by filtering it specific to that book title. This can be achieve by relation property connecting these 2 database so each can access pages in other property, and some filtering and some formula for more fancy stats
To do this the "right way", I think you'd need a third database that tracks a data entity I'll call a "Book-Read" - e.g. an instance of reading a particular book. If you'd like to understand why, here's a section of a recent stream that explains Notion's "junction table problem": ruclips.net/user/livedW91e7vbOiQ?si=NN7vCOmarCY8EMrI&t=13832 That said, the new books database in Ultimate Brain 3.0 would probably support this workflow pretty decently. The progress indicator on any individual book record is calculated using the latest entry in the reading log database that relates to that book. So if you're doing a reread, you would be able to see your progress of the current reread, even if you've finished the book in the past. And then if I wanted to track the start and end dates of multiple instances of reading the same book, I would probably put the start and end date of the most recent reread in the actual properties, and simply note my readdates for instances prior to that in the page body with my book notes. Not a perfect solution, but I think that's about the best we can do without a junction table that actually tracks instances of a book being read.
@ThomasFrankExplains thank you guys! I think I now have an idea of a workaround without having to completely rebuild everything! It won't be perfect, but much better than my current situation. And I'll actually have accurate log stats! Thanks again for taking the time , really appreciate it.
Not working when I put in the next due formula it gives the tfrase Due is not defined. [17,20] Recur is not defined. [44,49] Recur is not defined. [78,83] help please
Lately I spent some night hours to create something like this - but not so complex, i simply put by how many days Due date should be changed since Completed Date - it gives this freedom of not having it all stuck up all together suddenly - example if i was suppose to read something on 4th of December and then every 2 days , but I will do it on 5th - next due date will be set on 7th = not stay as 6th - Is this something that this "snooze" option you have there does ? ❤
I am new to Notion. Looking at the recurring tasks feature. Is there a way to report visually, and drill in, on recurring tasks that were not yet completed and need action, and tasks that were completed? To explain further, would like to see a list with filtered tasks and then take action/mark complete as needed.
Yeah! All you'd need is a filtered view for that. For example, I have an "Overdue" view in my daily planner, which only shows tasks where the due date is in the past. You can see that around the 1 hour, 20 minute mark here: thomasjfrank.com/docs/ultimate-brain/full-tour-of-ultimate-brain/ If you only wanted to see recurring tasks that are overdue, it would just be a matter of adding additional filters, such as a filter where the recur interval has to be one or greater.
Thanks for all of this Thomas. I have a question some tasks I have that are for everyday and some are for just once a week like all the tasks i do on Sunday , all the tasks i do on Wednesday. Can I just use your ultimate tasks and move what my current tasks are over to your template? I am looking for something will just automate on its own versus me having to pull it in everyday
Thanks for the video, very interesting and detailed approach. 🙏 Personally, I prefer to simply use the native repeat function for database templates to create recurring tasks and habits, which are actually quite customizable and can be set to be created daily, weekly (weekdays can be chosen freely), monthly, or even yearly. I recently made a tutorial video myself where I use these for a habit tracker. Notion has so many ways to build cool stuff, it's amazing! 😁
Those work well for some use cases! We use them for recurring meeting note pages. But for recurring tasks, they're not so useful since the Due date on the task can only be the date when duplicated, which means you can't see the tasks coming up ahead of time. (Fine for habits though!)
Unfortunately this breaks notifications. e.g. if I click on the due date and have something set to notify me on the day of, it works for that task, but when I toggle the task as complete and the due date gets updated to the new date, the new date doesn't automatically still have the notification option set. I have to manually click into the new due date and turn the notification option back on again. Anyone figured a way around this?
Notion has a recap of all the big features they announced at Make With Notion on their channel - beyond that, my channel is a good place for it! I have a new video in the works recapping all their features from this year, which will be out soon.
Probably in January! Martin has it on his to-do list, and we've already had a bunch of discussion about it. Editing that formula always involves a dev sprint with significant testing. It probably won't warrant a public RUclips video, but if you have Ultimate Brain we'll publish an update in the community about it!
@thomas This is awesome!! Thank you so much for sharing it. Quick question, If I'm using your PARA template, do you recommend that I make a brand new database for reoccurring tasks? I decided not to and I added all of your information regarding recurring tasks inside of my regular task database.
Yes - you'd create a variable in the automation, where the value is "Trigger Page.Sub-Tasks" (assuming that's the name of your Sub-Tasks relation property). Then make an "Edit Pages" step, and choose that variable instead of a database.
your work is massive but I think you did not consider the use-case when the reoccurring task itself is unchecked and has passed its due date Or maybe you fix that by just changing the date property to the day its done?
This is absolutely amazing! THANK YOU for making those formulas available. Very grateful. One very minor issue I am having is that how do I get the emoji back for the duplicated page? It really shouldn't bother me as much as it does, but it bothers me!!
I thought about this some more, I could duplicate the automation and create triggers for different projects and then add a template page that has an icon....Now I have to decide how important this is for me, and decide if I want to do that.
Page icons can't be edited through automations directly. So I think the only way that you could do this is by creating a database template for each recurring task, which would set the emoji you want as the page icon. And then when you create the step in your automation to duplicate the page, you would apply that database template instead of the empty page template.
I'd recommend my API tutorial! It's one of the biggest videos I've ever made: ruclips.net/video/ec5m6t77eYM/видео.html You can do a lot with the API, though you can't edit automations yet. But for this video's use case, automations totally supercede an API-based workflow. You can do recurring task with the API too (ruclips.net/video/k_fG8pSt4kw/видео.html), but they're inferior to this workflow for many reasons - polling requirement, lack of true time zone support, etc.
This was a lot, and admittedly I watched it at 1.75X, but I didn't see if you addressed MISSED instances. For instance if you MISS a workout, it still needs to be tracked and it still needs to be updated. So basically, do all of this again, but for when the task is marked MISSED
Maybe the same approach but have a Won't Do button/automation that still logs the same way but the status is something like Won't Do instead of Complete.
For now, the only way to handle that would be to set up a property that you manually check in order to mark the task as "missed". Notion automations can't yet trigger based on time, meaning you can't set up an "if the time hits midnight and the task isn't done, do X..." automation. That said, you could do that using the API and a 3rd-party automation platform like Pipedream. Personally, I'm ok without tracking misses for now. That'd be useful for tracking habit completion %, but even without it, I can still see how many times I've done a task, and when. And for many tasks, it's only imporant to see when it was last done - not so imporant to see when it was missed. E.g. "Change my HVAC filter" - if I miss that, it's just going to be overdue, as it should be.
@@ThomasFrankExplains Would it be possible to create a database view for overdue recurring tasks, with an automation that triggers when an entry shows up in that view? I've wondered about this too - I have a button property to skip recurring tasks/adjust the date without marking it as done, but have wondered if it could be more automatic in-app. I care more about the automatic due date adjustment for the skipped task than the history in the task history view.
Great videos @Thomas Frank 🙌🎉 followed you for a while and bought Ultimate Brain now to support you and just get the recurring task with history without sweating to much (am not an advanced user but created the recurring tasks myself without all the advanced stuff by watching first half of this video) 🤚QUESTION: I have a simple GTD-setup of my task in one master database. I would like to enhance the current properties and have ONE task list for all tasks (including recurring) - should I send in a support request for that or am I "on my own" 😎 (or is it maybe an recipe somewhere 🤔)?
Our active support is primarily for our templates, but Ultimate Brain does come with GTD support! I need to shoot a new tutorial on it for 3.0, but the GTD tutorials for UB 1.0 aren't too far off from what you can do now: thomasfrank.notion.site/GTD-Workflow-with-the-Process-Page-e52e353ab2ec402d9fe6d86405374ed6 As in Ultimate Brain 1.0, in 3.0 we use the central tasks database for both normal task tracking and GTD. If I'm understanding correctly, you can likely do what you want to do using Ultimate Brain out of the box.
Thomas, for your UB v3.0, is there a discount for folks who have purchased one of the previous versions? Or is this a more robust version that justifies purchasing at full price?
Yep, as the other commenter mentioned, if you've purchase in the past this is a free upgrade. You can get it in our community; just hit the Tutorials space!
Just a tip here, if you're bothered by the name of the column "Days (Only if set to 1 Days(s))" all you have to do to rename the column is: 1. create the"Days (Only if set to 1 Days(s))" column first, 2. create the "Next Due" column and copy the gigantic formula, 3. Rename the "Days (Only if set to 1 Days(s))" to whatever you want. If you this step by step the formula will automatically link with the "Days (Only if set to 1 Days(s))", and now if you change the name of this column it will automatically update the formula.
Yep! Doc for anyone curious: thomasjfrank.com/notion-automated-recurring-tasks/#localization The key is just to make sure that property is named correctly when you paste the next to do formula property. After that, you're totally free to rename it, and the references in the Next Due formula will update.
Thanks! I film on a Canon c500 mk II on this set, and use an Earthworks Icon Pro mic. My setup is overkill for the type of videos I currently of make; I also have a list of recommendations at more entry level price points: thomasjfrank.com/creator/the-video-gear-list/
In the earlier part, I show how to set up recurring tasks using a Button property. This is completely separate from using an Automation - with Buttons, there's no trigger page reference needed, as the button itself is the trigger, and the button is already tied to a specific page. This section of the blog post explains the differences: thomasjfrank.com/notion-automated-recurring-tasks/#set-up-simple-recurring-tasks
I noticed when using your template that I’m not allowed to add properties of my own, is there a way to change this? I like sorting my tasks in accordance to the Eisenhower method and would like to still do that while using your template, thanks
I have copied and pasted the formula but something’s doesn’t work. I get this: Expected identifier. [125,1554] Function includes expects 2 arguments, but only 1 were provided. [1576,1615] Days is not defined. [1585,1589]
I can't debug your formula directly, but I did just test out the process of building everything from scratch. I also recorded it: thomasjfrank.com/notion-automated-recurring-tasks/#from-scratch Give this video a watch, and you might find that your setup has a slight difference.
If i didn't finish a daily task, maybe skip it few days, what will happen ? Will it record on history that i didn't do it ? Cause i do want to have a record if i didn't do it too, so later i can analyze why i didn't do it for changing the approach of the planning system
It won't do that yet. For that to work, we'd need automations to be able to run on a schedule. You might be able to build a workaround with recurring templates though: ruclips.net/video/5qkBUAajDY8/видео.html
Do you offer any hands on training or consulting? I’m building a comprehensive order tracker for a custom apparel business that has different departments it passes through (items, artwork, printing, pressing, etc) so getting due dates to automatically populate in each department based off of the whole order due date has been a problem with my lack of formula knowledge
I'm not sure I would call this "native recurring tasks" unless there's an asterisk at the end of the title. There is way too much effort still required by the end user to simply set up a recurring feature. Notion needs to add this feature directly into the DATE property with it automatically creating a status property if elected. Similar to the way it handled subtasks with the parent/child properties.
I agree that it could still be made easier, but the big deal here is that we can finally do this totally in-app at all. It's always required a 3rd-party API integration in the past, and task times also weren't supported because the API always sees time in GMT time. Plus, anyone who starts from a template that has this set up by default (including mine) will just have it working out of the box.
I got this working thru step 2, I tried step 3 and the copy/paste doesn’t work on the iPad, it drops “ and other characters but the second part is really what I need for now. I know this pushing g it but how can I make the due date a Reminder vs a standard date?
I've just followed this entire tutorial and your copied everything from your website and it looks like nothing is missing. But your last next due formula doesn't seem to function. Notion says that due is not defined [17,20] recur is not defined [44,49] and recur is not defined [78,83].
Hello When I see all the mess is needed just to configure weekly or monthly recurring tasks, sorry but for me these features are NOT natively integrated as it is in CLickUp for example. Nobody wants to write or copy paste function code...it is supposed to be "no-code" app :)
Build tons of stuff and follow your curiosity! Going though my build guides is a good start. I also like to solve problems for other people in places like the Notion subreddit.
Like many others, I will hold off until Notion creates a real feature for recurring tasks. For now, when I take the garbage out on Tuesday night, I"ll simply change the due date to the following Tuesday.
Interesting, but I think using Notion as a fully fledged task management, is not wise, when it is easier and much more intuitive using a native task manager like TickTick.
Depends on your workflow! I do agree that apps like TickTick and Todoist are still easier to use. On the flip side, I can go from my tasks to my notes in Notion without switching context, and I can easily interlink them. I can also do the same with my content projects, which have my scripts and outlines, shotlists, etc. For me, that makes Notion the ideal choice. I've also set up an AI-powered voice tasks automation that solves the quick capture problem for me.
@@ThomasFrankExplains I used to use Notion like that too, but in the end, TickTick just worked better for me. I still used Notion for database items, which is what Notion excels in, but task management I leave to TickTick.
It is great that people who don't speak English can discover your work but the French voice is very unnatural and robotic (although clear and understable)
@ThomasFrankExplains Thanks for the reply. I was not sure it was RUclips or your own initiative. I think some other RUclipsrs like Mark Robber or Veritasium do their own dubbing. The result is not natural either (French people are very picky on lib sync). I hope it will bring you a new French audience anyway
Fantastico, ma tutta questa “fatica” quando là fuori esistono applicazioni con i task ricorrenti con un click? Non ne vale la pena. Questa mania di voler avere una app unica che faccia di tutto un po’ porta a questi obbrobri. Tutto ciò è time consuming a meno di non acquistare il tuo modello, usarlo e rimanere ignoranti su ciò che accade sotto il cofano. Tempo non ce n’è.
Using Notion for task and project management is like drinking water using a knife. Great wiki app, horrible PMS and Database app. It finally does what ClickUp has done for years and it still does much better. Do not recommend for anything other than taking notes. It doesn't excel at anything else.
no way, he’s teaching it for free so you can recreate it from scratch, if you don’t care enough to watch the video feel free to pay for the template, be grateful there’s a channel of this quality that’s teaching everything from free
Short version: ruclips.net/user/shortsyYNbf__-gx4 Written version: thomasjfrank.com/notion-automated-recurring-tasks/ Free template that includes the feature by default: thomasjfrank.com/templates/task-and-project-notion-template/ Hope these help!
I make my living selling templates, supporting my customers, and giving out free information. Not ashamed about that at all. Hope you have a good day, and that you do something useful with it.
Hello dear @ThomasFrankExplain, thank you so much for this and all the videos that you make. I had learned a lot about Notion because of you. Today I had problems to add the formula Next Due. I get this error: Argument of type text does not satisfy function includes(). [1254,1255] Argument of type text does not satisfy function includes(). [1306,1307] Argument of type text does not satisfy function includes(). [1361,1362] I already did double check to spelling, names, and I can't find why I get this. Any ideas?
I can't debug your formula directly, but I did just test out the process of building everything from scratch. I also recorded it: thomasjfrank.com/notion-automated-recurring-tasks/#from-scratch Give this video a watch, and you might find that your setup has a slight difference.
![I.N "HALLUCINATION" | [Stray Kids : SKZ-PLAYER]](http://i.ytimg.com/vi/n5B5q1Hwt_U/mqdefault.jpg)
A few useful resources:
The easiest way to get these automated recurring tasks in Notion is with a template. Here are two options:
- Ultimate Tasks (free): thomasjfrank.com/templates/task-and-project-notion-template/
- Ultimate Brain: thomasjfrank.com/brain/
Ultimate Brain comes with the Task History feature I show later in the video. Version 3.0 just launched as well, with a ton of new features. For a limited time, you can use the code "blackfriday" to get 50% off.
If you're going through the full tutorial, here's the section of my blog post where you'll find the Next Due and Localization Key formulas: thomasjfrank.com/notion-automated-recurring-tasks/#advanced-recur
Hope this helps!
Thanks a lot for all these explainations. Could you tell me why I cannot see anymore my previous task in my calendar. ? Your formula modify the Due date, but what if I just want to add a new same task with a new Due date ? I tried to modify by myself, but it doesn't work. It changes the statut my previous task. A little bit complicated for me...
Thanks a lot
Hey Thomas, do you know if there's anything in the SDK / API that can create / update / delete these Notion automations? Sort of been digging myself but not sure there is.
@ThomasFrankExplains is it possible to automate the reminder also, so that we can get a notification?
i feel notion will become the ultimate todo list app when it starts to send notifications when the due date hits, been wanting this feature since forever. I love the improvements they are making props to notion team
I’m a bit confused, you can set reminders for tasks already?
It already does though, right? You can set an alarm or setup an automation for this.
@@jadonharper1493 I believe what he means is you can have a field whereby if the date arrives you get notified, without having to toggle the alarm. Currently, this toggle can’t be automated. So if you’re heavily dependent on using this with your tasks, and you have the date changing based on a trigger, you have to then manually go into the date to turn that alarm on. Trust me it gets annoying, to the point I create a view for things which are due.
I get due date reminders all of the time. Did you get this figured out?
This is a fantastic addition to Notion and an incredible effort by you to bring all the pieces together to make a full featured solution!
With that said, I would still love to see Notion eventually add a lot of your complex workarounds as simple native features since things can get tricky to maintain with such intricate formulas.
I agree, and I think they'll get there!
If you look at the competitive landscape, what they've given us with the new automation tools is still very impressive. There really isn't anything else that's as easy to use day-to-day, that also has automation tools like this.
And while we wait for workflows like this to get even easier, you can always start with a template to skip the setup!
I appreciate what you and your team is doing for the community of Notion, and this is a good addition to Notion… I understand how difficult to add features to softwares especially a feature like recurring dates, but this was not what I expected Notion will do after all the requests for this feature, what happened (and maybe I’m simplifying this) is now we will have to add the formulas, that we already got from your templates, to the button or the automation instead of having it as a property… and to be honest, an option like recurring tasks shouldn’t be bound by a paid plan……
Again, I appreciate what Notion is doing and the help and explanation Thomas is doing… I AM excited for this feature but I can’t deny that I’m, and for the first time ever, a bit disappointed with a Notion new feature!!! 🤓🤷🏼♂️
I absolutely agree with that point on the paid-plan barrier for creating the automations.
I am glad that they allow automations in templates to work for folks on the free plan - it lets me build and ship the automations, and anyone on a free plan can just grab a template like Ultimate Tasks without needing to upgrade.
That said, I'll continue to push for this to be made more available to free plan users. I do understand the underlying issue - recurring tasks isn't a "feature" so much as it's something you can achieve using the larger set of automation tools. But I do think it should somehow be made free to build.
A work around I personally use that I think is usable in the free version: Create a select property called day, create days of the week property options and display tasks in board view grouped by day and re-arrange the days in the right order (you can set colours to make it cleaner). Then you can add a 🔁emoji at the start of any task you want recurring, then make a simple button above your database that looks for pages with that emoji, and resets their status. It won't have the task history like this feature, or appear on your regular calender, but I've found this setup pretty easy to use for any basic recurring tasks.
That’s exactly what I’m getting at, the calendar… I mean, Notion has a calendar app now (which weirdly enough still not available on iPad) and you can create recurring events on it with customizable days however you want (like any other normal calendar)… this should be made easy on Notion since these tasks will be shown on the calendar, instead of doing all of these automations and formulas, this should be available in the date menu when you assign a date to a task… I know it’s not an easy thing to do but I’m really hoping they would do it this way!!!
I just spent last week trying to build recurring payments and credit card installments on my expenses tracker !!!
This video fits just PERFECT ❤❤❤ Thank you again, Tom
This is amazing! Changed our entire team's processes, thank you so much
I am having a REALLY tough time trying to build this myself, even with such a well-explained video🙃
Tom u are great! Loved to see you so excited about this video
Freaking amazing Man! I have implemented the buttons for now and when I get a bit of extra time I'll come back and go over the 'Lightning Bolt' and implement the slightly advanced options. This will save me a heap of time going forward. Excellent video.
Thank you for this tutorial! I was able to follow all the way through and build in my own database. I'm so excited!!
Hello, I'm Brazilian, keep dubbing your videos. I'm a fan of your work, thank you.
Oh wow, I didn't even know that he has dub audio set up here!
@DemetriusZhomir Yes, RUclips is providing dubbing for creators.
Hope it sounds good! RUclips is providing this feature on new uploads by default now.
I'm a big fan of it, but I'll note that I don't actually have control over it.
This formula is insane. Thank you!
This is unbelievable! best notion teacher
This is high-level masterclass ninja work 🙏🏾 great job man love ya videos
Thank you!!
Time to make a cup of tea and sit for 1 hour.
Love the Levels.
It is much appreciated. 🙏
Thank you for another informative and easy to follow video! I was able to easily transfer to this process from the previous Pipedream work around.
What a great guide!!! Everyone should book mark this page
Great breakdown!
Does anybody know if there is a way to automatically move an incomplete task to the next available timeslot? (Similar to the Motion app -- but without the $40/mo).
For Example:
🎹Practice Piano (5:15 - 5:30)
* it's now 5:33 :-( *
⬇ so then ⬇
🎹Practice Piano (8:30 - 8:45)
I want to suggest a different way to look at the problem... i think tasks and recurring should be in one place but creating them should be differently ... so my suggestion is to have 2 databases one for creating habits and one is for tasks which alot easier than you think...
The creating habit database, will only create the tasks you set how many time should it recurring and with a click of button it create the whole spectrum of tasks that created in exact date needed ... also this way you can get the history which also sometimes we dont need to do the task to make the recurring works . Also there are some habits thats has end date so it does not goes for infinity... so my suggestion seperate creating the recurrance from the main tasks... try it and you will understand the beauty if it... you can track what your current habits and choose what to change and so much more
I've carefully copied and pasted the recurring task formulas that the link in this video provides. All works well EXCEPT for the "weekly" next-due formula. That formula appears to be broken so I've had to use the "days" formula instead. Has a break in the weekly next-due formula been reported, and is there a fix? Many thanks, and I do love your work, Thomas. Charlie
Great video, we can finally create recurring tasks!! A while ago you did a live stream where you built an automation that let you mark a parent task as done and the sub-tasks would mark themselves as done. We have no longer access to that stream, is there a place where I could get the formula? I'm learning about formulas and I'm not able to make it myself yet
Hi, I'm waiting for you to make a new video about your Notion 3.0 template from top to bottom, for me to buy it, are you planning on doing it?
Thank you so much for everything you do! I have already been using Ultimate Tasks for a long time and I love it! Is there any way to use the new version of Ultimate Tasks without losing my current data?
It is technically possible to move your data from an older copy to a new copy; however, it's not a super easy process.
I just published a guide for Ultimate Brain customers, which I'll link here: thomasjfrank.com/docs/ultimate-brain/transfer-guide/
Ultimate Tasks is a lot simpler than Ultimate Brain as it only has two interconnected databases. So this guide is likely a lot more complicated than what you'd need, but all the principles covered in this guide are the same principles you would use to migrate data in Ultimate Tasks.
In you "Ultimate Tasks for Notion" is there a possibility so see a head of time? I want to be able to see the recurring tasks that are upcoming, not only by pressing done and it moves one spot, if that makes sense?
I am eager to hear your take on the new Notion integration with Chat GPT integrated in MacOS.
Whenever I’ve done recurring tasks, my brain always goes to these date based formulas, which i typically do in excel and then parse back into notion (if possible). I getThe first day or last day of month, but how are you able to do things like 3rd Wednesday or more custom recurrence like a task (or event) that would need to recur on the 2nd and 4th Tuesday or each month? That’s the one I haven’t wrapped my brain around doing in notion yet. I’m curious if you’ve thought about that kind of custom recurrence?
That's what I've done too.. I'm able to do the xth weekday of the nth week of a month. But with a trick I've learnt of how to simulate loops with formulas, I want to try using VBA as inspiration or even JavaScript. I think this would unlock even more recurrence options like a real calendar or task app could. Whether or not Notion would struggle, would be interesting to see.
Now, with webhooks, it might even be feasible and cost effective to use an external tool for the date calculations...
My mind is buzzing lol
@@Kanisi_LMM that's interesting. Let me know how far you get with it!
For tasks, simple recurrence like what TF explains here is probably good enough for most cases. But for events, it's a hole in their capabilities right now. But, considering they put out a calendar, I'm sure they're aware. Only so much a product team can do at one time
@@craiggrellaagreed. Ideally, we could leverage Notion Calendar to drive recurrence in databases. One day!
I'll be playing around with the extra recurrence possibilities over the slow days of December, will share an update if I get anything useful running.
Cool thanks @@Kanisi_LMM - I’ll let you know if i get anywhere it it as well
Can I take the reacurring tasks and have it tell me if I did them as a form of a habit tracker or do I need to follow the steps to make the hapbit tracker you talk about?
what if the task is not completed? it looks like it won't create the next task?
Hi Thomas. Thank you for the template. I appreciate it so very much. I am having some issues with it though. I'm putting in 2 weeks and from 11-15-24 to 12-27-24 for some reason.
Im not sure why I’m getting the following error when applying the Next Due formula: This formula links to another workspace. Cross-Workspace features are limited. So syncing may break and filtering , sorting and each search will not work…. Could you please help me with that ?
I wonder if you guys have a solution to my notion problem? Perhaps this new feature is somehow the answer.
So a while back, I created a whole notion system to catalogue my library and track my reading. So each page, or book, tracks simple stats (date started and ended, how many days it took to read, pages per day, and the like). However I have not been clever enough to find away to implement rereads without busting up the stats for the previous readthrough since those stats are tied to the page. Currently, my workaround is to just have a notes section on the page where I just record those stats and startover. Thus, I can have the same book (page) in different logs (I log each seperate year i.e. 2017,2018,2019), but it's only going to have the stats for the most recent readthrough - if that makes any sense... if not I can try to clarify more. I have thought of making a separate page for each readthrough, but it makes the catalogue portion very messy (Book x, Book x(II), Book x (III) etc). So my current system is a bit jank and screws up the stats,as only the current year (log) will be precise. If anyone has a solution 🙏, or perhaps notion still does not have this capability. Cheers and thank you!
How about making an individual library database that contains books which contains info just about the book, and then make an individual reading sessions database that contain just your each reading sessions so it have it's own timeframe and maybe page range, and then connect this 2 databases so you will relate the book you are reading in your reading sessions with pages in your library databases which is maybe the title of the book. And because these 2 databases is connected, in your reading sessions database page you can see the books info you are reading, and in your library database each book page you can see your reading sessions in total just for that specific book even though the time you read is different each sessions by filtering it specific to that book title. This can be achieve by relation property connecting these 2 database so each can access pages in other property, and some filtering and some formula for more fancy stats
To do this the "right way", I think you'd need a third database that tracks a data entity I'll call a "Book-Read" - e.g. an instance of reading a particular book. If you'd like to understand why, here's a section of a recent stream that explains Notion's "junction table problem": ruclips.net/user/livedW91e7vbOiQ?si=NN7vCOmarCY8EMrI&t=13832
That said, the new books database in Ultimate Brain 3.0 would probably support this workflow pretty decently. The progress indicator on any individual book record is calculated using the latest entry in the reading log database that relates to that book. So if you're doing a reread, you would be able to see your progress of the current reread, even if you've finished the book in the past.
And then if I wanted to track the start and end dates of multiple instances of reading the same book, I would probably put the start and end date of the most recent reread in the actual properties, and simply note my readdates for instances prior to that in the page body with my book notes.
Not a perfect solution, but I think that's about the best we can do without a junction table that actually tracks instances of a book being read.
@ThomasFrankExplains thank you guys! I think I now have an idea of a workaround without having to completely rebuild everything! It won't be perfect, but much better than my current situation. And I'll actually have accurate log stats! Thanks again for taking the time , really appreciate it.
Would it be possible to calculate streaks (weekly or monthly depending on the frequency of the task) from the task history view?
Not working when I put in the next due formula it gives the tfrase Due is not defined. [17,20] Recur is not defined. [44,49] Recur is not defined. [78,83] help please
Great tutorial Thomas! Will you be adding this to the ultimate task template you’ve created in the past?
Yep, this is live in Ultimate Tasks Now!
@@ThomasFrankExplains would it be also possible to explain how to "migrate the data" from the older version of the UT template to the new one?
Many thx for this great video. I have one question: Is there a way to add a reminder to the recurring task in the automation?
Lately I spent some night hours to create something like this - but not so complex, i simply put by how many days Due date should be changed since Completed Date - it gives this freedom of not having it all stuck up all together suddenly - example if i was suppose to read something on 4th of December and then every 2 days , but I will do it on 5th - next due date will be set on 7th = not stay as 6th - Is this something that this "snooze" option you have there does ? ❤
I am new to Notion. Looking at the recurring tasks feature. Is there a way to report visually, and drill in, on recurring tasks that were not yet completed and need action, and tasks that were completed? To explain further, would like to see a list with filtered tasks and then take action/mark complete as needed.
Yeah! All you'd need is a filtered view for that.
For example, I have an "Overdue" view in my daily planner, which only shows tasks where the due date is in the past. You can see that around the 1 hour, 20 minute mark here: thomasjfrank.com/docs/ultimate-brain/full-tour-of-ultimate-brain/
If you only wanted to see recurring tasks that are overdue, it would just be a matter of adding additional filters, such as a filter where the recur interval has to be one or greater.
Thanks for all of this Thomas. I have a question some tasks I have that are for everyday and some are for just once a week like all the tasks i do on Sunday , all the tasks i do on Wednesday. Can I just use your ultimate tasks and move what my current tasks are over to your template? I am looking for something will just automate on its own versus me having to pull it in everyday
Thanks for the video, very interesting and detailed approach. 🙏 Personally, I prefer to simply use the native repeat function for database templates to create recurring tasks and habits, which are actually quite customizable and can be set to be created daily, weekly (weekdays can be chosen freely), monthly, or even yearly. I recently made a tutorial video myself where I use these for a habit tracker. Notion has so many ways to build cool stuff, it's amazing! 😁
Those work well for some use cases! We use them for recurring meeting note pages. But for recurring tasks, they're not so useful since the Due date on the task can only be the date when duplicated, which means you can't see the tasks coming up ahead of time. (Fine for habits though!)
@@ThomasFrankExplains That makes sense, thanks for the insight!
Does this affect the Voice Notes feature at all or is Pipedream still needed for this?
I am getting an error using the replaceAll function - "Function dateAdd received unexpected argument..." can you help.
Unfortunately this breaks notifications. e.g. if I click on the due date and have something set to notify me on the day of, it works for that task, but when I toggle the task as complete and the due date gets updated to the new date, the new date doesn't automatically still have the notification option set. I have to manually click into the new due date and turn the notification option back on again. Anyone figured a way around this?
Thanks for this
Great episode! Where can I find the place where Notion currently showcases new features?
Notion has a recap of all the big features they announced at Make With Notion on their channel - beyond that, my channel is a good place for it! I have a new video in the works recapping all their features from this year, which will be out soon.
Thank you very much for your help.
Oh man, I was looking forward to the upgraded formula to include the nth occurrence of a month!
Soon?
Probably in January! Martin has it on his to-do list, and we've already had a bunch of discussion about it. Editing that formula always involves a dev sprint with significant testing.
It probably won't warrant a public RUclips video, but if you have Ultimate Brain we'll publish an update in the community about it!
@thomas This is awesome!! Thank you so much for sharing it. Quick question, If I'm using your PARA template, do you recommend that I make a brand new database for reoccurring tasks? I decided not to and I added all of your information regarding recurring tasks inside of my regular task database.
Is there a way to make the sub to-do’s reset back to todo after the parent task recurs?
Yes - you'd create a variable in the automation, where the value is "Trigger Page.Sub-Tasks" (assuming that's the name of your Sub-Tasks relation property). Then make an "Edit Pages" step, and choose that variable instead of a database.
your work is massive but I think you did not consider the use-case when the reoccurring task itself is unchecked and has passed its due date Or maybe you fix that by just changing the date property to the day its done?
This is absolutely amazing! THANK YOU for making those formulas available. Very grateful. One very minor issue I am having is that how do I get the emoji back for the duplicated page? It really shouldn't bother me as much as it does, but it bothers me!!
I thought about this some more, I could duplicate the automation and create triggers for different projects and then add a template page that has an icon....Now I have to decide how important this is for me, and decide if I want to do that.
Page icons can't be edited through automations directly. So I think the only way that you could do this is by creating a database template for each recurring task, which would set the emoji you want as the page icon.
And then when you create the step in your automation to duplicate the page, you would apply that database template instead of the empty page template.
@@ThomasFrankExplains Thank you!!
Hi Thomas, thanks so much for your videos. Are all of these properties configurable via the API? Would love some API resources. Cheers
I'd recommend my API tutorial! It's one of the biggest videos I've ever made: ruclips.net/video/ec5m6t77eYM/видео.html
You can do a lot with the API, though you can't edit automations yet. But for this video's use case, automations totally supercede an API-based workflow. You can do recurring task with the API too (ruclips.net/video/k_fG8pSt4kw/видео.html), but they're inferior to this workflow for many reasons - polling requirement, lack of true time zone support, etc.
This was a lot, and admittedly I watched it at 1.75X, but I didn't see if you addressed MISSED instances. For instance if you MISS a workout, it still needs to be tracked and it still needs to be updated. So basically, do all of this again, but for when the task is marked MISSED
Maybe the same approach but have a Won't Do button/automation that still logs the same way but the status is something like Won't Do instead of Complete.
For now, the only way to handle that would be to set up a property that you manually check in order to mark the task as "missed". Notion automations can't yet trigger based on time, meaning you can't set up an "if the time hits midnight and the task isn't done, do X..." automation.
That said, you could do that using the API and a 3rd-party automation platform like Pipedream.
Personally, I'm ok without tracking misses for now. That'd be useful for tracking habit completion %, but even without it, I can still see how many times I've done a task, and when. And for many tasks, it's only imporant to see when it was last done - not so imporant to see when it was missed. E.g. "Change my HVAC filter" - if I miss that, it's just going to be overdue, as it should be.
@@ThomasFrankExplains Would it be possible to create a database view for overdue recurring tasks, with an automation that triggers when an entry shows up in that view? I've wondered about this too - I have a button property to skip recurring tasks/adjust the date without marking it as done, but have wondered if it could be more automatic in-app. I care more about the automatic due date adjustment for the skipped task than the history in the task history view.
Great videos @Thomas Frank 🙌🎉 followed you for a while and bought Ultimate Brain now to support you and just get the recurring task with history without sweating to much (am not an advanced user but created the recurring tasks myself without all the advanced stuff by watching first half of this video)
🤚QUESTION:
I have a simple GTD-setup of my task in one master database. I would like to enhance the current properties and have ONE task list for all tasks (including recurring) - should I send in a support request for that or am I "on my own" 😎 (or is it maybe an recipe somewhere 🤔)?
Our active support is primarily for our templates, but Ultimate Brain does come with GTD support! I need to shoot a new tutorial on it for 3.0, but the GTD tutorials for UB 1.0 aren't too far off from what you can do now: thomasfrank.notion.site/GTD-Workflow-with-the-Process-Page-e52e353ab2ec402d9fe6d86405374ed6
As in Ultimate Brain 1.0, in 3.0 we use the central tasks database for both normal task tracking and GTD. If I'm understanding correctly, you can likely do what you want to do using Ultimate Brain out of the box.
Is there any concern to "cluttering up" notion (i.e. overloading the memory/database) with all those occurrences tasks?
I don't believe so. Our support tickets database has over 4,500 entries, and the speed is totally fine when I'm using a filtered view.
Thomas, for your UB v3.0, is there a discount for folks who have purchased one of the previous versions? Or is this a more robust version that justifies purchasing at full price?
It is just 1 time purchase
And u get every update and every new version for free
Yep, as the other commenter mentioned, if you've purchase in the past this is a free upgrade. You can get it in our community; just hit the Tutorials space!
Thank you, both! 😃
Wish I could a add a Hour (Number property) in Recurring task to track of hours i spent on a task.
Keep your eyes peeled for the next video; I'm doing time-tracking!
Just a tip here, if you're bothered by the name of the column "Days (Only if set to 1 Days(s))" all you have to do to rename the column is:
1. create the"Days (Only if set to 1 Days(s))" column first,
2. create the "Next Due" column and copy the gigantic formula,
3. Rename the "Days (Only if set to 1 Days(s))" to whatever you want.
If you this step by step the formula will automatically link with the "Days (Only if set to 1 Days(s))", and now if you change the name of this column it will automatically update the formula.
Yep! Doc for anyone curious: thomasjfrank.com/notion-automated-recurring-tasks/#localization
The key is just to make sure that property is named correctly when you paste the next to do formula property. After that, you're totally free to rename it, and the references in the Next Due formula will update.
Hi I will like to ask ... what's the camera and the microphone that you used for this desk setup ? It's clear for both audio and visual.
Thanks!
I film on a Canon c500 mk II on this set, and use an Earthworks Icon Pro mic.
My setup is overkill for the type of videos I currently of make; I also have a list of recommendations at more entry level price points: thomasjfrank.com/creator/the-video-gear-list/
Thanks Thomas. Why at level 1, the first part of the formula does not have the 'trigger page' property, but it does appear in the second part?
In the earlier part, I show how to set up recurring tasks using a Button property. This is completely separate from using an Automation - with Buttons, there's no trigger page reference needed, as the button itself is the trigger, and the button is already tied to a specific page.
This section of the blog post explains the differences: thomasjfrank.com/notion-automated-recurring-tasks/#set-up-simple-recurring-tasks
I noticed when using your template that I’m not allowed to add properties of my own, is there a way to change this? I like sorting my tasks in accordance to the Eisenhower method and would like to still do that while using your template, thanks
You just need to unlock the database you'd like to edit: thomasjfrank.com/docs/ultimate-brain/unlocking-databases/
I have copied and pasted the formula but something’s doesn’t work. I get this: Expected identifier. [125,1554] Function includes expects 2 arguments, but only 1 were provided. [1576,1615] Days is not defined. [1585,1589]
I can't debug your formula directly, but I did just test out the process of building everything from scratch. I also recorded it: thomasjfrank.com/notion-automated-recurring-tasks/#from-scratch
Give this video a watch, and you might find that your setup has a slight difference.
I just use reminders with a date and time. But have to reset it weekly. Can these be automated?
Unfortunately, not yet. I very much want the Notion team to add reminder support to the automations feature.
Thanks Thomas. Maybe one day.
If i didn't finish a daily task, maybe skip it few days, what will happen ? Will it record on history that i didn't do it ? Cause i do want to have a record if i didn't do it too, so later i can analyze why i didn't do it for changing the approach of the planning system
It won't do that yet. For that to work, we'd need automations to be able to run on a schedule. You might be able to build a workaround with recurring templates though: ruclips.net/video/5qkBUAajDY8/видео.html
@@ThomasFrankExplains Wow Thank you 😊
Do you offer any hands on training or consulting? I’m building a comprehensive order tracker for a custom apparel business that has different departments it passes through (items, artwork, printing, pressing, etc) so getting due dates to automatically populate in each department based off of the whole order due date has been a problem with my lack of formula knowledge
We do! Alex, my Head of Community, current heads that up. Email me (thomas@collegeinfogeek.com) and we can chat more about your project.
I'm not sure I would call this "native recurring tasks" unless there's an asterisk at the end of the title. There is way too much effort still required by the end user to simply set up a recurring feature. Notion needs to add this feature directly into the DATE property with it automatically creating a status property if elected. Similar to the way it handled subtasks with the parent/child properties.
I agree that it could still be made easier, but the big deal here is that we can finally do this totally in-app at all. It's always required a 3rd-party API integration in the past, and task times also weren't supported because the API always sees time in GMT time.
Plus, anyone who starts from a template that has this set up by default (including mine) will just have it working out of the box.
I got this working thru step 2, I tried step 3 and the copy/paste doesn’t work on the iPad, it drops “ and other characters but the second part is really what I need for now.
I know this pushing g it but how can I make the due date a Reminder vs a standard date?
I replied to an earlier version of this comment; I think this might be an iPad-specific issue. As for reminders, unfortunately they aren't supported!
@ I have a similar issue with Forms
Notion is good but I still prefer to todoist for tasks simply because Notion is very clunky on a phone.
I've just followed this entire tutorial and your copied everything from your website and it looks like nothing is missing. But your last next due formula doesn't seem to function. Notion says that due is not defined [17,20] recur is not defined [44,49] and recur is not defined [78,83].
Hello
When I see all the mess is needed just to configure weekly or monthly recurring tasks, sorry but for me these features are NOT natively integrated as it is in CLickUp for example. Nobody wants to write or copy paste function code...it is supposed to be "no-code" app :)
But... I want to see these for the future, to know how to prioritize my time. Still no solution for that? :)
How do I become a master at Notion like you?!😢
Build tons of stuff and follow your curiosity! Going though my build guides is a good start. I also like to solve problems for other people in places like the Notion subreddit.
@ thank you. 🙏🏿
Like many others, I will hold off until Notion creates a real feature for recurring tasks. For now, when I take the garbage out on Tuesday night, I"ll simply change the due date to the following Tuesday.
That works as well!
Interesting, but I think using Notion as a fully fledged task management, is not wise, when it is easier and much more intuitive using a native task manager like TickTick.
Depends on your workflow! I do agree that apps like TickTick and Todoist are still easier to use. On the flip side, I can go from my tasks to my notes in Notion without switching context, and I can easily interlink them. I can also do the same with my content projects, which have my scripts and outlines, shotlists, etc. For me, that makes Notion the ideal choice. I've also set up an AI-powered voice tasks automation that solves the quick capture problem for me.
@@ThomasFrankExplains I used to use Notion like that too, but in the end, TickTick just worked better for me. I still used Notion for database items, which is what Notion excels in, but task management I leave to TickTick.
It is great that people who don't speak English can discover your work but the French voice is very unnatural and robotic (although clear and understable)
i think that’s a problem on youtube end, not thomas
Yep, RUclips is adding these new dubbed voices by default. I'm sure they'll get better over time.
@ThomasFrankExplains Thanks for the reply. I was not sure it was RUclips or your own initiative. I think some other RUclipsrs like Mark Robber or Veritasium do their own dubbing. The result is not natural either (French people are very picky on lib sync).
I hope it will bring you a new French audience anyway
Obrigado por ativar a tradução instantâneo para o português do Brasil 🙏🇧🇷
❤
Hey
Fantastico, ma tutta questa “fatica” quando là fuori esistono applicazioni con i task ricorrenti con un click? Non ne vale la pena. Questa mania di voler avere una app unica che faccia di tutto un po’ porta a questi obbrobri. Tutto ciò è time consuming a meno di non acquistare il tuo modello, usarlo e rimanere ignoranti su ciò che accade sotto il cofano. Tempo non ce n’è.
Whoop
Using Notion for task and project management is like drinking water using a knife. Great wiki app, horrible PMS and Database app. It finally does what ClickUp has done for years and it still does much better. Do not recommend for anything other than taking notes. It doesn't excel at anything else.
Really great for professional sword swallowers then
LOL all this for recurring tasks cmon now this isn't even close to practical I would rather just stick to todoist
ttir
bro these videos are fing long, keep it down a bit.
no way, he’s teaching it for free so you can recreate it from scratch, if you don’t care enough to watch the video feel free to pay for the template, be grateful there’s a channel of this quality that’s teaching everything from free
Short version: ruclips.net/user/shortsyYNbf__-gx4
Written version: thomasjfrank.com/notion-automated-recurring-tasks/
Free template that includes the feature by default: thomasjfrank.com/templates/task-and-project-notion-template/
Hope these help!
Not watching it at all is the best way to keep it short.
I solve problems for free.
TOO LATE.
I don't use Notion anymore
lmao what you expect us to do with that info
@xtrinil.2288 don't worry. Be happy
@xtrinil.2288 don't worry. Be happy. And don't delete my comments
www.reddit.com/r/MemeTemplatesOfficial/comments/q6no78/giant_thumbs_up/
This guy is a shill
I make my living selling templates, supporting my customers, and giving out free information. Not ashamed about that at all. Hope you have a good day, and that you do something useful with it.
Hello dear @ThomasFrankExplain, thank you so much for this and all the videos that you make. I had learned a lot about Notion because of you.
Today I had problems to add the formula Next Due. I get this error: Argument of type text does not satisfy function includes(). [1254,1255] Argument of type text does not satisfy function includes(). [1306,1307] Argument of type text does not satisfy function includes(). [1361,1362]
I already did double check to spelling, names, and I can't find why I get this. Any ideas?
I can't debug your formula directly, but I did just test out the process of building everything from scratch. I also recorded it: thomasjfrank.com/notion-automated-recurring-tasks/#from-scratch
Give this video a watch, and you might find that your setup has a slight difference.
Oh man, I was looking forward to the upgraded formula to include the nth occurrence of a month!
Soon?
Soon! Martin is currently working on it. We'll have an announcement for UB customers in our community once it's done.