Setup Outlook to access Gmail via IMAP
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- Опубликовано: 11 сен 2024
- This tutorial will show you how to access your Gmail account in Outlook 2007/2010/2013 using the IMAP protocol (as opposed to the POP3 protocol)
UPDATE: Google are always changing their security requirements and recently Outlook (all versions) was affected, so if after following this guide you keep getting a password prompt, visit the Gmail article My client isn’t accepting my Gmail username or password ( support.google... ) and do two things (1) activate the Unlock Captcha and then (2) enable access from less secure apps. You should now be able to follow this guide and everything will work fine.
IMAP is great when you have several devices or PC's accessing your Gmail account as the messages are actually stored on the remote server and Outlook (or other email client) simply syncs with the server. This means messages don't disappear or end up in strange folders :)
All you will need is the following:
- Your Gmail email address & password
- Installed Microsoft Office 2007/2010/2013 with Outlook
- Pen and papers for taking notes
There is also a full-text version of this guide on the following URL: pchelp.ricmedia...
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Great - was about to pull my hair out with Outlook. This made it work. Easy to follow and clear. THANK YOU!
Worked like a charm. Was setup in moments.Once I followed your instructions and set up the first account, I was able to set up 4 additional accounts in less time than it took to watch your video. Great job. Much appreciated. New subscriber. :)
Thomas Copeland cheers Thomas, glad it worked out well mate. Richie
Thank you very much! All the other tutorials are very confusing, this one was well-explained and at a slow enought pace for me to keep up with!
+Ana Lulić Thanks Ana, glad it helped :) cheers! Richie
thankyou for letting me know about the advanced setup in outlook for the setting with gmail thanks again
jack
Really appreciate 🙏 for making this video, after lots of let downs. I watched your video step by step and it connected successfully. Thank you 😊
Most welcome 😊
Great overview, explanation, simple terminology. Great job
RIPCOM cheers mate thanks.
your video description that really save me ... thanks a lot
Thanks for the feedback guys! Cheers, Richie
excellent video, thanks you so much. You made a complicated "how to" very straight forward.
Simple and straightforward. Many thanks!
Thank you very much, It worked on outlook 2013
Thanks RicmediaPCHelp....despite following prior 'recommendations' your advice worked first time...cheers and appreciated
Thank you so much it was easy to follow your steps I had been trying to set up my account for a long time and you just made it easy for me Thanks :)
Great explanation! Thank you for your efforts.
You are simply great. Thank you very much for your video n efforts you have taken. God bless you and wishing for your brighter life.
Thanks once again from India
thanks Ric I just came back to your tutorial to warn you about my problem with Outlook requesting the password again and again. Then i clicked on the 'show more' tab and all was revealed....now working fine but would be helpful to include an addendum on the video as would have saved me a couple of hours trying to find the fix ! But thanks in any case as the tutorial was very clear up until final click where i did NOT get the 'congratulations' window!
Great to hear!
appreciated,really it's good & easy to understand the steps, god bless you.
Great! you helped a ton! worked for me .. outlook 2013
Thank u sir it was really helpful to me and I have done it successfully. Thanks
It's still working so good. Thx
Good to hear
Very nicely done. Thanks.
I have completed all of these steps. Double checked them to ensure correct and I am still not getting any mail in my Outlook 2007. What do I check next?
thanks mate that was really helpful much appreciated
The instructions for Outlook 2013 also work for Office 2016 as is.
Hi Richie- great video. All these settings worked on my system and I'm up and running. Thank you. But, I do have one follow up point to make, and a question... So I took it a step further (because I don't like seeing two inboxes in my navigation pane) and went back into More Settings, and then to the Advanced tab, and under Folders I made root folder path: inbox. That got rid of the excessive redundant list of folders in my navigation pane. However, now my sent items (sent from Outlook) do not show up in my sent items. They do show up on line in my web-based gmail sent items, but not at all in my Outlook sent items. It's driving me crazy. I've gone back in and double checked any related settings (including unchecking "do not save copies of sent items") but they still do not populate after sent. This seems to be a recent change. Last month they populated in there just fine... Did google change something? Or did I just do something wrong when I set this back up? Please advise- I'd really appreciate it. :-) Arctic Joe
Thank you worked like a charm ....
nice tutorial
Thanks man you're my new Bae XD XD
THANKS MAN
excellent job ! May God bless you
THANK YOU BOY.
thank you i do that and i follow your setup
+G Babcock did you allow less secure apps in Gmail settings? See this update mate.
UPDATE: Google are always changing their security requirements and recently Outlook (all versions) was affected, so if after following this guide you keep getting a password prompt, visit the Gmail article My client isn’t accepting my Gmail username or password ( support.google.com/mail/answe... ) and do two things (1) activate the Unlock Captcha and then (2) enable access from less secure apps. You should now be able to follow this guide and everything will work fine.
Cheers!
Richie
+RicmediaPCHelp For some reason, after I set up I don't have the options to change sent mail folder, connections or deleted items.
+RicmediaPCHelp
Thanks it works Now :)
+RicmediaPCHelp
I went in and changed the setting to less secure app after clicking ont he link the email, and not it works - YEA ! god, it took forever, but i am not a happy camper.
Thanks.
Hi there,
After filling in the setting on "Test Account Settings" when it check for the settings it shows Server \\ Username \\ Password box.. I did fill in all the correct settings but it is asking for password again and again and finally it failed ..
Kindly help !!
Vikas Kumar Manjhi howdy Vikas, did you see the update under the video? see this mate and should fix the issue.
UPDATE: Google are always changing their security requirements and recently Outlook (all versions) was affected, so if after following this guide you keep getting a password prompt, visit the Gmail article My client isn’t accepting my Gmail username or password ( support.google.com/mail/answe... ) and do two things (1) activate the Unlock Captcha and then (2) enable access from less secure apps. You should now be able to follow this guide and everything will work fine.
Cheers!
Richie
I have recently lost the abilitly to access my gmail thru Outlook. I tried resetting, including the Captcha, and get the following errors:
Log onto incoming mail server (IMAP): A secure connection to the server cannot be established.
Send test e-mail message: The server responded: 421 Cannot connect to SMT
thank you - really helpful
This is a great tutorial, thanks. I would like to do the opposite : read my outlook mails on my Gmail. Would that be possible following the same steps?
Hi Alain, thanks! Doing the opposite of this guide to read Outlook emails on Gmail wouldn't work, but you could *forward the emails from Outlook automatically* (see this link: www.technipages.com/automatically-forward-email-outlook ) but that will only work when you have Outlook open. The best way would be to have both Outlook and Gmail access your *POP3 account* (see this link: support.google.com/mail/answer/21289?hl=en ) or you can also forward your emails from your POP3 account to Gmail too.
Hope this helps. Cheers! Richie
RicmediaPCHelp Hi Richie,
Thank you so much for your fast responce. As this is for forwarding my work mail from an exchange server it is very importing I do things right. Will I still be able to reply all? I mean the forwarded mail will not be coming from myself? Cheers, Alain
Hi Alain, I would recommend having Gmail access your work server via POP3 as it would all work far better (see this link: support.google.com/mail/answer/21289?hl=en ) you may need to ask your IT Admin for the details or even get him to set it up for you if possible. cheers! Richie
Hi Richie. I certainly will do that. Really want to use gmail especially since I am using a chromebook. Thanks again. Best regards from rainy Belgium. Alain
sir .i have a problem configuring gmail in outlook 2010 ....i keep getting this error....."Must issue a STARTTLS command first".......
Can u please tell me what it is ?
my company has created my email and given me pop3 settings. I want to sync it with my mobile devices via Gmail IMAP using exactly the same email name.can you advise how?
Thanks for sharing...
hi, i'm having trouble with going through the server, it said "Enter your user name and password for the following server.", and i have put the right thing, but no use. it refused to submit the info, and everytime i hit "OK", the "Enter your user name......." window pops up. How am i suppose to do ?
+Alexander Daniel see this update mate: UPDATE: Google are always changing their security requirements and recently Outlook (all versions) was affected, so if after following this guide you keep getting a password prompt, visit the Gmail article My client isn’t accepting my Gmail username or password ( support.google.com/mail/answe... ) and do two things (1) activate the Unlock Captcha and then (2) enable access from less secure apps. You should now be able to follow this guide and everything will work fine.
hello sir
my issue is m configure gmail account outlook 2010, and then click go testing email account show this message type your email and password ,,,
plz help me
This also works for outlook 2016
Thank a lot ! it is working !!!
thanks man
Thank you, thank you, thank you!!
Followed instructions but when I press "test connections" it shows a popup saying to input Username, password, etc.
+Mike Stolte see this update mate: support.google.com/mail/answer/78754?hl=en&pageId=112808117359362510911
really helpfull
I got it done ... We need to visit this link www.google.com/settings/security/lesssecureapps and select Turn on so that gmail allows outlook to setup accounts (as google considers it to be Less Secured App)
+Vikas Kumar Manjhi haaaaaaallllllllllllllloooooooooooooooooooo Manjhi formula work ,,,,, firstly computer was asking repeat username and password when i use it now this is working so thanks Manjhi g,,,,,,,,,,,,,
in extra setting pop 3
incoming= pop.gmail.com
smtp= smtp.gmail.com
995 ssl
465 ssl it is working,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, :)
Thanks
While testing the manual configurations, it keeps asking for gmail user name and password. I followed all steps and have entered the credentials correctly. Tried changing my gmail password too. Still the same issue. Any idea how to resolve it?
Tulika Agarwal yes Google recently changed some settings and I have put an update on the video page as follows:
UPDATE: Google are always changing their security requirements and recently Outlook (all versions) was affected, so if after following this guide you keep getting a password prompt, visit the Gmail article My client isn’t accepting my Gmail username or password ( support.google.com/mail/answer/14257?hl=en ) and do two things (1) activate the Unlock Captcha and then (2) enable access from less secure apps. You should now be able to follow this guide and everything will work fine.
See if that fixes the issue Tulika, cheers! Richie
RicmediaPCHelp That actually helped :)
Thanks, mate!
Thanks so much!!! :)
Followed instructions but when I press "test connections" it shows a popup saying to input Username, password... it does not go ahead.... any solution..???
+hassan amjad hi Hassan, did you see the update I posted in the video description? see this mate:
UPDATE: Google are always changing their security requirements and recently Outlook (all versions) was affected, so if after following this guide you keep getting a password prompt, visit the Gmail article My client isn’t accepting my Gmail username or password ( support.google.com/mail/answe... ) and do two things (1) activate the Unlock Captcha and then (2) enable access from less secure apps. You should now be able to follow this guide and everything will work fine.
Cheers! Richie
when i press "ok" at 9:34 outlook keeps spamming me with my account credentials and no matter how many times i put them in it just randomly keeps popping up over and over again.
ReachCarter i mean when i press next after i press "ok"
ReachCarter howdy mate, did you read the Update I posted underneath the video? "UPDATE: Google are always changing their security requirements and recently Outlook (all versions) was affected, so if after following this guide you keep getting a password prompt, visit the Gmail article My client isn’t accepting my Gmail username or password ( support.google.com/mail/answer/14257?hl=en ) and do two things (1) activate the Unlock Captcha and then (2) enable access from less secure apps. You should now be able to follow this guide and everything will work fine."
See how you go after following thos instructions mate. cheers, Richie
RicmediaPCHelp This one stumped me, lol
Found this eventually, good that you added it, the "less secure apps" was what had me :P
I need your help I am receiving the following error?
thanks u its working wow!! but there is no "SEND" button incoming email works
Thank you for help with this. I added it but my emails are not showing up. It keeps asking me to enter my password, I entered it and click ok and it keeps popping up. How do I delete and start over?
+kim holloway Hi Kim, if you click on the description of the video you will see an Update which will solve the issue for you, just have to alter some Gmail settings to stop the username and password prompt :) cheers! Richie
+kim holloway i have the the same problem
did you fix it?
you know there is no such an update in that link right ?
Quick question, if I want to setup the same e-mail address using imap on 3 or more computers using Outlook will the changes be reflected across all PCs? Also, would the setup be the same as you've shown for each PC? Please advise.
Candis Sarwan Howdy, yes for sure when using IMAP all 3 PC's will sync up, any change on one PC will be reflected on the others etc so essentially you will have the same inbox for all 3 computers. cheers, Richie
RicmediaPCHelp If email size too big, will it affect the outlook, it seem always stuck
Hi Camellia, yes it certainly can, usually there is a 20mb limit for an email attachments. Plus if your send/receive settings are too short that can also cause problems when Outlook is in the middle of sending a large email. Cheers! Richie
thanks! it seem IMAP is not good as usually if we need to sync to different devices as we always travel and emails is more than 20GB for altogether that we could always access from different devices. but since it is always stuck and performance is terrible, i don't see the point to use IMAP if email account too big size.
Camellia Chan ahh I see, 20GB is a very very large email folder! Make sure you archive as much as possible in Gmail to reduce the size of your inbox, that's about all you can do to make it faster I'm afraid, but IMAP is still preferred over POP3 with a large inbox. cheers! Richie
thank you so much..
Make sure that if you have two-step verification turned on to turn it off. My account could not be completed until i turned it off.
Thanking very
great video - where however is the FOLDER structure of gmail? say i have 20 folders in gmail; one's called 'Bob,' ... I want Bob not just one gmail folder to be visible.
Hi Allan, as far as I know using IMAP with Gmail can only be displayed this way (in a Gmail folder). I will look into it further and let you know. cheers! Richie
Hi there, I have got all as in your guide, but when I click test the pop up window with password still pops up ...
Try this Jakub: UPDATE: Google are always changing their security requirements and recently Outlook (all versions) was affected, so if after following this guide you keep getting a password prompt, visit the Gmail article My client isn’t accepting my Gmail username or password ( support.google.com/mail/answer/14257?hl=en ) and do two things (1) activate the Unlock Captcha and then (2) enable access from less secure apps. You should now be able to follow this guide and everything will work fine.
Cool mate! Many thanks, after both steps all works fine. Again, thank you very much for help! Jakub
no probs Jakub, cheers mate, Richie
Super easy to follow tutorial! I followed to the end but keep getting an error message in Outlook 13 "an unknown error 0x80040119". Any ideas what it is or how to fix it? Thanks!
+Denise Grateful try this update Denise: UPDATE: Google are always changing their security requirements and recently Outlook (all versions) was affected, so if after following this guide you keep getting a password prompt, visit the Gmail article My client isn’t accepting my Gmail username or password ( support.google.com/mail/answe... ) and do two things (1) activate the Unlock Captcha and then (2) enable access from less secure apps. You should now be able to follow this guide and everything will work fine.
+RicmediaPCHelp I still cannot make this work. I am following every step but login still fails
hi iam having trouble while configureing gmail via imap please help me
+suriya kumar g.v did you see the update? UPDATE: Google are always changing their security requirements and recently Outlook (all versions) was affected, so if after following this guide you keep getting a password prompt, visit the Gmail article My client isn’t accepting my Gmail username or password ( support.google.com/mail/answer/14257?hl=en ) and do two things (1) activate the Unlock Captcha and then (2) enable access from less secure apps. You should now be able to follow this guide and everything will work fine.
See how you go and let me know, cheers! Richie
HI there, I have followed your tutorial step by step. but no luck!
i am given an error message at the end. please see below and advise, thank you
Log onto incoming mail server (IMAP): Your server unexpectedly terminated the connection. Possible causes include server problems, network problems, or a long period of inactivity.
Send test e-mail message: Cannot find the e-mail server. Verify the server information in your account properties.
Paula Andrade Howdy there, could be a few things causing that, like antivirus, make sure the "My outgoing server (SMTP) requires authentication" is checked, and I presume you have followed the Update I posted? See below:
UPDATE: Google are always changing their security requirements and recently Outlook (all versions) was affected, so if after following this guide you keep getting a password prompt, visit the Gmail article My client isn’t accepting my Gmail username or password ( support.google.com/mail/answer/14257?hl=en ) and do two things (1) *activate the Unlock Captcha* and then (2) *enable access from less secure apps*. You should now be able to follow this guide and everything will work fine.
If you can confirm all that has been done and we'll take it from there. Cheers! Richie
RicmediaPCHelp Thanks man. That was succesful!
It's the same but its different. Okay
Hey there, this was super helpful! Is there any reason my original outlook account's inbox (@outlook.com) has duplicated itself now i've done this?
i got "an encrypted connection to your mail is not available ."
please help.
+ABUBAKAR MAKTEDAR howdy, did you enable IMAP in Gmail?
+RicmediaPCHelp yes.
+ABUBAKAR MAKTEDAR tried with both IMAP and POP3
+ABUBAKAR MAKTEDAR Can you make sure your time is set correctly on your PC, a variance of 5 minutes can cause this error. If your time is set properly and you still get the error see this Microsoft article: support.microsoft.com/en-us/kb/2989972 Please let me know how you go mate. Cheers, Richie
Thank you .. it helped a lot :)
thanks for the help, this is nicely done, very simple to understand. however I have a question, my email has my companies domain in it that is mavtechsolutions.com. do I put imap.gmail.com or imap.mavtechsolutions. com? please help
+Mani Pratap howdy, you would put imap.gmail.com. cheers, Richie
I have verified the passwords and I still get a failure to connect and I get this phrase (The server for account "30ainteriors@gmail.com" returned the error "[AUTHENTICATIONFAILED] Invalid credentials (Failure)." Your username/password or security settings may be incorrect. Would you like to try re-entering your password?)
I'm using 2016 for MAC
Thanks for that, but it didn't work, it gave me the error of ..........78754 (Failure). I double-checked everything, but still having an issue with syncing gmail with outlook. I have Outlook 13, and am in the wizard....which doesn't seem to be much of a wizard.....
nevermind, I got it working. Saw your post below to RicmediaPCHelp. What I didn't know and what wasn't informed was that an e-mail is also sent to you to change your "Secure App." go to your account and type in under search "Secure App" (with quotes helped). The e-mail will appear saying google blocked this and at the bottom will be a Hyperlink to allow Secure App.
Then go back to your outlook and click next. This worked for me, hope it works for you.
Hi Chris, you need to enable less secure apps in your Gmail account: www.google.com/settings/security/lesssecureapps that should do the trick :) cheers, Richie
I followed the steps but received the following message on a pop up screen.......
YOUR IMAP server wants to alert you to the following. Please log in via your web browser. http//support.google.com/mail/accounts/bin/answer/p?answer=7875 4 failure
I am a rookie....I thought I did everything correct...thanks for your help
Danette Boysen howdy, did you follow this update? "Google are always changing their security requirements and recently Outlook (all versions) was affected, so if after following this guide you keep getting a password prompt, visit the Gmail article My client isn’t accepting my Gmail username or password ( support.google.com/mail/answer/14257?hl=en ) and do two things (1) activate the Unlock Captcha and then (2) enable access from less secure apps. You should now be able to follow this guide and everything will work fine."
Please try this and let me know if it works or not and we'll take it from there.
cheers!
Richie
RicmediaPCHelp ~ You make instruction so easy to follow! I FINALLY got to the point where my password is accepted after enabling less secure apps. Everything seem fine now after 3 days of trying to fix this propblem and switching from pop to imap., but I cannot find where my incoming mail is going now, it must be going to another folder and I cannot seem to find out where.
any tips?
Chris Gorno Hi Chris, thanks for the feedback and glad it helped. re. folders; there should be a folder named as your email address, ie: *> chris@example.com* and there is a little arrow to the right of it, click that on to expand the folder. Do the same (little arrow) to any other folders and you should see the *Inbox* folder there. Cheers! Richie
YOUR IMAP server wants to alert you to the following. Please log in via your web browser. http//support.google.com/mail/accounts/bin/answer/p?answer=7875 4 failure
I am a rookie....I thought I did everything correct...thanks for your help