1. Is the meeting necessary 2.Who really needs to be there 3. What are our expectations...set a clear agenda 4.meeting starts when the invite is sent 5. Prewire meetings 6. Actively manage the meeting 7. Agree on next steps during the meeting and document 8. Bring donuts. ...got it most important my number 1 really 😊
Donuts proving in the oven as l was listening to this video, leading a new team and l think my attendance is good and credit goes to donuts. I was actually excited to hear “bring donuts”
I'm leading meetings for a small group of 4 people, and agenda, meeting homeworks are set and done, but I just couldn't figure out why the meetings always take much longer, we have amazing productive discussions, brainstorming etc. I think that the parking lot tip is just what we need. It's genius! Thank you so much!
nope allow me to correct you...the most important tip is having a list of topics to be discussed emailed to the attendees 3 days prior...that way the attendees will all have gotten time to think through and come with ideas that are well thought through
Aahh, precious meetings. These tips all still seem to hold since 2015. I'm just missing the "ask your peers for evaluation" tip. I too ask peers to rate my meetings, and it teaches me a lot. Even if only whether I need to bring donuts or a healthy snack instead...
Great tips! I agree with all of the them including having a published agenda and a clear objective. I have read somewhere that you should spend 2-3 hours of prep for every hour of planned meeting time.
Very good points, I haven't tried the Donuts part, but it seems pretty cool, haha. Since I have been in lots of meetings, one other thing as a leader of a meeting from my point of view is to analyze the results of the meeting, because it might happen once in a while not to cover all the points or not to accomplish the objective so that it is really important to see where were the mistakes and don't repeat next time.
Thanks very much for the tips. Apart from the topics covered can you have an video on specifically managing the meetings. most of the time senior folks or dominant members hijack the meeting and don't allow the agenda to flow appropriately. also, due to the their influence they don't allow the purpose of the meeting get satisfied by changing the direction of meetings.
Great video! We use something called the 'parking lot technique' during meetings, which we've found to be quite useful. The parking lot technique is great for keeping on track and on time during your meetings. Here's how it works: Start by explaining to your team members that you only have a set amount of time for the meeting so you will be sticking to the meeting agenda and each agenda item very literally. Avoid deviations from the meeting agenda items by asking participants to write their talking points at the bottom of the agenda (the “parking lot”) instead of interrupting others. It works great for us!
Great! I have followed this model to an extent. There are some great insights in here. Use them. If you keep this type of thinking in your back pocket as a back up to your relationship meetings it will always bold well with clients. All clients will benefit from this way of thinking. Adapt it to what works for you. That is the sign of a true businessmen/businesswomen, always adapting and improving. You can always learn something even if its small. keep up the great work "The Distilled Man" I Appreciate the insights.
Hi, how are you? I hope you doing well and answer me back. I got your video to study a bit about the theme and learned a lot. But, I got a very simple question; what "the distilled man" really means? I am Brazilian and some words and expressions may not have the real sense when they are translated, you know? I am awarding your return! Thanks!!!
Well presented and valuable information. Walking meetings are great too as people can be very creative when moving. They tend to be short and one or two topics maximum.
great advice. could you do one about how to manage meetings that involve different nationalities (social etiquette etc.) and, how to moderate webinars that involve speakers of different seniority?
Thank you. Very helpful tips especially prepping attendees to be prepared with feedback. Already use “prewire” technique but plan to use more to have better meetings.
thankyou. very helpful. Question tho. @the distilled man, Can you give suggestions for if you follow all of that, but have conflicts during the meeting. suggestions on how to prevent & diffuse them if they do occur?
hey, the good move would be to firstly take such discussions off the meeting not to wast the time as you need to stick with the timeframe and agenda. And to record all the conflict questions to get back to them after the meeting and to address all the concerns for finding the best suitable solution.
All and all decent tips, but I am kinda skeptical. Productive en Effective... sounds like "little room for discussion and new insights and ideas" to me? What gives the chairman the idea that he knows it all at forehand, and can "rule" a meeting, just to stay in time and have a main focus on just productiveness? Where is the risk of killing good ideas and people not ventilating what they really think, because thy are shut down with comments like "good idea, we will address that later"? (some people hear that once, and never speak up again). Maybe it's the meeting setting that differs? A meeting with specialists is something else, than a board meeting or a Scrum meeting. Or a Middle Management meeting with, "production managers"? I am surely someone who lives by making good agendas in advance, and sharing them a few days ahead. But still care for an environment for people to speak up. Maybe it's the setting or the type of production environment (creative, technical, ?) that defines the way to organise your meetings best? Again, some of the ideas here are absolutely great, and I will keep them on my list ;)
Erik Leonard, I hear you. This is an art, not a science. The meeting chair is not meant to be a dictator, but one who helps look out for the broader team's interests. Regarding your concern about postponing certain discussions until later, to your point, the key is to ensure that you actually do schedule time to revisit or at least capture and evaluate other ideas that have been brought up. I come from a creative ad agency background, so I understand your concern about wanting to make sure you encourage people to always contribute ideas. you can always set up separate creative brainstorm sessions where the only agenda is to generate as many crazy ideas without evaluating them. Anyway, hope that helps. thanks for watching!
Lol....I work for an IT consulting firm with onsite offshore nearshore remote workers. And work is extremely fast paced because of deadlines that impact major financial decisions. These tips sound courteous but not practical when things are to move super fast.
This made me remember how much do I hate being forced to attend meetings and those endless hours discussing stuff I don't care about. We should be able to opt-out meetings, shouldn't we?
Great video! Do you have suggestions on duration? I ask because my personal limit is half an hour; absolute max is 1 hour - but people keep inviting me for 2-3 hour meetings, and I think they need to break them down to smaller meetings with a smaller scope - and I'm look for evidence / arguments to support that.
Because I'm in a strong union ...his little line of "oh tom...I would really lie to here what Jane says...we will come back to you.."...I would meet him at his car in the parking lot after work. Lol
Just moved to another company and my manager really love unnecessary meeting. Seriously, she could spent 2-4 hours (or even more if God permit) just to 'motivate' us. She talks in a very roundabout ways and full of contradiction, honestly the more I listen to her the more I get unmotivated.
Thanks man!!!!!!! I greatly appreciate this. This will help me better understand what to expect when attending meetings. Hopefully, they will all have donuts lol.
My former boss made only one meeting in one year Then my actual boss make meetings sometimes twice a week and we end it up with more questions and doubts then feedback
Hi Kyle, really like the tips. One request: would you be up for turning on the community subtitling function on this video? I would really like to put Spanish subtitles on it, and it's a lot easier to do using the RUclips subtitling tool. Thank you!
Hi Soumalia! Thanks for the kind words. You may mention tips from the video as long as you refer back to The Distilled Man and provide credit. But you can't copy the content verbatim. Good luck with your paper!
Whit my respect SER way you schedule meting is of end week ? In my opiniin some people need good holiday so we can't stress them for the weekend they NEDD. Relax, meeting indstaction opiniin school be. From beging weeks if I understand PROPOBLY you video 📹 happy weekend to You, enjoy,
heyy kyle!!! again me haha sorry for disturbing u need more videos on different topics n situations i really like ur videos i see all ov them again n again .... ☺
Hey Riza, the easiest way to tell if a meeting was effective was if you accomplished what you originally set out to accomplish with the meeting. When you first decide whether the meeting is necessary, you should figure out what you're trying to accomplish. What is the objective? Are you trying to gain consensus on something? Trying to get ideas? Trying to get feedback? etc. If you have a clear idea of why you're holding the meeting, you should have a clear idea of whether it was successful. Hope that helps!
Good video but I do not agree with the donut thing though. It is an easy unhealthy way to win people over rather than promote good nutrition/ living. I wouldn't take the donut on a meeting and then what? You would need to come up with more creative, real ways to create a positive vibe lol
Oriolez I don't have as much experience with standup meetings, so I'd be curious if any other commenters have any specific tips for you. One thing that comes to mind for standup meetings is to be very strict about your "rules" so you can maintain the speed and shortness of a standup style check-in. You dont want your standup meeting turning into a regular meeting. Many standup meetings are run as "issue based" as in, if you don't have a problem or an issue, there's no need to speak up. Or if you do want to hear from everyone, you can use very specific parameters so each team member keeps it short: like "as quickly as possible, run through (1) what you're working on this week/today, and (2) what you need help with, or what issues/challenges you want to raise to the team."
1. Is the meeting necessary
2.Who really needs to be there
3. What are our expectations...set a clear agenda
4.meeting starts when the invite is sent
5. Prewire meetings
6. Actively manage the meeting
7. Agree on next steps during the meeting and document
8. Bring donuts. ...got it most important my number 1 really 😊
you got it! And yes, #8 is the secret to any great meeting!
Mambo...ati point 3 na 8 ni the same...
Donuts proving in the oven as l was listening to this video, leading a new team and l think my attendance is good and credit goes to donuts. I was actually excited to hear “bring donuts”
I'm leading meetings for a small group of 4 people, and agenda, meeting homeworks are set and done, but I just couldn't figure out why the meetings always take much longer, we have amazing productive discussions, brainstorming etc. I think that the parking lot tip is just what we need. It's genius! Thank you so much!
Giving the objective and meeting agenda ahead of times for long or important meetings is key for meeting success and productivity. Cheers!
nope allow me to correct you...the most important tip is having a list of topics to be discussed emailed to the attendees 3 days prior...that way the attendees will all have gotten time to think through and come with ideas that are well thought through
9
Great idea sending the meeting summary after the meeting ...Will be doing this tomorrow ...thanks
😃😥😥😥😱😱😤😤😥
Aahh, precious meetings. These tips all still seem to hold since 2015. I'm just missing the "ask your peers for evaluation" tip. I too ask peers to rate my meetings, and it teaches me a lot. Even if only whether I need to bring donuts or a healthy snack instead...
Great tips! I agree with all of the them including having a published agenda and a clear objective. I have read somewhere that you should spend 2-3 hours of prep for every hour of planned meeting time.
+Ian Powell Thanks Ian!
Hi
Thanks for the tip!
Why does it seem like Leonardo Di Caprio is talking to me, in this awesome video?
And Ryan Reynolds lol
Very good points, I haven't tried the Donuts part, but it seems pretty cool, haha. Since I have been in lots of meetings, one other thing as a leader of a meeting from my point of view is to analyze the results of the meeting, because it might happen once in a while not to cover all the points or not to accomplish the objective so that it is really important to see where were the mistakes and don't repeat next time.
Good video! More tips
9. Prepare the topic to be discussed
10. Agree on the location of the meeting
Thanks very much for the tips. Apart from the topics covered can you have an video on specifically managing the meetings. most of the time senior folks or dominant members hijack the meeting and don't allow the agenda to flow appropriately. also, due to the their influence they don't allow the purpose of the meeting get satisfied by changing the direction of meetings.
Great video! We use something called the 'parking lot technique' during meetings, which we've found to be quite useful. The parking lot technique is great for keeping on track and on time during your meetings. Here's how it works:
Start by explaining to your team members that you only have a set amount of time for the meeting so you will be sticking to the meeting agenda and each agenda item very literally. Avoid deviations from the meeting agenda items by asking participants to write their talking points at the bottom of the agenda (the “parking lot”) instead of interrupting others. It works great for us!
Great video Kyle. Thank you for your faithfulness in the pursuit of authentic masculinity. You're a man ahead of his time.
thanks Richard!
The meeting starts when the invite is sent.Good point
Great! I have followed this model to an extent. There are some great insights in here. Use them. If you keep this type of thinking in your back pocket as a back up to your relationship meetings it will always bold well with clients. All clients will benefit from this way of thinking. Adapt it to what works for you. That is the sign of a true businessmen/businesswomen, always adapting and improving. You can always learn something even if its small.
keep up the great work "The Distilled Man" I Appreciate the insights.
Thanks Christopher!
Great tips! Especially about being selective about who is at your meeting!
Hi, how are you?
I hope you doing well and answer me back.
I got your video to study a bit about the theme and learned a lot. But, I got a very simple question; what "the distilled man" really means? I am Brazilian and some words and expressions may not have the real sense when they are translated, you know? I am awarding your return! Thanks!!!
I heard he is died with covid 19
Well presented and valuable information. Walking meetings are great too as people can be very creative when moving. They tend to be short and one or two topics maximum.
Really amazing tips, thank you.
This was tremendously helpful! Thank you so much.
Thanks! you did wonderful job here. Very good tips and pls share few more for effective me
Excellent tips... Great presentation.., and thank you for your eBook"48-Hour Gentleman".. All the best.
I highly appreciate your genuine help with this enquire
This was extremely helpful. Thank you!
Thanks Russell! So glad you found it helpful.
Thank you so much. Very useful.
"bring Donuts" Noted and highly appreciated. its what I have been missing all this time :)
Bringing Donuts in the meeting is something new to me. Haha you're right men. Thank you
Thanks, its very helpful 😍
great advice. could you do one about how to manage meetings that involve different nationalities (social etiquette etc.) and, how to moderate webinars that involve speakers of different seniority?
What is a good replacement for donuts if the meeting is virtual? 😅❤
Nudes
Haha. You need virtual finger food.
Tips are very practical. Thanks! Will use your tips in real situations.
Thanks Rini! Glad you found the video helpful!
Thank you so much for this!!
Great tips that work in any industry, thank you @thedistilledman
Very nice video! A...lot of people need to hear this, lol. Keep up the great work.
Thank you. Very helpful tips especially prepping attendees to be prepared with feedback. Already use “prewire” technique but plan to use more to have better meetings.
Yhis video give me ideas, how to handle a meeting preparation. Thanks
Just loved every tip of this video
Great tips.
thankyou. very helpful.
Question tho. @the distilled man,
Can you give suggestions for if you follow all of that, but have conflicts during the meeting.
suggestions on how to prevent & diffuse them if they do occur?
hey, the good move would be to firstly take such discussions off the meeting not to wast the time as you need to stick with the timeframe and agenda. And to record all the conflict questions to get back to them after the meeting and to address all the concerns for finding the best suitable solution.
magnificent points made here sir! thank you!
thanks Rob!
This is a important tape . Thanks in support of posting
All and all decent tips, but I am kinda skeptical.
Productive en Effective... sounds like "little room for discussion and new insights and ideas" to me? What gives the chairman the idea that he knows it all at forehand, and can "rule" a meeting, just to stay in time and have a main focus on just productiveness? Where is the risk of killing good ideas and people not ventilating what they really think, because thy are shut down with comments like "good idea, we will address that later"? (some people hear that once, and never speak up again). Maybe it's the meeting setting that differs? A meeting with specialists is something else, than a board meeting or a Scrum meeting. Or a Middle Management meeting with, "production managers"?
I am surely someone who lives by making good agendas in advance, and sharing them a few days ahead. But still care for an environment for people to speak up. Maybe it's the setting or the type of production environment (creative, technical, ?) that defines the way to organise your meetings best? Again, some of the ideas here are absolutely great, and I will keep them on my list ;)
Erik Leonard, I hear you. This is an art, not a science. The meeting chair is not meant to be a dictator, but one who helps look out for the broader team's interests. Regarding your concern about postponing certain discussions until later, to your point, the key is to ensure that you actually do schedule time to revisit or at least capture and evaluate other ideas that have been brought up. I come from a creative ad agency background, so I understand your concern about wanting to make sure you encourage people to always contribute ideas. you can always set up separate creative brainstorm sessions where the only agenda is to generate as many crazy ideas without evaluating them. Anyway, hope that helps. thanks for watching!
Yep. I really dig the donut tips... will see how it goes
donuts are the secret weapon! :-)
Lol....I work for an IT consulting firm with onsite offshore nearshore remote workers. And work is extremely fast paced because of deadlines that impact major financial decisions. These tips sound courteous but not practical when things are to move super fast.
Am i going to give the donuts before start the meeting or after the meeting?
This guy is awesome, why did he quit making videos?
I didn't know the distilled man was Chris Pine!! :)
good one. Thank you!
bring donuts is the best tips i ever heard :) thanks for sharing this
Very good tips for a productive meeting. What about virtual meeting. Like skype meeting, do you have some tips for it?
This made me remember how much do I hate being forced to attend meetings and those endless hours discussing stuff I don't care about. We should be able to opt-out meetings, shouldn't we?
So funny 7:48! But it's true, food is a great ice-breaker :D
Great video! Do you have suggestions on duration? I ask because my personal limit is half an hour; absolute max is 1 hour - but people keep inviting me for 2-3 hour meetings, and I think they need to break them down to smaller meetings with a smaller scope - and I'm look for evidence / arguments to support that.
Wonderful 👏
I like it, thanks for the nice tips!
thank you I have learned
Sir, you're very good at explaining!
P.S. you kind of look like Chris Pine!
thanks for the kind words! Haha, thanks I guess it could be worse...
Very useful
Because I'm in a strong union ...his little line of "oh tom...I would really lie to here what Jane says...we will come back to you.."...I would meet him at his car in the parking lot after work. Lol
Just moved to another company and my manager really love unnecessary meeting. Seriously, she could spent 2-4 hours (or even more if God permit) just to 'motivate' us. She talks in a very roundabout ways and full of contradiction, honestly the more I listen to her the more I get unmotivated.
Thanks man!!!!!!! I greatly appreciate this. This will help me better understand what to expect when attending meetings. Hopefully, they will all have donuts lol.
I like to FIRE a guy at the beginning of a perfect meeting! Sets the stage! But this video is GOOD advice!
i watched this video for an english lesson task
My former boss made only one meeting in one year
Then my actual boss make meetings sometimes twice a week and we end it up with more questions and doubts then feedback
GREAT JOB
Thanks!
Thank you 🙏
I get that but I want to know how will I win with our smile any tips on that?
Hi Kyle, really like the tips. One request: would you be up for turning on the community subtitling function on this video? I would really like to put Spanish subtitles on it, and it's a lot easier to do using the RUclips subtitling tool. Thank you!
Driving to meeting. Heard donuts. Went and got donuts. Lol
totally right men
Hello there, it is great video. i have paper writing can I use materials your video? thank you in advance.
Hi Soumalia! Thanks for the kind words. You may mention tips from the video as long as you refer back to The Distilled Man and provide credit. But you can't copy the content verbatim. Good luck with your paper!
thanks Mario!
Many thank. it is research paper for one of US. university so plagiarism is very unacceptable. Again thank for great work
What if your attendees are half-assed?
Exactly what I needed
Whit my respect SER way you schedule meting is of end week ? In my opiniin some people need good holiday so we can't stress them for the weekend they NEDD. Relax, meeting indstaction opiniin school be. From beging weeks if I understand PROPOBLY you video 📹 happy weekend to You, enjoy,
Subscribed
That last one caught me off guard.
heyy kyle!!! again me haha sorry for disturbing u need more videos on different topics n situations i really like ur videos i see all ov them again n again .... ☺
thanks Hina! glad you like them!
yup Kyle 😙
There's a Japanese term for #5 - "nemawashi"
0:20
5/10 = 1/2, little tip to make more effective fractions
Pff, LOL
Swinburne online represent
perfect !!! ❤
well, probably not perfect, but I appreciate the complement! :-)
The Distilled Man haha perfect for me n dnt bother others!!! u doing very well Mashaa Allah❤
how do you measure if the meeting is effective? thanks
Hey Riza, the easiest way to tell if a meeting was effective was if you accomplished what you originally set out to accomplish with the meeting. When you first decide whether the meeting is necessary, you should figure out what you're trying to accomplish. What is the objective? Are you trying to gain consensus on something? Trying to get ideas? Trying to get feedback? etc. If you have a clear idea of why you're holding the meeting, you should have a clear idea of whether it was successful. Hope that helps!
25 slides? I have been at clients who won't read past 10.
Thanks for this, have a meeting in a few hours and I'm definitely gonna bring donuts 🙄
nice!
Good video but I do not agree with the donut thing though. It is an easy unhealthy way to win people over rather than promote good nutrition/ living. I wouldn't take the donut on a meeting and then what? You would need to come up with more creative, real ways to create a positive vibe lol
How to manage standup meetings effectively?
Oriolez I don't have as much experience with standup meetings, so I'd be curious if any other commenters have any specific tips for you. One thing that comes to mind for standup meetings is to be very strict about your "rules" so you can maintain the speed and shortness of a standup style check-in. You dont want your standup meeting turning into a regular meeting. Many standup meetings are run as "issue based" as in, if you don't have a problem or an issue, there's no need to speak up. Or if you do want to hear from everyone, you can use very specific parameters so each team member keeps it short: like "as quickly as possible, run through (1) what you're working on this week/today, and (2) what you need help with, or what issues/challenges you want to raise to the team."
the perfect meeting? that is ambitious.
It’s that Chris Pine?
I just came for his eyes
Disinvite?
Dammit bill, get your shit together
donuts? got it.
Do not bring donuts!!
Bring fruits and nuts
ha, clearly you do not want people to stay in the meeting :-)
5 out of 10, or 1 in 2 you might say.
How about calling this the "The Distilled Person" or "The Distilled Leader"? Need inclusive language to have cred with me.
Hahaha - Donuts!!
"5/10 meetings are inefficient"... The irony in the semantics
Chris Pine
I really thought that said how to ruin a perfect meeting and
Number one wear an undershirt.