How to Run an Effective Meeting 5 Tips
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- Опубликовано: 1 май 2023
- Learn How to Run an Effective Meeting with these 5 Actionable Tips. Most people don't like meetings, but these practical steps will make sure virtually all of your meetings will be more productive and enjoyable.
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Thanks a mil for the PDF on 5 tips on communication. It sure will become very handy for my line of volunteer work I do. Enjoying your great vids. Much appreciated, professor.
Hi, Craig. Thanks for the encouragement.
So helpful, thank you!
Great information! I learn so much. Thank you for sharing.
Very valuable information. Thank you!
Thanks Alexander!
Thanks a lot, Very informative point your raised!
This is gold!
Thank you for your clear explanation. It was very effective.
Great video!
Excellent tips! ❤ Such great practical steps, which will ultimately maximize the time spent -- and make meetings much more effective and meaningful for all participants involved. Thank you, Alex! 😊
Thanks alex
Man! I love your videos. Highly informative!
Thank you!
I really appreciate these tips, and have absolutely never worked anywhere where they run meetings this way 😂Either way, this is a very "be the change you want to see in the world" level of advice I'm taking away from your great video!
Just to share, my direct previous employer liked to inform us of meetings basically one minute before you're expected to show up in the meeting room. You never had any idea of what the meeting was about, how to be prepared, or if it's a discussion about something, a reprimand, etc, or how long it will be. You just showed up and felt extremely nervous. You were also not allowed to ask what the meeting was about or if any preparation was needed.
That employer liked to have the upper hand on everything and "surprise" everyone - walk into the room with him and the manager looking extremely stern and serious? Surprise! We just need you to help with a going away celebration. Walk into the room with them leaning back into their seats and asking you to have a seat? Yay, time to be ambushed about your dedication to the company and be demanded to answer if you're planning to stay or if you're thinking of quitting.
Needless to say, the way they ran meetings was just a canary in the coal mine and that company had (and still has) huge problems and an extremely high turn over. I'm starting to think that a good question to ask when in a job interview is "how does this company structure their meetings?" 😁 Thanks again for your helpful insight!
Thank you for sharing your experience. Sadly, I'm willing to guess that fewer that 20% of organizations follow all of these tips consistently. And you are right about the power trip issue. Some leaders/managers would rather use meetings as a power play event.
good tips
These are brilliant Tips
Glad you think so. I appreciate your feedback.
These are excellent tips that will go a long way toward more productive meetings! I would be interested in hearing specific tools on generating discussion for online/Zoom meetings. It seems every meeting I participate in lately is online and the dynamic is so much different with most people at least having their mic muted if not their camera turned off as well. How as leaders can we bring life to online meetings? Thank you for your videos!
Hi, KF. I'll give some thought to your question. But the short answer is, the leader is responsible for setting and communicating expectations about things like cameras, mics, and how to best participate. If a Zoom meeting is flat, it's the leader's job to make improvements. That begins by communicating clear expectations.
Ay Need it
Thank you Coach Alex. Great points, and I especially liked the part of emailing meeting expectations to the team members that encourage contribution. That is a great take away for me. You also made me laugh when you said a time limit can bring an ineffective meeting to a close and end everyone's misery LOL. I can relate to this for sure.. maybe even when I was the one running the meeting! Thank you also for the mini e book resources. Really appreciate it. :)
Thanks, Mebs. I appreciate your positive comment.
Love these. Even though I know the tips, I still stray away.
Yes, David. I hear you. It's more like a checklist. Whenever I'm at an unproductive meeting, it usually lacks one of these elements. And, I say, "On yeah!"
WhataClearvoiceyouhave thanks a Lot
Send this to your manager and say "Hey boss, I'm so glad you do all these things!" -- If they don't do any of them, look like idiots and hopefully make changes, if they do, you just complemented your boss! win-win.
Ah, interesting! I wonder if that would work.
@@alexanderlyon Exactly
No agenda? - No attenda!
I love it! I don't know who invented that but it's genius!
Did the communication coach just use the phrase "...a whole nother..."?
Yes and without apology! It's casual but it's also been around for hundreds of years. "Nother" is a real word.
መዝሙሮች ስብስብ? መማር ይቅደም እሺ? አታሰድቡን፡፡ ቤተ/ክ አልወከለችሽም እሺ?
This guy has obviously never worked in an agile environment. Nothing would get done if one of the team members was constantly creating written agendas and inviting people to each meeting individually.
Thank you for your opinion. I think you may not have understood my point.
We wouldn't invite each member individually. You'd make sure as the meeting leader that each individual knew what was expected of them and the specific contribution/value you wanted them to add to the upcoming meeting.
I can tell you that having led workshops and consulted for over 20 years at some of the most well-known organizations in the US, the question of how to add value during meetings is among the very top questions that individual contributors ask me.
Only a very small % of meeting leaders let their people know the specific expectations they have for adding value to meetings. It's one of the main reasons I'm asked to work with team members.
And another top complaint from 50% to 70% of professionals is an unclear meeting structure that wastes time.
Organizations who insist on written agendas, even a very basic written agenda, are far more productive. There's a long history of research that shows teams that follow a written structure out-perform unstructured meeting discussions. Free-wheeling open discussion is the top time waster in meetings. It's one key reason people generally hate meetings.
Every agenda should have flexibility but the persistent absence of a written agenda is a serious red flag that the meeting and team won't make progress.
All in all, the tips in the video are not ones that I invented. I've been watching and studying the most effective meeting facilitators for a long time and I've simply synthesized what I've observed working well in real life.
That’s not how he explained it in the video. He was discussing about having an agenda or bullet items sent out for everyone, not really inviting people individually with separate notes.
I work in a corporate job, in an agile environment. But if we think about it, regardless what type of environment - the idea of having an agenda communicated makes a huge difference. It prepares everyone and in a way it’s a form of respect to their precious time. It’s like a favor you do for them. I apply this in my work and putting up an agenda may be time-consuming but it’s worth it. You see better outcomes and it benefits me as well to put me on track of what I should be driving at in our meeting if in case I would forget the details.
PLEASE avoid using religion and religious language in your video. It is isolating, divisive, and totally unneeded. I enjoyed your videos but unsubscribed
because of your religious comments.
Nope. It's my channel and I'll say whatever I want to without apology. I'm a Jesus-loving Christian and anybody who's watched even a few of my videos figures that out pretty quickly. If I lose some viewers or subscribers because of it, that's a small price to pay for being authentic. I wish you the best in life. Bye.
@@alexanderlyon your answer just caused me to subscribe! funny enough I didn't even catch the 'religion or religious language' referred to.