You've got a rhythm to your speaking that makes it easy to understand and follow along with. What technique is that? Also the video actions are very well scheduled.
I absolutely love time blocking in my everyday life. My fiance and I time block our breakfasts together (he works nights and I work days so it just helps us to be on the same page and still get to see each other) and the upcoming games he wants to watch (so I know not to plan anything that includes him or to bring snacks in and yell at the screen with him). I have ADHD so I like to add in meals and daily tasks that I might forget if I get too focused on something (if I don't have lunch on a repeating basis, I will not stop working to eat). I use it for everything basically.
I read somewhere to have big blocks of the same task (for example 3 or 4 per day) , rather than thousands of one hour tasks (it can look like a rainbow haha) . The second one puts you in a constant switching mode between activities. Having big blocks can help u achieve mores subactivities of the same big task. Another advice i can give is for example, if you have to make a big report in two weeks, schedule 1 or 2 hours 3 times a week so you can keep on doing it in short periods of time and not spending 12 hours doing the report before the deadline. HOPE THIS CAN HELP.
Thank you for this! I put it to practice at the beginning of the day today and had had a really energized, organized, and productive day. Allowed me to oscillate between being 100% on and short recovery sessions of being 100% off. Let’s do it again tomorrow!
What's wonderful about your videos, is that you get to the point straight away. I just started another video from someone else and they start at about 7 minutes into the video before telling me anything noteworthy. [ didn't bother to watch the next 20 minutes either]. Yours have a great fluidity and tell me what I need to know and are enjoyable, thank you Scott :)
I don’t comment much but great video and to the point. These other pages love to show themselves and talk about themselves rather than the topic at hand! Great video!
This (and other videos on your channel) has been a great supporting resource for my productivity reset! I have been using google calendar for YEARS and i learned sooo many things that I never knew before with this video and your other related vids. many thanks!!!
Thanks for a great idea, Scott. It's one of those, "why didn't I think of doing this before" kind of things. I have been wanting to make some distinctions like this in my calendar but didn't even think of making separate calendars for myself.
Thank you so much for these videos. Wish I'd discovered you earlier. I have an additional Study calendar in which I put study topics in half hour segments and then use it for the Pomodoro Technique, just adding a 25 minute timer (desktop, cell phone or Alexa). I'm retired so I need some self-imposed structure to my days.
Just one comment. As nobody else can see the private calendars (if you are using Google at work) it's highly likely that colleagues will book a meeting that clashes with say for example time blocked out to write a report. Why not just block out the time in the main calendar and change the colour of the calendar slot. This is the only way to make sure that the slot is not overbooked
Hi. Thank you for this simple guide. I think ever since this darn pandemic, we need schedules more than ever. It's just so easy to get lost and be passive with your daily life... I really hope I could finally get my life together with these tips... It's been a very complicated year. Subscribed and Bless you
Today is Thursday 🤣 ... Yes I know You recording it on Monday ....thanks so much for helping us and make our life more easier , You're deserve million subscriber .. and thanks for this gorgeous speed playing , because my native lang isn't English and I can't understand if videos or movies more faster ..... biggest hug and love from Iraq for spending Your time to help us 💕💕🌹🌹😘😘😘
I've found a good CRM to be invaluable for employee management. That said, I always encourage my employees to walk through the door in the morning and hit those immediate, essential tasks that need to be done every day for one hour. Then, with a dent made on the routine stuff, step away and take a 10-minute break. They review their tasks for the week, the day, and block out their remaining time around what they want to accomplish most. It's effective!
Great tutorial for beginners! Also the Emoji tip at the end was a fun twist for us Creative & Fun-Loving types!!! Thanks so much!!! I also agree with others that your voice is great to listen to!
Great tips! Been doing this for a while now. One question: is there a simple way to share your calendars with friends/collegues so that they see that I'm busy/available - without sharing all the specific calendars individually?
Fel one yes, the easiest way is to set up auto-reply to all of your contacts that states, "IM BUSY, DON'T CALL ME, ILL CALL YOU!" This seems to work well for me, but now I have O friends 😕
Great video, I learned quite a few new things here...esp using 🚗 for my travel time. How do you get your calendar view to start at 6am? Mine starts at 1:00am and I couldn't find anything in settings that would change that. Thank you so much!!!
I think that's definitely faster than changing the colour of each event (which is what I currently do), but if your sharing the calendar with others, especially if they are using it for scheduling, you would have to share multiple calendars or have to duplicate events on multiple calendars to show an accurate availability. Not sure if there's another option for that?
I think I have a similar question. If I’m trying to block out time to do deep, uninterrupted work, I need others who are trying to schedule an appointment with me to know that particular time is unavailable. What’s the best practice to do that without having to share multiple calendars with someone?
scott lunch with jane, dinner with friends ....wow WHAT A LIFE?.. BY THE WAY WHO IS JANE?... I am just a beginNer and learning more from your videous..
Great vid! This video motivatrd me into finally making different calendars for all kinds of activities. This gived a better and cleaner overview, and no more messing around with changing the colors per event... 🤣
Hi Scott, this video is awesome! I'm having trouble getting past the first step though.. I want to create my calendar to look like this with blocks, but it's only showing as text and i cant for the life of me find how to fix this 😭 any advice? I'd be so grateful!
Hi! This video is amazing! Thanks! I'm struggling a bit because when I create an event on my calendar and go to choose what calendar (color) it belongs to, I am not given the option of MY created calendars. It just shows my generic named one and when I click on it, it just gives me options to change the color but not the calendar the activity belongs to! Do you know why? I have changed the basic original color offerings for my calendars (6 of them) to custom colors that are easier on the eyes. What can I do to get the options you get on that window that pops up when you "pencil in" an event or appointment?
Hi, Great video!! I am a marketer who needs to create my first How-to video and I just wonder what screen recording software you are using (if you don't mind sharing that info). Your voice is also very nice and crisp and I wonder if you are using a microphone or edit software. Many thanks from a Swede in NJ! /Karin
Hi, awesome video by the way. But how can I have set specific times for certain things? In other words, can I set an even to be an a hour long as a default and another event 1.5 hour etc? Without having to manually add the time just have it set. Thanks
The main advantage is that you can hide other calendars from view when desired. You can also have different notification defaults for different calendars.
I find nice the fact that you can have different calendars for different areas of your life like the video. But i prefer one calendar with different colors. Being able to HIDE my tasks ,gives me more anxiety than peace (i feel like im missing out something). xD I WANNA SEE THEM ALL ALWAYS.
How to you fully color block your time slots? Mine only shows up with a colored dot next to it, and I would like to have the full color blocks on my calendar.
For years I have simply changed the colors of different types of activities. This works better because you toggle the different calendars to spotlight categories. What effect would this have on free/busy views that others have of my calendar?
Hi and thank you. When I send my appointment calendar to clients to set up appt times for calls, are my other activities on my personal /work calendars blocking out those times automatically Are you able to update the videos as some of these are several years old and google changes things around.So following your lessons on current Google calendar is awkward sometimes.
If I share my default calendar with my admin assistant and add some of these other "time blocking" ones - I would also have to share these with her to make them visible to admin asst as well, yes?
I would love to be able to click and drag down to create an event like you do at 11:16. Mine selects multiple days when I try to do that. I have searched and searched for a setting to change the feature. Could you let me know how to do that?
Is there a way to manage 'blocks' that you didn't organize? For example, I would like to glance at my calendar and see all meetings as one color, regardless of who's hosting the meeting.
QUESTION: I love the idea of an exercise calendar but how do you use the exercise calendar if someone invites you to an event? Those events always go directly to my default calendar and I cannot change it to go to my exercise calendar... Then I notice my only option is to copy to my fitness calendar but then I get a duplicate on my cal. help please! Secondary question: How do you manage Google calendar with iphone events? I often get duplicates so should I remove the iphone calendar all together?
How do you get your google calendar to show the actual blocks of time? Mine only has a colored dot next to the event with no blocks showing. Is there a setting for this?
Just tell me: how this thing is going to help me? If i add my morning workout in my calander everyday? What impact will it make, its not even a to-do, so that i can look an say that i have completed it. Genuinely asking your honest advice. **and congrats for your 100k Subscribers, finally you will get silver play button**
The main purpose is that it's hard to ignore when it's built right into your schedule. Often, I will delete the event once complete to signify that it's done. And thank you for subscribing and being a part of this special milestone!
I have seen where people change their completed tasks to a different color (ie calendar) once it is complete. For example, after his run, he could edit his calendar from “exercise” to a “completed” calendar. It could be signified by a different colored “completed” calendar. I hope this makes sense.
Watch next: How to Use Google Calendar as a To-Do List - ruclips.net/video/Gj4HG3gry58/видео.html
What is the differences between reminders, events &tasks in google calendar
How I use tasks effectively
@@أبوعبدالرحمنالمحسي llkllllllkllllllllpklllllklllllll)lkllllllclllklklkll))ljjjkjk
You've got a rhythm to your speaking that makes it easy to understand and follow along with. What technique is that? Also the video actions are very well scheduled.
Thank you so much!
Have to agree with this, great voice and gets to the point :)
It’s how Canadian’s speak.
i believe it’s called cadence. the best public speakers have great flow.
I absolutely love time blocking in my everyday life. My fiance and I time block our breakfasts together (he works nights and I work days so it just helps us to be on the same page and still get to see each other) and the upcoming games he wants to watch (so I know not to plan anything that includes him or to bring snacks in and yell at the screen with him). I have ADHD so I like to add in meals and daily tasks that I might forget if I get too focused on something (if I don't have lunch on a repeating basis, I will not stop working to eat). I use it for everything basically.
Thanks so much for sharing these examples!
wonderful, which type of personality do you have?
For the emoji insertion (windows users) -- one can use the shortcut -- "window" key plus the "dot" key in your keyboard.
Awesome tip! Thanks for sharing.
I use windows for over a decade and didn't know this. I didn't even consider this was a possibility to be honest XD
@@kokroax lmao same
YOU ARE A LIFE SAVER!!! I WORK IN 5 OFFICES AT SAMETIME SO IT REALLY HARD FOR ME TO FOLLOW UP
I read somewhere to have big blocks of the same task (for example 3 or 4 per day) , rather than thousands of one hour tasks (it can look like a rainbow haha) . The second one puts you in a constant switching mode between activities. Having big blocks can help u achieve mores subactivities of the same big task.
Another advice i can give is for example, if you have to make a big report in two weeks, schedule 1 or 2 hours 3 times a week so you can keep on doing it in short periods of time and not spending 12 hours doing the report before the deadline. HOPE THIS CAN HELP.
Great advice. Thanks for sharing!
I hated your video at the beginning but honestly tho, you were the only one that helped me. Thank you.
Thank you for this! I put it to practice at the beginning of the day today and had had a really energized, organized, and productive day. Allowed me to oscillate between being 100% on and short recovery sessions of being 100% off. Let’s do it again tomorrow!
Wonderful! So glad to hear that you got so much value out of this concept, Kenneth. Have a great productive day tomorrow!
What's wonderful about your videos, is that you get to the point straight away. I just started another video from someone else and they start at about 7 minutes into the video before telling me anything noteworthy. [ didn't bother to watch the next 20 minutes either]. Yours have a great fluidity and tell me what I need to know and are enjoyable, thank you Scott :)
I don’t comment much but great video and to the point. These other pages love to show themselves and talk about themselves rather than the topic at hand! Great video!
So glad that you enjoyed this video. Thanks for taking the time to share your comments!
The emoji idea is genius! I've been wanting to get better at time blocking for awhile but have been dragging my feet. This video motivated me!
You're so welcome! Wishing you all the best as you set this up, Jacob.
I've been using Google calendar like this for a couple of years, managing a business, busy family and home it's essential.
Thanks for sharing, Sheila.
Your voice and explanation are so smooth. Thank you
So nice of you
Excellent video! Thank you and greetings from Greece 🇬🇷
Thank you very much!
This (and other videos on your channel) has been a great supporting resource for my productivity reset!
I have been using google calendar for YEARS and i learned sooo many things that I never knew before with this video and your other related vids. many thanks!!!
You are most welcome, Justine. Wishing you all the best as a part of your reset!
Dude your got an awesome voice. You could be a news anchor or radio host.
Thanks for saying so!
THANK U!!! I want to be productive next year but this November I'll excercise it
This. Changes. Everything!!! Binging through your videos. Thank you so much!!!!
Glad you like them!
This video is great, I use google calendar but i didn't thought this through. Thank you kind sir.
You are very welcome, Franco.
Thanks for a great idea, Scott. It's one of those, "why didn't I think of doing this before" kind of things. I have been wanting to make some distinctions like this in my calendar but didn't even think of making separate calendars for myself.
You are very welcome, Michael. Thanks for watching!
This was very helpful. The best YT tutorial on TB yet. Not too confusing. Easy to follow. Thanks.
You're very welcome! Thanks for taking the time to share your comments, Kim.
Loved it …the idea of an emoji was a nugget. Thanks 🙏
Thank you so much for these videos. Wish I'd discovered you earlier. I have an additional Study calendar in which I put study topics in half hour segments and then use it for the Pomodoro Technique, just adding a 25 minute timer (desktop, cell phone or Alexa). I'm retired so I need some self-imposed structure to my days.
You are so welcome!
Just one comment. As nobody else can see the private calendars (if you are using Google at work) it's highly likely that colleagues will book a meeting that clashes with say for example time blocked out to write a report. Why not just block out the time in the main calendar and change the colour of the calendar slot. This is the only way to make sure that the slot is not overbooked
This is simply great. My calendar looks more clear and I enjoy to run it. thank you
You are so welcome!
Thank you for the reminders and making this so much more visually appealing
. Definitely using the emoji idea.
Nice! too many colors confuse me but the emojis are a perfect way for me to group tasks while keeping the same color...
Thanks for sharing!
I love it! Working on my google time blocking right away!
Have rewatched this video.
Really great.
What about incorporating GOALS from the mobile app.?
Hi. Thank you for this simple guide. I think ever since this darn pandemic, we need schedules more than ever. It's just so easy to get lost and be passive with your daily life... I really hope I could finally get my life together with these tips... It's been a very complicated year. Subscribed and Bless you
Wishing you nothing but the best. - Scott
This was a great vid - I’m new to Google’s tools and finding they are adding so much productivity to my life! Thank you 🙏
Scott, you are RIDICULOUS (in a good way) 🤪 so helpful, useful and to the point!
Thank you so much, Renee!
Today is Thursday 🤣 ... Yes I know You recording it on Monday ....thanks so much for helping us and make our life more easier , You're deserve million subscriber .. and thanks for this gorgeous speed playing , because my native lang isn't English and I can't understand if videos or movies more faster ..... biggest hug and love from Iraq for spending Your time to help us 💕💕🌹🌹😘😘😘
You are most welcome.
Thanks for the tips! The Travel section is very useful for me to not late!
Thanks for the great information, every time. Where do we get the glowing / magnifier / cursor you use?
To find out more about how I edit my videos and highlight my cursor, watch this: ruclips.net/video/znaVr0SVqQ4/видео.html
I've found a good CRM to be invaluable for employee management. That said, I always encourage my employees to walk through the door in the morning and hit those immediate, essential tasks that need to be done every day for one hour. Then, with a dent made on the routine stuff, step away and take a 10-minute break. They review their tasks for the week, the day, and block out their remaining time around what they want to accomplish most. It's effective!
That sounds like some great advice, Dave. Thanks for sharing!
Great tutorial for beginners! Also the Emoji tip at the end was a fun twist for us Creative & Fun-Loving types!!! Thanks so much!!!
I also agree with others that your voice is great to listen to!
Thanks so much, Kim! 👍
Great tips! Been doing this for a while now. One question: is there a simple way to share your calendars with friends/collegues so that they see that I'm busy/available - without sharing all the specific calendars individually?
Fel one
yes, the easiest way is to set up auto-reply to all of your contacts that states, "IM BUSY, DON'T CALL ME, ILL CALL YOU!"
This seems to work well for me, but now I have O friends 😕
Great video. Thank you for showing up. Unbelivable that I didn't figure out all this earlier.
Thank you so much!!! This tutorial helped me a lot in managing my time!!!
You're very welcome!
Excellent video! I learned a lot!!!
Glad to hear it!
Great video, I learned quite a few new things here...esp using 🚗 for my travel time. How do you get your calendar view to start at 6am? Mine starts at 1:00am and I couldn't find anything in settings that would change that. Thank you so much!!!
you have done a very good job with the video.
Thanks!
I think that's definitely faster than changing the colour of each event (which is what I currently do), but if your sharing the calendar with others, especially if they are using it for scheduling, you would have to share multiple calendars or have to duplicate events on multiple calendars to show an accurate availability.
Not sure if there's another option for that?
I think I have a similar question. If I’m trying to block out time to do deep, uninterrupted work, I need others who are trying to schedule an appointment with me to know that particular time is unavailable. What’s the best practice to do that without having to share multiple calendars with someone?
Well done @Simpletivity!!!
Thanks, Emmanuel!
scott lunch with jane, dinner with friends ....wow WHAT A LIFE?.. BY THE WAY WHO IS JANE?...
I am just a beginNer and learning more from your videous..
Awesome Video!!! I love it!!! Thanks for Sharing 😊
Thanks for watching!
Thank you, much appreciated!
You're welcome!
Great vid! This video motivatrd me into finally making different calendars for all kinds of activities. This gived a better and cleaner overview, and no more messing around with changing the colors per event... 🤣
Great tips.....Thanks for sharing your knowledge! Love the Emoji tip. I'll definitely be using it.
So glad you liked the emoji tip!
Thanks bro, love it.
You are most welcome. Thanks!
Another nice tutorial, Scott. I love the emoji tip!
So glad you liked that one.
Thanks sir, it was very useful!
Glad to hear that
Nice tutorial, you gave me some ideas! Thanks. :)
Glad I could help!
Thanks for this. I've been thinking that emoticons or simple cartoons are a good way to guide minds, my own and others'.
You're so welcome!
Very helpful! Thanks!
Great video, as always Scott!
Thanks so much!
Thank you so much sir.I from India ❤️
Hi Scott great videos
Thanks!
Thanks. Great tip, Scott.
Great video - I like this technique
I liked the emoji advice ;-)
Hi Scott, this video is awesome! I'm having trouble getting past the first step though.. I want to create my calendar to look like this with blocks, but it's only showing as text and i cant for the life of me find how to fix this 😭 any advice? I'd be so grateful!
Hi! This video is amazing! Thanks! I'm struggling a bit because when I create an event on my calendar and go to choose what calendar (color) it belongs to, I am not given the option of MY created calendars. It just shows my generic named one and when I click on it, it just gives me options to change the color but not the calendar the activity belongs to! Do you know why? I have changed the basic original color offerings for my calendars (6 of them) to custom colors that are easier on the eyes. What can I do to get the options you get on that window that pops up when you "pencil in" an event or appointment?
Extremely helpful
Glad you think so!
Very helpful---thank you.
thank you scott. please what the tool that you use to make your pointer yellow? is it free?
I use Camtasia for this effect. It is a paid for program.
Great tips. Thank you.
Hi, Great video!! I am a marketer who needs to create my first How-to video and I just wonder what screen recording software you are using (if you don't mind sharing that info). Your voice is also very nice and crisp and I wonder if you are using a microphone or edit software. Many thanks from a Swede in NJ! /Karin
To find out more about how I edit my videos and highlight my cursor, watch this: ruclips.net/video/znaVr0SVqQ4/видео.html
Really good video!! Thanks!
You're welcome!
Brilliant! Thank you!
What a great video, thanks!
You are very welcome!
Thanks for the video. You sound a bit like Jerry Smith
AWESOME video.
Thanks!
Hi, awesome video by the way. But how can I have set specific times for certain things? In other words, can I set an even to be an a hour long as a default and another event 1.5 hour etc? Without having to manually add the time just have it set. Thanks
very helpful
Thank you sir
Would you be able to list in the description the apps that you mention in the video
Please make a video on how to be organised on Mac
nice video make step by step tutorial on asana
What are the advantages of using different calendars instead of just using different colors in a single calendar?
The main advantage is that you can hide other calendars from view when desired. You can also have different notification defaults for different calendars.
I find nice the fact that you can have different calendars for different areas of your life like the video. But i prefer one calendar with different colors. Being able to HIDE my tasks ,gives me more anxiety than peace (i feel like im missing out something). xD I WANNA SEE THEM ALL ALWAYS.
that's really helpful :)
Glad you think so!
Hi. How do I set my colors so they represent the blocked time and not just a dot in front of the event?
The video was helpful, but I wanted to ask that how can I start my week with Monday, as in Google Calendar the week starts with Sunday
In Settings > View Options you can change this to Monday.
Another way to add emojis is to hit windows+. After creating a new event. Short cut is slightly different for macs
How to you fully color block your time slots? Mine only shows up with a colored dot next to it, and I would like to have the full color blocks on my calendar.
Very usefull, thanks!
For years I have simply changed the colors of different types of activities. This works better because you toggle the different calendars to spotlight categories. What effect would this have on free/busy views that others have of my calendar?
Very useful video
Thank you!
Hi and thank you.
When I send my appointment calendar to clients to set up appt times for calls, are my other activities on my personal /work calendars blocking out those times automatically
Are you able to update the videos as some of these are several years old and google changes things around.So following your lessons on current Google calendar is awkward sometimes.
If I share my default calendar with my admin assistant and add some of these other "time blocking" ones - I would also have to share these with her to make them visible to admin asst as well, yes?
I would love to be able to click and drag down to create an event like you do at 11:16. Mine selects multiple days when I try to do that. I have searched and searched for a setting to change the feature. Could you let me know how to do that?
Love the emoji tip!!!
😊
What about the psychological effects of time blocking?
Is there a way to manage 'blocks' that you didn't organize? For example, I would like to glance at my calendar and see all meetings as one color, regardless of who's hosting the meeting.
Yes, you can keep all the blocks the same color or change the ones that you create.
QUESTION: I love the idea of an exercise calendar but how do you use the exercise calendar if someone invites you to an event? Those events always go directly to my default calendar and I cannot change it to go to my exercise calendar... Then I notice my only option is to copy to my fitness calendar but then I get a duplicate on my cal. help please!
Secondary question: How do you manage Google calendar with iphone events? I often get duplicates so should I remove the iphone calendar all together?
wow..thanks so much...
You are most welcome. Thanks for commending, Sid!
How do you get your google calendar to show the actual blocks of time? Mine only has a colored dot next to the event with no blocks showing. Is there a setting for this?
Just tell me: how this thing is going to help me? If i add my morning workout in my calander everyday? What impact will it make, its not even a to-do, so that i can look an say that i have completed it. Genuinely asking your honest advice. **and congrats for your 100k Subscribers, finally you will get silver play button**
The main purpose is that it's hard to ignore when it's built right into your schedule. Often, I will delete the event once complete to signify that it's done. And thank you for subscribing and being a part of this special milestone!
I have seen where people change their completed tasks to a different color (ie calendar) once it is complete. For example, after his run, he could edit his calendar from “exercise” to a “completed” calendar. It could be signified by a different colored “completed” calendar. I hope this makes sense.
@@elizabethross2363 Amazing! It finally makes sense. I will start using calendar again. Thank you :)