How to Enter and Pay a Bill in QuickBooks Online

This video was inspired by those of you who've reached out asking "What's the proper way to enter a bill and pay it in QuickBooks?".
I created a video to not only share how to enter bills but also and how to know if this is a feature that is right for you since it's a two-step process.
I never want you to waste time on features you don't need to be using. 😉
If you're looking for the Desktop version of this video click here: • How to Enter Bill and ...
How to enter Credit Card Charges Reconcile and apply Partial Payments in QuickBooks Online: • How to enter Credit Ca...
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Timestamps:
0:00 - Intro
0:25 - QuickBooks Desktop Users: How to Enter Bill and Pay with a Credit Card in QuickBooks
0:38 - Process of Entering Bills
1:12 - Views in QuickBooks Online
1:22 - Creating a Bill?
1:38 - Confidence with QuickBooks: confidencewithquickbooks.com
1:45 - What is a Vendor?
2:08 - Vendors with the same name in QuickBooks
6:11 - Checking Vendor details
6:26 - Creating Bills for reports
7:07 - How to Pay Bills
7:40 - Confidence with QuickBooks: confidencewithquickbooks.com
8:45 - Checking Vendor and the balance is now Zero
9:13 - Make sure when entering bill, make sure to use the enter bill feature 💡
9:35 - Mistakes that some QuickBooks users are doing
10:09 - Free Cleaning up Workshop: canduskampfer.com/cleanup
10:42 - When entering transactions, if it was already entered
10:52 - If you find that you have balances on your Credit Cards or your vendor center
11:39 - Entering Bills for Accrual or Cash basis
11:51 - Final Thoughts
11:56 - Join Candus Kampfer's Weekly QuickBooks Tips and Tricks: canduskampfer.com/tips
12:03 - Free Customizing QuickBooks Workshop: canduskampfer.com/workshop
12:11 - Free Cleaning up Workshop: canduskampfer.com/cleanup
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[@sheilaschmitt383]

In QB desktop, you can print a bill payment stub. Is this available in QBO?

[@CandusKampfer]

Hi Sheila,
Thanks for reaching out.
That's something Intuit is working on for QBO. Here's an article from Intuit that you might find helpful: quickbooks.intuit.com/learn-support/en-us/reports-and-accounting/how-do-i-print-a-bill-payment-stub-in-quickbooks-online/00/183327/page/2
If you’d like to learn more about how to optimize QuickBooks for your business, I recommend checking out our Confidence with QuickBooks program.
To learn more you can attend our Customizing QuickBooks workshop. Save your seat here: CandusKampfer.com/workshop
Have a great day,
Samantha, Team Candus

[@JulioEnriqueCarrillo]

Hello Candus! Hope you are doing great. I have a question regarding our billing process. When I input the weekly timesheets from my vendors, is there a way to link the hours worked directly to the bill I'm creating for them?

[@CandusKampfer]

Hi Julio,
Thank you for watching our video.
If you're interested in more in-depth training on billing, I recommend checking out our Confidence with QuickBooks program. To learn more you can attend our Customizing QuickBooks workshop. Save your seat here: CandusKampfer.com/workshop
Have a great day,
Samantha, Team Candus

[@mmw-w9u]

So when you enter a bill and you pay the bill it seems what that does it lowers the accounts payable by the amount of you marked as paid. How would apply a check payment that was actually made...in other words, you enter the bill, you pay the bill, but you physically wrote a check outside of QB and will enter the check number in the system and then reconcile later. What procedure would you use to cover all that if not by writing a check and then applying or connecting the check payment recorded to the bill entered?

[@CandusKampfer]

Hi,
Thank you for watching our video.
If you're interested in more in-depth training on what to do to cover everything if you aren't writing a check, I recommend checking out our Confidence with QuickBooks program. To learn more you can attend our Customizing QuickBooks workshop. Save your seat here: CandusKampfer.com/workshop
Have a great day,
Samantha, Team Candus

[@user-ul6kk9uu1b]

Entering a bill and marking as paid with a credit card in QB is NOT physically making the payment correct? You would have to make the payment with the card in the vendors site. This is only a book keeping step correct? I’m trying to figure out if QB online has the ability to pay a bill for you like you would with your online banking bill pay or quicken?

[@lizzrodriguez9402]

same question for me...can you make a payment directly from QB, i.e. can you pay your credit card bill through QB

[@CandusKampfer]

Thanks for watching our video:)
Here is a link to help with how to pay bills from QuickBooks Online: www.firmofthefuture.com/product-update/a-new-embedded-bill-pay-capability-in-quickbooks-online-and-quickbooks-online-advanced/
If you're interested in more in-depth training on how to use QuickBooks, I recommend checking out our Confidence with QuickBooks program. To learn more you can attend our Customizing QuickBooks workshop. Save your seat here: CandusKampfer.com/workshop
Have a great day,
Daniel, Team Candus

[@lynnardrc]

Does subscribing to Quick Books Simplified offer access to asking you questions pertaining to specific problems in Quick Books?