QuickBooks Online: Entering/Paying Vendor Bills (Accounts Payable)
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- Опубликовано: 24 июл 2024
- To setup a 30-day free trial of QuickBooks Online and then 30% off for 12 months: www.quickbooksoffer.com/?cid=i...
E-mail Hector your questions hector@garciacpa.com
You can take my full 4-hour course in LinkedIn Learning with a 30-day free trial:
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Other Videos:
-Getting Started Tutorial: • How to use QuickBooks ...
-Chart of Accounts (1-hour Tutorial): • QuickBooks Online 2024...
-Navigation & Customization: • QuickBooks Online 2024...
-Customize your Invoice/Estimate Templates: • QuickBooks Online 2024...
-Connect your Banks / Download Transactions: • QuickBooks Online 2024...
-How to Enter Expenses: • QuickBooks Online 2024...
-Bank Feeds & Bank Rules (1-hour Tutorial): • QuickBooks Online 2024...
-How to Reconcile Your Bank/Credit Card: • QuickBooks Online 2024...
-Setup 1099 Contractors: • QuickBooks Online 2024...
-Record Income with Accounts Receivables: • QuickBooks Online 2024...
-Recording Income with Deposits: • QuickBooks Online: Rec...
-Bills, Purchase Orders, and Accounts Payable: • QuickBooks Online: Ent... *THIS VIDEO*
-Managing Sales Tax: • QuickBooks Online: Sal...
-Setup & Run Payroll: • QuickBooks Online 2024...
-Reporting Basics: • QuickBooks Online 2024...
-Desktop to Online Conversion: • QuickBooks Desktop to ...
-Entering Transactions paid in CASH: • QuickBooks Online: Ent...
Official QuickBooks Online 2024 Tutorials Playlist:
hectorgarcia.com/qbo2024
Table of Contents
00:00 Intro
00:20 Creating Bills
05:29 Paying Bills (Making them paid)
08:39 Enter a Bill/Vendor Credit
10:11 Applying a credit to open bills
11:16 Journal Entries / Adjustments to A/P
17:59 Matching Download Bank Transactions to Bills
19:47 Unpaid Bills Report
20:58 Using Items in Bills (and Making Billable Expenses)
26:00 Purchase Orders 
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Hey Hector, I’ve noticed that recent video are more “back to basics” and I really like that. I’ve been doing bookkeeping for about 2.5 years now and I enjoy refreshing on basics and core functions. Thank you so much for what you do!
:)
thanks for this! glad i bumped into this video and i hope to watch more of your videos. new subscriber here
Welcome aboard!
I enjoyed the video. Gracias Hector
De nada
Thank you for the very informative video. When creating a bill for Supplies and Mileage reimbursement to one person, but they are being paid out of two different accounts, how would you create a manual check using two different bank accounts?
Two separate payments, you can partially pay
Hey Hector plz make a video on logistics (imports and exports) that how they bookkeeping in quickbooks, you can take example company as motor impact canada
I don’t have a video specifically for that
Hi Hector, I have been watching your videos and all your videos are great. In this video, I have a doubt, at 13:27, regarding that reversing old expense JE. Why do we need to credit that old Advertising exp in the current year? Advertising exp is a temporary account and it will be closed to Retained earnings at the end of the year. If that expense is incurred in prior old periods and if the period is already closed, then could you please tell me why we need to credit it now at the current period? Because, it will decrease the current expense which is not right.
Well, crediting it a past year could imply you need to amend your tax returns
Hi Hector, how should I categorize "Currency conversion (debit & credit) to Paypal"? They are all showing on my Bank Feeds. Thanks!
Oh… i think those might need to be excluded
Your videos are great.
In Desktop, you can print a bill payment stub. Is this also available in QBO?
Not available
My work around. Reports - What you Owe - Bill and applied payments. Send to Excel and cut and paste from there
Hector nice tutorial, I just moved from desktop version to online. I find with respect to bills there seems to be some differences. How can I get some help with some areas. I am an advanced user of QB, using software for decades.
Contact tech support I guess
HI Hector- Great Tutorials. I just started working at a CPA firm and we have 2 partners- do you have tutorials about splitting the expenses with the partners? They some times split 70/30 and then other times 50/50.
You can split it in the transaction there manually
Thank you for the useful video.
Glad it was helpful!
Very informative. thank you.
:)
Hello, thanks for your video, its very helpfull. Could you make a video about fixed assets and depreciation?
At some point i willl, but not in the near future
If you have to book the EOY payables to a vendor for products you purchased from them, do you enter a bill a bill and use the COGS account?
Yeap.. or use inventory items (if you are tracking inventory)
Thank you Hector for the video, very informative. What if the vendor's invoice contains a discount and a Tax? How we can register it?
Yes, you add those amounts to the lines of the bill
@@HectorGarciaCPA you mean like creating items for discount and tax?
This video is great. Question: at 13:39 offset expense. Do not make expenses account at debit with negative number? Thank you
You could
@@HectorGarciaCPA thank you.
Hi I have a question, when a bill is 5 to 45 pages long? how to enter it? Thanks!
If you dont need to track the item details, just enter one line and attach the bill
Hey Hector, how shall we record, if bill amount is 2000$ but we pay 25000$ to vendor and say that 5000$ will adjust next month bills, so how will we adjust this through bills?
It will be an overpayment create the bill for next month for now, then delete it when the real bill comes
Hello! I'm in Canada. Looks like when you enter a payable in the usa, you are entering the total expense including tax for each expense line. Is that right? In canada, we have to split the tax out so we can remit part of them to the government.
We dont split tax for expenses in USA
What version of this quick book
New to QBO - had a lot of trouble migrating over. Now when entering my bills, it is not giving me my Chart of Accounts for the category as a drop down box. It is asking me to add a new one. I migrated from desktop and already have chart of accounts. Am I missing a step? Thanks in advance.
Maybe that account did not transfer over? Have you looked at the chart of accounts?
good lesson
:)
Thank you
You are welcome
I have a vendor credit memo I entered and then they sent us a refund. How do I apply it because it says I have a zero balance on the vendor list but when I go into the vendor transactions it shows an overdue amount for the vendor. I also did a deposit for the refund which I thought would bring it to zero. Any advise would be appreciated.
the deposit needs to point to Accounts Payable. so then you can apply it to the Vendor Credit
Hi! Hector, my supplier invoice has got sales/gst in it. How do we enter this tax as there is not tax column in the "Bill" module? Do we suppose to enter by creating row and accounts code for the tax?
If you are outside USA, you could turn on the GST (supplier tax) and track it.
If you are in the US, you just include the GST as part of the expense
@@HectorGarciaCPA tq for your kind reply. I am from outside USA. Our company is not gst registered. If I am to turn on the GST, does it not mean our company will be regarded as gst registered? Hope u understand what I am trying to ask😁
Hi Hector
Our company pays over $7k for Quickbooks licenses and agreements. Is that to be classified as an asset or expense ?
Expense
How to send payment remittance to the vendor. Thank you
There is no payment remittance in QB, you could take a screenshot of the bill pay, that’s it
Thank you
How to handle vendor prepayments?
There is another video on that
Can you give personalized advice?I need someone,obviously paying you
Yes. Myself or someone from my team: 954-414-1524
Hi Hector, should I have three different gl’s for: IT services, computer purchases, software purchases/subscriptions? Thanks 🙏
You could, with classes if you are also going to track direct expenses against each of those activities . But is up to you. Or just setup different income accounts only
@@HectorGarciaCPA thanks 😊