The Only Way To Organise Your Notion Workspace?
HTML-код
- Опубликовано: 20 май 2024
- Learn why you shouldn't use Notion's default tags to organise your Notion Workspace
Blog Post & Template: matthiasfrank.de/global-tags-...
Install SNIPO.IO (for free): snipo.io/?
Ready to unlock Note-Taking for videos in Notion? Snipo.io is an awesome browser extension for taking video notes to Notion in one click & an AI flashcards generator for any site.
Organising your Notion Workspace can be a challenge. After all, you don't just want to add information - you want to work with it. So, how can you structure your Notion Workspace in a way that makes it easy to find the right information at the right time?
The answer: Global Tags in Notion. Global Tags allow you to reference and connect your knowledge across databases. Instead of being confined to what's inside one database, you can easily resurface information from projects, tasks, readings, clients and so on with a single click.
Ready to get your Notion Workspace organised?
GET 19+ FREE NOTION TEMPLATES: matthiasfrank.de/special
MY FREE NOTION TUTORIAL 👇🏼
• Notion Tutorial: From ...
BECOME A NOTION PRO & AUTOMATION AVENGER:
📩 Join 11,000+ tech-loving productivity fans who are levelling up their Notion & Automation skills:
matthiasfrank.de/special/
🐦 Twitter
/ mfreihaendig
🎥 TikTok
/ mfreihaendig
📸 Instagram
/ mfreihaendig
💼 LinkedIn
/ matthiasfrankprofile
🌍 The Blog
matthiasfrank.de
💪🏻 WORK WITH ME
Interested in tailor-made solutions to help your business waste less time and get more done? Send me a message on any channel and let’s have a chat
📣 SPONSOR MY WORK
Interested in getting your product or brand in front an audience of 11,000+ tech-loving productivity fans who who are interested in tools and products that help them lead better lives?
matthiasfrank.de/sponsor/
------------------------
Chapters:
00:00 Intro
00:14 Why use Global Tags in Notion?
02:06 How to set up Global Tags in Notion
05:00 Using Self-Referential Filters with Global Tags
07:46 Advanced Global Tags in Notion
11:58 Supercharge Notion with Snipo.io
12:58 How to take timestamp Notes on video in Notion
14:37 Outro
---
Notion and the Notion logo are trademarks of Notion Labs, Inc., and are used here with permission.
Thank you for this! You taught me something…I didn’t realize I had the ability to rename a property in the back link of a linked database when I’m setting it up. Never saw it I guess. I can’t wait to use this. It’s a game-changer. Thank you!
Ah awesome! Love these little things that you realise while doing something completely different 😅
Thank You So much for the extension its a life saver for me. :)
Oh glad you like it! ☺️
Excellent tutorial and super useful. How would you about adding a third database (fourth if we include the global tags database)? Would you have to make each one connect to the other two? And scale that up for each additional database?
No that’s the beauty of the system! Each new database only requires a connection to the global tag database, so it scales much better ☺️
The one exception: if you want to pull data not just into the global tag but through it into a database (as shown in the last third of the video), then you need to create the additional roll-up to be able to filter properly 💪🏻
very useful, thank you so much
Glad you liked it! ☺️
Thanks for this interesting video! One non-related question: how did you split the screens to left and right (12:36) on a mac, without using full screen? 🙂
The app is called magnet! There are a few of these window resizers ☺️
If you use only one monitor, Snipo extension will open a split screen automatically between RUclips(Udemy, Coursera, etc.) and Notion
@@mfreihaendig Thank you!!
Hello Matthias! Thank you for all the effort you put into your videos! I love the way you are thinking about organising notion. I would not come up with such an approach! I am currently starting to rebuild my notion from hierarchically structured pages to databases. And here comes my question: I have watched the video where you suggest having only 3 databases which run the whole workspace: projects, tasks and documents. However, won't Document database get unbearably HUGE if I store all my knowledge in there? There would need to be a dozen of general tags to systemise the knowledge which at some point will become a mess. Can you share any approach on how to decide whether data needs a separate database or not? Eg, in this video you have mentioned input and output databases. Maybe can you give an example on how to unite knowledge (courses, articles, studies, movies,recipes, planning etc) from all spheres of one's life in notion database?
Oh yes, it would get huge! But typically, using meta data like tags and type should be enough to break it down through views
Usually, there are two criteria for breaking something into several databases despite being a similar data type
1) access rights
2) different meta data
For example if you have 10 unique properties for recipes that aren’t used on anything else, you probably want a separate db for that 😇
Then just make sure to use global tags if you still want to be able to connect information across databases 💪🏻
@mfreihaendig @mfreihaendig Thank you for your reply, Matthias! I have recently found your blog and saw a post there about personal knowledge management! I will study it and then try to incorporate the obtained knowledge to build a suitable database for me🤓 Looking forward to your video about PKM!
Great work Matthias as usual! Knowledge tags are key. Now these global tags are global indeed which means that, when you want to write a specific article, the global tags are too global. I have sub-tags inside the global tags to segment the main topic into different areas. it would be nice to show how to apply your methodology to sub-tags. I personally have “corporate finance” as a global tag and inside this tag i have plenty of sub-tags like “EBITDA” for example. So if I want to write an article about EBITDA, I need to see all the articles related to the sub-tag “EBITDA” and not to the global tag “corporate finance”
Ah interesting! At first glance, I would create a relation within the global tags database for sub-items. Then, you can group tags below a parent tag and when adding something you can apply the specific child tag.
This would even allow you to show two things - the articles with the same child tag and all articles that share the same patent tag 💪🏻
Will probably expand the blog article with this ☺️ thanks for the food for thought!
Thank you Matthias
@@steph7569 😇
@@mfreihaendig did you write anything about it? I tried to put this sub-item thing, but there is something that doesn't add up. actually, I think it's almost an obligation if a topic starts to have dozens and dozens of related contents
@@prepos9376 Not yet but I'll put it on the list to update the blog post 😇
What if a new database relationship has been created with global tag. I already applied the new global tag template to some of my tags. How can the new table has to be reflected for older tags?
Could you share a few more details? Generally, you would update the template and then „reload“ it on the old pages by deleting all the body content and then re-applying the template (only deleting the linked instance of the views of course, not the actual entries)
@@mfreihaendig Say I created two databases by name: Color, Shape. I have two tags tag1, tag2. I created a global tag database and created a relationship for Color and Shape. Then created a template and in that template created two linked databases for Color and Shape.
After few days created a 3rd database by name Number. Created a relationship in the global tag and updated the template by creating a linked database for Number.
But this Number linked database is not applying for old tags.
It would be better if there is an option for this
why not use a wiki instead? I mean if you add all your pages in there, they work like a database, but you can interlink every single page and use the multi-tags feature since the pages have their own unique properties with a wiki.
A wiki at its core is simply a Notion database with slightly different features (like unique properties and the ability to store databases inside databases)
But it doesn’t help you connect pages without without having to make the individual connections.
If you have 10 articles about productivity and 2 essays you write, you’d need to connect all 10 articles to both essays (20 connections)
With global tags, you connect everything to the tag productivity (12 connections)
As your workspace scales, you’ll have exponentially more connections if you want to achieve the same results
@@mfreihaendig na man, I am saying, why not have a multi-tag property in that wiki and add "productivity" as a label/select, and then js apply it to the whole thing? That way, there can be a better interconnectivity. You can have multiple tags in a single wiki.
@@HarshitKhemani Ah yes, fair point that would be possible - but you couldn't automatically filter for connected things on that page
For filtered views on Article A, you couldn't automatically show all things that have the same tags. Instead, you'd need to manually set the filter for the tags applied to Article A and update that whenever you apply new tags, whereas here, it does that automatically 💪🏻
If you don't need that functionality and just want to cross-reference things though, Wiki would definitely be an alternative ☺
@@mfreihaendig yea you could do that, but we could have linked views with pre defined filters.
@@HarshitKhemani hi i don't really understand could you elaborate on the steps a little bit?
This is a lot like an Areas/Resources database
Definitely similar, but I would set it next to them! Areas and resources usually have fairly defined roles and the beauty of the more general approach is the flexibility 😇
Dude, did you call yourself Frank because of Thomas Frank? Your surname is clearly Freihändig
Haha nope - my surname is Frank 😂 but that’s so common that the social handle is taken pretty much everywhere, so I had to come up with something. Not saying freihaendig was a good choice but it is what it is 😂😂