Track Employee Hours + Calculate PTO in Excel - Tutorial
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- Опубликовано: 21 авг 2024
- In this Excel tutorial, we look at how to create a time tracking sheet for employee hours worked and to track vacation time, or PTO, for an hourly employee.
We’ll go over how you can calculate vacation time earned per hour worked by your employee and how you can track their PTO as they continue to work more hours and use vacation time.
We'll also go over the benefits of using the cloud-based employee time tracking software from On The Clock, sponsor of this tutorial. To learn more about their services, please visit:
www.ontheclock...
In the example in this tutorial, the employee's vacation benefit is 80 hours or 2 weeks per year. They can earn more or less than that based on the number of hours worked.
Please keep in mind that each business is different and there are many ways that you can award vacation time to your employees. This tutorial is meant to help you understand how you can make an employee vacation tracker, but you’ll still need to adapt it to your situation.
While I absolutely love using Excel, it can take a bit of work and requires attention to detail. You’ll also need to collect timesheets from your employees and keep up with PTO requests and revisions.
I’ve been impressed with the cloud-based employee time tracker from OnTheClock.com
They make it easy for your employees to clock in and out using their mobile or desktop apps. Plus, you and your employees will also be able to view the employee’s available PTO balance in real-time.
Check them out and give them a try. They offer a free 30-day trial and, if you have 2 employees or less, the service is free!
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And, THANK YOU!!!, OnTheClock, for supporting this channel by sponsoring this tutorial 🙂
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This was an excellent tutorial. You taught me a lot and you explained it in such a way that I found it easy. You are awesome!!!
Thanks so much, Hermila! I love so much that I was able to help you learn something new 🙂 I really appreciate your feedback. Thanks!
Very great tutorial. Calmly shown and in a nice pace - great job!
Thanks so much! I'm happy you liked this and I really appreciate your kind feedback 🙂
Make sure to try out On The Clock's cloud-based employee time tracking service FREE for 30 days! yacostasolutions.com/otc
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What if you work for a company that gives you 20 days PTO off the bat and doesn't increase it no matter how long you work there BUT you can carry over 20 days into the next year?
Do you have one for salaried employees that accrue PTO on every paycheck?
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Thanks and welcome!!!!
You lost me at the hours worked when trying to calculate pto. Please help
This sounds and please 🙏🥺 stop me R say something if im wrong but unless i was tracking it this whole time im entitled to nothing.
I have paperwork showing everything but im so confused.
By how ur explaining it.
Do you have one for salaried employees that accrue PTO on bi-weekly pack checks?
If the policy states there's a cap to pto hours, how would that work into a formula?
Hi, Hillary. Do you mean a cap to PTO hours earned or used?
In this example, we did 2 weeks PTO by using 80 hours in the calculation for "PTO
earned per hour worked." The formula for that was the PTO allotment for the year / (52 weeks * 40 hours). We used 52 weeks b/c some employees might not take the 2 weeks and would still earn PTO time. You could adjust that by using 50 weeks instead of 52, if that's your company policy.
There's actually many ways of doing this, so it can get a little mind boggling. I hope this answer helped. Thanks!