Best Practice to Organize Your Digital Photos
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- Опубликовано: 5 фев 2025
- Learn how to organize your digital photos for maximum organization.
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In this video I will show how you can organize your digital photos for maximum cleanliness and organization. You will learn how to organize your photos on your computer in no time, such that you will always find what your are looking for without spending hours of searching.
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1. Highlight then pressing ctrl A on a grp of pics of the same date 2. press F2 to rename 3. type in a new filename to rename all highlighted files with diff #'s. This is a great idea! A major time saver at around 10:30 min into the video.
Excellent tips! Professional photo organizers often go through a similar process with their clients. There are a lot of options/systems/apps out there for DIY photo organizing but just getting started with some basic sorting is a huge step towards freedom from digital clutter!
TBH,if you're not a professional photographer, just toss all of the images into a photo management database and be done with it. Disk space is cheap and you can just organize everything by date with a manageable number of photos per directory.
Wow! This must be THE best video about photo organization I have yet to watch! Great tips, and it was easy to understand! Now I know what to do! Thank you!
Awesome! Thank you, Linda! Good luck with organizing.
Hi, I'd like to give you two video suggestions:
1. MS Onenote tutorial (I know you have a tips video, but a beginners tutorial would help me a lot)
2. How to organize PDF files
Thanks for sharing, will consider it for future videos!
Thank you for sharing these useful organizing principles with us, appreciate that 👍🏻
By the way, great video timing, it came at the right moment, many thanks to you!
Diving in the digital tiding 🙃 Hope someday I'll triumphantly complete this endless process 😆
Thank you so much. Glad you found it helpful and good luck with your journey :)
Great principles. I just came from the Organize you computer files video
Awesome! Thank you! 👍
With for example gtumb you can edit metadata in the files and then search on metadata.
For example tag all photos of flower with the tag "Flower".
Great, thanks for sharing!
Ooo I've been battling this very process. Some good tips there thanks
Glad it was helpful!
Good Tools = ExifManager, PhotoMove, YAPS 😊 Great video Lea
Thank you
Can you tell me if I backed all of my photos to the cloud could I just organize those ?
Hi Lea, thank you for the sharing! Are you aware of any AI photo organisating app out there that can do photo sorting with a few prompts?
Hi, unfortunately not. Sorry but feel free to share something if you come across it. Thanks and best, Lea
Hi Lea, yea. Have been on the look out for it. Its a pain to me to sort out photos every week 😂
Oh no the problem I have now with sub folders and then actual file names. I want to copy the to external drive and it will say there are more then 256 character's ?
What do you suggest?
2:25 in Samsung gallery there is feature which detect duplicate and give us way to delete them...but its only for photos...for videos..we have to go one by one
Incredible! So helpful! I'm gonna use the challenges from the photo declutter community f b group to start implementing this! Thank you!
Thanks, Leila! Glad it was helpful!
Excellent presentation
Thanks a lot :)
Thank you Lea, very easy to understand in a sensible way. I am looking forward to your PDF sorting :) New subscriber.
Thank you very much. Glad you liked the video and hopefully, you could apply some of the best practices. All the best, Lea
I save my photos in the "Years" folder I created within the pictures folders. Then, I make a folder for each year, i.e., 1987, and inside the year folder, I create sub-folders using the month and day (mm-dd) the photo was taken, such as "05-20"; "06-25", etc...
I then keep a list of the photos that allows me to search for any event by simply using CTRL+F. I saved this list to my OneNote (Windows) and Joplin (Linux) as such:
1995
05-20 - First jump
10-25 - Trip to Vienna
06-12 - Kid's high school graduation
1996
01-01 - New years
02-02 - Kid's first swimming competition
etc...etc...
I also keep a couple of extra temporary folders within pictures until I can catalogue and move into the final "Years" folder location. Last but not least, I subscribed to online backup and backed them up to my NAS and another PC. One can never be too cautious with "precious" family photos. :)
Thanks so much for sharing, Jay!
Thanks, excellent teaching
Thank you so much!
-> Organize all of your digital photos.
1. Gather your photos
2. Remove useless photos
3. Structure your photos by topic
4. Rename your files by topic/date whatever.
5. Add meta data for better search
Bonus! Back up your photos in seperate drive ;)
Focus apps.
I had no idea CCleaner actually did that level of de-duping. Thanks o/
Ironic as it might seem, I wish your Digital Architect guide had a physical copy option.
Glad you found it helpful!
Well, you can always print out The Digital Architect and make yourself a small booklet :)
CCleanup is available for MAC? If not what do you suggest?
Excellent presentation Lea.- Thank you. I have photos on 3 different drives & i don't think I can put them all on my PC.
Thanks, Denis! If you are satisfied with the way your photos are organized at the moment, no need to action. However, if you would like to further streamline them, maybe you can use a drive to collect and organized them all. Best of luck, Lea
Backup! Please see it like this ‚One Copy = No Copy = No Regret‘
Awesome Vid!
Thank You very much for Your Work! Greetings from Germany
Thanks and greetings back :)
@@LeaDavid Thanks! 😌 Would You kindly do a Video about how one can remember useful Keyboard Shortcuts? You obviously know Your Stuff and You could give good Advice how to do it efficiently.
@@LeaDavid Oh! Never mind, You already did a Video about that 😅 Thanks again!
Can anyone recommend a good software for batch metadata change?
To write metadata for many photos at once?
Great question. Maybe someone here to help?
Advanced Renamer works pretty well.
Digikam
I have a lot of pictures. I have 145,000 on my iPhone along with videos. I probably have 750,000 pictures if I had to guess. Too many to label and go through to delete some.
Excellent video!
Glad you liked it!
My photos won’t fit on any of my computers. I have a lot. I have 14 hard drives on my desk right now and I have more external drives and drives in old computers. I have more pictures and slides that need to be scanned. I also have boxes of reel to reel tapes that need to be converted into digital files.
Se conseguir fazr 40% das suas dicas, estarei satisfeito!
Good luck, Gledson! :)
What tools are available to delete duplicates
UltraFinder
Good video..!
I am a photographer & use the following method to save my data which is similar to your suggested ways.
I have 1 big folder for Photos & Pictures only.
Inside 2001, 2002,...and so on
Inside those, actual event named folder..like 2022_03_Samson's_Wedding
Inside that folder I have Original JPG, RAW, Snapseed, LightRoom, Photoshop..5 folders
And that's it.
every folder is managed like this.
One can also add extra folder as "Other Photos"...where you will copy screenshots, WhatsApp photos (Low quality photos)
for each year I have few special folders
like Finance, Warranty, Property, Personal documents (Like IDs, educational docs photos, certifications etc.)
These are supposed to be in your documents folder but
this will be your backup folder of Documents
Just keep it simple & accessible
Thanks for sharing! Really like this approach :)
why_those_underscores_? I think we don‘t need them anymore & i.m.o they feel very unnatural a modern OS can handle unicode and spaces as well. Regards Frank
@@frankmeier3042 Photography is just my hobby. Profession wise I am a ethical hacker. So I write code also and I know how those spaces cause problems while retrieving data from any SQL server. I have my own cloud storage also.
It is becoming little more technical but for normal person with space will also work effectively.
Thank you for sharing. I also shoot jpg and raw and use a date based folder structure. I do not like having the jpg and raw files in the same folder because browsing the photos is tedious having 2 of each image but I do not like separating the jpgs and raws into separate folders because it makes things like culling and renaming difficult. I sometimes shoot with older cameras that don't shoot raw and my phone only shoots jpg so those folders need a different structure. Then there's the problem of where to put any edited photos. It's driving me mad trying to work out a system that's tidy, easy to browse, easy to manage and easy to understand for me and for my family to look for photos when the need arises.
I recently imported photo folders from a thumb drive. Windows 11 removed the photos from their folders. At the bottom of the page there were what looked like folder short cuts. Why did it do this? I want to keep,the pictures in their own folders. This is kinda frustrating.
Never use windows default folders. Create your own
Helpful ❤
You are welcome!
Hi Lea
1) What is a good way to add Metadata to pictures?
2) What is a good way to add Image Alt Text to pictures?
Both in Windows 10.
BTW Thank you for your video :)
Hi Thomas, good question. Either you use a software that will help you do that or you do it by going to a pictures properties via right click and then adding metadata on the Details tab by clicking on the respective row and adding it. Hope this helps :)
Good Tools = ExifManager, PhotoMove, YAPS
THANKYOU FOR THE TIPS LEA!!!! CHEERS FORM PHILIPPINES!!!!!!!!!💯💯💯
Glad you like them, Petrus :)
I have been using this way to save photos since 1996. Probably before she was born.
Wow you are so cool and wise… totally cool and wise.
Thanks, glad to hear that!
@@LeaDavidbut it is YOU LEA to teach it to all the others out there ❤🤩 Thank you
This is your solution to your view on handling image files. Mine is completely different as I am very much in favor of security. Digital photos cannot be recreated once they are deleted.
Would have been great if you shared your approach 😀
@@LeaDavid
"First, I have several hard drives with my image files, so if an error occurs on one disk, I still have multiple copies of the images. When the disk is replaced, I can quickly copy the files over to the new disk. The suggestion to delete copies doesn't work for me; those copies are there on purpose and are my safeguard to ensure that no images are lost."
Next, all the images are organized into subdirectories by year, e.g., 2009, and under this, there are subdirectories from 2009.01.01 up to 2009.12.31. Additionally, on the same date, there can be multiple subdirectories, e.g., 2009.08.15 Birte's birthday, 2009.08.15 Ferry ride to Zealand. When a new year starts, a new subdirectory is created, e.g., 2024, and then a subdirectory for each date that has pictures, again categorized by events. All my pictures are tagged with keywords and descriptions, making them easy to find. For this, I use the software Zoner Photo X.
Unfortunately, I can't upload pictures, otherwise I could illustrate what I mean. By the way, I have a lot of pictures, over 400,000 images amounting to about 8TB, so backup is an important thing for me
Lawd have mercy.
My tiny pee brain short circuits and breaker trips.
Let's see my first computer was purchased in 2000 and almost 25 years later and my breaker still trippin,
Lawd have Mercy on me. 😮😵💫
I think your advice is a bit dated.
1) Since most people now days use laptops with limited space it is not practical to gather all photos (and videos) in the internal drive. Space will lbe a limiting factor.
2) For larger collections of media I strongly recommend using an app like Lightroom. With most of these apps you can easily find photos based on date regardless of where and how they are physically stored.
3) In apps like Lightroom you can create collections or virtual folder for easy access to images with a common theme. The same photo can be maid available in multiple collections without actually create physical copies.
The most important part of some organisation of media on drives (internally or externally) is to simplify the important task of making backups.
Thanks for sharing, but I do not think so.
1. Sure, feel free to use an external drive or a cloud storage.
2. Not everyone has access to such a software or would like to use one. But sure, if you can and would like to do so, it's a great option.
3. see 2. :)
Maid = a person
Made = put together or built.
Prof. Photographers have for sure a different view on this topic … I can recommend any database solution if you backup that monster frequently - nobody want‘s to tag all the photo library twice after the database (or hdd) crashed. for home users the backup is (and will always be) the weak part of the chain.
I have a hard time understanding her. It’s a problem I have with people who have accents. I’ve been studying Portuguese for 10 years and I’ve visited Brasil 19 times but I still can’t understand what people are saying.
Sorry about that. You can always turn on captions though!
@ it’s my problem but thanks for the advice, I’ll try captions!
I use a command line program called XXCOPY.
This searches the various hard drives for pictures. Moves them onto whatever drive is needed.
Xxcopy F:\*.JPG C:\NEWFOLDER\/S /CCY
This will go to the F:
Will look for anything ending in .JPG then the /S wil keep the folder tree the same in the copy as the original. /CCY means copy
Thanks for sharing!