Stop Using Albums To Organize Your Photos
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- Опубликовано: 26 июл 2024
- macmost.com/e-2064 Most people use albums to organize their photos in the Mac Photos app. However, it makes more sense to use Keywords instead of albums. You can create a Smart Album with any Keyword. But instead of Smart Albums, which can't be seen on iOS, you can simply search for a Keyword to view those photos just as if they were an album. You can also search for words in titles and descriptions, making them useful for organizing as well.
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I've been using albums for years and this is so much easier and much more powerful. With 200k pix in just one of my libraries, this is a lifesaver. Thanks for the tips.
It is a shame that we have to choose between albums and searches when organizing our photos.
If I have spent time building an album for “All Parties” and an album for “All Photos of Me” (👍), why can't I at least get a slideshow called “Me at All Parties” for free?
So I've made an app for Photos (iPhone/iPad): ruclips.net/video/vYEyFqRiQNA/видео.html
Albums and keywords/searches get to work seamlessly together in the app - with no extra effort, whatsoever, users now get the benefits of both worlds. You will be happy to see how simple and easy existing albums can be combined or divided, however you like whenever they are needed.
With a Mac, it can be even more comfortably done for both the local files and items in Photos: ruclips.net/video/uU7dXxGks40/видео.html
(The app is not available on Windows PCs because keyword-search is not handled well by Windows, yet).
I had no idea that we could assign keywords to a photo. I just sort them based on the event and then group them based on the year. Never gave too much thought on organizing my photos but it is great that I have options on my Mac. Sometimes I feel like I have a computer that is more than just a computer, it never stops surprising me :) Thank you Gary
organizing my photos is something I've been needing to do for a long long time. thanks Gary for this video. Great information!
I grew up where pictures went into shoeboxes. I miss getting to relive memories by having to filter through times I’d forgotten about , maybe looking for one in particular, as opposed to being able instantly find one. I guess it’s what you grow up with that seems to stick, but I get it. I recently found, and subscribed to you channel. I’m learning a lot. Thank you ✌🏻
I agree. There is somehting about searching for that one phot and finding memories lost. :)
Gary, great video keep the great professional approach! I have been putting all my images on couple hard drives and created my own logical folders. Because I couldn’t find a logical system. So the last two week I have been looking for a great system and your system make senses. That would be so much easier to find some images. I am starting this filing system and that would not be as long as it would with your system. Thanks you very much and will keep watching most of your video. Cheers
I have tens of thousands of pics I've taken over the years.... this is a game changer. Love it.
I also like to create slideshows and add appropriate music and titles. This makes it easy to look at a group of photos and/or to show them to a friend.
How did you learn this technique, and how difficult is it? (I'm not tech savvy). Thanks.
Thank’s for sharing more Photos tips! I still prefer albums organized into folders for a quick visual reference in the Photos sidebar. Although whenever possible, I try to assign titles and keywords for better searches down the road. 3:25 It would be great if Apple made assigning Keywords available on iOS and iPad OS.
At least, the names of the albums should be "searchable" on the photos inside them.
So if I have spent time building an album for “All Parties” and an album for “All Photos of Me” (👍), why can't I get a slideshow called “Me at All Parties” for free?
So I've made an app for Photos (iPhone/iPad): ruclips.net/video/vYEyFqRiQNA/видео.html
Albums and keywords/searches get to work seamlessly together in the app - with no extra effort, whatsoever, users now get the benefits of both worlds. You will be happy to see how simple and easy existing albums can be combined or divided, however you like whenever they are needed.
With a Mac, it can be even more comfortably done for both the local files and items in Photos: ruclips.net/video/uU7dXxGks40/видео.html
(The app is not available on Windows PCs because keyword-search is not handled well by Windows, yet).
Another outstanding video. Great Tips.
Great as always. I guess the best way is to apply those keywords to them, but also make smart albums in Mac. This way you’ll have keywords for all devices including iPhone, and you have smart albums for just Macs.
Nice overview, thanks. Wish the iOS iPhoto apps, particularly the iPad’s, had this level of control.
Gee, what an idea! I wonder how long it will take to do this to my 50,000 photos?
Smart albums are your friend when sorting photos
@@eugenegrewing2587 Not really. Only on a Mac. Not on ipad or iphone.
Precisely! Just busy work!
I really love this channel. Second day here. Best tip ever. Thanks
Thanks-very helpful. I do a lot of photo uploads and processing on iPad-especially for perspective correction. Frustrating that the Photos app is so different on the several devices.
All those tips with tagging and Description would be great, if it would be possible to view and create Smart Albums in iOS. If Apple does not implement this functionality (and I don‘t know why they haven‘t done this yet), I‘ll stay with Albums.
This.
I worked at Apple as a Creative for ten years, and I know there were the Keyword evangelists (for Aperture and iPhoto), who really tried to push people to use keywords instead.
The problem has always been the requirement to remember keywords.
“Just use Keyword Manager,” the argument would go.
Once you start organizing your Keyword Manager, _for 90%+ of customers,_ how is this advantageous over the clearly visible, easy to organize folder / album system?
For me, I’ve always taught: Albums for everybody, keywords for people with targeted needs.
Really believing in the keywords, I've made an app for them to get used in Photos: ruclips.net/video/vYEyFqRiQNA/видео.html
If you have a Mac, it can be for both the local files and items in Photos: ruclips.net/video/uU7dXxGks40/видео.html
@@robhulson Keywords will be proven the way to go, as the total number of photos grows for everybody every day. The problem with keywords/searching right now is just usability, not usefulness.
I have made an app that solves these problems: @
With a Mac, it can be done even more comfortably for both the local files and items in Photos: @
Thank you for sharing these incredibly helpful tips!
I just went through Lightroom and trashed all my folders and now use keywords. It has made my workflow so much better. I also trashed all my folders in Photos. Much better experience.
Yes Lightroom is so much better than Photos 👍🏻
Interesting idea, I maybe will consider this in the future, thanks for the tip
Wow, this is brilliant. I had no idea that so much was possible. Amazing. Thank you Gary for sharing this.
I’m liking these tips and will be using them today. Thanks for sharing
Thanks for this. I found your tips very helpful.
Wow,wow wow!! What a fantastic tutorial, this guy is well worth following, simple straightforward shows you what you need to do, well done indeed! Thank you
Thank you for the information ...however .
Although the search function works on ipad / iPhone it relies on what you can remember or guess what the image might be , whereas if you have your photos in ALBUMS ( not smart albums) your iPhone and ipad shows you the album names and is a far easier way of accessing .
Furthermore if you search ..for example for flowers’ on the iPhone / ipad it will return images titled / keyworded flowers AND what it thinks are flowers even if they are not
Best habit to get in to is to very regularly add your latest images to an album or create a new album with them . You can create albums on your ipad and iPhone too as well as adding new images to existing albums
Also ...regularly go on to your images on your Mac and give them titles . It is annoying that it is impossible to add titles on ipad / iPhone
It is a shame that we have to choose between albums and searches when organizing our photos. Or, at least the names of existing albums should be "searchable" on the photos inside them.
So if I have spent time building an album for “All Parties” and an album for “All Photos of Me” (👍), why can't I get a slideshow called “Me at All Parties” for free?
I've made an app for Photos (iPhone/iPad): ruclips.net/video/vYEyFqRiQNA/видео.html
Albums and keywords/searches get to work seamlessly together in the app - with no extra effort, whatsoever, users now get the benefits of both worlds. You will be happy to see how simple and easy existing albums can be combined or divided, however you like whenever they are needed.
With a Mac, it can be even more comfortably done for both the local files and items in Photos: ruclips.net/video/uU7dXxGks40/видео.html
(The app is not available on Windows PCs because keyword-search is not handled well by Windows, yet).
@@icic6876Thanks for the app but I’m sad that it’s not available to Windows PC, especially since that’s roughly 75% of usage share (followed by 16% macOS, 5% Linux-based OS like Chrome OS, etc.).
Thanks for sharing your experience. I have come to understand the Photos app so much better. Steve
Thanks for the lesson. If you mostly use IOS devices (which I do), albums are much simpler to manage.
Why doesnt Apple just offer a simple way To alphabetize all my albums? It is mind numbing when you have 100000 + photos.
put the in document folders and you can. dont use the photos app.
I have found Apple's Photo programme to be the most troublesome. Every time there was an upgrade to the OS chaos reigned! Albums got jumbled up etc. One rep of Apple Support told me that the same thing happened to her photo albums. Her wedding photos, chidren, military career etc. all thrown into confusion.
I wouldn't even bother trying another method, because the reality is that the only way to keep your photos safe is to back them up onto a memory stick. You can do your very best to make everything secure, follow all the instructions etc., then something goes wrong further up the unaccountable chain, and you've lost valuable material.
Very Useful!! Thanks for the good content!
Wow Great Stuff, Thanks Gary
omg thank you so much for all y
the info, i've learned so much from your videos. 🙏
That’s was super useful, thanks for another great informative video!
Just found you! :-) This is a great video but I've been looking for this specific info: what is best way to fill out the fields in the Info tab? By identifying the geographical location, this eliminates the need to use a keyword for the location. What is best way to use the keyword section vs the description vs the title since no matter where you put a word il will appear in the search results. I''m trying to be sleek and consistent in how I identify my photos...any tips? thanks!
Another really simple but great technique! Thanx
Thank you, I’ve learned more in the past week than I have in the past two years. 🙏
Oh this makes more sense than smart albums! I felt annoyed that it didn’t show on iPad or phone and wanted a more sunned solution. Thank you
Amazingly useful as always Gary. Thanks...
This has been a great time saver vs using albums. Thanks a lot
These are great tips… thanks.
Very informative and helpful!
Great post, very helpful...many thanks
Great Video Tutorial! You helped me so much !
Keyboard shortcuts are a GAME CHANGER for me! Wow! Love this app now.
Excellent, exactly what i was looking for, thank you
Very easy to understand and using the keyword to organize the photo. Hope to be able sort out my photo they are all mix up. Thank you
I have so many keywords that I'd like to be able to sub group them (example.. group tennis, footballl etc under a subgrouping of "sports"). Is this possible in apple photos or would you advise against this? Thanks!
Another great video thank you
Wow. I'm a newbee to Mac. Great tips.
Great instruction. On my PC I run Lightroom but with my new MAcPro I like to work with Mac tools and this is great way to organise photos. On my PC I also use Photoshop Element, using layers. In the 'Photos" App I don't find that functionality not. In iMovie this functionality is implemented a bit with picture in picture. But multiple pictures in picture is not possible. Can you comment on this.and advise me? Thanks a lot!
Good job. Easy explanation. Thank you
HashPhotos for iOS and iPadOS is an amazing app for tagging. You can put multiple tags, notes for each photo, and very powerful filters to search
Good video, very interesting info. Although, albums are still a must for those that like to have their photos on iPhones an iPads
Thanks Gary, very good presentation.
hi
i have few questions about smart album and something like that, i'm on High Sierra and my iphone 7 with iOs 13.7 and i don't want to use iCloud, so i imported all my pictures on Photos (3.0) and then i created the smart albums and the normal albums as well, but when i plug my iphone on my laptop and go to iTunes/iPhone7/Photos i see on the right side Sync Photos i tik this one and below just show me All Photos Album and selected Album, i tick the last one and in the screen show me just Albums: Favorites - Videos - Live Photos (only this 3 standard folders), why don't appear all my albums previously create in Photos?
So i would like to sync my favorites pictures/albums from Photos to iPhone and i want to also delete all the already imported pictures from my iphone.
Great advice; thanks!
If I connect external harddisks with photos from time to time, can we use Mac to organise the photos in the same way ? Will Mac build up a Photo Library & Mac can recognise the HDD ? Where will the Library be saved if so - on Mac or HDD ?
What about when you want to put collections of photos back onto your phone or iPad? Aren’t Albums the only way to do that? Thanks
TQSM! I love your videos. God bless you!
thank you for your very clear explanation
Thank you for all your videos! Very good and smart stuff. Can you share the best option about how to remove the duplicate photos? Or if you already did that could you please point out where to find it. Thank you.
First, figure out why you have them. What is causing the duplicates. First fix that/change behavior. Then just go through your photos manually in All Photos. Since the duplicates would be right next to each other they will be easy to spot and you won't have some automatic process deleting your photos. You can also remove other unwanted photos at the same time. If you have a lot, just do it 5 minutes here, 15 minutes there, ...
Thank you for that lovely explanation of how keywords work. I was missing a bit of extra information on how this works on mobile devices though, as it seems Apple has not done much to make it accessible on these devices.
I've used that idea but, What's the best way to keep my iOS camera roll & saves sorted? Do I tag & title while connected to Mac or do I need to move over & back? Does this transfer my "memo" I added to iPhone photos?
Is there a way to add titles or keywords using your iPhone or iPad? When I multi select photos on my iPad for example I don’t see a way to add a title or keyword i ca. only see an option adding to an album.
Great video!!!!! Thanks
Great ideas!
Great tip!
Something else I was wondering about...What if I enter all the info in the Info tab but eventually change from a Mac to a PC - will all the info I entered transfer to another platform. If not, which ones will? Thank you so much - I'm using the Xmas break to try to put some order in my photos
OK. Sounds good. BUTTTTTT. My entire Photo App is dyfunctional. I can't find anything. I need help. From the first time I plug in a camera or Card reader into my computer. I have for e.g. a Slideshow in "Projects", and have no idea where the source photos are. I have a folder called "Pictures" in the regular Mac file hierarchy but have no way to view the photos without individually clicking each one which opens in Preview and is in edit mode. I can't drag or drop anywhere.
When I plug in an SD card where should the files go? In what form? They appear by date as eg. SE499067.Jpeg
This is great tip because, giving an example, when i try to add a photo to an album, i can't search for that album. For doing that, first i need to search for that album, and so add the photo, wich is not advantageous imho
I have a TON of photos on an external drive in folders already- when I transferred to Mac, they didnt stay in folders and are now organized by dates. How do I not have to re-organize into albums? and easily back up and transfer to external drive when I change computers?
Good tips! Thanks for sharing! Is there maximum capacity for a photo library?
Limited only by the size of your drive (or iCloud space, if you are using iCloud Photos)
Gary, I love ALL your videos, they are so great. I've been using Smart albums exclusively to organize my pictures on the Mac for the past several years ( I have a lot of pictures). It's been great for me. I organize it the way I think, how I would search for something. However, something went wrong with the Mac recently and I had to reinstall the hard drive. The pictures are up in iCloud so I don't think I lost any pictures but all my smart albums are gone!!! Also in the new installed hard drive, all my hard work of organizing the photos are not there. Do I have to start all over again in setting up the albums in the Photos App? I cannot find a way to do smart albums in iCloud photos, just regular albums. I also had a second Photos Library on the Mac, and that did not sync to iCloud. (I sort of knew that). With my newly reinstalled hard drive, is there anyway to recover my second Photos library?? thank you
You should have albums in iCloud, but not Smart Albums, I think. No Time Machine backup, I guess? Without that, no way to recover those.
This seemed like a good idea and so I deleted all my albums and set up folders with relevant smart albums. But what I didn’t realise is that in IOS and IPadOS smart albums are not recognised. They don’t exist. So now I find that I have no albums when viewing photos on the IPad Pro which is probably where I would most often casually view my 20,000 odd photos. Let’s hope that Apple migrate the functionality of Smart albums to IPadOS although I’m not hopeful. I also note that keywords are not part of the functionality of IOS / iPadOS. Surely the ipads deserve a closer connection with Mac Photos for viewing options.
Yes, Gary says exactly that at 2:32. You can easily recreate those folders on your Mac so as they're visible on your iPhone & iPad once more by:
1. Creating a new _traditional_ Album called 'Denmark' - to use Gary's example.
2. Clicking and highlighting your current 'Denmark' _Smart_ Album _title_ in the vertical menu bar on the left.
3. Click the little plus symbol from the short drop-down above it.
4. Select 'Album'.
5. It will duplicate your Denmark Smart Album immediately into a _non_ -smart Denmark 'analogue' album with the same title, even!
That way you have both - it's the work of moments. You might then choose to preface all your Smart Album titles with 'Smart' or something just so as you don't ever get confused.
Agreed! I watched hopeful for mobile devices. I rarely access photos on my Mac, it’s usually iPhone or iPad, so hopefully we can see smart folders as a folder on mobile in the future!
Thank you Gary.
I loved iPhoto for having photos in an Event and one event only. That functioned as Albums and when you deleted a photo, it was deleted in the library also. Furthermore I have lost so much work within iPhoto because of updates/glitches... Now I use the Finder to organise photos...
Thanks for your comment. Do you just store your photos in folders in the Finder? I have an older MacbookPro with only 256 gigs of storage so many more photos are on my la cie external drive. I like the Photos/tags idea but I think that would only work for the photos i have stored on my main hard drive.
Help me with 1 thing: a have lot of pics in my photo app feom previous phones, but they’re not showing up on my Iphone. How can I sync that they do so?
Thank you!
This is great. Do you know if it’s possible to add keywords when first capturing a photo using an iOS shortcut? That way, I could take a photo and “tag” it right away.
No, I can't think of any way to do that.
Without doing albums and doing it the way you show once I do that the photos that are in my photo app on top of the page do I delete all those
THIS WILL HELP MY ADHD SO MUCH! Thanks! Genius!
I tried this but wasn’t able to get it to work with iPhone 12pro. I really like your tips with the apple products and they have been very helpful.
GREAT VIDEO! You hot have a video on how to organize menu on top the one with the time, wifi, bluetooth etc. do you mind sharing that link I viewed it but cannot locate it...thanks
Do you mean the status menu items at the top left corner of your screen? ruclips.net/video/005Uqzuj-As/видео.html
There was this really nice pro app called aperture that did this far easier and even allowed you to *gasp* relocate libraries and maintain multiple libraries!!!
You can move libraries and do multiple libraries in the Photos app.
Well done mac
That only works with a couple hundred photos and a few keywords. Not very useful if you have a large collection. Also search doesn‘t work very well on the iOS versions of the Photos app. Using albums is much easier.
Best of greetings from Denmark :-) 😎
the worst thing apple has done to date is getting rid of “film rolls” from photos (only in iPhoto). Such a pain in the ass to see all photos without the organization of being able to name of a given set of photos imported. It only gives a date. Basically Photos forces you to make albums.
can this be done in photos on your iPhone? would love to add a caption to multiple photos at once on my iPhone
Adding captions to multiple photos at the same time? I don't think so.
Hi, this is knew for me, thanks for the insight
Thank You
Thank you for your great work, Gary. My question: Can I isolate my Keyword albums fro iCloud? And how to get Keyword albums to display in iOS devices? Thank you.
Keywords aren't used in Photos for iOS. Not sure what you mean by "isolate."
Brilliant!
hi, very interesting video! I am a panorama photo enthusiast too. I have a Q about displaying the big panoramas by which I mean resolutions of up to 80000x3800 or more and file sizes of more than 1 GB TIFF. I bought a new Mac Studio M2 (12 cores CPU, 38 cores GPU, 64 GB memory) to replace my 5 y old iMac 27 inch with intel core i5 (4 cores) and 16 GB memory. Now the problem is that this new Studio seemingly cannot display my big panoramas in the Apple photo app. It takes 15 to 30 minutes to load and when I scroll of zoom in out the pano gets blurred again. On my old iMac I could load the same panoramas in 15-20 seconds and scroll and zoom in out without problem with the same Photo app. Apple specialists tell me that this app is not made for such sizes but it worked on my old iMac and now it doesn't on the Studio M2 Photo app. Which app should I install to do the job better??? thanks in advance.
No idea as I don't have anything even close to 80,000 pixels wide to try. Just keep trying things: Preview, maybe? Pixelmator Pro? Acorn?
I love the keyword idea. but what if you have photos across many years. do you beed a keyword for each year as well. Thanks
It is up to you. Keywords are something you create, so you decide which ones you want.
Hallo and thai you !!
Is it possibile to move the Mac Photo Library to a NAS and have access from all apple devices ? Instead of iCloud
Maybe. I've never tried that. You'd need to make sure you only accessed it from one Mac at a time. And it would only be Macs, you wouldn't be able to access it from iOS devices. And accessing from outside the house would be an issue. Seems like a lot of cost and work when iCloud does it simply, easily, on all devices, and from everywhere.
How often should I create new Libraries? All my photos are in the same Library that I created when I got my first 17" PowerBook way back in 2001. I've just always migrated it from one computer to the next. But I feel like it's slow and sluggish when searching for photos. It's over 500Gb.
You don't need to create a new library. I prefer to keep everything in one Library. You need to anyway if you use iCloud Photos (best feature of the Apple ecosystem). If you have a library that large, maybe it is because of only a handful of videos, not photos? See ruclips.net/video/WEppI-tvynQ/видео.html
Maybe I missed this but is there a way to delete a photo in the library after you’ve moved it to “family” without losing the new categorized photo? Because it deletes it from both places, thereby losing the pic altogether.
Is there an easy was to search to bring up duplicate photos? I have many duplicates for some reason. Thanks
See macmost.com/forum/how-do-i-delete-duplicate-photos-in-catalina.html
Thanks! I have hundreds of duplicates. I will start doing small sessions.
Gary I really appreciate your videos. Coming from a PC practically my whole computer experience, until they decided to move everything to windows 10. I decided if I had to learn a new operating system...it would be on a Mac. My question: in the finder window you have "pictures" and in the doc we have "photos". And, to add to the confusion I now have "Affinity Photo" Do I organize my photos; in pictures or photos... ps I have watched everything I can find on the subject.
In the Finder you have a Pictures FOLDER. "Photos" is an app that access photos in a library (which is probably a file in your Pictures folder. Affinity Photo is an image editing tool. So these are three fundamentally different things. To answer your question directly, you would organize your photos in the Photos app.
@@macmost Thanks I guess what I was after was...
sorry my english, im from Chile. it wouldn't be easier to automatize the Mac screenshots to be placed in Photos app?
Most people wouldn't want to put screenshots in with their personal photos. But you can easily drag and drop them into the Photos app when you take them or in bulk at some point.
Have you ever heard of keywords disappearing? I’ve been assigning keywords for 3+ years,.. over 1/2 my keywords disassociated themslevs from the photos... I am so frustrated! Any help/ideas appreciated
I've never seen that, sorry.
Side car files are the way to go, they stay on you fs whatever your software