9 AMAZING Features of the New Outlook in Microsoft 365
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- Опубликовано: 13 май 2024
- There is a new, crisper, more modern Outlook version out - have you tried it yet? In this video, I will show you how to get hold of it and talk about some of my favourite new features.
#microsoft365 #outlooktips #outlook
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If you have any video ideas, or if you'd like me to make a video on anything specific make sure to let me know in the comments below!
00:00 Introduction
00:42 How to Install New Outlook
01:50 Look & Feel of New Outlook
02:43 Customise Ribbon
03:26 Outlook Themes
04:43 Integration with Microsoft To Do
06:06 Snoozing Emails
08:23 PIN Emails
09:54 Scheduled Send Emails
11:22 New Categories
Looked at your video and decided to try it. Didn't hold on to it for even 5 minutes because it lacks the simple function of collapsing emails - by sender, etc. What a laugh! Back to my happy older version for now
Funny, this feature seems to work for me
Great video! I'm primarily an Outlook for Mac user. I love it, but you've given me some great ideas for using Outlook for Mac on my Windows machines and in the WebApp. It's a hybrid world these days!
Love it, thanks
I dont like it, a lot of things we use to use are hidden way too far in their menus. Its not a great update, its a cheapper, web based pos.
I ended up switching back as it doesn't let you make the preview pane to the size you want as in the old outlook. On a small screen laptop it's a pain
They got this one fixed btw.
The worst thing is that the calendar doesn't have the address book feature. It has an "add from directory" option, but that doesn't include all of the contacts. I liked it when you could open up your address book to find the calendar you were trying to add.
I believe the new version is a complete dumbing down of what is a swiss army knife of an email client. No In-cell editing, no custom fields and not way to use visual basic on complex tasks. I like the new features, but Delay Send is already a feature.
Lots of people don’t like it….
the fact that you can't copy attachments from one email to another ( instead you need to save it in your computer) is the biggest drawback
Forget all this, if you don't have internet connection, you can get to your emails. How lame is that??????????
You can copy them as by default the attachments are saved into EmailAttachments in your OneDrive automatically, and when you try to send another email, it will suggest the latest attachments for you
New Outlook is just awful. Went back to the old one within in an hour
Lots of people say the same thing
It's an epic fail. No task management, no drag and drop, no integration with One note. Totally useless.
You can not directly share excel file via new version of Outlook. Moved back to older version.. it says that this feature is yet not available to new version
Agree , color theme is real awful,
Might be a stupid question here but how do I delete multiple emails without going through each individual email? I thought I could just one press and highlight a bunch at one time and delete..but I have to click each little circle on each email and is there a place I can click on a specific email sender and block those while also deleting all emails from that email?
The first thing I criticize in the new outlook is the fact that I can't tell what I'm running. Am I running the web version? Am I running the desktop version and the reason why that's important is if you're trying to do helpdesk with somebody you have to go through a bunch of aggravation to try to figure out what they're actually using. Why didn't they just name it outlook desktop, also the second thing I noticed was that your PST's also vanished. for some of us that's a relatively important historical artifact when you're talking about decades perhaps of emails being unable to be accessed. While I certainly look forward to a more robust and less crashing product, I think this is way too early in the launch to recommend this product to any of my clients, there seems to be a lot of work to be done. I rate this product three stars out of five at this point and I think I'm being generous.
*It's Windows Mail.*
Hello, thanks. Is there any way we can track and open the latest outlook conversation from excel, using some sort of specific ID feature of that outlook email? I try to create a tracking system within excel
Great video. Using it a while and looks interesting. My Major drawback is that Rules are still in dev-mode. REALLY lackning possibly to defer emails with x minutes when sending them. A lifesaver.
The dragging emails in Calendar and To-Do is also possible in the old version. Nothing new. And the old Outlook can be integrated with To-Do as well.
It’s certainly nowhere near as good
Amazing and thank you for taking the time to share these features. The best feature of sharing contact list is missing in the new outlook 😢
You can add teams messages to planner as a task. You can send outlook emails to teams. Is there ever going to be a way to have an outlook email be added as a planner task? They have the connection for OneNote as well. Will there ever be the same connection for sending to loop?
I appreciate the integration with to-do and calendar. I loved dragging and dropping my to-dos onto the calendar in the web version. Also love the new category feature which was always there in the web version.
I wish they could bring the drag drop feature of to-do with calendar to the mobile version as well
Agreed, integration with ToDo is great
They’re about to do a mix of with the to do and planner stuff also
Integration is a funny word for loading a new web page.
Many thanks for this. I am currently using old outlook in the personal version of 365 - are the features you describe on the personal version as well as the business version? I've got the switch in the top right hand corner to change if I want to. If I don't switch at the moment, will it automatically convert to new outlook in due course?
Great video - very helpful. How do you get new Outlook to open to calendar and not emails as a default
Thank you for your video. I tried a demo version of the new outlook a while ago now but was put off by the absence of the quick access toolbar. i use categories extensively and often need to assign a few categories to an email simultaneously. Therefore i have a button "All Categories" on my quick access toolbar to help me do it quickly. Also I've got the button "Collapse All Groups" which i find very useful. Have Microsoft made quick access toolbar available in the "New" New Outlook?
Do you know where the Quick Access Toolbar is in the new Outlook? I have done a lot of customizations in the old Outlook but they're no longer there, even though I told it to get my settings from there. But I cannot redo these customizations manually as I cannot seem to find the Quick Access Toolbar anymore. Thanks, Charles
Good tips. On the Outlook 365 online version- how do I Refresh or Send/Receive? Other then my browser refresh- is there a way to do it inside the program?
great tips...from a lady going back to work and having to relearn Outlook. Thanks so much!
do any know if the change the Exchange licsen
so u no longer can add Exchange to the desktop version
Looks good. Have you had any issues with add ins not being compatible/not working with the new Outlook? I tried the Salesforce add in and it doesn't show in the ribbon like in the classic Outlook 😢
Love your tips and would really like to use the new version, however, I upload emails from an external back system, but they won’t open in the new version, any ideas on this?
I liked it a lot, good guide. Is it possible to unify different inboxes? In one list like in Apple Mail? Without having to click on each individual e-mail account? I use both platforms at work, outlook is way more productive but I can't dial this function I had that on my old Windows mail before switching.
@Jonathan Edwards - The new Outlook features are very helpful, lots to learn, however, the search function is missing. In the old version, I could sort by name and press "m" for example and it would take me to the names beginning with M. In this version you have to be specific in your search for it to work. This also applies to sorting by subject, it did not work, unless you have a tutorial on this to share
This is the precise and the most used feature due to which I am back to old Outlook. How can they not keep the old search, sort functionality.. Such a pain
Thanks for the video. Unfortunately, the new Outlook is of no use for those who have to actually work with Outlook. The tasks functionalities (to do) are minimal compared to the original outlook tasks. Also, it mixes up the old folders with the categories, which creates a big chaos. Most of the new features are just play stuff.
I like a lot of the new features in the new Microsoft, but it's still missing some important things for me. The most notable thing that I can't live without is a persistent notification that I have a new email. The old Outlook left an icon in the task tray so that I could come back to my desk after walking away for a bit and see that I have new email without having to open Outlook specifically to look at it. Now though you can't tell that there's a new email unless you open Outlook to see.
Fair comment
Hi Bret
15 years ago, our management organized a work-life balance workshop. The objective was to identify how to reduce stress and give more "life" to people when they are at work. One of the key point I'm still using today is "get rid of the notifications".
Being notified of a new email takes you out of the current task you are doing. The suggested way of working was to remove any outlook notifications (even keep outlook closed if you will) and just scan your inbox from time to time, when more important tasks are completed.
Humans are not so good at multitasking.
(This WoW supposes that mail is used to send information and request, not as real-time chat system, as it often happens)
It'd sure be nicer if you had a calendar pane at the right, so you could se your appointments for the day without having to toggle back and forth between the mailbox and the calendar. That seems like really basic functionality.
Props for touching one of the most hated updates from MS in 2024 Jonathan! It's not for everyone, but the video is great!
Trying to find any information on the Report Phishing button in the new Outlook for Mac. Does it have one?
Great video. Question. Schedule Send - does your computer need to be on at the time set for the email to be sent?
No, by switching the toggle you are simply switching to 365 version windowed on your desktop. It will store the request in the cloud and send when told to. The old version has this in the Delivery Option when you create the email. You select the time and date, but the desktop needs to be on that day. If you work off a server that isn't a problem.
Loves your videos, simple and to the point. Hello from Bolton.
Love Bolton. I drove through it t’other day
Great video as always. Only slight issue I have is with the snooze feature with my work outlook (365 for enterprise I believe it's called). When I snooze a email and then find it in snoozed email folder, there is no option showing to unsnooze it. And if I move email back into inbox it doesn't let me open it?
Mmm, that is strange
Just what i need! Thanks🎉
Thank you for watching
Love it some things I didn’t realise 👍 I keep reverting back because I noticed reminders or future date events I had added did not seem to show on new version from my legacy version ??? But I think I will revert to new and manually add these to ensure they are showing
Great idea Carl
Hi
I do not work (retired), the main feature I use in Classic outlook is the Calendar for all my daily, weekly, monthly, and yearly appointments (I cannot function without my calendar - So teams, emails etc. are not important. But I use emails sometimes as well as Gmail.
I did switch to the new outlook, but I did not like it - so many features of the calendar are missing. I switched back to the classic outlook.
My question is when I am forced to use the new outlook, are all my appointments / reminders will transfer over, also the customized quick access bar exists??
Currently my outlook (MS office 365) is linked to iCloud for windows, So I have access to my calendar on my iPhone, my laptop and Desktop which helps me to add or update any appointment in any of the 3 that I use at home or if I am out and add new appointment on my iPhone - would this feature will exist ?
Lots of people have tried it and switched back
Remember the new coke disaster in the 1980’s? Maybe this is the same!
Is it still possible to manage Folders, move as sub-folder or return it back on higher level? I found this as issue there and return to old version.
Please help me currently im using new versions of outlook my problems my background and Highlights pointer is like same color so it difficult to recognise which email i reading.
Thank you so much. This is very helpful.
Great video - loads of stuff I didn't realise even existed. Thank you
Thanks for watching
Hi @Jonathan Edwards. I love your videos thank you. How can I see tasks created and assigned to me, by users using the previous version of Outlook ( not the new)?
Yes by other users. They could be using old or new version
@@bearded365guy I'm using the new version but can't find the task assigned to me from users using the old version. Can you help?
I wish they would make a filter box above the folder list ... For those that have a tonne of folders and in branches too... A simple filter would be great to get straight to that folder (ie like a named client folder)
Great video!
Link me up with who edit your youtube videos. I love the designs
Great video and clear simple instructions
Any idea how to activate ALT+ a key to access the Ribbon shortcuts? I have a bunch of macros that are currently useless.
Hi, do you have a video on how to unify all my email accounts (9) into one inbox...like the old version did?
Great Vid!... I like the dark theme, unfortunately I can´t have the background of the reader panel, white I have to change in every single email, is there a way in settings to have that managed? And time zones, in the old outlook I have 3 differents time zones in my calendar, unable to do that in the new outlook same question.
Is there a way to save PDF documents to Outlook contacts? I haven't been able to find confirmation.
I am finding a really hard time printing out of the new Outlook. It defaults to a light gray default and no matter what I change my settings to on my printer, it doesn't update. If I write an email OUT then it prints in black but anything IN is gray.
Then it no longer prints page numbers which is challenging as I usually print a few email chains at once and have to go and peck through them now.
Any suggestions?
Great video and you have explained the new features very well. I have to say that for me, and my use, it brings nothing of benefit. What would have been a major addition would have finally got the web app and 365 to work together. Such an obvious feature but Microsoft still seems to believe that having two versions that don't talk to each other is the way to go.
I found my Quick Steps did not transfer over. You can no longer set icons for Quick Steps and some features are missing.
Unfortunately, the ribbon customisation is too weak for me. Having the ability to reorganise tabs and groups and buttons as I want is a mandatory feature on my Outlook right now.
In older iterations of the schedule send feature, the computer had to be up and running and Outlook had to be open and connected for it to work, essentially making it a client-side feature. Is this the case with the new one? Or did they make it server-side so that I can be doing emails, schedule them to send in the morning, and then pack up my laptop or be doing it from a browser and then let that computer go to sleep and still trust that my emails will send?
Server side!
Does new outlook have a feature of creating from email a task for specific person? Now it is not a one click action.
Greetings. Is there a way to save/ Export /Import Outlook Account Settings to a new PC without re-installing it manually again ? The emails, passwords and such. Maybe trough Registry ? Thanks
How do I see which account I am logged into? Looks like I don't have all the features you mentioned. In settings>>accounts, the only options I have is email accounts and signatures, the other four options aren't showing on mine. My ribbon doesn't have all the same options. The "send" button doesn't give me the option to schedule and my "My Day" does not show the "to do", it only shows the calendar. Is there some place I need to turn that on to access it? THanks for this video!! It was very helpful!
hey if we want to reply to an email from previous date and we forgot that we already replied to it after clicking the old email, there is no option of "you are not replying to the latest email" that we use to have on older outlook. can you please help me here?
I loved the integration with ToDo, however I couldn't change configuration to see the total number of emails in the folder instead of the unread ones. I didn't find how to add the option of send a reminder of follow up when I send an email. I couldn't customize the size of the ribbon, so my quick steps are not at one click available. Finally, all my rules colapsed and it was a pain when I came back to the old Outlook
Jonathan, do you know if it's possible to connect Druide's Antidote to the new Outlook? I've been trying to do so for two hours now and can't seem to figure it out. Any idea ?
Sorry, not a clue!
Excellent video. Thanks. Learnt lots.
In new outlook, I can't find the trust center and add-ins in options(there is no options) ; I read we need to install them manually. In new outlook, I can't find office accounts, account settings, tools, and a lot of missing tools.Can you provide a video to solve these issues?
I have been trying to add a new account to outlook live website base for 2 days now. Everyone says to go to view, settings, then click on accounts. There is no accounts. The left hand drop down starts with "general" . Where are they hiding the "accounts so I can add on an email. Thanks you so much. Loved your video. It's been 20 years since I used outlook and I'm starting with the new outlook so I don't have anything to compare it to. 😁
Great content. Very Helpful, Thank you. Can you please make a video about the JOURNAL function in OUTLOOK 365 ?
Great video! I didn't see the send/receive button and the two-pane view.
Me either
hello, wondering if you can help me out.... trying to sort my subfolders alphabetically using outlook on the web (not desktop)
thank you!
Does anyone know how you change your name/display name after setting up the account with new Outlook? It only asks for your email address and password etc. When you send an email it is from the email address not your chosen name. I cannot find anywhere to change it.
Thx :) very informative
Is there a way to view the status bar in the format??
I was unable to copy and paste my signature into the New Outlook. The text shows up when I paste, but the image files do not show up.
Great video, question for you. When I send an email from my outlook the receiver will receive the email in there inbox but the email will show the initial on my company name example company name "Blue Ribbon" you will see the initial "B" and you can open the email and check as normal. But I would rather emails when received it will show as my company logo icon instead. How can I fixed this? thankx
Didn't see OneNote in the left column- can I add that yet? I heard they (MS) missed that and its on a bug list.
Let me check….
Very useful features, great review!
When using with Edge browser, my misspellings are underlined with the red scwiggly line and I click my mouse curser over the word and it gives me the correct spellings.
In using the App, I get the red line, but no spell check!!
Any ideas how I can activate the spell checker please?
Hi, Do you have a solution for saving emails into windows folders? I work a lot with saving emails into windows file folders but this new version doesn't allow it but instead it wants you to download it and then move it into the folder. The previous version allowed me to simply drag and drop into the folder I wanted to. Thank you for your help // Danielle
Great videoJon!! Looking to trying out a few of them.
Just one thing. After scheduling an email, what if you want to make a change? Where does it live temporarily?
In the scheduled folder!
@@bearded365guy well done Microsoft
I have Windows 365 (in Europe on a pc), fully updated, but I don't have a nice modern looking settings window like the one you have. And I don't have many of the options you mention (like snooze but most others too). Any idea why?
It sounds like you’re on an older version?
@@bearded365guy I have version 2312 (build 17126.20132) which is from January 9, so no old version.
Found it: apparently my computer has 'Outlook365' as well as 'Outlook (new)'. Not sure whether the latter is also part of Microsoft365. Wonder why Microsoft has never communicated about that.
Incidentally, the 'New Outlook' is not for me as it has no support for POP3 mail accounts. Too bad. Back to the classic Outlook.
As a user of the web browser version of O365 Outlook, this new version of the desktop Outlook app is exactly the same, the web version stuck into a skinless Chrome window. The skin/theme from my web Outlook even came across.
As lazy as it seems on MS behalf, I like having the UI consistency between the two.
Yes, I agree
Do we have to keep the computer on if we have set schedule email?
No
Hi,
Thanks for this video. I liked the "pin" feature, i find it useful and surely i'd use it when i definitively switch to the new version.
I tried it once and immediately rolled back as the main feature i use disappeared... : Conditional formatting.
An email doesn't have the same importance to me whether I'm the only one y the To-list or if I'm bCC'ed so i color the emails summary accordingly using conditional formatting in the view menu.
Does this still exist and missed it?
The other features, i believed they already exist in the desktop version, maybe not so straight forward. For instance you can create a "search folder" filtering for a supervisor category and pin it to favorites, this will do the same as the ⭐ in front of the category list you showed.
Hopefully the features you like will return
Great video. I use Outlook 365 pretty much all the time now. So it's great to get all the new features in advanced of the desktop app. Snooze and Schedule send are great use.
how do you print in the new outlook memo style printing
I tried using it for a while. My job needs me to upload the emails to our ERP. This new outlook doesn't let you copy your mail to your desktop. Hence reverted. Else, it was a good update.
I had to switch back because new outlook does not make it possible to send over emails to onenote, something that has become essential in my workflow. Perhaps I can find a workaround for this, because new outlook definitely has features I like, but it does not feel complete yet. It really feels like the web version of an app, and I don’t mean that in a good way. It definitely feels slower too, even though I can not say for sure, but it was the feeling I got. It was frustrating to use.
What I really need is a great view into the RULES I have set. Missing and the deal breaker for me is the AutoCorrect feature. We have so many long proper names it really helps to create autocorrect shortcuts.
Excellent video presentation.
Great tips.
Thanks.
How to customize the ribbons for new message in the last version of outlook?
The reason new Outlook looks EXACTLY the same as Outlook web version and can't open PST files, or copy/paste attachments between emails is because new Outlook IS SIMPLY Outlook Web version in a desktop wrapper. Like you can present web pages as apps in Chrome/Edge browser. It will be fine for 80% of users and a huge step over the Windows Mail app but no way is it a replacement for the fully featured Outlook Desktop version.
I completely agree with you but this BS is the future way that microsoft is seeking for.
I have Microsoft 365 and it it is up to date but I don't see the "New Outlook " toggle switch.....
Hi, I want to know how I can insert my signature to outlook calendar invitations
Major drawback in my case is the lack of support for the non-Exchange (e.g. IMAP) accounts. Seems that the new Outlook is very much in a very early stage of development. Nice video though! Thanks for your good work.
I agree.
I have the New Outlook in office 365, however I added my professional work emails and in sent it keeps the name of provider, eg Namecheap as sender, there is no option to change this. Second suddenly I can only send and not receive emails in new outlook, all settings are correct,
Does anyone know how to change a meeting time if you were invited to a meeting? Sometimes I can only attend 30 minutes of an hour meeting, but new Outlook won't let you change the time. It's beyond frustrating to not have control over your own calendar.
Subscribed not because of the content but because it has hard to find tech bros out here focusing on content rather than blowing the videos with all sorts of gimmicks to get attention.
Cheers 🤜
Good video, thanks. Last time I tried it, it didnt support local PST files. I have some old PST files that I still need to access. Does anyone know if this has changed ?
No, still the same. No PST support
anyone know how to change order of email accounts in the new outlook
Nice and clear explanation of the new features! Nice thanks.
Just a quick thing:
If you use categories, but also a completed folder with subfolders with customer names, is you finished an email in categorie ‘needs reply’, what would be the next efficient step to have the mail moved to folder ‘completed’ and subfolder ‘customer A’?
As it should be removed from categorie ‘needs reply’
Watch out for another video next week on how to manage email better with new Outlook
Somehow I changed my Outlook default view settings. Now when a new email arrives. I don't know where it went. I don't see it. It's there but I can't see it.plz, help me send Outlook default view settings.
can not cut and paste in new outlook, do you know how to turn that on, its very frustrating
In the old version how can you change the color when you flag an email?
I've tried everything.