How to invite external users to a Team in Teams
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- Опубликовано: 11 сен 2024
- In this video, I demonstrate how to invite external users (guests) to a Team in Teams. I also explain what the external users will have access to once they accept the invitation. For additional information, please check out this article as well: sharepointmave...
👉 To learn more on this topic, check out this video: • How to invite external...
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great little details for the user. +1
OK thanks
You should cover common mistakes errors and the assocaited error messages and how to resolve the problem
Thanks for the suggestion, but I don't have any plans for this topic
Thank you for a very comprehensive video! Do you know if it is possible to add an external user as a "member" or "Owner"? Or can they only be added as "Guest"? Being a "Guest" on a team can be very tedious for users that need to access Teams on multiple tenants because then I always have to switch between tenants, instead of having access to all my teams from the same tenant.
No. Guests are always identified as Guests. Also, guests cannot be made into Owners
Time 1:06 - the Guest access is now under User - the Org-wide settings menu is gone.
Yes, MSFT moved it under Users now
Hello Greg, I just saw the Migration Project on the left sidebar of your Teams window and was curios to ask you which tenant-to-tenant Microsoft Teams migration tool is the best in your opinion? Thanks for the video, that was really helpful!!!
ShareGate
I have done this many times, but what drives me crazy is the inability to add external users in bulk. Typing in email addresses one at a time is nuts. I often want to have a meeting with many external users that I have their email addresses listed in a document like a spreadsheet. But asking me to type in addresses one at a time is just too much to ask.
Have you had this frustration, or is it just me?
Yeah, I hear you, I guess it is a limitation. Not aware of a workaround for this though as it has to validate each id
Hello, after connecting to Microsoft teams is there any possibility that tasks created in gmail account can be shared or shown in the microsoft teams???
No, not possible
Can the external guest users add other external users? For example, I create a channel for a company, add one person to it and want him/her add his colleagues?
No, not possible at the moment
Only Team Owners can add other members
Do you have to have a team setup first before you can invite an external user to a meeting ?
No. Inviting a user to a meeting has nothing to do with the team
I am new to MS Teams . Why do get the following message when I try to invite an external attendee to a scheduled meeting "No results found. Check spelling or try another name" No results found where ?
That's strange and should not be the case. Hard for me to advise without seeing the setup
Guest access is on but I cannot add external members? I paste the email address but I cannot press Add. It just shows "We can't find any team members to add" for me :(
Something not right with setup then
org-wide settings is missing in my case. I'm admin. This is so frustrating.
Should be there - you need to be a global M365 Admin
@@SharePointMaven I am global admin.... Why is this so difficult... will just use some other product.
@@circuitdotlt OK sure
thank you - but can I add a guest to the schedule? it doesn't work for me, thank you
If you mean invitation to an event in Calendar - yes
Does the IT know that I have invited external people to a meeting?
I believe they can get this info via reports, but I am not sure.
Is there a way to invite guests in the Teams Admin Center, without having to tell a Team Owner to do it?
There might be a way, but I have not seen it. Typically guest invitations are done at the team level
I like to have guest users full name associated with their email address. I have been adding guest users through azure active directory to do this. It there a way to enter full name for guest inside Teams app?
I am not aware of a way to do this
When you first add the user. Before clicking Close, press the pencil icon next to their email address and edit the name as you desire.
Can the external user see other guests who are part of that team?
Yes
Can they make calls? it's not working for me
This has nothing to do with making calls. I just explained how to invite them so they can chat and access files
Does the external user need a premium account?
No, external users do not need to have any paid accounts.
i add a guest but when they open teams they see no file or anything.
Strange. They should see it. Probably something wrong with site permissions.
Strange, something weird with your setup/permissions
The "team" at TEAMS needs to fix their email invites. They don't specify what timezone the meeting invite is for. MAJOR problem. So the app tries to guess what timezone each person is on, and it taylors it to that person. So invites look different for different timezones. But it guesses WRONG, so you will get a time, but no timezone. This causes major confusion and people showing up and hour early or an hour late for a meeting. So all this talking about TEAMS is really worthless until we solve the problem of knowing what time a meeting actually starts!
Make sure you manually type in the meeting time into your invite, with the timezone, so people can attend.
Strange, I never experienced this issue
@@SharePointMaven If you look closely at the email invites you may notice that there is no time zones listed. Unless yours is different, but if yours doesn't have a time zone than you would be a participant in this issue. Although it may be correctly adjusting for where you live. My point is basically that we shouldn't rely on computer to calculate where someone lives because we know that can easily be wrong. Cell phones are often wrong when close to a time zone border. Basically the old school way of simply telling people what time zone a meeting starts is best! Technology can be a hassle in many cases.