How To Free Up Space On iCloud Drive

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  • Опубликовано: 24 дек 2024

Комментарии • 91

  • @richard1113
    @richard1113 8 месяцев назад +7

    I love videos like this because even if I don't have the problem right now it reminds me of my options so I can evaluate how I'm doing things.

  • @dgvisual7476
    @dgvisual7476 8 месяцев назад +4

    This is the best way to get people to buy more space on Apple's iCloud instead of accidentally destroying files in this sea of confusion. All this despite the fact that Gary's videos are professionally crystal clear.

  • @Mr.-J-2024
    @Mr.-J-2024 8 месяцев назад +7

    Thank you Gary. Would you be able to do a video on how Messages uses up iCloud storage and how to back old messages up to make space? Messages is warning me I have little space left. Although I did a search on your channel, I could not find any previous videos on this. If I missed it, would you please reply with a link to the video you made of this. Thanks.

    • @macmost
      @macmost  8 месяцев назад +2

      I would simply just delete old conversations from the Messages app. Do you really have a specific need for saving them? Or is it just specific things, like bits of information, you need saved? Maybe get in the habit of treating Messages as temporary so if someone sends you an important piece of information or a photo, save that immediately so I know you can delete it at any time.

    • @Quince828
      @Quince828 8 месяцев назад +1

      @@macmostI’ve been wondering how to deal with the same thing. My family sends me videos of events in Messenger that I want to hang on to. But my iPad has warnings that storage is full so I can’t download the videos nor can I get rid of whatever it is in system files that is taking up so much room. Thus messages pile up. Ideally I’d want to store the video or pictures on my external drive and thus free up space in both iCloud and iPad.

    • @macmost
      @macmost  8 месяцев назад

      @@Quince828 So you are out of space both on iCloud and on your iPad? You've got to get more space somewhere. Consider a larger iCloud plan. Do you not have another device besides your iPad, like a Mac? You can tap any image in Messages to view to closer, then tap the action button (box with arrow), then Save To Files. Then save to iCloud Drive or an external connected drive if you really want to do that.

    • @Quince828
      @Quince828 8 месяцев назад

      @@macmost thanks for the help. I’d like to download them to a folder on my iMac which has lots of room or to a connected external drive, since external drives cannot be used on iPad. The messages don’t show up on my iMac for some reason and I’ve tried backing up the iPad to the Mac but it’s not clear where in fact those backups are kept.

    • @macmost
      @macmost  8 месяцев назад

      @@Quince828 Perhaps you haven't enable iCloud Messages on your Mac then? System Settings, Apple ID, iCloud, More App, Messages In iCloud.

  • @annacoffee
    @annacoffee 8 месяцев назад +7

    Didn’t even realise there was a Home folder! This will be a great help

  • @fahad90909
    @fahad90909 8 месяцев назад +3

    Another nice one. I am very familiar with iCloud Drive however this tutorial has reminded me to do some clean up and refreshed my knowledge. Thanks again for these great videos.

  • @georgee3401
    @georgee3401 8 месяцев назад +4

    Excellent tutorial. This video answered some questions I had about storage problems. Many thanks!

  • @RobSandstromDesigns
    @RobSandstromDesigns 8 месяцев назад +1

    Appreciate your videos. thank you. This was good relative to iclour drive but how do I see all of the videos and pictures in my photos app on my mac so I could get rid of old videos or move them to local storage. I have them taking up almost a TB of storage. A similar question, I turned on family sharing and my daughter has lots of photo sotrage - how do I take her stuff and move them to a local drive for heer to use vs. taking up my cloud storage.

    • @macmost
      @macmost  8 месяцев назад

      If your photos and videos are in iCloud, and you are using iCloud Photos on your Mac, you should see them all in the Photos app. If you really want to remove photos from iCloud Photos (family or not) you need to export them from the Photos library and then delete them in the Photos library. Be careful.

    • @RobSandstromDesigns
      @RobSandstromDesigns 8 месяцев назад

      @@macmost thank you

  • @raycollington4310
    @raycollington4310 8 месяцев назад +14

    I still think Apple could make iCloud Drive easier to understand and it seems to they just want to suck you into spending more money.

  • @NinerGuy49
    @NinerGuy49 8 месяцев назад +3

    Very clear visualization! Thank you!

  • @Thetasimusic
    @Thetasimusic 3 месяца назад

    I needed this

  • @davidpatrick1813
    @davidpatrick1813 8 месяцев назад +1

    perfect timing .. I get confused as to when it says leave on divide .. and what I want is to remove from cloud (originals) and in storage, on one of the devices .. and later manage.. which think you cover. I just do not want to loose pictures ... that disappear from my own copies.. because of some tricky setting ...... tanks. pat

  • @augustya7543
    @augustya7543 8 месяцев назад

    So Gary is it a good idea to keep the Optimise Mac Storage on the Mac on ?

    • @macmost
      @macmost  8 месяцев назад

      Depends on your situation and what you want. If you have plenty of space to store everything you have in iCloud Drive + Photos locally, then you may want it off. If not, then you pretty much have to have it on.

    • @augustya7543
      @augustya7543 8 месяцев назад

      @@macmost I don't have plenty of space in my iCloud drive I just have the default 5GB space that Apple Provides. And I have a 500GB SSD Mac. So what do you reckon should I do ? Right now my iCloud Drive is full and last so many days I have been trying to do something about it, make some space there and not to do so, besides buying more iCloud drive space. So what do you reckon should I keep it On or off ?

    • @macmost
      @macmost  8 месяцев назад

      @@augustya7543 So you have less than 5 GB of stuff in iCloud Drive and 500 GB on your Mac. Then you can do either one. I'd have it off. But that won't do anything at all to solve your problem of iCloud Drive being full. You are looking at it backwards. The only ways to solve that is to use iCloud Drive less or up your storage plan. What's wrong with spending 99 cents per month if it helps you get more from your Mac?

  • @bernardoco
    @bernardoco 8 месяцев назад

    Gary, what's the purpose of the App folders in iCloud? For example, Pages has a folder in iCloud. Is it recommended to use it for Pages files or is it only optional?

    • @macmost
      @macmost  8 месяцев назад

      Originally the iOS/iPadOS apps didn't access the whole iCloud Drive, just their own folders. Those folders remain as a default location and some people like to organize that way, saving all documents of one type to one folder. I don't use them at all myself and you don't n need to either.

    • @bernardoco
      @bernardoco 8 месяцев назад

      @@macmost thank you, Gary!

  • @tylittle003
    @tylittle003 3 месяца назад

    What about options for finding duplicate files, I have not found a good way to do this. Any help would be appreciated.

    • @macmost
      @macmost  3 месяца назад

      ruclips.net/video/muDhIlWc4Yc/видео.html

  • @jfjerez
    @jfjerez 5 месяцев назад

    Great video. I have a question, maybe you can guide me to a link to answer this following question. When you transfer videos or, photos from the iCloud to a HD how can I keep the date when it was created? Right now when I move the files to the HD the date when it was created change to the date I made the transfer and it loose the original date. Any way to correct this issue? Thank you

    • @macmost
      @macmost  5 месяцев назад

      How are you moving the files? If you export from the Photos app, it should use the metadata date as the "Created" date for the file. The "Modified" date would be today/now. So what are you doing to "move" them?
      Otherwise, note that if the metadata is preserved, then you still have that date inside the photo. Bringing it into another photo library app will recognize that. You can even open it in Preview and look at the Exif info and see it.

  • @btlprotalk
    @btlprotalk Месяц назад

    Thank you very much! This was a great video and very helpful!

  • @AndyCorkum
    @AndyCorkum 8 месяцев назад

    Thanks Gary. Your videos are outstanding. Can you give some tips about Messages app storage. Our family plan icloud is more than half full with Message data. Some tips to manage and reduce this would be greatly appreciated.

    • @macmost
      @macmost  8 месяцев назад +1

      Try to get into this habit: If someone sends you an image, video or document then if you want to keep it, save it somewhere. Either way, delete it from Messages.

  • @willardroad
    @willardroad 8 месяцев назад +7

    Gary, you have done it again! I commend you for nailing the combo many content creators miss, which is frequency AND solid content. I've been a Mac user and Mac tech support person for more than 30 years, yet I still learn things from your videos. Small wonder why I recommend your channel to all the Mac users I know, young & old. This one, about iCloud, is a real hot topic and you've done a great job of explaining it. Two thumbs up.

  • @marylouiseminer2364
    @marylouiseminer2364 2 месяца назад

    I upgraded to Apple Family, which includes iCloud storage. I also have the 2 tb for $9.99 for extra iCloud space. I don't need both but am unable to delete the 2tb iCloud space. What am I missing?

    • @macmost
      @macmost  2 месяца назад

      If you are the Family main user then it would be using your 2 TB across the whole family. Not sure why you are seeing it twice. Maybe you aren't? Maybe call Apple Support if you can't figure it out.

  • @Chris-pq1ni
    @Chris-pq1ni 5 месяцев назад

    Somehow I linked (not intended) my documents/files from mac to iPhone. I don't want them on my iPhone but when I try and delete them they also delete from my mac. These docs are taking up the majority of iCloud space on my phone. Suggestions?

    • @macmost
      @macmost  5 месяцев назад +1

      So you are storing your files in iCloud Drive. That's normal. Now you can access them on your Mac and iPhone. There is just "one" place where your files are (iCloud Drive) and you can see that place on both devices. Don't worry about space on your iPhone as it will only cache files locally as space is available. It will manage itself.

    • @Chris-pq1ni
      @Chris-pq1ni 5 месяцев назад

      @@macmost SO IMPRESSED you responded! I do have a problem in that iCloud said my storage was full and I'm not getting pics sent to me in texts (I'm assuming bec. storage is full?) I really don't want my personal docs on my phone (It's been stolen before). Is there a way I can remove them safely without deleting them from my mac computer? Apple BLOG support tried to help but the way they told me only gave me storage data info as an identifier to see when deleting them from phone (not item title), so I couldn't tell what was being deleted. Thanks again for any help available.

    • @macmost
      @macmost  5 месяцев назад

      @@Chris-pq1ni ​ I would definitely watch some videos or read up on how iCloud Drive works first. Without understanding that I'm afraid you may delete your files. See ruclips.net/video/S7JYHX2iT9Q/видео.html
      Having your iPhone stolen shouldn't put your personal files in danger as the thief shouldn't know your passcode, right?
      You can store files locally only on your Mac if you wish, but having them available across devices is very useful.

    • @Chris-pq1ni
      @Chris-pq1ni 5 месяцев назад

      @@macmost Thank you for your time and support.

  • @philiprand3720
    @philiprand3720 2 месяца назад

    Are you familiar with the database "Filemaker"? I put my database files in iCloud, telling iCloud. They are frequently revised but the revised version is not in the iCloud folder for Filemaker. I go hunting for the most recent file on the hard disk. The updated file is not easy to find in the finder. The Filemaker app doesn't seem to tell me where the file is on the hard disk. Moreover, the hard disk is replete with various versions of the sought-after file. On the hard disk, I find the file dated "today", but it is not necessarily the updated one I am seeking. I want to make a copy of the updated file to airdrop to iPad and iPhone and have trouble tracking it down. (Filemaker doesn't offer me a "save with name" option) where I could otherwise seek out the current version of the database file.

    • @macmost
      @macmost  2 месяца назад

      Sorry, I don't use Filemaker so I can't be of much help with that.

  • @salamoyt3762
    @salamoyt3762 Месяц назад

    Thanks!

  • @VespaRider2024
    @VespaRider2024 8 месяцев назад

    I just moved off all my i cloud Documents - worked perfectly. Thank you very much! Now I still have my desktop items (files/folders) on my iCloud drive. How can I remove them from iCloud and have them displayed on my desktop. I tried the same method as the documents transformation - it worked (appeared in my home folder), but these files no longer were visible on my desktop ... any suggestions ?

    • @macmost
      @macmost  8 месяцев назад

      If you want to have your Desktop file on your Desktop but not in iCloud Drive, then your only option is to have iCloud's "Desktop & Documents" option turned off. Move the Desktop files to a folder in your Home folder first to avoid confusion, then turn it off and move them back.

  • @herohour6496
    @herohour6496 8 месяцев назад

    Do you have a video on how to Transfer all my iPhone photos/videos that's on iCloud to my External Drive? I want to do it safely and not lose anything. Thank you.

    • @macmost
      @macmost  8 месяцев назад

      ruclips.net/video/Bq95cbEI_Uo/видео.html

  • @ruralbodger
    @ruralbodger 8 месяцев назад

    are the same videos on Patreon?

    • @macmost
      @macmost  8 месяцев назад

      No. You can see all videos at my site (macmost.com) and which are there and which play at Patreon only. They are clearly marked.

  • @carolinebarlow4795
    @carolinebarlow4795 8 месяцев назад

    Thanks very much, Gary, for this informative video! Great idea to set up a local folder.

  • @1969RM
    @1969RM 2 месяца назад

    Hello, I have a late 2011 MacBook Pro with macOS Catalina installed, and I keep getting a screen that says the following: “Routined closed unexpectedly.” Do you have any idea how to fix this? Someone who can help me?

    • @macmost
      @macmost  2 месяца назад

      Does the screen indicate which app is sending that message?

    • @1969RM
      @1969RM 2 месяца назад

      @@macmost No, the message just appears and says to report it to Apple, but I've done that many times and it keeps appearing every 2 or 3 minutes.

    • @macmost
      @macmost  2 месяца назад +1

      @@1969RM I'm not sure what you are experiencing, sorry. I'd talk to Apple Support next.

    • @1969RM
      @1969RM 2 месяца назад

      @@macmost Thank you very much, I thought you would never answer me, I like your videos and I always follow you, greetings from Californiana.

  • @fahad90909
    @fahad90909 8 месяцев назад

    How can moving items from my iCloud Drive to my local Document folder free any space in iCloud if my Document folder is being synced with my iCloud? All I am doing is just changing the location of the item moved.

    • @macmost
      @macmost  8 месяцев назад

      Watch again. Anything in your Home folder is NOT in iCloud Drive. I'm suggesting creating a "Local Documents" folder (or any name you like) in your Home folder. Anything in there is NOT in iCloud Drive.

  • @fahad90909
    @fahad90909 8 месяцев назад

    I see, my Documents folder is synced but not all my Home folder. Thanks.

    • @macmost
      @macmost  8 месяцев назад

      When your Documents folder is part of iCloud Drive, it is no longer in your Home folder.

  • @GrowingTreesEasy
    @GrowingTreesEasy Месяц назад

    It says i have 56 gb out of 200 in my Icloud but i cannot move additional files to Icloud Drive because it shows “there is not enough space”.My Ipad memory is full so i wanna transfer files from Sd card to Icloud Drive but it seems like Drive is part of internal memory of the Ipad so although i have lots of free space on Icloud i cannot move anything there.

    • @macmost
      @macmost  Месяц назад

      Not sure what you are dealing with there. Contact Apple Support and they may be able to help.

  • @VortexFox-d3e
    @VortexFox-d3e 3 месяца назад

    Can somebody help? I don’t want my desktop in iCloud Drive but when i try to move it to an external drive and then delete it from ICloud drive it deletes the desktop on my mac as well? What do i do?

    • @macmost
      @macmost  3 месяца назад +1

      You can't put your Desktop folder on an external drive. It most either be in iCloud Drive, or your Home Folder. If you want files on an external drive, create a folder on that drive and move those files there. But you won't see them on your Desktop, just in that folder like any other regular folder.

    • @VortexFox-d3e
      @VortexFox-d3e 3 месяца назад

      @@macmost Okay but how do i remove my the files from my desktop on iCloud drive without losing them on my actual desktop?

    • @macmost
      @macmost  3 месяца назад

      @@VortexFox-d3e You can only have one folder that is the "Desktop Folder" where the files are shown on your Desktop. To have these NOT be in iCloud Drive but in your Home folder, you need to turn off the iCloud Drive "Desktop & Documents" setting. But you should understand what turning that off does before doing it. See ruclips.net/video/qupSGawY_EU/видео.html

    • @VortexFox-d3e
      @VortexFox-d3e 3 месяца назад

      @@macmost thank you so much, i will move some stuff to the home folder now

  • @fly-pedro
    @fly-pedro 8 месяцев назад

    Very useful, thank you.

  • @victory75092
    @victory75092 7 месяцев назад

    Thanks. Great video.

  • @michaeldavidson8971
    @michaeldavidson8971 8 месяцев назад

    When you download an app from the app store and then decide you don’t want it, after deleting it from your iPad it’s still stored in iCloud, how do you delete that?

    • @macmost
      @macmost  8 месяцев назад

      Not sure what you mean. It isn't stored in iCloud. It is just available for you to download again from the App Store.

    • @macmost
      @macmost  8 месяцев назад

      Not sure what you mean. It isn't stored in iCloud. It is just available in the App Store for you to download again.

    • @michaeldavidson8971
      @michaeldavidson8971 8 месяцев назад

      @@macmost Then why when I go into the App Store and find an app that I had on my iPad but deleted there is no GET button instead there is a cloud with a down arrow?

    • @macmost
      @macmost  8 месяцев назад

      @@michaeldavidson8971 That's just what the button looks like. The app is available for you to download. It is in Apple's store, not using space in your iCloud storage.

  • @janettesartmood
    @janettesartmood 8 месяцев назад

    Ok, maybe I'm missing something, but I have iCloud drive so I can get to all my stuff on all my devices (iPhone, Laptop, iPad). If I move anything to my local folder on my desktop, not only do I lose that access, but I also risk losing the data altogether if my desktop hard drive decides to crash (unless I have a backup, which I do, but being paranoid I always want to have at least two backups)

    • @macmost
      @macmost  8 месяцев назад +1

      Yes, you are right. This video is for people that want to get things off of iCloud Drive because they are low on iCloud Drive space. Doesn't seem to be the case with you (or me) so probably not something you'd need to do.

    • @janettesartmood
      @janettesartmood 8 месяцев назад

      @@macmost thanks, just wanted to make sure 😊

  • @TroyArn
    @TroyArn 7 месяцев назад

    there are hundreds of iMessage photos on iCloud, but no way to easily see the photos, select and delete photos, or mass copy them to a folder on the Mac. it's infuriating. do you have a solution to this?

    • @macmost
      @macmost  7 месяцев назад

      I just did a video on this: ruclips.net/video/cfFzszFTIxI/видео.html

  • @anggitarahaha2195
    @anggitarahaha2195 4 месяца назад

    but why my mac keep downloading the file on icloud drive😢 and it can't be move to the home drive😩😭😭

    • @macmost
      @macmost  4 месяца назад

      Download what file from where in what situation? You can move a file from iCloud Drive to your local drive if you want. What is preventing you?

  • @RVSquaredSteve
    @RVSquaredSteve 3 месяца назад

    Great explanation! This is a crazy complex topic, which is hard to grasp; thanks to Apple using the Sync of Desktop & Documents, yet also having iCloud Drive. In the case of a smaller hard drive, I got an awakening this week, when I "upgraded" to 2TB and suddenly found out that I can't simply MOVE MY FILES ONTO ICLOUD DRIVE! Nope...doesn't work that way! You MUST HAVE enough LOCAL storage, as you said, because it still MIRRORS your hard drive. SOOOooo, it's not "really" a true Server space you're renting and, therefore, I will probably downgrade and go back to the tradition method of using External Drives, as you mention! ARghhh

    • @macmost
      @macmost  3 месяца назад

      You can. You just need to turn on the "Optimize" option. System Settings, Apple Account, iCloud, iCloud Drive, "Optimize Mac Storage." Then either move files over in smaller batches (to allow it time to optimize), or use iCloud.com to upload.

  • @JacarandaMusic
    @JacarandaMusic 8 месяцев назад

    Ha. I literally just now upgraded to 50GB iCloud.

  • @Keyboardnut99
    @Keyboardnut99 8 месяцев назад

    Perhaps you should mention when you move files off of iCloud make sure you have a BACKUP!

    • @macmost
      @macmost  8 месяцев назад +3

      You should have a backup whether they are on iCloud or not. Before moving, or even if you aren't doing anything with them. Always have a backup/

  • @loisskiathitis8926
    @loisskiathitis8926 8 месяцев назад +1

    A very useful and informative video tutorial today! Thank you, Gary! 👏🏻❤

  • @mvl6827
    @mvl6827 7 месяцев назад

    I am getting rid of iCloud altogether. Too much of a money making service in my view.

    • @ladyleo94
      @ladyleo94 7 месяцев назад

      How would you go about doing this? I definitely don’t need it, I checked my storage and it was so full then I checked my phone storage and it was barely anything on there! More money less work for them!

    • @mvl6827
      @mvl6827 7 месяцев назад

      @@ladyleo94 I moved all my fotos and folders back to my phone. Making sure the I got the original resolution and not some diluted version that Apple keeps on your phone after moving the original to iCloud. Once that was done satisfactorily I cancelled iCloud. My photos and videos took up a lot of space on my phone. So I copied them all to my computer. Than deleted a lot on my phone. You then also have to delete the 'delete' album to create more space.