I been rocking reminders, calendar and notes super crazy the past 3 years and it has changed my life and productivity and accomplishing tasks. A huge side note that helps is to purge and clean out what notifications you receive on your phone and when. The notification summary is a god send for things you wanna see but don’t care too much about, and turning off all the countless little dings and buzzes, only grabbing your attention on important notifications.
lol don’t feel like you NEED to have a whole system. It really depends how things are going for you currently and what you’d like improve about your life. If things are going smoothly as is then no need to add more pieces to the puzzle. But if you’d like to be more in control of your time, perhaps start some new projects, etc. then I think this is a great place to start
I have tried so many third-party apps and have completely come back to Apple Notes and Apple Reminders in recent years, and now Apple Calendar too with the changes in iOS 18. These apps sync perfectly, do not cost any additional money, and have just enough features to make them really worthwhile for building a productivity system. Fantastical was my last hold-out and while I still like it, I cannot justify paying $60/year for a calendar app. Now that Apple calendar will show my tasks on the calendar, I have switched back on the iOS 18 beta and am loving it.
Great video... I do always wonder do people actually do this micromanaging of their life? Like do you really need to add gym and dinner and these type of routine things into daily schedule? Don't get me wrong, I work on a manager position where work often bleeds into my private life off the clock and all... but I feel like I would spend more time tweaking this and adding/removing stuff. Also there are bunch of things that come up during the day that are not in the schedule , it feels more of a complication than a solution to me... but again maybe that's just me. I do use loads of reminders and calendar events, both on private and company phone, but I can't see how it would be possible for me to fill whole days in advance with one thing after another and trying to keep up with it.
Miles!! Your video caught my eye haha, as I switched everything from Android and went fully into Apple's ecosystem, this is helpful. So happy to see your channel doing well by the way!! :)
Amazing walkthrough, especially the detailed explanation on time blocking with Apple's ecosystem! 🍏 It's crazy how these updates have leveled up the classic apps. Has anyone else tried syncing their entire productivity workflow into Apple apps? Curious to see if you've noticed a big difference too!
Dude. The dropdown title in Notes! So glad they have it. I'm in the middle of doing the same thing, migrating my whole digital system to Mac and I was worried they didn't have this. Another awesome thing I didn't know you could do is the Reminders columns view. I have gotten so used to this from my actual work I like to use it in my personal life. Didn't know Reminders added that feature. Also, I'm stealing the Archive idea I think because as I clean up my notes, I keep running into things I think are valuable but not currently relevant. Anyway, great video.
Thanks for this video! I find it really helpful especially when you're someone trying to maximize the ecosystem. By watching your video, I realized that I don't really need to use third party applications anymore like Notion.
Watching from Ireland - really love your video. I’ve watched 100’s of these type of videos and yours offered something different. I can see your building your subscribers , keep at it man! You’ve got a real talent and I I think your videos are great. Keep it up man, best of luck to you!
I have a job that often requires several hours of travel time in a day. How do you recommend accounting for the travel time while also keeping track of the scheduled time for the event? I really like your system.
Great video! I need to focus more on the stock apps that’s I always tend to revert back to! Instead I waste time trying to make notion look good and get no real organisation done!
I’ve been wanting to do all this for years but it always seemed to be clunky. IOS18 and other updates on the way will hopefully make it all fit much better now. Thank you, have subscribed.
I would love to do all of this but willpower to break my bad habits is so hard it’s like i wish i can accomplish all these things but i have zero drive when it’s time to do something its so bad :/
So, is this available now…or is this the update 18? I have tried and tried to do this with my calendar and reminders and I have no idea how to set this up. Appreciate a reply. Thank you
The calender is not really possible with my job. I work in IT and often cannot tell how long I have to work. And when the Server dont work I cannot say sorry I have gym now on the calender 😂
Okay, I like the idea of having the calendar set up this way BUT I hate that when i try to use Siri to add a ‘calendar event’ it says, “you already have x scheduled.. would you like to me schedule it anyway”…. Minor annoyance but can you make it stop? Lol
17:20 I wish Apple would allow a view or sort by size or attachments by size in Notes. The Notes app is great at scanning and I’ve scanned many recipes and documents but it can get very bloated real fast. So now I’m experimenting with saving my scans to Files app but when I add a scan pdf from the Files app to the Notes app, it makes a copy of the scanned file instead of creating a dynamic link or reference link to the document in the Files. Duplicates meant twice the size.
Good organization. You can even show more hours per day (no more need to scroll up and down). I basically have the same setting… I have a question Are the reminders shown together with the calendar on the Watch? If yes, that’s a big plus which reminds the widget feature “Up next” that we had with iOS 14 I think. Thank you!
@@MilesMochizuki In the Calendar application, you can increase the width of each line of events. The smaller it is, the more events are shown. I show 18 hours per day. Hope that makes sense now. Did you check on the Watch how events and reminder are seen please… Can’t wait for iOS 18 and watchOS 11 to be released. I have an iPhone 13 and an Watch Ultra 1, a MacBook Air M1 and an iPad Pro 11” 2020
If Reminders had a better description space as well as Deadline date such as with Things 3, I’d definitely go with Reminders. It’s a shame they didn’t do that.
i have my calendar the same way, does anyone else having the problem that some weekly events (morning routines for example) just randomly put a notification 1 day before? even when the event isn’t setup that way, and even after turning it off
Question about notes. I tried to use it but discovered that I could not use the Apple Pencil in areas that I had typed. I wanted to make notes around the typed area, but could not. Anyone have a suggestion?
Thanks for sharing this, really useful! It’s really making me think of joining the beta test for iOS 18 for my Mac (I don’t normally do this). What advice would you give to anyone thinking of doing this?
Definitely back up everything beforehand. I’ve been installing the public betas for the past few years and haven’t had any major issues. They can be sorta glitchy sometimes so be prepared for that but getting to test out the new features early is worth it for me
@@MilesMochizuki @simonr344 Thanks heaps for that, looking forward to giving it a go (also, I'm a big user of Apple's Calendar and Notes, but have always avoided Reminders because it can't be connected to Calendar).
You can. If you click the “i” when setting up a reminder from an iphone at least, you can toggle on the date and/or time feature and even set up repeats if you need to.
Why don't you use Notion Calendar and Notion? This way you can integrate your Todos from Notion INTO Calendar with start and End dates 😅. So you don't have to add a calendar event AND a Reminder to the same time slot.
I tried Notion Calendar and Notion together for a while and really wanted it to work well for me but there were a few things that just didn’t work well with my workflow. I think Notion Calendar needs some more updates. Also really like the smooth offline use with Apple apps. Would like to try a notion setup again at some point in the future as I still use it to plan out my RUclips videos
Notion is not very integrated into the Apple ecosystem. That may be good or bad depending on your own perspective. As a SaaS, they have to plan for use on all operating systems. And you *have* to have a store of your data on the internet. The latter is possible (likely) for Calendar/Reminders/Notes but not a requirement. Notion may or may not use all of the Apple ecosystems features and functions.
Yes it does. First go to apple shortcuts app and create a new shortcut to add a new reminder to inbox (I think it’s a suggested shortcut too if you browse for shortcuts). Then I use a program like Raycast or Alfred to setup a keyboard shortcuts (for me control + command + r) to run that shortcut and it’ll work globally on your Mac. Hopefully that makes sense, I can make a video going more into Mac setup if that’d be helpful
I want to do this but we use M365 on Surface Go laptops. I use Iphone 15pro and Ipad Mini. I try to use notes for business meetings and Microsoft to do for tasks. The perfect productivity system eludes me.
didn’t know you could set reminders in google keep. I use it for keeping some information for different things at hand. I use google tasks a lot because anything you put there also shows up on google calendars
I've always wanna stick with 1 system but failed. I tried apple's and google's but can't get deep enough to the detailed tricks. This video is gem to me and I'm enjoying every second of it. Tip: try to make it under 10 minute with only the tricks, I think it's gonna do a lot for your views.
I use TickTick. Apples productivity apps would suffice, but I have a work macbook with a different AppleID so unfortunately it’s pretty useless, not even the Webversions work. And yea as usual, apple is late to the party with this integration. Only two years left until a foldable iPhone…
The only drawback of Apple’s productivity apps is Apple Notes. Once you start using it, your notes are locked in with no easy way to export them. I recommend using apps with safer formats like Bear and Obsidian
I been rocking reminders, calendar and notes super crazy the past 3 years and it has changed my life and productivity and accomplishing tasks. A huge side note that helps is to purge and clean out what notifications you receive on your phone and when. The notification summary is a god send for things you wanna see but don’t care too much about, and turning off all the countless little dings and buzzes, only grabbing your attention on important notifications.
thanks for making me realize i need to set up a productivity system 😭😭
lol don’t feel like you NEED to have a whole system. It really depends how things are going for you currently and what you’d like improve about your life. If things are going smoothly as is then no need to add more pieces to the puzzle. But if you’d like to be more in control of your time, perhaps start some new projects, etc. then I think this is a great place to start
😂😂😂😂
I have tried so many third-party apps and have completely come back to Apple Notes and Apple Reminders in recent years, and now Apple Calendar too with the changes in iOS 18. These apps sync perfectly, do not cost any additional money, and have just enough features to make them really worthwhile for building a productivity system. Fantastical was my last hold-out and while I still like it, I cannot justify paying $60/year for a calendar app. Now that Apple calendar will show my tasks on the calendar, I have switched back on the iOS 18 beta and am loving it.
Great video... I do always wonder do people actually do this micromanaging of their life? Like do you really need to add gym and dinner and these type of routine things into daily schedule? Don't get me wrong, I work on a manager position where work often bleeds into my private life off the clock and all... but I feel like I would spend more time tweaking this and adding/removing stuff. Also there are bunch of things that come up during the day that are not in the schedule , it feels more of a complication than a solution to me... but again maybe that's just me. I do use loads of reminders and calendar events, both on private and company phone, but I can't see how it would be possible for me to fill whole days in advance with one thing after another and trying to keep up with it.
Miles!! Your video caught my eye haha, as I switched everything from Android and went fully into Apple's ecosystem, this is helpful.
So happy to see your channel doing well by the way!! :)
Hey Luke! Great to see you here, hope you’re doing well! Appreciate the kind words
Also interested in knowing that Reminders keyboard shortcut. Thanks!
Amazing walkthrough, especially the detailed explanation on time blocking with Apple's ecosystem! 🍏
It's crazy how these updates have leveled up the classic apps.
Has anyone else tried syncing their entire productivity workflow into Apple apps? Curious to see if you've noticed a big difference too!
Trying to figure out how you added.a shortcut key to add a new reminder, mind telling me how you did that? Thanks.
Mee too I can’t update to ios18 right now !
@@aaiyingjourney1995 still haven't figured this out. Defo need to figure this out. If I do I'll lyk
Shortcut app lets you make different promt. For example I set up my phone to play music as soon as I dissable my alarm
Can't wait for this update, it would allow to manage the calendar more easily 🙌 and thanks for the tips
Apple ecosystem is the Goat
Dude. The dropdown title in Notes! So glad they have it. I'm in the middle of doing the same thing, migrating my whole digital system to Mac and I was worried they didn't have this.
Another awesome thing I didn't know you could do is the Reminders columns view. I have gotten so used to this from my actual work I like to use it in my personal life. Didn't know Reminders added that feature.
Also, I'm stealing the Archive idea I think because as I clean up my notes, I keep running into things I think are valuable but not currently relevant.
Anyway, great video.
Thanks for this video! I find it really helpful especially when you're someone trying to maximize the ecosystem. By watching your video, I realized that I don't really need to use third party applications anymore like Notion.
love the authenticity
Great video! Love the simplicity of your system. That makes it easier to upkeep.
Watching from Ireland - really love your video. I’ve watched 100’s of these type of videos and yours offered something different. I can see your building your subscribers , keep at it man! You’ve got a real talent and I I think your videos are great. Keep it up man, best of luck to you!
Thank you! Really appreciate it
I have a job that often requires several hours of travel time in a day. How do you recommend accounting for the travel time while also keeping track of the scheduled time for the event? I really like your system.
I really wish that Apple allowed you to sync the Calendar or Reminder Alert to Alarms versus notifications.
Been super helpful. Do you use the Journal app? any tips ?
Great video! I need to focus more on the stock apps that’s I always tend to revert back to! Instead I waste time trying to make notion look good and get no real organisation done!
Thank I not an apple use but the principle can still be use on my outlook
Yep, the same concepts can be applied to any calendar/to-do list/notes apps
I’ve been wanting to do all this for years but it always seemed to be clunky. IOS18 and other updates on the way will hopefully make it all fit much better now. Thank you, have subscribed.
Can you resize the timeframe of the reminders in the calendar?
noway i wanted to ask you when to use which device and you have it in the video!!!
this is amazing thanks!
Thanks! You shared a good quality video with us. I really liked it.
Subbed. 🎉
my calendar is set up the same way, for like all activities and day to day things. People make fun of me for it but idc 💀.
I would love to do all of this but willpower to break my bad habits is so hard it’s like i wish i can accomplish all these things but i have zero drive when it’s time to do something its so bad :/
New viewer here. Great video, quick question how did you create the quick entry and shortcut for reminders? Thanks
Solid. Keep it up 👍🏻
reminders doesn’t show into my calendar :( do you know why?
I wanna know too
It’s only on iOS 18
love the authe
So when you are updating are you doing it on a Mac?
Strange, I relate so much. I am all Apple except Gmail (work) and Things 3. Likely going to make the change soon to all Apple as well.
So, is this available now…or is this the update 18? I have tried and tried to do this with my calendar and reminders and I have no idea how to set this up. Appreciate a reply. Thank you
Shouldn't the colour coding match across cal, reminder, etc? ie the same categories?
Great vídeo! Subscribed 👍
The calender is not really possible with my job. I work in IT and often cannot tell how long I have to work. And when the Server dont work I cannot say sorry I have gym now on the calender 😂
Who wants really live in life of colors blocks?
everyone does it, but without viewing an actual calendar, aren’t 24 hrs per day to everyone? it’s just the way you distribute them
The integration of reminders in to the calendar app is only yet to come in iOS 18, right? So you're using the developer version to demonstrate it?
You also can sign up to use the non developer beta versions for free
is this calendar can show reminder only at macOS above Ventura?
Just found your channel!
ありがおうございます
Okay, I like the idea of having the calendar set up this way BUT I hate that when i try to use Siri to add a ‘calendar event’ it says, “you already have x scheduled.. would you like to me schedule it anyway”….
Minor annoyance but can you make it stop? Lol
17:20 I wish Apple would allow a view or sort by size or attachments by size in Notes. The Notes app is great at scanning and I’ve scanned many recipes and documents but it can get very bloated real fast. So now I’m experimenting with saving my scans to Files app but when I add a scan pdf from the Files app to the Notes app, it makes a copy of the scanned file instead of creating a dynamic link or reference link to the document in the Files. Duplicates meant twice the size.
If you make these individual calendars on your Mac, will they also come up on your Calendar app on your Apple iPad and iPhone?
Yes, yes they do. Seems like only if under iCloud account.
Good organization. You can even show more hours per day (no more need to scroll up and down). I basically have the same setting…
I have a question
Are the reminders shown together with the calendar on the Watch?
If yes, that’s a big plus which reminds the widget feature “Up next” that we had with iOS 14 I think.
Thank you!
I think so but not 100% sure what you’re referring to
@@MilesMochizuki In the Calendar application, you can increase the width of each line of events. The smaller it is, the more events are shown. I show 18 hours per day. Hope that makes sense now. Did you check on the Watch how events and reminder are seen please… Can’t wait for iOS 18 and watchOS 11 to be released. I have an iPhone 13 and an Watch Ultra 1, a MacBook Air M1 and an iPad Pro 11” 2020
@@BrunoDECOURCYFor the calendar app on Apple Watch tasks and events are shown together.
Apple sponsorship on the way? Gonna need a bit more
Yes please @timcook
These new apps will definitely challenge the Apple App Store apps
Why does Apple refuse to add a reminder to notes? Wouldn’t even need reminders app
If Reminders had a better description space as well as Deadline date such as with Things 3, I’d definitely go with Reminders. It’s a shame they didn’t do that.
Things 3 is definitely one of my favorites. Wish they would just add a couple more features and I’d go back to it
i have my calendar the same way, does anyone else having the problem that some weekly events (morning routines for example) just randomly put a notification 1 day before? even when the event isn’t setup that way, and even after turning it off
Question about notes. I tried to use it but discovered that I could not use the Apple Pencil in areas that I had typed. I wanted to make notes around the typed area, but could not. Anyone have a suggestion?
Thanks for sharing this, really useful! It’s really making me think of joining the beta test for iOS 18 for my Mac (I don’t normally do this). What advice would you give to anyone thinking of doing this?
make a full time machine back up before you do. As if you want to rollback, you will need to wipe the system
Definitely back up everything beforehand. I’ve been installing the public betas for the past few years and haven’t had any major issues. They can be sorta glitchy sometimes so be prepared for that but getting to test out the new features early is worth it for me
@@MilesMochizuki @simonr344 Thanks heaps for that, looking forward to giving it a go (also, I'm a big user of Apple's Calendar and Notes, but have always avoided Reminders because it can't be connected to Calendar).
If you could just add a start and end time to reminders that would be fantastic :(
You can. If you click the “i” when setting up a reminder from an iphone at least, you can toggle on the date and/or time feature and even set up repeats if you need to.
Why don't you use Notion Calendar and Notion? This way you can integrate your Todos from Notion INTO Calendar with start and End dates 😅. So you don't have to add a calendar event AND a Reminder to the same time slot.
I tried Notion Calendar and Notion together for a while and really wanted it to work well for me but there were a few things that just didn’t work well with my workflow. I think Notion Calendar needs some more updates. Also really like the smooth offline use with Apple apps. Would like to try a notion setup again at some point in the future as I still use it to plan out my RUclips videos
Notion is not very integrated into the Apple ecosystem. That may be good or bad depending on your own perspective. As a SaaS, they have to plan for use on all operating systems. And you *have* to have a store of your data on the internet. The latter is possible (likely) for Calendar/Reminders/Notes but not a requirement. Notion may or may not use all of the Apple ecosystems features and functions.
How did you set up the reminders keyboard shortcut on your Mac? Does it work anywhere on your Mac
Yes it does. First go to apple shortcuts app and create a new shortcut to add a new reminder to inbox (I think it’s a suggested shortcut too if you browse for shortcuts). Then I use a program like Raycast or Alfred to setup a keyboard shortcuts (for me control + command + r) to run that shortcut and it’ll work globally on your Mac. Hopefully that makes sense, I can make a video going more into Mac setup if that’d be helpful
@@MilesMochizuki Please do so, I was wondering the same thing but could not figure it out using Alfred free version.
@@MilesMochizuki please do the video; I'm interested about that and others of your shortcuts
Can I do it only with an iPhone?
😂I wanna know that the working time in other counties，our working time is 8 am to 5pm including 1 hour lunch break，how about yours？
I want to do this but we use M365 on Surface Go laptops. I use Iphone 15pro and Ipad Mini. I try to use notes for business meetings and Microsoft to do for tasks. The perfect productivity system eludes me.
You can access all of the iCloud apps from a web browser. This is how I manage my notes, calendar, and email from a Windows machine.
@@GunzyHDnot the same experience get macOS
Interesting, I’ve never tried this. How is the experience?
12:10 😱 😱 😱 😱
NICE! It's crazy that you're just now able to highlight text in the notes app. Apple smh 😂
It’s been a long time coming…
Goat 😊
It's good if you own a macbook.
how you create category in groceries smart list ?
It creates them automatically for you
I hate how you can’t set a reminder about a note like you can in Google keep.
didn’t know you could set reminders in google keep. I use it for keeping some information for different things at hand. I use google tasks a lot because anything you put there also shows up on google calendars
同樓😂❤
Do you use any of Apple’s productivity apps? If so, which ones? If not, what alternatives do you prefer?
I've always wanna stick with 1 system but failed. I tried apple's and google's but can't get deep enough to the detailed tricks. This video is gem to me and I'm enjoying every second of it.
Tip: try to make it under 10 minute with only the tricks, I think it's gonna do a lot for your views.
Im using iwork for business & personal
I use TickTick. Apples productivity apps would suffice, but I have a work macbook with a different AppleID so unfortunately it’s pretty useless, not even the Webversions work.
And yea as usual, apple is late to the party with this integration.
Only two years left until a foldable iPhone…
The only drawback of Apple’s productivity apps is Apple Notes. Once you start using it, your notes are locked in with no easy way to export them. I recommend using apps with safer formats like Bear and Obsidian
@@LarefAhmed yes correct. I use Evernote & obsidian. I can import from Evernote to Apple Notes easily if i want to but not vice versa