Occasionally, I’ll start watching one of your videos and think, “I’m never gonna use this“. But then, if I keep watching, the light bulb goes off and I think “wow!“ This is one of those videos. Love Smart Folders!
I thought the same thing. I instantly created a Recent Smart Folder. Explaining that they are just search results made Smart Folders look like something I should be using. Not just for Notes, but for Documents and PDF files.
I was somewhat confused by the Smart folders. Not any more!~ Your explanation of them being a search result is awesome! Now it makes sense! Thank you so much, Gary!
i wish Apple can now come up with "a folder" to put my "smart folders" in and then it will work nicely with links included in them. Because I have so many smart folders and some of them needs to be in a folder. Love all your videos by the way 👍🏻
@@meeluanistyn1644 I think because we didn't know how to keep proper track of them ...they got away. I think there may be a website where you can download some wombats... then just corral them with a smart folder. LOL... Have a great day.
Couple things I don’t like about Smart folders, is one you cannot nest a smart folder inside of another folder. I’d like to be able to group folders in the way that I want. On top of that, I understand how smart folder is a confusing term as a folder makes you think that that is where you are storing something. But to call it a search or a saved, doesn’t sound right to me either, because the word search inherently sounds like something temporary. And calling something a saved search does doesn’t feel like I am organizing something. The truth at the end of the day, is that folders and smart folders are for two different types of people I think. Smart folders are for those who don’t want to spend time organizing and instead would like to write a tag or have key information, that then sort a note to wear they think they’ll be able to find it later. Whereas you have the other people who take proactive measures to manually clean their room, or in this case to manually clean and organize their notes or whatever application.
Good video as usual. 👍🏻 Can you please make a holistic video on linking various apps on both iOS & Mac OS? Eg. notes to reminder, calendar event to reminder, mail to reminder, so on and so forth. Please cover all apps or event that can be linked or the ones that cannot be linked. Eg. Linking a birthday event to a reminder is not possible, if the birthday is input whilst creating a contact.
In Notes? No. Move them to the bottom of the list and try to limit how many you create. If you have a lot of Smart Folders is it because you have a lot of notes? Maybe consider other ways of storing data too: Pages or TextEdit documents, Numbers spreadsheets, etc. It all depends on the type of data you are storing.
Great video, thanks again for the effort you put into them. I do have one question which I see other people complain about them as well.. How many Smart Folder do you use? I love to go wild with smart folders but then the list gets so long that it is not useful.. I’d like to see apple adding a way to organise the Smart Folder (e.g. by nesting them) but until they do… do you have an advice in how many smart folders are still useful?
I tend not to use many at all (1 or 2) and just a few folders too. If you have that many notes that you need lots of folders and Smart Folders, you may want to think about your system and consider alternatives, like using regular documents for some of the information.
Hi Gary... Love the video! It's so much fun working with Smart Folders!! on another note, my friend has a new macbok air and is totally new to Apple. Do you have video sequences that are made especially for beginners, or are they randomly mixed in?
Super useful. Thanks so much. Now I know that smart folders don’t move files I appreciate how super useful to me this will be. Yet another great video. 🎉
Wish apple would allow me to put a smartfolder in a folder. Now it is useless for me since I would like to make a lot of smart folders and don’t want them to appear in the main folder list. If they add this you don’t have to make folders again and just leave all you notes in the “all iCloud” and sort everything with smart folders. Hopefully they add it later.
And then there is the not small issue that Apple doesn't provide PDF or photo or video annotation tools (pen, selection, pull quotes, stickies, custom metadata, text boxes, margin notes, etc) in its Mac Notes application. Looks like I have to jump out of Notes and into Preview or Photos to annotate a PDF or image. Can this really be true?
Can you do a video on Apple Music and up next feature as I keep getting whole albums added instead of single songs also how to delete all up next in one go instead of singular deletes.
I think that happens if you select a song on an album and choose to play it. It assumes you want to play the whole rest of the album. Instead, Control+click and choose play next or play last.
Sadly the options within Smart folders are not available in Monterey. Apple should make Notes universally equal across all OSs - its not like the new features need masses of never-seen-before raw computing power. This discriminates against older software.
Not sure what you mean. That's not how software updates work. New versions get new features. If the old versions got new features they would be the new versions and there would be no old versions. You can get the new version by simply updating your software.
@@macmost All is good with my current Mac OS & iOS devices. However, I also have a 2015 MacBook Pro running Monterey 12.7.5, the latest version this MacBook Pro will allow to be installed. Using Monterey 12.7.5, trying to edit a smart folder created in current MacOS to iOS will result in the message "Partially Supported. This Smart Folder uses unsupported features. To edit it, upgrade to the latest version of macOS." I appreciate what you - and this message from Apple - say, but you can't 'simply update your software’. Monterey 12.7.5 is the latest version that will install onto this 2015 MacBook Pro. To upgrade means buying a new computer. There are still occasional point updates to this Monterey OS (I installed one last week). I can’t, technically, see why Apple can’t update the OS and in so doing copy and paste the newer Notes branch into the older software. This does not require immense computing power to run the latest Notes application. Effectively, this contributes to shortening the life of an otherwise capable device.
@@macmost All is good with my current Mac OS & iOS devices. However, I also have a 2015 MacBook Pro running Monterey 12.7.5, the latest version this MacBook Pro will allow to be installed. Using Monterey 12.7.5, a smart folder created in current MacOS to iOS will result in the message "Partially Supported. This Smart Folder uses unsupported features. To edit it, upgrade to the latest version of macOS." I appreciate what you - and this message from Apple - say, but you can't 'simply update your software’. Monterey 12.7.5 is the latest version that will install on this 2015 MacBook Pro. To upgrade means buying a new computer. There are still occasional point updates to this Monterey OS (I installed one last week). I can’t, technically, see why Apple can’t update the OS and in so doing copy and paste the newer Notes branch into the older software. This does not require immense computing power to run the latest Notes application. Effectively, this contributes to shortening the life of an otherwise capable device.
@@macmost All is good with my current Mac OS & iOS devices. However, I also have a 2015 MacBook Pro running Monterey 12.7.5, the latest version this MacBook Pro will allow to be installed. Using Monterey 12.7.5, a smart folder created in current MacOS to iOS will result in the message "Partially Supported. This Smart Folder uses unsupported features. To edit it, upgrade to the latest version of macOS." I appreciate what you - and this message from Apple - say, but you can't 'simply update your software’. Monterey 12.7.5 is the latest version that will install on this 2015 MacBook Pro. To upgrade means buying a new computer. There are still occasional point updates to this Monterey OS (I installed one last week). I can’t, technically, see why Apple can’t update the OS and in so doing copy and paste the newer Notes branch into the older software. This does not require immense computing power to run the latest Notes application. Effectively, this contributes to shortening the life of an otherwise capable device.
@@macmost All is good with my current Mac OS & iOS devices. However, I also have a 2015 MacBook Pro running Monterey 12.7.5, the latest version this MacBook Pro will allow to be installed. Using Monterey 12.7.5, a smart folder created in current MacOS to iOS will result in the message "Partially Supported. This Smart Folder uses unsupported features. To edit it, upgrade to the latest version of macOS." But you can't 'simply update your software’. Monterey 12.7.5 is the latest version that will install on this 2015 MacBook Pro. To upgrade means buying a new computer. There are still occasional point updates to this Monterey OS (I installed one last week). I can’t, technically, see why Apple can’t update the OS and in so doing copy and paste the newer Notes branch into the older software. This does not require immense computing power to run the latest Notes application. Effectively, this contributes to shortening the life of an otherwise capable device.
First thing anyone expects in a "Smart" folder is a text string search. Apple has decided to omit string search from its Notes "Smart Folder" criteria… WTF? So many times in a day I wonder who is in charge at Apple, and how it is that they continue to make the most ludicrous product decisions.
Occasionally, I’ll start watching one of your videos and think, “I’m never gonna use this“. But then, if I keep watching, the light bulb goes off and I think “wow!“ This is one of those videos. Love Smart Folders!
@Christopher ... total "been there done that" too PS: I like your fancy avatar 👍.
I thought the same thing. I instantly created a Recent Smart Folder. Explaining that they are just search results made Smart Folders look like something I should be using. Not just for Notes, but for Documents and PDF files.
I was somewhat confused by the Smart folders. Not any more!~ Your explanation of them being a search result is awesome! Now it makes sense! Thank you so much, Gary!
i wish Apple can now come up with "a folder" to put my "smart folders" in and then it will work nicely with links included in them. Because I have so many smart folders and some of them needs to be in a folder. Love all your videos by the way 👍🏻
Thanks so much for explaining this feature 👍...didn't think I would need it..... my wombats are totally under control now 😂🤣😎
I don’t have a single wombat in my folders. I feel I’m missing out 😮
@@meeluanistyn1644 I think because we didn't know how to keep proper track of them ...they got away.
I think there may be a website where you can download some wombats... then just corral them with a smart folder. LOL... Have a great day.
Couple things I don’t like about Smart folders, is one you cannot nest a smart folder inside of another folder. I’d like to be able to group folders in the way that I want. On top of that, I understand how smart folder is a confusing term as a folder makes you think that that is where you are storing something. But to call it a search or a saved, doesn’t sound right to me either, because the word search inherently sounds like something temporary. And calling something a saved search does doesn’t feel like I am organizing something. The truth at the end of the day, is that folders and smart folders are for two different types of people I think. Smart folders are for those who don’t want to spend time organizing and instead would like to write a tag or have key information, that then sort a note to wear they think they’ll be able to find it later. Whereas you have the other people who take proactive measures to manually clean their room, or in this case to manually clean and organize their notes or whatever application.
I love when I was thinking of how to do something and walla Gary makes a video the day after I think of needing it!
Thank you!!!
Good video as usual. 👍🏻
Can you please make a holistic video on linking various apps on both iOS & Mac OS? Eg. notes to reminder, calendar event to reminder, mail to reminder, so on and so forth.
Please cover all apps or event that can be linked or the ones that cannot be linked. Eg. Linking a birthday event to a reminder is not possible, if the birthday is input whilst creating a contact.
ruclips.net/video/I8PAWVWm9h8/видео.html
@@macmost Thanks a ton Gary. Much appreciated.
Great video- super helpful and practical!
Thanks very much, Gary, for this informative video! Using Smart Folders in Notes will be extremely handy.
I recently got a new MacBook Air, and your channel has been very helpful. Is it possible to organize smart folders into one main folder?
In Notes? No. Move them to the bottom of the list and try to limit how many you create. If you have a lot of Smart Folders is it because you have a lot of notes? Maybe consider other ways of storing data too: Pages or TextEdit documents, Numbers spreadsheets, etc. It all depends on the type of data you are storing.
Great video, thanks again for the effort you put into them. I do have one question which I see other people complain about them as well.. How many Smart Folder do you use? I love to go wild with smart folders but then the list gets so long that it is not useful.. I’d like to see apple adding a way to organise the Smart Folder (e.g. by nesting them) but until they do… do you have an advice in how many smart folders are still useful?
I tend not to use many at all (1 or 2) and just a few folders too. If you have that many notes that you need lots of folders and Smart Folders, you may want to think about your system and consider alternatives, like using regular documents for some of the information.
Thank you so much for this video. It has solved my concern about where the documents are that I have not referenced for a while are.
Hi Gary... Love the video! It's so much fun working with Smart Folders!! on another note, my friend has a new macbok air and is totally new to Apple. Do you have video sequences that are made especially for beginners, or are they randomly mixed in?
Super useful.
Thanks so much.
Now I know that smart folders don’t move files I appreciate how super useful to me this will be.
Yet another great video. 🎉
Great explanation Saving a search is enormously helpful for my Notes and Video files and also probably my music.
I can use this for frequently used documents. Gary thanks again.
Excellent!
Great explanation!!! Thank you
Hey Gary, you've changed from "every weekday" to "every second day", am I right? Fantastic videos! Thanks a lot for that awesome content. 👍
I publish 5 news videos per week. Monday, Wednesday and Friday to RUclips, Thursday and Saturday to Patreon.
Wish apple would allow me to put a smartfolder in a folder. Now it is useless for me since I would like to make a lot of smart folders and don’t want them to appear in the main folder list.
If they add this you don’t have to make folders again and just leave all you notes in the “all iCloud” and sort everything with smart folders.
Hopefully they add it later.
ideas unlimited
Thanks bunches
cool
And then there is the not small issue that Apple doesn't provide PDF or photo or video annotation tools (pen, selection, pull quotes, stickies, custom metadata, text boxes, margin notes, etc) in its Mac Notes application. Looks like I have to jump out of Notes and into Preview or Photos to annotate a PDF or image. Can this really be true?
You can definitely markup PDF files in Notes. Photos too. But not videos.
Can you do a video on Apple Music and up next feature as I keep getting whole albums added instead of single songs also how to delete all up next in one go instead of singular deletes.
I think that happens if you select a song on an album and choose to play it. It assumes you want to play the whole rest of the album. Instead, Control+click and choose play next or play last.
@@macmost is there a way to delete all up next list as sometimes hundreds on the list and takes ages to do one at a time?
@@perrysrc There's a Clear button at the top of it.
@@macmostthe clear button is for history not up next.
@@perrysrc Works for me. Maybe you are on an older version of macOS? For instance, in the current version it is "Playing Next" not Up Next.
Sadly the options within Smart folders are not available in Monterey. Apple should make Notes universally equal across all OSs - its not like the new features need masses of never-seen-before raw computing power. This discriminates against older software.
Not sure what you mean. That's not how software updates work. New versions get new features. If the old versions got new features they would be the new versions and there would be no old versions. You can get the new version by simply updating your software.
@@macmost
All is good with my current Mac OS & iOS devices.
However, I also have a 2015 MacBook Pro running Monterey 12.7.5, the latest version this MacBook Pro will allow to be installed. Using Monterey 12.7.5, trying to edit a smart folder created in current MacOS to iOS will result in the message "Partially Supported. This Smart Folder uses unsupported features. To edit it, upgrade to the latest version of macOS."
I appreciate what you - and this message from Apple - say, but you can't 'simply update your software’. Monterey 12.7.5 is the latest version that will install onto this 2015 MacBook Pro. To upgrade means buying a new computer. There are still occasional point updates to this Monterey OS (I installed one last week). I can’t, technically, see why Apple can’t update the OS and in so doing copy and paste the newer Notes branch into the older software. This does not require immense computing power to run the latest Notes application. Effectively, this contributes to shortening the life of an otherwise capable device.
@@macmost All is good with my current Mac OS & iOS devices. However, I also have a 2015 MacBook Pro running Monterey 12.7.5, the latest version this MacBook Pro will allow to be installed. Using Monterey 12.7.5, a smart folder created in current MacOS to iOS will result in the message "Partially Supported. This Smart Folder uses unsupported features. To edit it, upgrade to the latest version of macOS."
I appreciate what you - and this message from Apple - say, but you can't 'simply update your software’. Monterey 12.7.5 is the latest version that will install on this 2015 MacBook Pro. To upgrade means buying a new computer. There are still occasional point updates to this Monterey OS (I installed one last week). I can’t, technically, see why Apple can’t update the OS and in so doing copy and paste the newer Notes branch into the older software. This does not require immense computing power to run the latest Notes application. Effectively, this contributes to shortening the life of an otherwise capable device.
@@macmost All is good with my current Mac OS & iOS devices. However, I also have a 2015 MacBook Pro running Monterey 12.7.5, the latest version this MacBook Pro will allow to be installed. Using Monterey 12.7.5, a smart folder created in current MacOS to iOS will result in the message "Partially Supported. This Smart Folder uses unsupported features. To edit it, upgrade to the latest version of macOS."
I appreciate what you - and this message from Apple - say, but you can't 'simply update your software’. Monterey 12.7.5 is the latest version that will install on this 2015 MacBook Pro. To upgrade means buying a new computer. There are still occasional point updates to this Monterey OS (I installed one last week). I can’t, technically, see why Apple can’t update the OS and in so doing copy and paste the newer Notes branch into the older software. This does not require immense computing power to run the latest Notes application. Effectively, this contributes to shortening the life of an otherwise capable device.
@@macmost All is good with my current Mac OS & iOS devices. However, I also have a 2015 MacBook Pro running Monterey 12.7.5, the latest version this MacBook Pro will allow to be installed. Using Monterey 12.7.5, a smart folder created in current MacOS to iOS will result in the message "Partially Supported. This Smart Folder uses unsupported features. To edit it, upgrade to the latest version of macOS."
But you can't 'simply update your software’. Monterey 12.7.5 is the latest version that will install on this 2015 MacBook Pro. To upgrade means buying a new computer. There are still occasional point updates to this Monterey OS (I installed one last week). I can’t, technically, see why Apple can’t update the OS and in so doing copy and paste the newer Notes branch into the older software. This does not require immense computing power to run the latest Notes application. Effectively, this contributes to shortening the life of an otherwise capable device.
First thing anyone expects in a "Smart" folder is a text string search. Apple has decided to omit string search from its Notes "Smart Folder" criteria… WTF? So many times in a day I wonder who is in charge at Apple, and how it is that they continue to make the most ludicrous product decisions.
I suppose they are thinking that people would use tags, not just a full text search.
Unfortunately, you cannot save fragments of computer code as code in Notes. This is the main drawback of Notes for me.
I definitely wouldn't use Notes for that. I suppose if I wanted to save fragments, I would use text files.