The Ultimate Productivity System - Notion Second Brain
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- Опубликовано: 5 июл 2024
- #notion #notiontemplate #secondbrain
Headquarters is now LIVE! This all-in-one Notion Second Brain template will help you get organized, productive and motivated!
Download my Productivity Notion Template
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Organized, Productive & Motivated
Headquarters is the personal productivity system in Notion that houses your tasks, projects, life buckets, notes, resources and prioritizes your workload.
00:00 Headquarters
1:20 Features
1:30 Task Management
7:56 Projects
11:07 Note Taking
13:25 Topics
14:12 Resources
15:10 Topics Pt 2
15:48 Plan your Day
17:54 Time tracking
19:16 Habits
21:59 Routines
23:25 Family
23:49 Timetables
24:27 Weekly Review
28:20 Monthly Review
30:15 Moved the Needle
30:57 Habit Tracker
31:32 Open Loops
32:19 Bottlenecks
32:40 Mobile HQ
33:32 Life Buckets
Task Management
- Day View
- Week View
- Month View
- Quick task buttons
- Importance and Urgency Labels
- Flow State, Easy, Quick and Personal Labels
- Auto-Organizes your Task List in Order of Importance & Urgency
- Tab View of Quick, Flow, Personal, Easy & Low Priority Tasks
- Tab View of Tasks with No Date associated with it
- See Tasks organized by associated Life Bucket
Project Management
- View Uncompleted & Overdue Projects
- See On-going and Favorited Projects
- See all associated tasks in each Project
- See all associated notes in each Project
- See all associated bottlenecks in each Project
- Project Template set up
Life Bucket Management
- Space for all your journal entries
- See all associated tasks in each Life Bucket
- See all associated notes in each Life Bucket
- See all associated bottlenecks in each Life Bucket
Note Taking
- Add a new note with a Button
- Note shows in Notes page
- Note shows in associated Project
- Note shows in associated Life Bucket
- Note shows in associated Topic
Resource Hub
- Add a new resource with a Button
- Note shows in Notes page
- Note shows in associated Project
- Note shows in associated Life Bucket
- Note shows in associated Topic
Reflections
- Daily Journal
- Weekly Journal
- Monthly Journal
- Ideal Schedule Creator
- Habit Tracker Page
Fast Track Success
- Moved the Needle Page
- Open Loops Page
- Bottleneck Reflections Page
- Time Track by Life Bucket
- Time Track by Project
- Time Track your Habits
- Mobile HQ Page (looks good on phone)
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Хобби
You finally made it! Thank you & Congratulations! Worth the wait 😊
I finally did! Appreciate it, thank you 🙏
The ideas that you have presented in this video is causing me to rethink my entire system. I currently use Craft, Things 3, and Calendar. With Notion I can make it all in one and your ideas make it very possible and simple. Love it and you have made a believer out of me with Notion. I've always wanted to use it but Craft was easier to setup so I went with it.
I'm glad! Honestly, having everything in 1 place has made everything 100 times easier for me. One home for everything you need instead of having to check / use 5+ softwares daily
Your content is excellent, clear, concise and so helpful. THANKS
First! Excited to try it, thank you!
I just got the new template and love it! The only thing that I would like and wonder if others would benefit from would be if the time table was added to the calendar view and when I add tasks and time that I want to complete them, that they would automatically be added to the timetable
18:40 - time tracker
9:16 - projects
21:15 - habit
28:00 - bottlenecks in weekly review
This template looks amazing!
Thank you!
Just FYI you can add the "project template" to the refrences in the template. It will automatically update to whatever you name the project and you don't have to do any extra steps. You wouldn't need to duplicate a project or update the information if you click new project, it would do it automatically fromt the template.
I thought about that all the way through 😅
My favourite feature is the BottleNecks feature but I wish you would have made a framework for dealing with bottlenecks. from journaling to creating tasks based on it. I'll be making that in my own template
Hi, I lov this template! Purchased it already! But im wondering if you can connect google calendar from this?
Does this have a notes management component? I think that is the one area you could do a quick video on how you manage your notes and internet searches. Looks great... Thanks!
Amazing template. The one thing I'm missing is a space for setting goals, which you can attach your projects to. How do you think about including such an area?
Congrats! What a big deal.
Just downloaded this template a couple days ago and I am really enjoying it so far. I was wondering if their is a way to make the headquarters page not show items under my Job bucket while leaving my Job page view alone. Thank you for this wonderful product!😊
hey! so glad to hear :D Yes absolutely, just add a filter that hides anything tagged with the Life Bucket of your job :) hope that helps, glad you're enjoying it
That is amazing
Great template. On my way to buy it now. But I do have a question about the new Notion Calendar feature and whether it could be integrated into this? I'd love to have one calendar to track everything instead of manually adding things in from the calendar app on my phone. Mostly I need to be able to set appointments while away from my computer and not create a conflict.
Headquarters works incredibly well with Notion Calendar as all your stuff in Headquarters is in 1 database. So you just need to connect 1 database, unlike other templates where you'd need to connect like 10 :D
Amazing template that helped me through the complexity of Notion and all the options that are available. I do however have one need that is unfortunately not being fulfilled by this template and was wondering if you could help me. Would it be possible to add a notes database where I have a clear overview of all my notes and work with an inbox like feature? Asking because I use the Notion Saver extension for Google Chrome so I am able to save resources very quickly… Hope you have a tip or could make a tutorial about this!
In case it serves as a reference, I will tell you my case. Before coming across this template, I had created my notion template following the steps in this video: ruclips.net/video/vs8WQh2k-Ow/видео.html
The system that this other solution proposes covers very well the topic of taking notes, classifying them and viewing them initially in your "inbox", but since I felt that it was lacking in the temporal management part, I continued investigating.
Now I'm trying to hybridize both systems to make them work together and get the best of both.
Hey, I absolutely love the template! And all your content! Is there any way to integrate the Huberman morning routine template into this as well?
Aaaand I am also wondering if it could connect with Google Calendar somehow?
Hi! I love the template, and I'm struggling through the personalization phase. I stop the video and rewind a lot. I'm sure I'm adding a ton to your watch time on this one! I had a hard time figuring out where the templates were for some of the items. But, finally got it, though I can't find them outside of following the video! lol Anyway, that's a me problem, I think. My question to you is: Is there a way to export the notes, projects, information say to pdf or xls? I really worry about losing information if I lose the internet, as the desktop version (which I use) doesn't seem to work if you are offline? I hate to put all the work into organizing, renaming and filling in the data, and have it all gone. Thank you.
Wow I've looked at a lot of different Notion setups and business dashboards and yours is by far the best because of the philosophy behind it. Simple, yet not skimpy on features. Very well thought out... bravo!
what a lovely comment! really appreciate it
@@ProductiveSetups and love the humour in your videos!
Hi, I’m currently using your “Headquarters” template in Notion and I’m impressed by its functionality. I have a query about integrating a comprehensive project within it. My goal is to manage the project effectively in Notion, tracking progress, managing tasks, and compiling all related information. Could you advise on the best way to integrate a main project with its sub-components and tasks in the template, while keeping it organized and clear? Any tips or guidance would be much appreciated!
Thanks for your great work on this template!
hey :) great question. So basically, all you need to do is create tasks then label select the project it belongs to. then you'll start building up all the tasks related to that project. So when you want to focus on that project, you go to that project's own page. In there, you'll find all the tasks relating to it and all the notes relating to it as well! :D
@@ProductiveSetups Thank you for your prompt response and the helpful information. It sounds like an effective way to manage projects and their tasks within the "Headquarters" template.
I have an additional question: Is there a way to create new, individual pages within the template and set them up so that they directly connect with the main functions of the "Headquarters" template? For instance, if I'm on a specific project page and create a new task there, can this task automatically be integrated into the central task pool of the "Headquarters"? Is there an integrated feature or a workaround that would enable this functionality?
Thank you once again for your support and dedication to this fantastic template!
Very interesting template! How would you go about deadlines or exams which you want to see in the calender view, but aren't really tasks?
I would have exams and assignments as Projects with deadline dates and then add when the actual exam is onto your calendar and add when you need to submit the assignment onto the calendar :)
Thank you for the great templates and work flow management. Question, please. How do I have routine tasks show up every day? Do I have to drag&drop the routine lines into every calendar day? I prefer a tick box for days of the week. I'm looking to improve my accountability for my nutrition habits. Thanks again for this 'needle mover' product.
hey! appreciate the question and kind words! to have it show up every day just make it a recurring task or at the start of the month drag the tasks to each of the days :)
Can't believe it, it's finally here! 🎉
➡ productivesetups.gumroad.com/l/headquarters
i wish you had start it from the ground up
Hi!
I have 2 questions.
1. What do you recommend for timetabling something like work (or study) shifts? Kind of like your timetabling standalone video one with recurring tasks. Would that be possible with this template somehow?
2. Any suggestions for implementing a notes system that works with folders, so for regular notes and files to be organised in folders, and can be linked to projects and topics aswell. I've been currently using IOS Notes so was trying to import everything over.
Should I just try adding a new workspace for this? Or is that probably too complex and what Life Buckets are for.
I'm abit new to Notion so apologies if these are Noob questions, still slowly learning how to configure templates myself :D. No stress if too much effort to try explain or answer.
hey! thanks for your question :)
1. if you have different shifts each week then definitely just adding them as tasks into the task list / calendar database. Basically in Notion, you can view the same information (database) as multiple different views. So in this template you can see your task list as a list, a weekly view, your tasks for just today and the entire month. So you can schedule out all your shifts in the month view so you can see all of that in there which is really helpful :) then you can time-block your day as well.
2. The notes system is built in, go to 11:08 timestamp for explanation of how the notes work. Basically when you take a note it can get added to a specific project page, life bucket, topic of interest and the general notes page as well :) It's really intuitive because you can find relevant info in the places you would want to see them
Hope this helps! 😊
@@ProductiveSetups thank you!
Great template! I'm having trouble distinguishing the difference between importance and urgency. My brain is telling me that if something is urgent, then it is important. I can see how something important may not be urgent but I struggle to see it the other way around. Any insight for this? Thank you
hey, what a great question. I might write a newsletter actually about this topic as I'm sure others might be wondering too :) i'll do some examples. an assignment that's due tomorrow and has 80% weight on your final course grade would be HIGH urgency, and HIGH importance. It's 80% of your overall grade, and it's due tomorrow. Then let's say journaling and planning out your future career goals. This is important, but not very urgent. You could do that task tomorrow or in 3 weeks and it won't make a huge difference. But it's very important to do because it can have a big impact on your life. Urgent and Not Important could be a meeting request from a coworker. They want to chat today (urgent) but its not about anything important (just a catch-up chat). Then not urgent and not important is tasks that should just be deleted. :) I hope this makes sense! :D
brilliant
thank you!
Hi I just purchased the Headquarters template. I shows users also purchased other templates. I’m brand new and not organized yet at all with this. Do you recommend downloading the other common templates and importing them all into the Headquarters template? Or does the headquarters template already have those functions incorporated? Thank you in advance guys.
How do i mark a task as done on the daily and have it dissapear its not working for me and the check box is still there and tasks below still remain. Update i fixed it by making sure the top daily section shows all tasks but bottom weekly section does not show checked tasks- correct??
Hi,
Thank you for this amazing template and framework, it's just what I was looking for (Simple but complete) 😄
But I have some doubts about how to handle events (birthdays, exams, repeated intervals, etc.)
First I thought about using "your tasks are your calendar" and add something like "type" to tasks and separate (tasks, events, birthdays, exam, etc.) but I think this can get so complex and messy over time. Specially recurring ones.
My second approach was the idea of a separate database for events and then, when planning, try to match things. (Can get messy?)
The third one was to have only a Birthday database apart from the others, which only function is to remind me about birthdays. (Using a formula for repeating reminders yearly)
The tasks database would have ("type" = event / task) and then I could just filter info using views.
My last resource would be to use Google calendar, but I really like the idea of having all things in one place 🙃
What are your recommendations about handling events, birthdays, reminders, etc.?
hey :) thanks for your questions. For this, all I do is label birthdays as "personal". Then I look at my month and see all the stuff labeled as "personal" and see if it's something I need to prep for. If it is, (i..e buy someone a gift) then I just create the task of "buy BLAH a gift" on the day I'll go buy it. :) hope that helps! (same idea for exams, etc but with a different label)
@@ProductiveSetups Thankss :))
One more question, how do you handle repeating dates? (birthdays, routines, etc)
Also, do you recommend activating notifications on the tasks? Because it's a very long and painful process :/ (but if it has benefits I don't mind doing that)
Thanks again :D
Hi, I just bought your template and as a heavy note taker I wonder, what is the difference between Topics and Life Buckets? I have many fields of interest that could be life buckets, but have no idea if I can connect Notes and tasks to either topics or life buckets easily... (or are life buckets only a bucket for bigger things like projects?)
Hey, fair question :) So Topics are for your Resources. You could have a Topic on "Productivity" for example. This wouldn't necessarily be a "Life Bucket". A Life Bucket is a big area in your life (that can then have projects as part of it).
Just bought it
Will I be able to make a clean and smooth synchronization with Notion Calendar; to pair each task to a specific period/time on the calendar?
Yes! You just connect the database to Notion Calendar and it works super smoothly
I got it and I made it my browser's home and startpage
amazing! :D
@@ProductiveSetups makes perfect sense, since it it my headquarter I start from there
I've been using your template for about a week now and I have a few questions but not sure how to reach out to you other than here. One feature that I'm missing, which may be a Notion limitation, being able to "deeplink" to other programs. Take my email for example. I practice 0 inbox and in my previous system I was able to archive the email but yet still have a link to it within the project so I could reference it in the future if needed. Is there a way to do this with notion?
So this is a Notion thing, not a HQ thing. But, you can add a DeepLink into Notion on a URL property. Or if you want to DeepLink to a specific Notion page, you need to ensure you make that specific page "published to web", that way people can see it :) Hope that helps!
Yeah I figured it was a Notion thing. Thanks for explaining it to me. I appreciate it.
I am been using this template for days! Great one! Simple and powerful. While I have some questions that hope you can address. 1. How the topics should be chosen, because there are lots of sub-topics of one topic . Kind of confusing 2. If I want to make a books gallery with more details (author,etc) within the headquarter, should I add more properties in the resources database or create a new one?
hey mate! thank you so much. Appreciate it :D I personally do sub-topics as separate topics and then just tick in all the topics it relates to. That way everything is quite filtered :) And yes for books / resources, I'd just add more properties if you feel necessary. But, I could do a separate video about books gallery actually / how to customize the HQ's resource page.
@@ProductiveSetupsthank you for answering. Really appreciate it. And I compared yours with others find that you don’t create relation between Resources and notes. Why is I that?
@@ProductiveSetups what if I want to organize things under a several layers of topics ? And the solution I am considering may be set more life buckets, in other words, the life buckets will be consist of lots of things which are not the same levels😅
@@ProductiveSetupshope you can understand what I am asking, bare me with my English 😢.. I am reading the build second brain books and studying your templates. Just get confused and stuck , I think taking notes can be a process to make resources and either notes or resources saved in a same database will have lots of properties after a long period of time. Should we make separate databases for different resources or notes or topics of interest?
hey :) appreciate you reaching out. Would you mind sending me an email and I can get back to you in detail about all of this@@chaohao4252
*Hi Notion Setups*
I ask A Question How Display One Year Reading Books
you have Two Property Start Date and End Date
for Example 01/01/2023 and 31/12/2023 ?
Hey, you could add a property of "start date" if you want or use the "created time" property and then search books with a filter where "Finished Start Date is before X" and "Start date is after Y" :) Hope that helps! 😊
at 26:00 when talking about 'move the needle', i'm feeling like i didn't understand what is the step that after knowing which action that is have a huge positive impact on me.
Theoritical question.
Hey :) So basically, in this bit you create a Bottleneck and do some journaling about the problem. Through journaling about it you'll likely find the route of the issue and that's when you'll break down the problem into actionable tasks and add those tasks to the database. :) That way you can hopefully get rid of the problem and excel faster at what you're trying to achieve
Is it good to have more than 10 life buckets? I just do a lot of things, and want to have a separate dashboard for it.
Hey, yeah you can absolutely have 10 life buckets, that's not a problem! :D
I have a question about the weekly and monthly review since you make it like a task and uses the task database, how can we retrieve those reviews?
hey :) If you want to ever go back let's say two months ago. Then in the Journals page, click on the Weekly journal you want to read and just change the "start date" filter to "is between" and chose that date range. :) Hope this helps!
@@ProductiveSetups thanks
@@ProductiveSetups so mean weekly/monthly review shared the journal database?
@@user-vn1kr8px8h in the "Journal" page in "My Life Buckets" you can see entries either under "Journal Entries" (so your daily ones), "weekly" and "monthly" :) These get automatically sorted as the filters are looking for the specific word (either "weekly" or "monthly) 😊
Is there anyway to integrate a Google calendar into the calendar view? ❤
for this to work best this needs to be a Notion Database viewed as a Calendar. However, you can separately embed a Google Calendar into Notion (but it won't interact with the rest of the template)
you'd be interested in checking out Notion Calendar
How can we create a subtask? Thank you
Also, is there a way to link a resource to a task/project/life bucket?
I bought the template but how do I get it on my notion to use?
click on the template link, then click on the duplicate button in the top right :)
If you update your 'New Project' template to be filtered to that project it will update automatically
Yes I did that soon after launch 😊 need to film an updated walkthrough
Hello, does you template work in dark mode?
yes 100% :D just change your settings to dark mode
routine does not appear for me- actually found it just need some help dragging it to my day and making it repeat daily and appear by its self