How To PROPERLY Backup Your Photos and Videos
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- Опубликовано: 1 окт 2024
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With 8 drives, you may want to consider RAIDZ2. It could days to rebuild an array and you would lose everything if a 2nd drive failed in that time.
Backblaze is fantastic, and their pricing is super competitive. The one thing keeping me from going with them is I have a NAS, and it isn't supported on their personal tier. I might end up going with an additional DAS and mirror the NAS to that so it would back up, but I am still thinking it over. What do you think about their requirement that the external media be connected at least once every so often?
Makes sense. For my 2nd physical hard drive, I leave it at my mom’s house
Some call my backup strategy obsessive, but I can afford it, and I have not lost any photography data. I am a fashion photographer who does 80% or more of my work on location out of state/country. On location/traveling; Copy #1 to my tethered laptop, Copy #2 is an Acasis 2tb NVME hub, Copies #3 & #4 are Seagate Basic 5tb 2.5” travel drives, and Copy #5 is a SanDisk Extreme Pro 4tb NVME that my Agent takes to distribute to the retoucher. Copies are synched, and verified by Chronosynch.
Traveling/flying home, the 4-copies/devices are distributed amongst 4-pieces of luggage.
Once home, and after an integrity check, one of the Seagate Basic drives is shipped to an offsite data center, where I have 2x RAID5 OWC Thunderbay 8 arrays. The other Seagate Basic is copied to a RAID5 OWC Thunderbay 8 array in my house.
Only after I receive the Seagate Basic drive back from the data center, then I will erase copies #2, #3 & #4. Once my Agent confirms the retoucher is finished with the project, will I erase Copy #1 on my laptop.
Obsessive? Yes. Safe? Definitely.
Solid plan.
What are your internet speeds over in America? In Australia we didn’t used to have crazy upload options so cloud backups for everything sucked. I can’t imagine doing full cloud backup of that many photos. I’m currently on 120Mb Download/20 upload. Might finally move to full cloud backups when I get a 250/100 service.
I’m a nerd so of course I still have a multiple backups of everything setup. Only some of my most important things are also in the cloud. (Duplicate on multiple services)
You'll only have one massive backup once. The initial backup is done, and then any time you upload to it, that will be backed up also. So, in theory, the only time it will take forever, is the first time, lol. Then after that, only what you write to the NAS is what is backed up. Much smaller chunks.
Internet speeds vary depending on service type. Fiber is blisteringly fast. Most cable (and DSL, I believe) providers are between 100 and 400 mbps. Satellite is slower, but Starlink is breaking that mold.
When we moved to our new house we were able to switch to AT&T fiber and it's bananas. We get about 950mbps down and 950mpbs up🙌 But like Karl said, it's only that first backup that takes forever. Once that's done, it's only changes and new files that need to be backed up. And you can schedule it so it happens overnight each day👍
Hey David, great setup. I don't have a cloud backup, so may need to signup for cloud backup. One question, why did you pick the OWC dock dock drive versus either Synology or a Qnap NAS? I believe either of these NAS can be connected either with WIFI or a Ethernet cable, much faster than USB C.
Yeah man - I moved to a OWC Thunderbay 4 about 6 months back. It’s great. A bunch of other commercial photographer friends of mine use them as well - and I see DIT’s on set using them to backup - so I knew I could trust it. That’s cool you’re using them as well. And good side note - they have great customer service - since I did have a few small issues with setting it up but it’s all good now. And forgot to mention - I mirror everything in Dropbox as well. So good to have it all in the cloud.
Ah yes, the 3-2-1 method. Great for content backup AND smoking ribs.
2023 will be the year I set something up since it seems I'm going to keep going with this. Thanks for sharing!
Behind the scenes videos of your process is always welcome. After too many digital-loss lessons, I will never not use a NAS. I opted for a Synology - both for local storage and for cloud backup. It feels secure and seamless.
If your SanDisk SSD is what you use for your working disk, what are best practices around actually performing the backups to your RAID backup disks + Cloud? Do you copy everything over once / week or more frequently? Is it as simple as dragging and dropping and allowing project files with the same names to 'replace' the old versions that were sitting our your RAID prior to the manual backup? Is there a way to automate? Thanks.
I have just lost alot of my precious photos and videos, i was storing it on a Seagate 5TB drive and suddenly i broke down 😭
I using a Synolgy 2 bay NAS in mirrored mode and backing that up to cloud. I'm thinking the mirrored drives should count as 2, although being plugged into the same device is probably not a secure as separate standalone HDs, but worth the calculated risk.
What happens to 3-2-1 when you delete the project from the working SSD drive? You have only two copies then?
So how much do you spend every month/year to have a 8TB cloud storage?Isn't your 3rd storage expensive and not for most common people?🤕
Yea my hard drive crashed I lost about 5TB now need $200 I don't have.
Hi David just going to youtube and watched your videos to find a good intro for channel and i loved your intro can you help me how to make it 🙏🙏
Can we see a video of how you organize your folders or photos per shoot… thanks
Bro, you a distant cousin of Peter McKinnon or something?! 😆 your speaking mannerisms are a lot like him here lol..
Have been doing this for a long time without knowing it’s a rule, just redundancy. One thing I will say is ease of access. Having a good app to you cloud backup is key. Something like google photos for example. This way you have access to all you photos at any point with a great interface which is super important
Picture frames have gone a long way. I’m picking one up
And how do you catalog all that data? By year, month, or something else?
What about a roll? Do you delete the a role that is the talking head videos to save space? Do you keep the a role in your new set-up? Or do you throw away all of the payroll talking-head videos?
I love how meticulous you are to backing up. No way you will ever lose your photos and videos
How do you keep changes in sync between your backups?
Very early in my career, I had a photo buddy lose 2 weddings because he had them ONLY in his laptop. Don’t be that buddy! Now I have a very similar system to the 3-2-1 🙌🏼
H my old 😅😅😅😅
Project planned for 2023.
Backup, Backup, Backup. My current setup is MC -> SSD in the field. Then, SSD -> PC staged for edit. I have my directories on my PC MPIO with OneDrive (Cloud). Wait for it to sync before editing, then, I export to another OneDrive directory. Wait for that to sync, and then I back them up to my NAS. My NAS is then backed up to AWS.
The one thing I may be changing for 23, is not keeping them on my laptop as well. I have some testing to do, using an SSD as an attached drive that LR reads from/writes to. That sounds like it would introduce lag, but may be insignificant.
Great video! Having a reliable backup power source is so important, especially when you're out camping or spending quality time with your family. Have you checked out the Segway Portable PowerStation Cube Series? It's a versatile powerhouse with a whopping 5kWh capacity, fast recharging, and waterproof technology. Definitely worth considering for outdoor enthusiasts and RV lovers like us!
Great video thank for you advice🤗. I have for now my backup on my Extern SSD disk💾 and on my NAS.
Now looking for a good ☁️cloud service ☺️
I thought with that RAID setup you would lose one drive every 4 for mirroring data in an event of a failure.
What software do you use for backup?
I mistakenly erased months of work by a restore on the main external drive, I wanted to re sync the Lightroom catalog.
Anyway CarbonCopyCloner safety net feature allowed me to get all the lost data right back as it was.
Another option : QNAP intermediate model with 2 or 4 bay NAS, Intel proc, PCIe slot for 10GbE, plus iDrive cloud service is a great combo.
QNAP supports large partitions and RAID. iDrive drive supports NAS backup, share backup, and full backup of my MacPro. ;-)
I honestly gave up on keeping up with local storage. Once my stuff is delivered (I shoot sports and it's due either an hour later or a couple days at the latest), I'm not sweating it if the source files blow up. That said, everything is copied to OneDrive overnight, and the client has a copy of the finished images on their system, or in my Smugmug system, so I have multiple cloud services backed up by morning. Once my 1TB local drive fills up, I just mark some directories as cloud-only on the laptop, and OneDrive still keeps four copies of the data in at least two data centers, plus whatever redundancy Smugmug has. I can recover quickly and have many times. I can also work from multiple computers this way without needing to bring my external storage with me.
Can you explain a little about how you organize your photos ? I have iCloud Photos for my iPhone pictures and videos (around 700GB). But I use a lightroom catalog for my other cameras (reflex ,drone , GoPro. Etc ) that catalog is synced to my Dropbox account also.
Now i also has a GoPro subscription because I used a promotion for 1 year. But I'm still trying to simplify.
I wanted to have another backup of my iCloud Photos but I don't want to delete them from my phone library because is to usefull to search for them
Using word /location. Etc
I really want an external backup solution lol, just haven't forked it out yet. Just on the cloud.
Great video, as always, man! You are actually rocking a 4-3-2-1 system 😀Your new local drives look like the same ones I use in my Synology NAS. I have my NAS (4 bays) on my home network, just not connected to my Desktop PC -- Similar to your ThunderBay8 DAS. That's my "backup nbr 1" because it's using RAID. BU #2 are a couple of Seagate "Backup Plus" 4TBs (One for photography; one for video). I manually backup to these, quarterly. My 3rd isntance of files are actually utilzing 2 of those big 8TB externals (very similar to what you use to use) and both are separately connected to my Desktop PC. Like you, I don't store any files on the actual PC itself.
With that - what have you found to be the biggest gain (going from the two physically separate 8TB drives to the OWC Dual Drive)? Interchangeable drives (like the NAS)? Or is there more (perhaps faster R/W speeds etc)? I may want to move to do the same thing, here.
I still don't use a cloud service for backup. Yes, I use them (OneDrive, DropBox) to deliver content to customers and to collaborate with others, but just not to store my files. Also -- I did pick up the same SanDisk Extreme Pro SSD. I carry it in my camera bag and use it (primarily) to offload the content I've shot on any given day. Whether in studio or on a travel shoot, at the end of the day I move the contents of the memory cards to my laptop, and then back the laptop up to the SanDisk 2TB SSD. That also provides 3 copies (instantly) before I return to the home studio.
Glad you made this video. I think far too many people don't have a formal BU system in place. What you described here isn't hard to set up. When I first began getting serious about BU's, It was all manual, and just with those 2 Seagate BackUp Plus 4TBs. From there I added the Synology NAS. Anyone can start - which is the most important step. As you grow you can adjust and tweak it, as needed. I also think one of the best points you made is that this isn't just for creatives - everyone should have some form of regular BU. I'm not a pro -- just a hobbyist/enthusiast and have created googobs of data of the last 20 years. I can't imagine the total volume of data you and other pro's must have.
One last question -- you indicated you will only store jpeg's on your ThunderBay 8, right? Could you speak to (or maybe even make a video on) your thoughts on 'keepers'? My son-in-law and I debate on this frequently. We both shoot raw photos and 4K video. I keep everything -- each Raw; each edited photo -- as a TIF, which I don't flatten in PS - even after exporting the jpeg; every 4K Podcast or RUclips video and all the content it took to make them. My son-in-law will keep the original raw photo, and the final edited jpeg version -- but only of the photos's he's culled.
Let's say he shoots 150, and culls those down to 5 keepers, he immediately deletes the 145 he knows he'll never use. I keep everything from a shoot - whether I edit it or not. Consequently, I'm storing a great deal of data needlessly. I could easily only keep the final 4K produced videos (and dump all the original files, b-roll, supporting shots etc) and see an immediate gain in storage space. I could also easily just keep the "keepers" I've culled from a shoot. An average final (edited) photo for me is about 1.5GB. The original RAW is 42 Megapixels. With the edits, I create a few layers -- skin tone, clothing, background, hair, environment etc - so the finals end up being quite large.
What's your take? Do you keep everything? Do you flatten your final edits and dump everything else? I'm sure you could ask 10 different photographers this question and get 10 different answers, but I think this would be a great topic for one of your videos -- and, will have a direct impact on how much (in size) you backup. Again - thanks for making this one -- hope you and the family have an amazing 2023. All the best for continued success, David.
Is that because you're using HDD drives? Would you still need two on site if both are SSD? Obviously plus the cloud regardless.
What about GoPro Cloud? Do you use that? Can you do a video on how you move your GoPro footage? Via their cloud, a cable or by removing the data card and which approach is best.
This is insane!!!!! I'm missing the cloud component...thanks for sharing brother.
I have a similar setup minus the RAID. I also use Backblaze and only have had to use it once to recover files. Super easy.
Great video and reminder. Purchased the OWC and Backblaze and feel safer now. Thanks.
I'd like to see how you actually backup your data instead of what drives you bought. OWC makes great stuff though! Does anyone else still use hardware raid or is software raid your vibe?
Hello David - many thanks for your ideas and tips! They have already helped me a lot ! Merry Christmas and a Happy New Year to you and your family. Best regards André
You beat around bush and talk to much.
I lost many photos when I was taking a break from (hating) photography. We have a NAS and two cloud storage systems.
And I have two of those Sandisk drives that I travel with,
Hey David, crazy backup instruments you have.
What software do you use to go through that bazillion pictures?
Or do you just cluster folders?
this blew my freekin mind
David: I've never seen a bare drive cost less than the equivalent capacity external drive. Have you ?
How about backup in DVD?
3-2-1 is the way to go. You may want to consider encryption of your data also for protection from theft. Imagine backing up all your photos into a hard drive and leaving it in your car. 😉
I too like a toaster drive
If you're looking for alternatives there's InSync HQ or Resilio that can connecto cloud storage.
Dude..im worried..you OK?
Hi, do you have a system for filing all your images, I’d be interested in how you organise all of your work?
With 8 drives , raid6 is a must
That raid drive is cool! I have never looked into what raid means! I think when I have the funds this will be and option!!
I try something similar thanks to you. Im struggling with the cloud, dont want to spend (much) but i like the idea
I love your animated logo intro. Did you create that yourself or hire someone on Fiverr?
I watch other people do the same kind of videos but you are second to none…even when your video has no connection with me.
Amazon has unlimited free photo storage for Prime members as well
Ugh the problem I have that all the cloud services for loads of data are A) not enough B) starting to be expensive. I got 8tb of videos. EDIT: I got all my stuff on my pc and three physical external HDD, but I take backups couple times a year 😅 maybe every month or so would be better.
crashplan for sb - 10 / month unlimited i store 10tb +
How do you like your hexagon pads instead of wax??
Cloud backups have always been too slow for me. For instance, I just downloaded BackBlaze, and in the "Performance" tab of settings, it says it will upload (backup) 16 GB/day. That's 63 days to back up 1TB (or 21.7 years for your 126 TB David !)
But you only have to do it once and you're done. After that, it's only saving the deltas. And it's all in the background.
I have that one ssd and its good used it for 3 years now
im right in the middle of learning to manage larger video project files, awesome info and 3-2-1 tip
Thank you for this tip! I want to see how are you organizing all the files.
This is the video I was waiting for! Epic. I have the same setup except I have a NAS not a DAS. Backblaze charges a ton to backup NAS. I use Backblaze to backup my first copy because it is directly connected to my computer. I wish I could backup my NAS affordably. Excellent video!
Crashplan - it's affordable $10 plus change a month unlimited
Isn't that so weird that they treat NAS and DAS differently? For any size DAS, they just treat it like any other external hard drive. Okay, so what was your reasoning for going for a NAS over DAS? Are you networking into the drive?
@@DavidManningvlog sorry for the late reply. I went with it because it allowed me (at the time) to easily access it remotely and I wanted the added intelligence from Synology specifically. This was years ago. I can see now I could probably accomplish the same with a DAS.
What if your budget is under $1000
I’d buy the two drive dock and then buy an online storage, I use Google drive with backup and sync since I can use it on multiple computers and can share it with other family members.
Awesome as always David!
Dave 🙌🏼🙌🏼🙌🏼🙌🏼
Abhijeet!!! Phew! I'm gonna be back soon!
@@DavidManningvlog looking forward Dave 🙌🏼
LOCKSS: Lots of copies keeps stuff safe.