How To Add Emails and Documents to an Apple Note
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- Опубликовано: 16 дек 2019
- Want to know how to copy an email directly to your Apple Notes or add a document? Here’s how.
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#AppleNotes #NoteTaking #Apple 
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Making the transition from Evernote to Apple Notes right now and your videos have been EXTREMELY helpful. Thank You!
Same. Consistently let down by Evernote. Notes is working out well for me. 👍🏼
Hope you’re enjoying the holiday break Carl.Thank you so very much for the videos over 2019. Looking forward to many more in 2020. Keep it coming!
Thank you, Peter. Happy New Year to you too.
This saved me so much time and hassle. Thanks!
Thanks Carl! I started to migrate from Evernote to Apple notes. I need a simply note taking and note organizing system and I find Apple notes perfect for that. One question: is there a simple and effortless way to migrate notes from the entire Evernote account to Apple Notes? I know that this can be time-consuming. Thanks for this video Carl!
Thanks awesome! I’ve been looking for something like this. I’m just now realizing that using notes, reminders, and the calendar are key. Well heck now even mail. Thanks!
You're very welcome. I think you might be on to something there.
I thought it was pretty cool that you decided to use and show apple‘s productivity system. The apps are beautifully designed and always accessible! I have decided to go back to using them fully because I’ve used them for years and invested a lot of time. It’s such a relief to know that they’re free with simplicity yet can be fully customizable!
Completely agree with you, Jessica. I'm enjoying putting these videos together. As I research them, I find new ways of using these apps.
Great video Carl, thanks for the tips. Question: Does Notes have the ability to search inside pdf’s and documents like Evernote? That has always been a strong point for Evernote - it could even recognize handwritten text in a photo for search.
I believe it does. But, I have not tried it yet so I do not know how good it is.
Brilliant, many thanks. I also am gradually moving to Apple Notes from Evernote which has become bloated and slow and this was one thing I was missing as I transitioned. Thanks this helps a lot!
Glad to have been able to help, Peter.
Great video Carl! I'm learning so much more regarding how much Apple Notes is really a great productivity tool.
You're very welcome.
Very useful short video. Thanks a lot!
You're welcome, Frank.
As I catch up on these videos, you are just simply showing off. This is so much fun.
Thank you so much for this one, I've taken a few of your course ( great ). However this one issue has been plaguing me as well and seeing how easy it is just make my life easier.
You're very welcome and happy to have been able to help.
This one little thing has made me subscribe to your channel. Thank you.
Thank you for subscribing, Carlo
There may be a better option (in my opinion). The problem with dragging a link from mail is that if you delete the original mail from the mail application, then the link is broken. Better option...In Mail, select the email you want to send to notes and then select the Print menu item from File menu. At the bottom left of the print dialog window, click the little arrow next to the dropdown control that says PDF etc. In there, you can select "Edit Menu" and then add the Notes application. I changed the description to "Save to Notes". Then, to save an email to Notes, "Print" it and select the Save to Notes on the print dialog. This will cause a new note to open with an embedded PDF of your mail. This way the PDF remains in notes even if the mail is deleted from Mail. I hope this is helpful.
Thank you for sharing that, Charlie. I will certainly test it out.
I wonder if you could make an Automator action or iOS shortcut?
Are you a shortcut fan Carl?
I have played a little with shortcuts. That's something I should look in to. Thanks for heads up.
I am trying to drag email in my notes it worked yesterday but today its not working, what could be the reason? Thank you for all the training.
export mails as pdf to notes:
-on the Mac :press print page, the open the file in preview. subsequently share to notes
-on the iPhone: press print then apply reverse pinch gesture, this activates preview. then use the share button to notes
Thank you for that one.
Best tip I have gotten. Didn’t know I could do that on apple notes
Does it work with third party mail apps? And does the link to the email still work if you delete or archive the email from your mail inbox?
Compared to Evernote, this is better than nothing. However, if you then delete the original email, it's no longer available from the note.
Very helpful indeed. Unable to follow your process at first, because I had Mail and Notes on different Desktops of my MacBook Pro. I put Notes on All Desktops. That works wonders. Your easy drag and drop will certainly now work for any app. If I set up a new Note in any Notes folder, this will match my former practice of emailing items to Evernote with @[Notebook] in the Subject field. Likewise, #[tag] in that field of the email to Evernote (my unique address there) needs a solution in Apple Notes. That, I presume, is to put #[tag] anywhere at all in the new Note? Like you, I want to move all of my 3000 + Evernote notes into Apple Notes. I want especially, to obtain the advantage of Markdown..
Ooh, there are limitations with Apple Notes. The way I see it, if you want to move to a simpler notes system, then Apple Notes can work. If you prefer having multiple ways of getting stuff into your notes app, Evernote my be a better way.
@@Carl_Pullein I'm sure that's right. It's a wonder, I feel, that nowhere does there appear to be a precise comparison of these two now great notemakers. Your idea of having a system that's more or less exclusively Apple is great and I'm into that. But my more particular interest in moving away from Evernote is that I want to be able to dictate more freely. I'm physically close to being one handed. Markdown is written into Notes, but not Evernote. That's critical.
you're the most underrated star here on youtube...
Haha Thank you, Jay.
Great channel Carl. Can transferring emails to Notes be done with Automator or any kind of scripting?
I haven't found a way to do that. That might become a possibility with the new OS later this year though.
@@Carl_Pullein hoping so, i tried tinkering with automator but it is so damn hard. Thanks for replying
This is amazing and I can’t believe I couldn’t work this out before! Question though, can you do the same thing with the reminders app? Whenever I try e.g. ‘’Read email and make a note of key points’’, when I try and drag and drop this way it doesn’t let me look back at the email. Does that make sense?
Hi Jordan, this has always been a bit hit and miss with Apple. However, I'm currently testing iOS15 and it looks to be a lot better and more consistent. So, next week should solve that problem (at least on iOS)
@@Carl_Pullein that’s really exciting news. That’s so much!
Thanks for the vid. But how on Earth can I send a pdf from Notes using Gmail on Macbook? I can easily do it on iphone but for some reason, can't on Macbook.
If you open the PDF, you can use the share sheet to send it to Gmail. If not, drag and drop the PDF into your email. It should attach that way.
Carl, can you demo this on iPhone please?
Hi Steve, because you cannot drag and drop on an iPhone this feature does not work on the iPhone. It does work on the iPad though.
Apple Notes is already my note taking App, after so many years of Evernote.
Apple Notes is much simpler than Evernote and OneNote: it may be a weak or a strong point.
It’s a strong point for me, as I can focus on producing content rather than thinking about hashtags, format, or where to put the text in the page (as in OneNote).
I think that's the same for me, Ivan.
Wish there were a way to simply hit "forward" in Outlook (or other) and have it sent to an email address (like Evernote). If I'm going to have to go into the app, create a new note and then drag/drop - why not just copy and paste all content from the email into the new note? I love the Notes app, but Evernote does a couple of things that are really handy
Ah, that's the benefit of being able to focus on one app. Apple are trying to manage a lot of different apps. Evernote is more focused on building a great note taking tool. Apple are focused on building a great operating system.
Looking at moving from MS OneNote to Apple Notes - is there an import function somewhere that can ease the pain of movinmg 4 years of notes ?
As far as I can find out, no. Not OneNote to Apple Notes, sadly.
I get a lot of recipes sent to me (I also have an Apple notes folder specifically for my recipes that I have created or saved)
Unfortunately, the Email Link hack does not always work. I don't know if it's a bug in Big Sur (11.3.1) and will be fixed, or wether there is some limit to what can be copied to Apple Notes this way. But, I am in the middle of doing a big email review and organization of all my monthly and annual subscriptions into Apple Notes and have found that this works 90% of the time. I have resorted to taking screenshots of the emails that don't work and sending them to Notes via the Sharing function.
Seems to me (Monterey) that dragging and email from Mail into Apple Notes just create a link, not what I want.. and if I use some snip/clip as I do with Snip My app (or any other screen clipping app) the image pastes into Apple Notes huge and not way (at least, no practical way) to resize it. Moved from Evernote but I do both of these simple features that are lacking in Apple Notes.
Can I share an Apple Note link in my ToDoist task title so that when I click on the link in the ToDoist title it takes me to an Apple Note. EG. End of Day Checklist?
You will need to copy the note link from the collaboration menu. Once you have the note link you can then paste that into Todoist.
how do you do it on the iPhone/ iPad? can you transfer from Gmail? the next thing Apple needs to work on is a web clipper.
Hi Will, because you cannot drag and drop on an iPhone this is not possible. On the iPad, you can drag the email into a Note using the split screen view option.
Hi Carl! Nope, didn't work on the iPad, split view and drag & drop. Tried all possible ways, this didn't work.
It’s great to get some expert help... “drag it and drop it into your thing” wow!
Sorry, Daniel. Slipped up there.
Does this work on iPhone? I don’t see an ability to share or drag and drop..
It does, but it's very fiddly. You need to tap and hold the email you want to save, then while holding the email, open Notes and drop it in Notes. It's difficult at first, but it is possible.
I would like to switch to Apple notes but I once accidentally deleted some important text from a note and there is no easy way to get it back. I wish Apple would introduce version history or backup
You mentioned that you could do this in the IOS environment as well. Could you explain that? I don't see how to do it on my phone.
Here you go - All you need to know about mail on your phone:
ruclips.net/video/r4HDCvrKHLg/видео.html
I watched this video and the other one you suggested and I’m still non the wiser how to do it on ios
Carl how do I do this using an iPad please
Use the share sheet All your options are there.
Hi Karl can I ask if this process has been updated by Apple yet?
Not that I'm aware of. I've found the best way is still to drag and drop the email into the note.
How does it work on the iphone?
Ooh, you're going to need to be very dextrous with your fingers. I've been unable to show it as I don't have the flexibility in my fingers to do it.
I found that email to Apple Notes does not work with every email app. When the email saves into Notes, it has to save the email as .eml. It works with Apple Mail (obviously) and also Outlook. However, it would not work with Thunderbird email.
That's true, Brian. It depends whether the email app you are using have coded this into their app.
Two questions:
1. Will this work when using other email accounts, such as aol or gmail or outlook?
2. Why oh why isn't there a way to email directly into Notes? If Evernote can do it, surely Apple can. I can even do it with Trello. It's making migration tough.
Hi Glenn. It depends on the other email software you are using. With Gmail, you an copy yhe link directly and paste that into the note.
Your second question, I cannot answer. However, when I've seen people doing this with OneNote and Outlook, all that seems to happen is email is moved from Outlook to OneNote leaving a ton of emails in two places creating an overwhelming mess of duplication. (we are often our own worst enemies)
I have some scripts with links attached saved in my notes folders on my phone so I can quickly share with anyone. My question is, why doesn’t the link go through sometimes when I share. The link is the message but the receiver can’t open it??
Hi Grant, I have no idea. Without being able to look into your settings, see how you have your share sheet set and a load of other options, I really would not know why. The best solution is to call in to an Apple Store. They should be able to help.
But when that email is eventually deleted, the link in the Note will no longer work. So if it information that you want to keep permanently, it's best to convert it to pdf and put the pdf into the note. Either that or make sure that the original email is kept in a folder somewhere where it won't get deleted.
When I slide it over to notes, it will open if I open it on my computer where I slide it over, but on ipad and phone it only opens showing the subject line. Any idea what I did wrong?
Hmm good question. I tested it on my iPad it works fine. Not sure what the problem is.
@@Carl_Pullein Do you need to be using apple mail. I pulled it out from outlook.
@@DonnaBreenC21 Yes, it does appears ao.
Is this a solution if you use Gmail? Or do you have to use Apple Mail and Notes?
Gmail works differently. With Gmail, you can get the direct link and paste that into your Apple Notes.
Can anyone help me when I drag and drop emails on my Mac to notes it’s fine and open fine on a Mac, but when I access my notes app on my phone it doesn’t let me open the emails ?
That could just be an iOS issue. It also depends how you are saving the emails.
Carl Pullein I have saved them exactly how you have ?
@@JLM_Tech Hmm that's strange. Not sure what the problem is there. It's likely to be an iOS issue.
This feature (missing feature) is what will probably keep me on Evernote. :( I wish Apple notes would consider improving this.
This has been fixed on iOS16.
@@Carl_Pullein thank you for letting me know, but I can’t quite figure out how to do this from my iPhone. There’s no option to send an email to Apple notes. I typically use Spark as my email client. It has an option to save an email to Apple notes but it doesn’t work.
@@briand3200 From your phone you need to be good with your fingers. Long press the email, with your fingers still holding the email, use your other fingers to swipe up and open Notes and drop the mail into the note. I'm not good enough with my fingers so I just drag and drop on my iPad or MacBook.
Am I being thick? How do you do this in ios?
What are you trying to do?
Carl Pullein Trying to add an email to an apple note. On an iphone 11. (IOS 13.6.1)
@@stownsin Hit the reply button and scroll down to "print". Select that and then spread two fingers outwards towards the corners. That will create a full screen of your email. All you do then is hit the share button and select Notes and boom you've done it.
Carl Pullein Whoo hoo. It worked! How on earth do you work out how to domthese things? Thank you very much!! I subbed you.
Think I've figured out why this works sometimes and doesn't sometimes. If I drag a mail message that is part of a threaded conversation all I get is the title. If I drag a stand alone message I get the link. Can someone confirm? What I'm trying to figure out now is how to unthread a message.
The Reminders app doesnt seem to mind either way. crazy. You can drag an email to a reminder and it shows as a link and works. Frankly that's how I would most use this anyways.
@@jawjuh1005 You're right there are a lot of inconsistencies with this. The new iOS15 Beta is more consistent. Which is a good thing.
@@Carl_Pullein I take it IOS 15 still does not allow it on iPhone?
@@jawjuh1005 I don't know. I'm just testing the iPad version.
1) Why not a "share" button on Mail to just share directly to the Notes app? Same functionality as most of Mac OS 2) You click the link and the mail message opens... but I want it to take me directly to the inbox where the email is so I don't have to act on it or lose it right at that moment!!
Not sure. My guess is you can safely store your email in Mail so you don't need to store it in other places as well that would just be duplicating. You can of course also copy/paste anything relevant into a note. But that's just my guess.
@@Carl_Pullein For me - I need contextual notes re specific emails so I know where I stand in the life cycle of a particular email. I sell art and engage hundreds of people a month. I need to notate where I stand on each email!
Don’t see how you do that on iphone
9to5mac.com/2017/03/28/how-to-save-email-notes-ios/
I’d forgotten the old hidden print preview trick, but that just gives you a pdf of the email, not a link to the email. Not the same, and not what carl is saying
Thanks fir that one. Just tested it and it works well.
This doesn't work at all for me. When I drag the email into a new note, all that transfers is the title of the email. No link.
That's weird. You should get the link too. Not sure why that's happening.
@@Carl_Pullein Strange. I went to my iPad Pro and it worked as advertised. Then I went back to the iMac and it too started working normally. Beats the heck out of me. I'll take that as a win. Now, if I could just get the 6000+ notes I migrated from Evernote onto my iMac to sync with my iPad Pro. Our friends at Apple don't seem to have a clue. It could be a deal-breaker. I have zero of those notes from Evernote on my iPad. Zero. Thanks for all of your awesome courses.
Terry Stafford All you have to do is turn off iCloud sync on your iPad, turn off your iPad, restart it and turn back on sync.
That should clear whatever is that stopping the sync.
Apple Notes is so mich easier as Evernote. I will delete my Evernote the next days...since 2012...
Is to boring for me...
You're braver than I am, Chris. Good luck with the transition.
But that’s just a link right? So when I’ll delete this email the link doesn’t work anymore. So pretty much useless.
Errr yes. But of course if you delete the email presumably it means the email is no longer required. If you want to keep the message but delete the email, then copy the text and paste that into your note. Would only take you 2 seconds.
This just creates a link to your email but doesn't make your email indexable inside Apple Note which is something that you get from forwarding emails to Evernote. Evernote index your email even long after your email is deleted. Dragging and dropping email to Apple Note will not work when your email is deleted.
Correct. Apple believes if you delete an email you no longer need it (I guess). If I want to make sure I have the text, I also copy and paste the contents of the email. It's an extra step, I know, but it only takes a few seconds.
As always...great video, Carl. I would like to say that this works, but it doesn't. Moving an email to notes MAY or MAY NOT work. The Notes application needs a lot of work to work as seamlessly as Evernote. I get different results on different devices. I wonder who else is experiencing this as well and is there a work around?
I suspect Notes has been developed more for iOS rather than Mac OS. I do find it can be a little lacking there.
Carl Pullein Thanks, Carl. Apple Notes is a great undeveloped app. I went back to my previous IOS Notes with email links and none of them work. I would imagine if Mr Jobs was still around a few people would be looking for new jobs. This kind of stuff drove him crazy!
Not at all the Evernote email catcher
Carl - It doesn't work on an IOS device. There is no way to move an email into notes by drag and drop.
Yes, you cannot send an email to notes. However, you can go to the print options, and save the email as a PDF and send that to your notes. On an iPad, you can simply drag the email to the note and it will save a direct link to your email.
On an iPhone, you can also do this but it involves a lot of finger gymnastics.
The copying of emails into Notes only works with Apple Mail, not with Gmail or Hotmail.
And in Notes you only see the title of the email. In Evernote you see the whole email.
And Evernote works on all platforms, Apple Notes only on Apple platform.
You can access all your Apple Notes on iCloud.com on any platform. I do it all the time.
True. This is really for those who want to build their own system using the free apps Apple provide on all their devices.
Just what I was looking for as I try to move away from EN
Happy to have helped, Susan.
On iOS: You can attach a document to a Note using the share sheet. To attach an email, open the email in print preview > zoom in until u see the share sheet icon> share to Notes. Bingo!
Thank you for sharing, Gaurav.
Introduction is too long.
You are more than two minutes in and no info! enough with the chatter.
Sorry, Anna. Not sure my style will work for you.
You talk too much . Focus on actually showing how to do it .
Hi you fluff about too much and doing something on a mac isn’t the same as an iphone ..you just say you can do this on an iphone and font show how. Complete waste of time 🥂