Check out an updated, better (in every way), more advanced, simple set-up, more efficient and secure system here: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Your tutorials are so helpful! Thank you!! I am working on a Google Form that I only want the name to be pre-filled. I was successful with making the hyperlinks and using your formulas. However, the QR codes would only take me to the blank Google Form - not the pre-filled link. I tried it with an iPhone and an Android. I also tried it with a form made with my school's Google account and then my private Google account. Same issue in all of the ways I tried. Any suggestions?
I'm new to this And an old lady But excited to learn It may be just me But do you think you can slow down a bit And be a little more beginner friendly I really want to learn But am slower than others! Non-the-less Thank you for your teachings!
Absolutely! All my future videos I will aim to walk through everything slower, and in each of my videos will be several levels for people of different skills levels. Thanks for the comment!
I looked at your methods. They are very good and can learn a lot. Thank you. Everything related to this video of yours has been done properly. I want to know how to send the QR code you made in Excel to the relevant students. I look forward to your kind reply.
Thank you again. This was VERY HELPFUL. Again though for my question. Can we make sure that they are the ones who really signed for the attendance? Thanks
No, not with this simple setup. I have a couple more attendance methods coming out over the next three weeks, so stay tuned for those. Not as high-tech, but definitely easier and more efficient than paper attendance
Welcome.. Very great effort.. Thank you for it When I scan the QR code, it does not allow scanning to record attendance and absence correctly from a Samsung mobile, but rather it gives me to record attendance manually.. While on the Oppo device, when I scan the QR code, it works successfully.. What is the reason and what is the solution
Heya @TheMathlab NZ - I've been following your tutorials. Excellent thank you! I am keen to see how to convert your Attendance QR spreadsheet over to an AppSheet. Cheers Jimmy
HI, Firstly I want to thank you again. Your first QR code attendance video really helped us during covid and we are still using the same system. Wondering now if there is there a limit of the number of names (under question) you can put in a google form?
Hi Jenetau, I just tested it out. I managed to get mine to 5000. It took a while to paste in all the data, but it got there eventually. I did it in three parts: The first 3000 took about 30 seconds to load. The next 1000 took about 15 seconds to load. Same for the last 1000.
This is really helpful! Can I ask, how about if I also want to track the in-between time like out for lunchbreak and back, and I want it to reflect on my google sheet?
Hi Hannah, check out the latest QR attendance video for a better, more secure method that includes downloading or sending out the QR codes as student IDs: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Very helpful video. Thank You! One question, can the QR code include the mobile number which syncs to the mobile number that scans the code? This will avoid proxy attendance.
Not using this basic system, no. Microsoft PowerApps can do it, though. I do have a better system on my channel where you can create your own app for it: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Your videos are outstanding and so helpful. Is it possible to generate individual QR codes for each teacher that go to different PD sessions offered during the day? Everything I have watched from your videos works but I can't figure out how one individual assigned QR code can be linked to multiple PD sessions.
Thanks for the kind words. Unfortunately there's no automated way to do that using the method from this video. If you want a less automated way using this method, there's two options: 1. Create a different Google Form for each PD session, then send out the QR codes for each one. That'll be a total pain in the butt. 2. Put a field in the Form for attendees to select their PD session they're attending. This could be problematic because they'd have access to the list of attendees. Fortunately I've got a different method. Just create your own all using App Sheet for one PD session, then duplicate it for each of the other sessions. The teachers can sign in using the same QR code ruclips.net/video/Hay_26HjPhA/видео.htmlsi=Up609SXdF-7guh6E
Absolutely. The downside to this is the lack of automatic sign in. I have a video in the works showing an amazing way to get it to work while also engaging your students!
This is outstanding. I used what you I've learned from you videos to create PD sessions for our teachers. I have it working well. However, if I have a QR image for each teacher in my spreadsheet, is it possible to build an app that pulls the qr code from spreadsheet and sends to each teacher in our district?
Great work! This method maybe be completely useless now because it looks like the new Sheets rollout had completely gotten rid of qr codes. Luckily I've got this new method that can help send out qr codes to each of your staff: ruclips.net/video/Hay_26HjPhA/видео.html
There is the Table view in Looker Studio that doesn't aggregate (like sum or count would in a pivot table). This will be able to give you their times. It might be easier just to do this in Google Sheets, though. It won't look as pretty but it'll work faster.
@@HashAliNZ Love the video. I created everything you showed in the video other the Looker Studio. How do you make it so that when the kid scans their code it show a date and time that they scanned it? I run an after school program and I want the kids to scan their code to check in, but I need it to show the day and time they scanned it. I don't want to create student ID cards I want to take what you created in this video and have it record the day and time they scanned the code. Thanks
Thanks, this is just what I need, however my scanner only takes me to the form and not to the completed entry like when clicking on the links? Trying to work out where I’ve gone wrong. Any help appreciated. Keep up the amazing work.
Hi Jason. There's been a change to the way camera apps work. It's just happened in the last week or so. Download the BinaryEye app and use that to scan. Once you've got BinaryEye, click the three dots in the top right corner, then hit preferences. Go right down the bottom. The option that's like 8th from the bottom is "Open immediately". Turn that on, then scan away.
Hi! This was really helpful! But a quick question, can I extract the qr code from the excel as a photo? Thanks a lot! Also can I make the qr scan offline?
You could using the snipping tool to create a jpg out of it. You can scan the qr code offline, but it won't submit anything since Google Forms requires internet to submit.
Great info Hash. I have watched all the videos on using QR codes for attendance. I do have a question, though. Is there a way to easily see which students DO NOT scan the QR code showing their attendance? Looker Studio does a great job of showing who checks in each day but I can't see who does not. That would be helpful in a large class so I know who I may need to reach out to and make sure everything is okay.
Absolutely. First, make sure you are using BinaryEye. It is open source and it's the only one I have reliably found that does instant scanning. Once open, click the three dots in the top-right. Click preferences Go right down the bottom. The eighth option from the bottom is "Open Immediately". Turn that on. Scan away!
Great video. I have a question on how to hide the section where we get our pre-filled link and directly display the section where they need to response. thank you
Hey! This usually happens when you require someone to sign in or if you have more questions to answer. If you're requiring someone to sign in then just wait until tomorrow evening cos I have a video coming out with a video that has a much more secure way to do your QR attendance.
I guess one of the issues with the current setup is I can scan my friend's QR code, and it will work 😅 It seems that we need some authentication to make sure that no one can cheat. Another idea is making a dynamically changing QR code based on the time the instructor opens the sheet
Yeah you can make a dynamically changing QR code each day. Just add a date field to your Google form and add that to the Google Sheet with each qr code. Prefill as usual and you're good to go
@@alinachen8455 Hi Aline, you don't need to. When the QR code is scanned, it records the date and time automatically. Just keep using the same QR code each day
@@HashAliNZ but sir suppose attendance is happening in a school through qr code and on a same time a student which is not present in class but his friend share his code through social media and on same time the absent student also mark there attendance.....😢 i think sir for attendance system we need a private qr code scanning application or web so no one can cheat through it please sir work on it and give is a perfect attendance system 😊
Hi Hash Ali! I liked your video to keep coming to it when needed. I have a question: I have a school and 3 duration class time (30 mins, 45 mins and 90 mins). Is it possible to add a dropdown list with all 3 duration class times?
Hi! Sorry for not getting back to you sooner! I have a video that describes how to do this, but without the use of QR codes. Check it out here: ruclips.net/video/-LBD0bXNFiQ/видео.html
Hi First of all a big thanks for the video i just wanted to know can we add any validation as such the qr code should be scanned only in an particular one user
Not with this method, sorry. You could turn on the option to require email sign-ins. However if you do this, the person scanning will need to click "Submit" and it won't automatically go to the submit page.
Thanks for your videos! I was able to recreate this last year, but for some reason I am having trouble this time around. I need to create a unique QR code for each class date rather than each student--we want to just show a QR at the beginning of class and have them scan, enter their name and hit submit. I got a pre-filled link that marks down the class date and when I click on that url from the google sheet, it will take me to a pre-filled form. However, when I use the code to create a QR code, the QR code will take me to the form without any prefilled date (so students would have to select). I've tried this with both 'viewform' and 'formResponses', but with no luck. Any help with getting the QR to link to a pre-filled sheet or generating unique QR codes without student names would be super appreciated!
How about sending each student their own student ID card, then have them come in and scan a dedicated device just for this purpose? Check it out here: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Thank you very much for your videos. They are very well explained and easy to follow. I am having an issue with this specific one... I followed all the directions and everything worked great, but not the scanning of the QR code... if I click on the created URL in the google spreadsheet, it does exactly what expected, the submission of the response in the form, but when scanning, it just opens the form as if I had not changed the viewform to formResponse... it opens the browser (chrome) and the form to submit... Any ideas? Thanks in advance!
I dowonloaded a copy of the file that you share in this video and that file does work so I am confused now.. 🤔 I am going to redo it and see if it works... 😫
@@rllaneso well, last night I checked the QR code and it still worked, but in the morning my QR is just as you said, let me know if you have fixed it! Ill tell you if I'm done with mine
How about a system where we don't have to deal with those pesky formulas and URLs? Check it out here: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
@@SriNugrahaniRK-if3nq Here's a different (and better) system where you don't need to rely on difficult formulas: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Just the video I needed. Can I also add an column that tells me if the person has logged in or logged out based on the condition when they scan the QR code, If its the first scan "login" value should be recorded in the column or if its the second scan "logout" value must be captured in the column???
Thank you, Hash! I have been looking for a better way in creating qr codes for attendance for events and bumped into this after 1 week of looking around. However, I can't seem to move forward from 7:59. I did follow exactly how you did it and I was successful using Control+Shift+enter for the URL, but I can never do it successfully with the QR Codes. Frustrating thinking what I'm doing wrong. Got stuck.
Hi! This is my second time using this process for attendance taking. Sir, can I use the same file for recurring meetings? same generated QR codes, form, and excel.
hi, a very helpful video, however, when i pasted the formula to generate the qr code, the link from qr code did not go to the page "your response has been recorded" instead it went to the list of attendance where i have to manually tick n the names. Could you kind enough to check why?
This is usually one of two reasons: 1. You've selected "Collected emails" 2. You've created more than one question in the Google Form. Here's a better system: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
@@SriNugrahaniRK-if3nq This is usually one of two reasons: 1. You've selected "Collected emails" 2. You've created more than one question in the Google Form. Here's a better system: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Question: is there a way to store the data locally? Without using the internet? Because in our place we have low or no bandwidth most of the time. Thank you so much.
Hi Ali, great video and I have already implemented it. However, I keep getting entries even during nights or from people who were not actually attending the class. It looks like someone else is simply using the URL to submit responses but I don't know why and what they can get out of it. Is there a way to "secure" the scanning to only those people authorized to do so? I know I can collect the emails but I don't want to add this extra "manual" steps. Thanks
Hi Damiano, Unfortunately there is no way to add super security to this system. I am working on other projects that will improve on this one, so hopefully that will solve the issues.
I noticed that when I set my form to collect email automatically , it recorded the scan as coming from my email, no matter whose code I scanned...could be a great way if students have to be signed into their school google account or network when scanning. just having someone else's qr code will not help. you'd have to have their phone or sign in information... @@HashAliNZ
Hello. Thank you so much for sharing details on how to do this. It is working, however, I would like to have the attendance scanned by QR Scanner, instead of using the phone or ipad camera. It is scanning, but instead of sharing a timestamp and the name, it's sharing a google link. Can you please help? I feel like it's a setting issue, but I can't figure out how to fix it.
I'm finding it difficult to know how it's works afterwards. Are the students suppose to scan their individual QR code to register them? If yes, do you leave the PC on for them to scanned each time or how?
There's different options. You could create a student ID for each person and give it to them. Print off all the QR codes, have the students stick it on the inside of their workbooks, then when they come into school they get scanned as they come in. Or you could have the full list on your computer and scan them as they come in (but if you're doing it this way, it'd just be easier to have tickboxes!)
@@Fakhrihilmi69 Yeah, that's an unfortunately downside to this method. That's why I made this updated one that is much more secure : ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
If you need to send tickets to attendees before the event, or record GPS/signature, or restrict check-ins (once, once per session, etc.), you can use the QR code ticket add-ons for Google Forms and Google Sheets.
This is amazing. I am so excited doing the arrays haha. I am noticing when I try to compile the QR codes, it is opening as text and not in my browser to complete. Any suggestions? I am scanning with an android if that matters.
I recommend using the BinaryEye scanner. It gives the option to open the QR code without having to click the URL link that pops up. Just head to the preferences and it's about 4th-ish from the bottom.
I recommend using the BinaryEye scanner. It gives the option to open the QR code without having to click the URL link that pops up. Just head to the preferences and it's about 4th-ish from the bottom.
@@HashAliNZ Thank you so much. Got Fixed. One more thing if you can help me with it will be great. How can we change QR Code On Daily Basics automatically? You suggested adding a date form, but I didn't get it clearly. so can you please let me know in detail
@Hash Ali Great video, however is there a way we can have one single QR code to enable users log their attendance, I have a started a small MMA gym, so need the system to log the clients attendance
Hi Hash, Is it possible to add another two or more questions on google form, create a pre-filled link, and generate the same QR system as you did in this video?
Hi Fernando, It's possible but you'd need a new QR code for each different option. Let's say you have 5 people, three questions each. That's like 125 different QR codes. Not very manageable
Wonder if it's possible to record two sheets columns, such as name & mobile number, into forms in an automated way? Can't Thank enough for great great videos..
No, not using a free version. Geolocation requires dynamic QRs, whereas Google's platform only accommodates static QRs. You'd have to pay for a different platform/service if you want geolocation. If you want a more secure system, check out my latest version: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
good day sir, I found your video useful, but can I ask how to add another column for age of the person in attendance and also have it exported when you need the excel file report? this will be a big help, thank you.
Don't do it in the Google Form, do it in the spreadsheet with a lookup table. See how here: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Question? You have to stand by and babysit the app per each student? As I see or think I see you have to click back page to do a new scan ... in otherwords ... 30 students should be able to stream line into class with their id qr code and that is that ... however it appears and I may be wrong hence question ... however it appears after each student scan you have to reset the app to take a new scan? is this correct what I am seeing? or am I incorrect? thank you
Yeah, was a good option back during pandemic. I have come up with a better, updated, more secure version of QR attendance that just uses a spare phone (most people I know have an old phone lying around): ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
@@HashAliNZ Thank you and yeah you did it! you enable no save button, no babysit app, you enable what many have not which is set the phone down and keep scanner on and allow students to stream in, scan and get to work, very nice. Little much in configs however but still nice ... and you showed me a few things as well in this update on thoughts and options as well thank you!
@@HashAliNZ One little question on/off topic if you can help me please ... two questions ... 1. I have a qr code scanner hooked to my computer which is what I will use not iphone ... that said, a usb scanner will dump data like a keyboard into any app, like text, excel etc. The question is, is there any software that you can recommend that is simple and not overloaded that will allow me to dump simple data and organize it with name, date and time ... as I find nothing out there and may have to create simple page in excel on my own ... if you keep excel open or any text app ... the scanner scans the data into it. So that brings me to my next question 2. which you did it but you config it to work with your software and configs ... my question of 2. is can I create a cell in excel that when data is dumped in it records the time stamp and date? more so if so then that should work even manually ... example ... say I type the word hello world into a cell ... as soon i hit enter i want a cell next to it to populate date and time. Be it a keyboard or scanner dumping data into it .. .both are one in same ... thus is there a way to dynamically auto generate the date and time. Thank you again!
hey sir wanted to say a great and helpful video . I had a question though , how can I send these qr codes individually to each participant if i have their email addresses . i know how to send emails in bulk by mail merging but I am not sure if I can send a QR code from excel tab through a mail . please help
Here's a revised system that allows you to send out the QR codes to all students to their email: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Hi. This has been really helpful and I've scrolled down the comments section but I couldnt find if anyone shared the same problem. When I scan another student's code, it pops up: "Saved progress It looks as though there's a more recent draft of your response. Update to your latest draft to pick up where you left off." and there's only one button that says update
Hi Fatima, There was a recent change with stock camera apps that means the scans don't go directly to the submission page. Try downloading the BinaryEye app and scanning from that. Let me know if that works.
Wow! Thanks mate! In your Patreon, do you teach how to make QR CODE for Patrol Management? Like if I'm walking around buildings, each building will have a QR code, when I login to Google Forms, I can scan each of the QR from each building and it will be logged in Google Form that I was there?
Hey No One, what id suggest is a qr code for each building that directs to a Google form with just a text field. Teacher inputs their unique code and submits it. Have all Forms attached to the same Google Sheet for easy reporting. This method prevents people from signing in other people and keeps students guessing as to what the teachers unique codes are
Great video Hash. Thanks for that. I have a question for you. Is it possible to trigger the action (for example, green light on Google form or any other visual effect) when attendee scan the QR code?
hi thx for the tutorial follow all your instruction got everything right my problem is when I scan QR code Error connection L version popup. anything I can do to fix that error? thx
Not reliably or easily. I'm working on a video now that should come out in a couple of weeks that doesn't use QR codes but has a check-in and check-out system.
Hi! Unfortunately QR Codes have stopped working in Google Sheets this last week. Here's a different (and better in every way) method: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
There is! I'm actually working on a video right now that should be coming out next week. I've been attempting to do it for the last three years and finally figured it out, so stay tuned to find out the fairly simple method!
Great stuff, but I feel like I'm missing something "big picture." Is the point of having individual URLs and QR codes for each student is that they don't have to select their name from the list on the Google Form? I share a classroom and can't think of a good way to have individual QR codes in the classroom. I don't think asking students to click on their name on a list of 30 students is much of a burden. Or am I missing something obvious?
Hi Dale, This method was introduced in the midst of the pandemic when classes were low contact to prevent the spreading of the disease. The QR system provided a way to get students to scan in without touching any screens and without a teacher calling out people's names and sending out their spittle 🤮 An alternative way to do it that has been popular has been to give people a Student ID card with their QR code on it and sign in - similar to how you'd swipe your code at an airport. I have a few other videos coming out over the next month covering different options. Thanks!
I have setup this up and have it working. A question though: How would/could it be setup so an iPad automatically scans the QR code when a kid holds their badge under it, processes it, and returns to scanning for the next code?
Hey Nick, I wish I had a good answer for you. That's a feature that QR scanners avoid because someone could be malicious in their scans. If you use BinaryEye you can auto-scan, but you'd need to push the Back button to get back to the camera.
After watching this video, is it possible to have our teachers have a district issued QR code like the one I created after watching this video, that is pulled to a google slide template. (Another video of yours I watched) They way, they can have the PNG qr code on their phone and be able to sign in to the PD I've created using your examples?
Hi. This is interesting and useful. I have a question. Can I use the same QR codes to record attendance on different days for the same students? For example, students attending a club meeting on different dates. Can I scan the codes for different dates and have all the dates in 1 sheet?
Great tutorial!! A quick question: I tried everything for hours but can't get my QR codes to appear on the sheet, it's just blank. I'm sure my coding/ formula is not wrong as i double checked and redo many times. Thank you!!
Hi, Unfortunately Google Sheets took away the ability to use their QR codes about three weeks ago. Check the description for ways to go about it (including a copy of the Google Sheet with the new working formula), or check out my newer method where you can create your own app: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
No, everyone gets a unique one. Check out my newest attendance video for a better, more secure system: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=6fC_FiytUy0fPP0H
Hi Ludwig, There was a recent change with stock camera apps that means the scans don't go directly to the submission page. Try downloading the BinaryEye app and scanning from that. Let me know if that works.
@Hash Ali thank you for this wonderful tutorial. Here is my issue. The link works well it does what is supposed to do. However, the QR code only works with iPhones. Android sends a request to Samsung notes. How can I disable that so the Android users can simply scan and the attendance recorded?
hi my friend, thanks for your vids. I have a question : anayone can access to the qr code can scan and add names to the attendence, how to fix that? thanks a lot and excuse my bad english
Anyone can access the QR codes, which is a downside to this method. That's why I made this upgraded method: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Super Nice video, it's super cool. I was wondering how to do the same using microsoft forms instead of google form. I checked but I didn't succeed. Can you plz tell me how to do?
This was very helpful and I will use it! Thank you! My only question is I got everything to work but scanning the qr code. I was able to generate qr codes but using binary eye didn't say your response has been recorded. I tried my camera and it'll send me straight to the Google form and I have to click on their names to record it. Binary only gives me the option to copy qr code. I believe I'm missing a setting.
Hey Gamer! In BinaryEye, click the three dots in the top-right. Click Preferences. Scroll right down the bottom. The 8th from the bottom is "Open immediately". Make sure this one is activated. Then you're good to go
@@HashAliNZ ok great thanks! I'll give it a shot. One last thing please so when I scan the qr code from my camera it sends it to the Google form and lets me select which student I want to put in. How do I get it to scan and automatically record the data like when you click on the link.
@@HashAliNZ ok ty and I really appreciate your help. I did that step properly, ok so what I'm realizing maybe. If I put the similar formula from the Google docs link and apply formresponse to the QR code part will that make the qr code scan and automatically record?
HI can you make an attendance sheet with QR codes without using google sheets. Could you use a bar code scanner on this. Also could add break times on this if the team gets 30 mins break?
Hi Kelvin. I don't have any experience with bar code scanners, so you'll need to Google your own model to see if yours can identify QRs. You can definitely make QR codes without Google Sheets. I use Sheets because it's insanely fast to populate a huge list of people. You can add automatic 30mins break time, but it's better to correctly record their time in and time out. Some people work through their break times and it wouldn't be fair to automatically deduct the 30 minutes without checking first. Another option you might want to look into is Jibble 2. I'm not affiliated with them, I just think they have a great system (and free for the first tier!): www.jibble.io/
@HashAliNZ The fundamental question for my organisation is: "Is it a dynamic or a static qr" that we are creating here? Would be very happy for an answer.
Yes, with PowerApps and SharePoint. I'm not well versed in it, though. Here's a different system that uses AppSheet: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
hi there, thank you so much for this tutorial! its easy to follow, not too long, and very useful for the program that i manage. only ONE thing, WHYYYYY won't my QR code pop up? i started from the very beginning 5 times and its still not working.
There's a couple reasons - first is that the formula could be wrong (this is the most common), second is it could be a lack of processing power in your computer. Here's a better system that will work for you: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Security can be an issue with this method. Unless you're willing to pay big $$$ for an app, you can't restrict using this method. If you've got Power Apps as part of Microsoft Suite, you can use that
No, the date is not taken into account. The date and time is automatically recorded by the Google Form. I have a new method coming out soon, so stay tuned!
Hi both of you! You could have just the one QR code, then turn on the "Record email" option in the Google Form, and instead of having the radio buttons with all the names, just have a name or ID field for the individuals to put in their own name/ID Number. The downside to this is that it won't automatically go straight to the "Form Response" screen and will only go to the "View Form" screen they will need to click on the Submit button. I have a few other Attendance videos coming out over the next four weeks, so stay tuned and I'll give you more options for taking attendance!
Thanks for the video, however I was wondering if we can do the method backwards... Imaging that we send the QR codes to the students and make the teacher scan the code at the time he access class. Question is, if there is a way to automatic send the QR codes to the students once we have the google sheets ready with the QR code. Thanks!
Absolutely - that's the way most people do it, especially those that go to daycare or kindergarten. Each person gets a student ID card or fob which has the QR code printed on it. As they come in, the teacher scans it with their own phone. Just have the Google Form collect email addresses so you know the scans are coming from the teacher's account. Unfortunately when you do turn on "Collect email addresses", you lose the ability to auto-scan, so the teacher will have to click the "Submit" button before it submits.
Absolutely. You'll need a full list of all students, then compare who is on the full list with who isn't on the scanned list. =UNIQUE(FILTER(, ISNA(MATCH(, , 0))))
Not at the moment. However there is a way to do it with MS PowerApps. It's actually a good method, but I unlisted it from my channel because I'm not great at answer questions about PowerApps. There are tutorials around if you search for PowerApps Attendance System
If you're able, hold on for about a week because I've got a new video coming out with a completely different process that'll save you time, effort, and any confusion!
@HashAliNZ, Thank you for the video. I think the QR code in Google APi is not working again; the codes are blank now and didn't change anything. How can you help? Thnak you
Can this be done with Excel 365? The problem I run into is printing the QR's with mail merge. My organization does not permit the use of the Google Docs mail merge extension.
Hi, Firstly I want to thank you. I have a question regarding access to register the attendance. As per the video anyone can scan the QR codes and the attendance will get registered. Can we restrict the access to register the attendance to just one google account?
Hey! your video very helpful and very inspiring. However I try to scan the QR Code, but somehow it wont submit automaticaly in the google form. It is automaticlly open to pre filled page. Do have any idea to solved the issue?
Check out an updated, better (in every way), more advanced, simple set-up, more efficient and secure system here: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
googleapi doesnt work
Correct. Description has had that in there for a couple months now with a solution 👍
I will do!! thanks from México I will let you know what I did :D thanks
Check out an updated, better (in every way), more advanced, simple set-up, more efficient and secure system here:
You one of them repeater bots?
Your tutorials are so helpful! Thank you!!
I am working on a Google Form that I only want the name to be pre-filled. I was successful with making the hyperlinks and using your formulas. However, the QR codes would only take me to the blank Google Form - not the pre-filled link. I tried it with an iPhone and an Android. I also tried it with a form made with my school's Google account and then my private Google account. Same issue in all of the ways I tried.
Any suggestions?
it works ! thank you so much for sharing good Sir, much love from Singapore.
I'm new to this
And an old lady
But excited to learn
It may be just me
But do you think you can slow down a bit
And be a little more beginner friendly
I really want to learn
But am slower than others!
Non-the-less
Thank you for your teachings!
Absolutely! All my future videos I will aim to walk through everything slower, and in each of my videos will be several levels for people of different skills levels. Thanks for the comment!
I looked at your methods. They are very good and can learn a lot. Thank you.
Everything related to this video of yours has been done properly.
I want to know how to send the QR code you made in Excel to the relevant students. I look forward to your kind reply.
Use the method in this video: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=K6MDFSFfl_8Y7MlA
And overall, that new video is a better method. More secure.
Thank you again. This was VERY HELPFUL.
Again though for my question. Can we make sure that they are the ones who really signed for the attendance? Thanks
No, not with this simple setup. I have a couple more attendance methods coming out over the next three weeks, so stay tuned for those. Not as high-tech, but definitely easier and more efficient than paper attendance
It really appreciating to take time to study us,
Very Big thank you, It really worked...
Thanks Alot
Same thing can you make a restriction on this attendance, Ex: 1 person can attend 1 time only like that
Welcome.. Very great effort.. Thank you for it
When I scan the QR code, it does not allow scanning to record attendance and absence correctly from a Samsung mobile, but rather it gives me to record attendance manually.. While on the Oppo device, when I scan the QR code, it works successfully.. What is the reason and what is the solution
Heya @TheMathlab NZ - I've been following your tutorials. Excellent thank you! I am keen to see how to convert your Attendance QR spreadsheet over to an AppSheet. Cheers Jimmy
I had no plans for that, but I'll give it some research. Thanks for the comment!
HI, Firstly I want to thank you again. Your first QR code attendance video really helped us during covid and we are still using the same system.
Wondering now if there is there a limit of the number of names (under question) you can put in a google form?
Hi Jenetau, I just tested it out. I managed to get mine to 5000. It took a while to paste in all the data, but it got there eventually. I did it in three parts: The first 3000 took about 30 seconds to load. The next 1000 took about 15 seconds to load. Same for the last 1000.
@@HashAliNZ Thank you very very much
This is really helpful! Can I ask, how about if I also want to track the in-between time like out for lunchbreak and back, and I want it to reflect on my google sheet?
The way we've done it in the past is to just scan the same qr code and filter out the times. It has some issues but it's super easy
Thank you so much! this is super helpful, but can I ask we you can download the qr codes with names using the google sheet we use here?
Hi Hannah, check out the latest QR attendance video for a better, more secure method that includes downloading or sending out the QR codes as student IDs: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Very helpful video. Thank You! One question, can the QR code include the mobile number which syncs to the mobile number that scans the code? This will avoid proxy attendance.
Not using this basic system, no. Microsoft PowerApps can do it, though. I do have a better system on my channel where you can create your own app for it: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Thank You!😊
Your videos are outstanding and so helpful. Is it possible to generate individual QR codes for each teacher that go to different PD sessions offered during the day? Everything I have watched from your videos works but I can't figure out how one individual assigned QR code can be linked to multiple PD sessions.
Thanks for the kind words.
Unfortunately there's no automated way to do that using the method from this video. If you want a less automated way using this method, there's two options:
1. Create a different Google Form for each PD session, then send out the QR codes for each one. That'll be a total pain in the butt.
2. Put a field in the Form for attendees to select their PD session they're attending. This could be problematic because they'd have access to the list of attendees.
Fortunately I've got a different method. Just create your own all using App Sheet for one PD session, then duplicate it for each of the other sessions. The teachers can sign in using the same QR code
ruclips.net/video/Hay_26HjPhA/видео.htmlsi=Up609SXdF-7guh6E
That’s so helpful thank you. Can we use only one QR code for all people at one time event.?
Absolutely. The downside to this is the lack of automatic sign in. I have a video in the works showing an amazing way to get it to work while also engaging your students!
Thanks. Anyway to make the data compare to who we should be expecting for each session (e.g. Monday AM, Monday PM). People are all the same
You could add filters. It is a little bit of work, but it can be done!
This is outstanding. I used what you I've learned from you videos to create PD sessions for our teachers. I have it working well. However, if I have a QR image for each teacher in my spreadsheet, is it possible to build an app that pulls the qr code from spreadsheet and sends to each teacher in our district?
Great work! This method maybe be completely useless now because it looks like the new Sheets rollout had completely gotten rid of qr codes. Luckily I've got this new method that can help send out qr codes to each of your staff: ruclips.net/video/Hay_26HjPhA/видео.html
Hey! I found this video very useful, is there any way I can include what time they scanned the QR code into the graph in Looker Studio? Thanks :)
There is the Table view in Looker Studio that doesn't aggregate (like sum or count would in a pivot table). This will be able to give you their times. It might be easier just to do this in Google Sheets, though. It won't look as pretty but it'll work faster.
tutorial plss@@HashAliNZ
@@HashAliNZ Love the video. I created everything you showed in the video other the Looker Studio. How do you make it so that when the kid scans their code it show a date and time that they scanned it? I run an after school program and I want the kids to scan their code to check in, but I need it to show the day and time they scanned it. I don't want to create student ID cards I want to take what you created in this video and have it record the day and time they scanned the code. Thanks
Thanks, this is just what I need, however my scanner only takes me to the form and not to the completed entry like when clicking on the links? Trying to work out where I’ve gone wrong. Any help appreciated. Keep up the amazing work.
Hi Jason. There's been a change to the way camera apps work. It's just happened in the last week or so. Download the BinaryEye app and use that to scan. Once you've got BinaryEye, click the three dots in the top right corner, then hit preferences. Go right down the bottom. The option that's like 8th from the bottom is "Open immediately". Turn that on, then scan away.
Hi! This was really helpful! But a quick question, can I extract the qr code from the excel as a photo? Thanks a lot! Also can I make the qr scan offline?
You could using the snipping tool to create a jpg out of it.
You can scan the qr code offline, but it won't submit anything since Google Forms requires internet to submit.
Great info Hash. I have watched all the videos on using QR codes for attendance. I do have a question, though. Is there a way to easily see which students DO NOT scan the QR code showing their attendance? Looker Studio does a great job of showing who checks in each day but I can't see who does not. That would be helpful in a large class so I know who I may need to reach out to and make sure everything is okay.
Thanks! Here's exactly what you need: ruclips.net/video/jae_VE7JJDw/видео.html
Import that list into your Looker Studio and you're good to go!
@@HashAliNZ Thanks! Great info!
Great video.!! May i ask for the scanner preferences/settings for it to automatically go to the google form without clicking it. Thanks!!
Absolutely. First, make sure you are using BinaryEye. It is open source and it's the only one I have reliably found that does instant scanning.
Once open, click the three dots in the top-right.
Click preferences
Go right down the bottom. The eighth option from the bottom is "Open Immediately". Turn that on.
Scan away!
Thank you very much! This is exactly what I’m looking for!
Great!
If you want an even better system, check this one out: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Great video. I have a question on how to hide the section where we get our pre-filled link and directly display the section where they need to response. thank you
Hey! This usually happens when you require someone to sign in or if you have more questions to answer.
If you're requiring someone to sign in then just wait until tomorrow evening cos I have a video coming out with a video that has a much more secure way to do your QR attendance.
I guess one of the issues with the current setup is I can scan my friend's QR code, and it will work 😅
It seems that we need some authentication to make sure that no one can cheat.
Another idea is making a dynamically changing QR code based on the time the instructor opens the sheet
you need to disable the response hehehe
Yeah you can make a dynamically changing QR code each day. Just add a date field to your Google form and add that to the Google Sheet with each qr code. Prefill as usual and you're good to go
@@HashAliNZ how to make a dynamically changing QR code each day?
@@alinachen8455 Hi Aline, you don't need to. When the QR code is scanned, it records the date and time automatically. Just keep using the same QR code each day
@@HashAliNZ but sir suppose attendance is happening in a school through qr code and on a same time a student which is not present in class but his friend share his code through social media and on same time the absent student also mark there attendance.....😢
i think sir for attendance system we need a private qr code scanning application or web so no one can cheat through it
please sir work on it and give is a perfect attendance system 😊
Hi Hash Ali! I liked your video to keep coming to it when needed. I have a question: I have a school and 3 duration class time (30 mins, 45 mins and 90 mins). Is it possible to add a dropdown list with all 3 duration class times?
Hi! Sorry for not getting back to you sooner! I have a video that describes how to do this, but without the use of QR codes. Check it out here: ruclips.net/video/-LBD0bXNFiQ/видео.html
Hi First of all a big thanks for the video i just wanted to know can we add any validation as such the qr code should be scanned only in an particular one user
Not with this method, sorry. You could turn on the option to require email sign-ins. However if you do this, the person scanning will need to click "Submit" and it won't automatically go to the submit page.
Thanks for your videos! I was able to recreate this last year, but for some reason I am having trouble this time around. I need to create a unique QR code for each class date rather than each student--we want to just show a QR at the beginning of class and have them scan, enter their name and hit submit. I got a pre-filled link that marks down the class date and when I click on that url from the google sheet, it will take me to a pre-filled form. However, when I use the code to create a QR code, the QR code will take me to the form without any prefilled date (so students would have to select). I've tried this with both 'viewform' and 'formResponses', but with no luck. Any help with getting the QR to link to a pre-filled sheet or generating unique QR codes without student names would be super appreciated!
This is also my question! Thanks so much
Yes. It only goes to my form. Doesn't automatically submit.
How about sending each student their own student ID card, then have them come in and scan a dedicated device just for this purpose? Check it out here: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
@@bricehudson9541 New system here with auto-submit here: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
@@heathergraham5380 Great question. New system here: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Thank you for the great video!
Is there any way to do this without the students having a google account?
Absolutely. Check it out here: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Thanks, this is awesome. How do you ensure that one person doesn't scan for the other who did not attend.
By creating your own app. It's simpler than it sounds! Check it out here: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Thank you very much for your videos. They are very well explained and easy to follow. I am having an issue with this specific one... I followed all the directions and everything worked great, but not the scanning of the QR code... if I click on the created URL in the google spreadsheet, it does exactly what expected, the submission of the response in the form, but when scanning, it just opens the form as if I had not changed the viewform to formResponse... it opens the browser (chrome) and the form to submit... Any ideas? Thanks in advance!
I dowonloaded a copy of the file that you share in this video and that file does work so I am confused now.. 🤔 I am going to redo it and see if it works... 😫
@@rllaneso well, last night I checked the QR code and it still worked, but in the morning my QR is just as you said, let me know if you have fixed it! Ill tell you if I'm done with mine
How about a system where we don't have to deal with those pesky formulas and URLs? Check it out here: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
@@SriNugrahaniRK-if3nq Here's a different (and better) system where you don't need to rely on difficult formulas: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Just the video I needed.
Can I also add an column that tells me if the person has logged in or logged out based on the condition when they scan the QR code, If its the first scan "login" value should be recorded in the column or if its the second scan "logout" value must be captured in the column???
How about creating your own app? Create this once, then duplicate it for the log out: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Thank you, Hash! I have been looking for a better way in creating qr codes for attendance for events and bumped into this after 1 week of looking around. However, I can't seem to move forward from 7:59. I did follow exactly how you did it and I was successful using Control+Shift+enter for the URL, but I can never do it successfully with the QR Codes. Frustrating thinking what I'm doing wrong. Got stuck.
Don't use this method. Use this one: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=GfBdFz-8lH3T7DGT
@@HashAliNZ got it working now! Thank you!!! Looking forward to learning more from your tutorials :)
Hi! This is my second time using this process for attendance taking. Sir, can I use the same file for recurring meetings? same generated QR codes, form, and excel.
Yes. Just make sure everyone that's attending is in your Google Form. However, this method doesn't use Excel it uses Google Sheets.
@@HashAliNZ You are so helpful and responsive, Sir. Thank you so much!
hi, a very helpful video, however, when i pasted the formula to generate the qr code, the link from qr code did not go to the page "your response has been recorded" instead it went to the list of attendance where i have to manually tick n the names. Could you kind enough to check why?
I'm currently facing the same issue, still looking for help tho
This is usually one of two reasons:
1. You've selected "Collected emails"
2. You've created more than one question in the Google Form.
Here's a better system: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
@@SriNugrahaniRK-if3nq This is usually one of two reasons:
1. You've selected "Collected emails"
2. You've created more than one question in the Google Form.
Here's a better system: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
if not binary scanner, u will need to submit manually
Question: is there a way to store the data locally? Without using the internet? Because in our place we have low or no bandwidth most of the time. Thank you so much.
Yep! This new system works without internet and reconnects when you get back in range: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Hi, Thanks for your great content. How can create a QR code which is scanable by specify devices/ email?
Hi Ali, great video and I have already implemented it. However, I keep getting entries even during nights or from people who were not actually attending the class. It looks like someone else is simply using the URL to submit responses but I don't know why and what they can get out of it. Is there a way to "secure" the scanning to only those people authorized to do so? I know I can collect the emails but I don't want to add this extra "manual" steps. Thanks
Hi Damiano,
Unfortunately there is no way to add super security to this system. I am working on other projects that will improve on this one, so hopefully that will solve the issues.
I noticed that when I set my form to collect email automatically , it recorded the scan as coming from my email, no matter whose code I scanned...could be a great way if students have to be signed into their school google account or network when scanning. just having someone else's qr code will not help. you'd have to have their phone or sign in information... @@HashAliNZ
Hello. Thank you so much for sharing details on how to do this. It is working, however, I would like to have the attendance scanned by QR Scanner, instead of using the phone or ipad camera. It is scanning, but instead of sharing a timestamp and the name, it's sharing a google link. Can you please help? I feel like it's a setting issue, but I can't figure out how to fix it.
Thanks for the question. That would be based on the se
I'm finding it difficult to know how it's works afterwards. Are the students suppose to scan their individual QR code to register them? If yes, do you leave the PC on for them to scanned each time or how?
There's different options. You could create a student ID for each person and give it to them. Print off all the QR codes, have the students stick it on the inside of their workbooks, then when they come into school they get scanned as they come in.
Or you could have the full list on your computer and scan them as they come in (but if you're doing it this way, it'd just be easier to have tickboxes!)
@@HashAliNZ how do you print out the qr code from g sheets given that its a lot of numbers
Sir I just need your number
@@HashAliNZhurmm they could have copied the URL and use it even at home 😭
@@Fakhrihilmi69 Yeah, that's an unfortunately downside to this method. That's why I made this updated one that is much more secure
: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
If you need to send tickets to attendees before the event, or record GPS/signature, or restrict check-ins (once, once per session, etc.), you can use the QR code ticket add-ons for Google Forms and Google Sheets.
This is amazing. I am so excited doing the arrays haha. I am noticing when I try to compile the QR codes, it is opening as text and not in my browser to complete. Any suggestions? I am scanning with an android if that matters.
Same Issue, If you find a Solution. Please let me know
I recommend using the BinaryEye scanner. It gives the option to open the QR code without having to click the URL link that pops up. Just head to the preferences and it's about 4th-ish from the bottom.
I recommend using the BinaryEye scanner. It gives the option to open the QR code without having to click the URL link that pops up. Just head to the preferences and it's about 4th-ish from the bottom.
@@HashAliNZ Thank you so much. Got Fixed. One more thing if you can help me with it will be great. How can we change QR Code On Daily Basics automatically? You suggested adding a date form, but I didn't get it clearly. so can you please let me know in detail
@Hash Ali Great video, however is there a way we can have one single QR code to enable users log their attendance, I have a started a small MMA gym, so need the system to log the clients attendance
Hi Rohan, One way to do this for free is to have the one QR code to scan as people enter which has a text field for them to add in their user ID
Hi Hash, Is it possible to add another two or more questions on google form, create a pre-filled link, and generate the same QR system as you did in this video?
Hi Fernando, It's possible but you'd need a new QR code for each different option. Let's say you have 5 people, three questions each. That's like 125 different QR codes. Not very manageable
@@HashAliNZ Thank you and yes that would be too many to manage.
Wonder if it's possible to record two sheets columns, such as name & mobile number, into forms in an automated way? Can't Thank enough for great great videos..
Sure, but if you already have the mobile number for each person then it's better to use a vlookup
Hello. Can you add geolocation track everytime they scan the qr code.
No, not using a free version. Geolocation requires dynamic QRs, whereas Google's platform only accommodates static QRs. You'd have to pay for a different platform/service if you want geolocation. If you want a more secure system, check out my latest version: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
good day sir, I found your video useful, but can I ask how to add another column for age of the person in attendance and also have it exported when you need the excel file report? this will be a big help, thank you.
Don't do it in the Google Form, do it in the spreadsheet with a lookup table. See how here: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Question? You have to stand by and babysit the app per each student? As I see or think I see you have to click back page to do a new scan ... in otherwords ... 30 students should be able to stream line into class with their id qr code and that is that ... however it appears and I may be wrong hence question ... however it appears after each student scan you have to reset the app to take a new scan? is this correct what I am seeing? or am I incorrect? thank you
Yeah, was a good option back during pandemic.
I have come up with a better, updated, more secure version of QR attendance that just uses a spare phone (most people I know have an old phone lying around): ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
@@HashAliNZ Thank you and yeah you did it! you enable no save button, no babysit app, you enable what many have not which is set the phone down and keep scanner on and allow students to stream in, scan and get to work, very nice. Little much in configs however but still nice ... and you showed me a few things as well in this update on thoughts and options as well thank you!
@@HashAliNZ One little question on/off topic if you can help me please ... two questions ... 1. I have a qr code scanner hooked to my computer which is what I will use not iphone ... that said, a usb scanner will dump data like a keyboard into any app, like text, excel etc. The question is, is there any software that you can recommend that is simple and not overloaded that will allow me to dump simple data and organize it with name, date and time ... as I find nothing out there and may have to create simple page in excel on my own ... if you keep excel open or any text app ... the scanner scans the data into it. So that brings me to my next question 2. which you did it but you config it to work with your software and configs ... my question of 2. is can I create a cell in excel that when data is dumped in it records the time stamp and date? more so if so then that should work even manually ... example ... say I type the word hello world into a cell ... as soon i hit enter i want a cell next to it to populate date and time. Be it a keyboard or scanner dumping data into it .. .both are one in same ... thus is there a way to dynamically auto generate the date and time. Thank you again!
hey sir wanted to say a great and helpful video . I had a question though , how can I send these qr codes individually to each participant if i have their email addresses . i know how to send emails in bulk by mail merging but I am not sure if I can send a QR code from excel tab through a mail . please help
Here's a revised system that allows you to send out the QR codes to all students to their email: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Hi. This has been really helpful and I've scrolled down the comments section but I couldnt find if anyone shared the same problem. When I scan another student's code, it pops up:
"Saved progress
It looks as though there's a more recent draft of your response. Update to your latest draft to pick up where you left off."
and there's only one button that says update
Hi Fatima,
There was a recent change with stock camera apps that means the scans don't go directly to the submission page. Try downloading the BinaryEye app and scanning from that. Let me know if that works.
Wow! Thanks mate! In your Patreon, do you teach how to make QR CODE for Patrol Management? Like if I'm walking around buildings, each building will have a QR code, when I login to Google Forms, I can scan each of the QR from each building and it will be logged in Google Form that I was there?
Hey No One, what id suggest is a qr code for each building that directs to a Google form with just a text field. Teacher inputs their unique code and submits it. Have all Forms attached to the same Google Sheet for easy reporting. This method prevents people from signing in other people and keeps students guessing as to what the teachers unique codes are
Great video Hash. Thanks for that. I have a question for you. Is it possible to trigger the action (for example, green light on Google form or any other visual effect) when attendee scan the QR code?
How about a beep? New system here: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
hi thx for the tutorial follow all your instruction got everything right my problem is when I scan QR code Error connection L version popup. anything I can do to fix that error? thx
I've never seen that before. Here's a better system to bypass the errors: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Great Video i see the check in timestamp but is there a way to also get a checkout timestamp using the same QR code ?
Not reliably or easily. I'm working on a video now that should come out in a couple of weeks that doesn't use QR codes but has a check-in and check-out system.
@@HashAliNZ ok great I will support your work thank you 👍🏽
I'm really very thankful when I saw this video and it really works but lately all qrcode is not displaying. please help me. what will I do.
Hi! Unfortunately QR Codes have stopped working in Google Sheets this last week. Here's a different (and better in every way) method: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Is there a way to email or text each QR code to the appropriate individual?
There is! I'm actually working on a video right now that should be coming out next week. I've been attempting to do it for the last three years and finally figured it out, so stay tuned to find out the fairly simple method!
Great stuff, but I feel like I'm missing something "big picture." Is the point of having individual URLs and QR codes for each student is that they don't have to select their name from the list on the Google Form? I share a classroom and can't think of a good way to have individual QR codes in the classroom. I don't think asking students to click on their name on a list of 30 students is much of a burden. Or am I missing something obvious?
Hi Dale,
This method was introduced in the midst of the pandemic when classes were low contact to prevent the spreading of the disease. The QR system provided a way to get students to scan in without touching any screens and without a teacher calling out people's names and sending out their spittle 🤮
An alternative way to do it that has been popular has been to give people a Student ID card with their QR code on it and sign in - similar to how you'd swipe your code at an airport.
I have a few other videos coming out over the next month covering different options.
Thanks!
I have setup this up and have it working. A question though: How would/could it be setup so an iPad automatically scans the QR code when a kid holds their badge under it, processes it, and returns to scanning for the next code?
Hey Nick, I wish I had a good answer for you. That's a feature that QR scanners avoid because someone could be malicious in their scans. If you use BinaryEye you can auto-scan, but you'd need to push the Back button to get back to the camera.
After watching this video, is it possible to have our teachers have a district issued QR code like the one I created after watching this video, that is pulled to a google slide template. (Another video of yours I watched) They way, they can have the PNG qr code on their phone and be able to sign in to the PD I've created using your examples?
Happy New Year mate. Keep it up
You too! I look forward to learning some top management techniques from you this year!
Hi. This is interesting and useful. I have a question. Can I use the same QR codes to record attendance on different days for the same students? For example, students attending a club meeting on different dates. Can I scan the codes for different dates and have all the dates in 1 sheet?
Yes you can do that. It automatically records the date and time it's scanned. You'll just need to figure out what times relates to which club.
@@HashAliNZ thank you. Will test this out. Very helpful.
Great tutorial!! A quick question: I tried everything for hours but can't get my QR codes to appear on the sheet, it's just blank. I'm sure my coding/ formula is not wrong as i double checked and redo many times. Thank you!!
Hi, Unfortunately Google Sheets took away the ability to use their QR codes about three weeks ago. Check the description for ways to go about it (including a copy of the Google Sheet with the new working formula), or check out my newer method where you can create your own app: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Hello It's very good. Thank you.
Thanks! Here's a better way: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Will
The QR code be the same for everyone? Wanted to print the code on a ticket that we can scan to track those who show up. Thanks !
No, everyone gets a unique one. Check out my newest attendance video for a better, more secure system: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=6fC_FiytUy0fPP0H
Can I do one for arrangement in seating ?
is it possible to scan bulk of QR and post it all together into the excel? (instead of one by one ?)
Yep! Check it out here: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Thank you. Is there any way that I can make QR code to collect my students' food eating numbers from the cafeteria?
Hmmm interesting. I'll work on that!
very helpful video...but when other phone is scanning (android phones) the list appears and need to select and submit the response
Hi Ludwig,
There was a recent change with stock camera apps that means the scans don't go directly to the submission page. Try downloading the BinaryEye app and scanning from that. Let me know if that works.
hello Hash Ali,
The App worked...thanks a lot
@Hash Ali thank you for this wonderful tutorial. Here is my issue. The link works well it does what is supposed to do. However, the QR code only works with iPhones. Android sends a request to Samsung notes. How can I disable that so the Android users can simply scan and the attendance recorded?
How about creating your own app? It's easier than it sounds! Check it out here: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
hi my friend, thanks for your vids. I have a question : anayone can access to the qr code can scan and add names to the attendence, how to fix that? thanks a lot and excuse my bad english
Anyone can access the QR codes, which is a downside to this method. That's why I made this upgraded method: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Super Nice video, it's super cool.
I was wondering how to do the same using microsoft forms instead of google form. I checked but I didn't succeed. Can you plz tell me how to do?
This was very helpful and I will use it! Thank you! My only question is I got everything to work but scanning the qr code. I was able to generate qr codes but using binary eye didn't say your response has been recorded. I tried my camera and it'll send me straight to the Google form and I have to click on their names to record it. Binary only gives me the option to copy qr code. I believe I'm missing a setting.
Hey Gamer!
In BinaryEye, click the three dots in the top-right. Click Preferences.
Scroll right down the bottom. The 8th from the bottom is "Open immediately". Make sure this one is activated.
Then you're good to go
@@HashAliNZ ok great thanks! I'll give it a shot. One last thing please so when I scan the qr code from my camera it sends it to the Google form and lets me select which student I want to put in. How do I get it to scan and automatically record the data like when you click on the link.
@@pft4lifegamer4 if you follow the section from 2:34 that'll get you the automatic selection when scanning
@@HashAliNZ ok ty and I really appreciate your help. I did that step properly, ok so what I'm realizing maybe. If I put the similar formula from the Google docs link and apply formresponse to the QR code part will that make the qr code scan and automatically record?
@@pft4lifegamer4 Yes, you'll also need to delete the part directly after the formResponse part of the URL. The bit that says usp=pp_url&
Thanks for the information
You're welcome! If you need something better, check this one out: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
HI can you make an attendance sheet with QR codes without using google sheets. Could you use a bar code scanner on this. Also could add break times on this if the team gets 30 mins break?
Hi Kelvin. I don't have any experience with bar code scanners, so you'll need to Google your own model to see if yours can identify QRs.
You can definitely make QR codes without Google Sheets. I use Sheets because it's insanely fast to populate a huge list of people.
You can add automatic 30mins break time, but it's better to correctly record their time in and time out. Some people work through their break times and it wouldn't be fair to automatically deduct the 30 minutes without checking first.
Another option you might want to look into is Jibble 2. I'm not affiliated with them, I just think they have a great system (and free for the first tier!): www.jibble.io/
@TheMathLab NZ thank you so much your videos have helped me so much
Did you ever find a solution to the bar code scanner question? I was having the same thought
@HashAliNZ The fundamental question for my organisation is: "Is it a dynamic or a static qr" that we are creating here?
Would be very happy for an answer.
Static
@@HashAliNZ thx!
Can you do the same thing for Microsoft forms and Microsoft excel?
Yes, with PowerApps and SharePoint. I'm not well versed in it, though. Here's a different system that uses AppSheet: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Such a great Vid, H. : ) Thanks for the excellence and resource. -New Fan.
You're very welcome!
hi there, thank you so much for this tutorial! its easy to follow, not too long, and very useful for the program that i manage. only ONE thing, WHYYYYY won't my QR code pop up? i started from the very beginning 5 times and its still not working.
There's a couple reasons - first is that the formula could be wrong (this is the most common), second is it could be a lack of processing power in your computer. Here's a better system that will work for you: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
well explained now how I can download these qr code so i can merge it with a design for each person
Like this: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Great video, but what if little Jimmy scanned his own QR code? Is there a way to restrict it so that only 1 device can scan student's QR codes.
Security can be an issue with this method. Unless you're willing to pay big $$$ for an app, you can't restrict using this method. If you've got Power Apps as part of Microsoft Suite, you can use that
Does it generate a new date specific QR code for each class date if there are multiple class dates?
No, the date is not taken into account. The date and time is automatically recorded by the Google Form. I have a new method coming out soon, so stay tuned!
This is excellent but I have a question. Is there any way to have one QR instead of multiple QR code for each individual
Hello im having the same issue if you found a solution i hope you can help me
Hi both of you! You could have just the one QR code, then turn on the "Record email" option in the Google Form, and instead of having the radio buttons with all the names, just have a name or ID field for the individuals to put in their own name/ID Number. The downside to this is that it won't automatically go straight to the "Form Response" screen and will only go to the "View Form" screen they will need to click on the Submit button. I have a few other Attendance videos coming out over the next four weeks, so stay tuned and I'll give you more options for taking attendance!
Thanks for the video, however I was wondering if we can do the method backwards...
Imaging that we send the QR codes to the students and make the teacher scan the code at the time he access class.
Question is, if there is a way to automatic send the QR codes to the students once we have the google sheets ready with the QR code.
Thanks!
Absolutely - that's the way most people do it, especially those that go to daycare or kindergarten. Each person gets a student ID card or fob which has the QR code printed on it. As they come in, the teacher scans it with their own phone. Just have the Google Form collect email addresses so you know the scans are coming from the teacher's account. Unfortunately when you do turn on "Collect email addresses", you lose the ability to auto-scan, so the teacher will have to click the "Submit" button before it submits.
Here's an updated version that does exactly that!
Here's a better system: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
This is so cool!!
You haven't seen anything yet! Check this one out: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
Nice work thanks you so much, this is exactly what I want.
Excellent, thanks!
Can we make on on microsoft forms and excel without using google apps??
No, not with Excel. You can with Microsoft Forms + Sharepoint + PowerApps but to implement it would take understanding of Azure.
Can you add sms alert for parents so they know if their child reaches or leaves the class?
Not using this method, but you could using Google App Sheet
Is there a way to get a general QR code upon scanning links each individual to their QR code?
Is it possible to have it sheets display those who HAVENT scanned their QR? I would like to track those who are absent
Absolutely. You'll need a full list of all students, then compare who is on the full list with who isn't on the scanned list.
=UNIQUE(FILTER(, ISNA(MATCH(, , 0))))
Is there a way we can do the same with Microsoft Forms and Excel?
Not at the moment. However there is a way to do it with MS PowerApps. It's actually a good method, but I unlisted it from my channel because I'm not great at answer questions about PowerApps. There are tutorials around if you search for PowerApps Attendance System
Good day, if done everything like in your video, but the QR codes don't show. What do I have to do to get them to show?
If you're able, hold on for about a week because I've got a new video coming out with a completely different process that'll save you time, effort, and any confusion!
Great work, thanks for sharing
Thanks for watching!
@HashAliNZ, Thank you for the video. I think the QR code in Google APi is not working again; the codes are blank now and didn't change anything. How can you help? Thnak you
Yes it stopped working a while ago. Here's an updated version that should work
=ArrayFormula(if(B2:B="",,image("quickchart.io/qr?text="&B2:B)))
Can this be done with Excel 365? The problem I run into is printing the QR's with mail merge. My organization does not permit the use of the Google Docs mail merge extension.
I wish! Nah, it can't be done. I've tried so many different options and found nothing that works unfortunately!
@@HashAliNZ thank you
Hi, Firstly I want to thank you. I have a question regarding access to register the attendance. As per the video anyone can scan the QR codes and the attendance will get registered. Can we restrict the access to register the attendance to just one google account?
Even better, send each student their QR code and have only one device scanning them in: ruclips.net/video/Hay_26HjPhA/видео.htmlsi=wTzUFBBzKsuy3dnA
I can't reach the url you used (you say in description but couldn't find it)
It's still there, but check out this new and improved version: ruclips.net/video/Hay_26HjPhA/видео.html&lc=UgwDU6yGASJwARYnZdp4AaABAg
What can I do if I want the QR code to say if they are in the list or not
Hey! your video very helpful and very inspiring. However I try to scan the QR Code, but somehow it wont submit automaticaly in the google form. It is automaticlly open to pre filled page. Do have any idea to solved the issue?
Hey! Make sure you've changed the URL to formResponse?entry. as shown at 4:10
THANK yOU SO MUCH very helpful
You're welcome!
Hash, if the employee is on a medical leave or annual leave, how can I update this using the QR code?