This APP runs my entire business (2020 Asana Tutorial)
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- Опубликовано: 10 сен 2024
- For years I ran my business from a simple to-do list. Everything that I needed to do in my business was on my list, and I was pretty good at getting things done!
Fast forward to a while later, and my business had grown... a lot. While I was really excited to tackle new projects and hire new team members to help me, my to-do list began to feel completely overwhelming. I began to avoid the projects on my list, because I was subconsciously managing every task I had.
That's when I was introduced to Asana, and it changed my life and business for the better.
In this video, I'm giving you a sneak peek into my Asana, so you can see exactly how I use it to run my entire business. Hope you enjoy!
🔹 Sign up for Asana here: asana.com/crea...
🔹 Download the FREE Online Business Quickstart Guide:
www.gillianper...
// WHAT TO WATCH NEXT
7 Easy Changes to Make You More Successful
• 7 Easy Changes to Make...
The #1 thing keeping you from becoming successful
• The #1 thing keeping y...
How to Start an Online Business in 2020
• How to Start an Online...
Daily Habits that Changed My Life
• Daily Habits that Chan...
My 4 hr/day Work Routine
• My 4 hr/day Work Routine
// LINKS
Learn more about Gillian and find resources to build your online business:
www.gillianper...
Join our private Facebook group! gillianperkins...
Follow Gillian on Instagram to get a BTS look at what it's like to be a digital entrepreneur: / gillianzperkins
// FILMING EQUIPMENT
My main camera: amzn.to/39myvZB
Great (more affordable) alternative: amzn.to/2SARJUp
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Ring light: amzn.to/39h9oaC
Other lights: amzn.to/2OKhzEv
// MAIL
Gillian Perkins International
P.O. Box 13573
Salem, OR 97309
NOTE: This description may contain affiliate links to products we enjoy using ourselves. Should you choose to use these links, this channel may earn affiliate commissions at no additional cost to you. We appreciate your support!
Want more in-depth training like this? Check out Startup Society, the training program I created for online entrepreneurs: www.gillianperkins.com/join-startup-society/
Nice video
Thanks am gonna log in now ,and try 😍
You did a great job!
Hi Gillian, I didn't hear if you said you have the free or paid version? I am trying to choose 1 project management tool both for business and personal :). I think Asana could do it but don't want to start building pages to find out later/too late that it doesn't have everything that I need.
Do you add comments and files/links/pics to each task so you have all needed info to complete the task or do you capture this that somewhere else?
If you do it within Asana, do you still have enough storage or do you need to delete stuff, save in your hard drive as you go along and therefore duplicating effort?
Do you know if it is possible to create 2 workspaces to divide all personal and business projects? thank you
@@froufou100 she must be using paid as she has paid features such as timeline
can you please talk about hiring an operations manager: What they do, what you look for, when you needed one, how big you were when you started looking, cost of one, and so on? I will love you forever!
I've been using Asana for a couple years. I absolutely love it. It's always interesting to see how others use it to maximize their productivity. I realized watching this that I could tweak my system and make better use of templates. Thanks for sharing!
It’s so nice to get a video from someone who actually shows you how they personally use the software.
I love this lady.... She makes everything look and sound so simple... She knows what she is talking about... Sure!
Been using this app for the last 2 months, LOVE IT. I do everything in there, even scripting my videos!
I have tried doing boards on Asana, but I have found that Asana lists are way more effective for how I opperate. The majority the youtubers I have seen prefer boards, but Im just not a fan. They just look super messy to me and my brain focuses on the messiness rather than what needs to get done
I use both, depending on what type of project I'm doing, but I definitely know what you mean!
That's the best part of Asana.. you can customize it for your brain. And how you work best. Depending on the project, I use all the views.
Literally watching this with my handwritten to do list next to me😅
I’m literally navigating how I run and manage and organize everything. Excited about this video. The best!!
*wow really ??*
@@Amber_Heard yep!
@@HeyEricaSmith how are you sweetie ??
You'll find Asana so helpful! Glad you enjoyed the video!
Oh, that is amazing - what great timing for me! I am currently in an organisational crisis trying to sort out my life and work schedule more effectively and I keep on bouncing between different apps and calendars, but none of them seem to do what I want them to do. Asana sounds and looks amazing, thanks a lot for sharing Gillian! ❤️🙏
Highly recommend!!
OMG ... You are speaking my language! You said, "I had to use all this brain power in order to keep everything organized ..." That's me. I get to my desk and I'm like (Syntax Error!).
I have not watched your entire video yet, but just by skimming through - this is exactly what I needed
Honestly one of the best walk-through videos I've ever seen; thank you so much for the Asana brief and the structure behind the company. :)
One can have the best of tools and equipment, but if one lacks the discipline to keep going-on, nothing moves. Having said that, I get the point of getting yourself organized in such a manner - keeps you focussed on the work which in turn, leads to better results. Asana seems like a good option to try out :)
Absolutely. I do find that Asana really helps me to feel a lot less overwhelmed, though, which makes it EASIER to take action. :)
Thanks for doing this video. I have exactly 10 minutes of Asana usage and this video jumped my knowledge by an order of magnitude! Thank you.
We (the IT department at work) also use Asana to plan each Sprint! I love ticking off a task because of the little flying pictures that appear on the screen :P
I had not heard of this but will definitely have to check it out. It's the little things, like a flying picture that make the day, right?!
great content and your high quality videos are pretty much flawless!
Oh, thank you so much!
that was wonderful! Im just getting started with Asana this week to run my Blogging Business. :) Love all the organization features and being able to brain dump everything into Asana so that I wont get overwhelmed with everything!
Who else loves Gillian?? 💜
Me here 😍she inspires me
Very organized lady.
❣️Just said to myself, "I love Gillian" & then came across your comment. 🥰
If you miss one of the tasks that come up "Today"....let's say you didn't work that day due to illness, visiting family, binge-watching [whoops, I digress] where does that Task go? Is it still visible? Hope the question isn't as clear as mud. You Rock Lady!
This is absolutely hands down one of the most helpful videos I've ever seen! I use Asana but have really been struggling with organizing the projects...what you did by organizing them into "Teams" blew my mind. lol. And a TON of other useful info. I took mad notes! Thank you!!!!
Great video! Extremely practical and useful! I did not know Asana but will now have a look at it and probably eventually use it. I am looking forward to more vids like this one from you. Excellent job! 👍🏼
It's incredibly helpful! Hope you enjoy it. :)
I loved how in-depth you went with this video! Thank you so much Ms. Gillian!
Thanks for sharing this video. I personally use Notion but Asana, clickup, coda are all great options with so many other apps out there.
couldn't agree more! It's great that there are so many options these days!
Thank you Gillian for showing us this useful tool! You have been such an inspiration for me 😄
You're welcome, and that makes me really happy to hear. :)
I love asana! I used it when I worked at a tech startup👍 Very useful.
Isn't it the best??
God i couldn't focus, because of how beautifully you are.
I've only been using Asana for a couple months and this video was incredibly helpful to me! I have so many more ideas on how to make things even more organized 🥳 thank you!
Great video and information, Gillian. Your coverage on the 3 solutions after 5:00 was especially helpful.
Thank you! Also your hair is everything! Living for the volume!!
i can remember 3 months ago ,i watchef out your video on how to start youtube channel and i was inspired to start mine😍thanks alot for this tips ,personally am very greatfull
How did you get this sub projects? I meant that it is showed in a list? In my view its only the Team there and all project are under "projects" tab
I LOVE ASANA! I love this video & I love you for going into such detail! Keep rocking it, girl!
I am really interested to try it now!
loved this video. thanks for making it.
Would love to see a video dedicated to your editorial calendar and how that works!
Automation is the key. Thanks for sharing
It can really be a time saver. :)
This is AMAZING! Being able to repeat tasks just made my whole day (among other things). Thanks, Gillian! =D
I like her hair, I can’t help it.
So incredibly helpful! Thank you Gillian!
I used to be obsessed with Trello!!! Still love it, however I moved to something called AirTable. I love databases, and organizing my tasks for projects in the form of variable data stored in databases... Is freaking awesome, gives me alot more flexibility!!!! It's more of an actual system as compared to other apps like Trello and asana
AirTable is awesome! Quiet a lot like Asana :) Trello's just too limited!
@@gillianzperkins yess agreed!! Oh and thank you for all the wonderful content has helped me alot the past 2 years!!!
Very useful as always Gillian. I personally use a different project management software, but I agree that it's important to move past to-do lists and actually organise your work/business.
Yes, that's the most important thing. :)
I love her vid so much
awww, thank you!!
Thanks for showing us how to use this useful tool. i am definately going to be trying this..
You'll love it! Changed my LIFE.
Just finish my working day😂
wow this is great! I have to expand my team and asana will be awesome to use
Love it! Thank you.
May I ask you what plan are you using here?
Looks really interesting. Think its time to give this app a try. Thank you Gillian
Their free version is a great way to get started and see if you like it!
@@gillianzperkins Thank you Gillian. Already installed it so lets give it a solid test. Never actually heard of this until now but some great features for sure.
That's so awesome! Thanks for willing to share your knowledge! :)
Great video and explanation. I really love the drag and drop feature. Anyone here use Asana to plan their sales cadence and messaging while assigning it to a lead generation person?
Excellent video. Thank you! Can you please explain how to create categories to organize projects? I’m utilizing the free version.
Wow! Thank you Gillian this app seems really helpful in organising ones tasks and projects. Thank you. From Smanga Dominion Kay South Africa.
thank you so much. this is really what I need right now
Such an awesome overview!!! Thank you!
So informative, thank you👋 Is your project data held on your PC or in Asana's cloud? Also (off topic 😬) is your Ops Manager on your payroll, or do you rent her services as a contractor to minimise legal obligations? Advice appreciated.
Gillian, great video review. I used heavily Asana. The only thing with Asana is that for solo-preneurs, and as a project management tool for individuals with no team or clients, the free version doesn’t provide all the features that are worth unless one pays. Other than that, it is one of the best tools.
I’ll actually be posting a video under my channel showing what tool surpasses Asana and why. After trying all the best if the best, I’ll show the software I chose as the best for both solo and consultants with a portfolio of customers or teams. I’ll be posting the link to my new channel on this same post. Stay tunned!
Looking forward to more of your reviews. Thanks!
Danyos777 I am curious to know what you chose. I have the same issue with the free version of Asana.
Omggggg. This is RIGHT ON TIME.
Yay!! Love it when that happens. :)
Great presentation Gillian! So well explained.
I'm going to try this. Thanks, Gillian!
I have one question that would really help me. Here you have Board Cards which are not tasks, how do you make them? They only have three purple lines on top. Thank you for doing this great video.
Awesome insights and I started exploring Asana. Cheers
Okay so I would love a full 100% walkthrough of your Asana setup (not the private informatino, just the structure and framework). Willing to pay. Let me know.
Are the categories Projects or Portfolios? I'm trying to understand the difference between the two and how I want to set up my Asan board for my business.
So helpful Gillian! Thanks!!
i love your videos so much
It's pretty useful I had used it and I would definitely use it at my new project when I have the money to do it.
Their free version is great also! :)
Such a helpful video thank you so much. X
Amazing video, thx
Wow, this is so helpful! How long did it take for you to develop this system?
Is there anything that Asana doesn't do that you wished it did do? Also, as much as I just LOVE looking at your gorgeous mermaid hair, would you please consider making the picture-in-picture of you much smaller? It is so distracting and takes away from what you are saying when it's that big. I love almost all of your videos, but I just had to get that off of my chest (so to speak). Thanks
I have been using Asana for over a year. I have a team of 6 staff members. We use multiple projects as well. I have also found that having a project for that specific person helps keep a kan ban to go to that person's tasks so you don't have to look for it. However, I struggle with one HUGE blind spot with Asana that I am hoping to find a solution for. You have yours set up the same as I do, multiple projects for each topics which may have the same team members or in my case some have different team members. Asana is great for to do's but the free version is NOT great for a summary of what is going on real time. There is no ability to time block in Asana, there is no ability to lets say check on what that person is doing or has done. I find I send out tasks but they often go "out of sight, out of mind" which means I often tell my admin or other staff members I need something done but then I might not remember who I assigned it to or when I needed it done by, or if it was even done since our company doesn't work well with real specific due dates. Many of our projects are ongoing or long term projects which require oversight. I do have weekly staff meetings which helps when i check in with people but I have lost thousands of dollars with the lack of ability to oversee what everyone is doing without having to look for the task or person or projects.
Super cool video and Congrats on all your hard work paying off. I immediately grabbed a copy of Asana last year and did nothing with it. Can you do video showing how you set up everything in your business? Like how to create tabs to house your many checklists, things to do, processes, and more? I'm a newbie real estate investor and want to organize my business from the beginning to help me scale in future. Your set-up is awesome. I was just wondering if I could replace your Column Tab Names with my own. Like SOP, Daily Tasks, and then take a lead from acquisition through to closing and getting paid. Your video makes me think Asana may be perfect for me in creating smooth deal flow. Thanks again for the content and hope to hear and/or see a video on this soon. PS. Maybe you can send me email of steps you took to get your system set-up. God Bless, Miss Identity
Can social media managers access your social media through this app? Or is this just a planner for you and your staff once they already have access to your account?
Thanks
Thanks for sharing about Asana. Great tip
Interesting, I'm still testing Asana as a replacement for ClickUp... Question: where do you handle the private tasks, in a small task manager like Todoist or in a different "personal" workspace in Asana?
I wanna know this too
Technology is fantastic. Thank you for sharing !
Yes! It's amazing what it can do. :)
I am currently a one woman show in the process of starting my channel. Can I still benefit from this app even though I am not currently running a business or corporation?
Nice video
This was awesome Gillian...thank you for sharing! I have been using the free version for quit some time now but learned a bunch from your video...thank you!! One question, is it a Pro feature that you have your different projects with tasks under them i.e. Marketing with RUclips under that?
Way too good!
Hello I am looking for a plugin for my client to download free document, but with them adding their name and email what do you recommend pleaseeeeeeeee
Can Asana tell you if your short staffed for a certain project? Like inputting hours needed for the job vs required?
I'm sold. Thank you :)
Thank you Gillian
Is it like Trello?
thank you for the informative video
I'm trying to come up with the best strategy for weekly recurring management meetings
I can't figure out if every meeting is a task in a project or a project is tracking for all agenda love to see in-depth meeting management in asana video:)
Love this! My brain thanks you lol
Thank you for the tip!
Dobrý den, chybí tady titulky.
just found out my name is sana and this is asana lol :3
Excellent job.
Subtasks - They do not show on the calendar view. How do you manage your calendar if you are only seeing the tasks and not their subtasks? Staying on time with your calendar when you can't see any of the subtask due dates is crippling to the planning of new projects - or am I missing something? Help please! Brand new to you with this video and SUPER excited to have found you. Tx
Thank you for the information Have a wonderful day
You too!
Hi and thank you, Gillian, 🙏🏾 Lots of good info. I really like the way you've organized your "categories", however, I'm trying to follow along and don't see the Teams/category option in my workspace. I only see options to create projects. Wondering if "categories" (teams) are available in workspace vs organization (I'm new and not yet a team) Tips please & Thank you?
Thank you madam
I wonder if it would work for teaching 🧐... thank you!
want to learn how to use ASANA as CRM
Thanks! If there subtitles would be even better
HI Gillian
This was great - thank you! I am just learning about Asana. I am wondering how I can see my subtasks in a 'task' with the subheadings you have in your tasks. The example you used in this video saw the video creation, with the subtasks, by category. I can't seem to do this... I have the paid version.
Many thanks,
Bianca
I had this question too!
Hey Gillian Perkins how to make money from Asana